CC-00211754 - Certified Police Motorcycles Harley-Davidson IFB.pdf

IFB for Maryland Transportation Authority Solicitation No: CC-00211754

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

SMALL PROCUREMENT CATEGORY II

INVITATION FOR BIDS (IFB)

eMMA SOLICITATION NUMBER: BPM059021

MDTA SOLICITATION NUMBER: CC-00211754

ISSUE DATE: SEPTEMBER 24, 2026

CERTIFIED POLICE MOTORCYCLE – HARLEY DAVIDSON

MDTA

INVITATION FOR BID (IFB)

KEY INFORMATION SUMMARY SHEET

Solicitation Number: CC-00211754

Solicitation Type: IFB / Competitive Sealed Bid

IFB Issue Date: Thursday, September 24, 2026

IFB Issuing Office: MDTA

Procurement Officer: Francis O’Shea Maryland Transportation Authority Division of Procurement 2310 Broening Highway Baltimore, MD 21224 Phone: 410-537-7526 e-mail: foshea@mdta.state.md.us

Agency Contract Manager: Jim Loukas, Fleet Administrator Or /Administrator Maryland Transportation Authority

305 Authority Drive Baltimore, MD 21222

Phone: 410-537-1041 e-mail: jloukas@mdta.maryland.gov

Pre-Bid Conference: Not Applicable

Pre-Bid Attendance RSVP due by: Not Applicable

Questions due by: Thursday, October 1, 2026, 2:00 pm Local Time

Closing Date and Time: Thursday, October 15, 2026, 2:00 pm Local Time

Term of Contract: One-Time Purchase

Contract Type: Fixed-Price Contract

Options: No

MBE Subcontracting Goal: Not Applicable

VSBE Subcontracting Goal: Not Applicable

Small Business Preference: No

Bids are to be submitted online only at eMaryland Marketplace Advantage:

procurement.maryland.gov http://procurement.maryland.gov/

SECTION A

IFB GENERAL INFORMATION

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

CC-00211754

A. OBJECTIVE:

The purpose of this firm fixed price, one-time purchase contract, is the provision of one

(1) new and unused certified law enforcement motorcycle, Harley-Davidson 1982cc Road Glide Police with ducted fairing and windshield (No Substitute) for the Maryland Transportation Authority Police (MDTA Police). The intent of the MDTA is to award a single contract to the lowest responsive and responsible Bidder. This vehicle will be used by the Maryland Transportation Authority Police (MDTA Police) for law enforcement activities on major state highways and roadways. The Bid Price shall be for (1) Harley-Davidson, certified law enforcement motorcycle with delivery freight on board destination, freight prepaid and allowed.

The successful bidder shall be responsible for ensuring that the Harley-Davidson, certified law enforcement motorcycle is supplied in accordance with Section B - Specification. The MDTA reserves the right to inspect the Harley-Davidson, certified law enforcement motorcycle prior to acceptance by MDTA, for compliance with the specifications herein. Inspection may be made by an authorized representative of MDTA at the source of supply, point of delivery or both.

B. BASIS OF AWARD:

a) Award for this solicitation will be made by lot to the lowest responsive and responsible bidder with the lowest price, as determined by the Procurement Officer to be in the best interest of the State of Maryland. BY LOT is defined as all items or none. The bidder must bid ALL line items.

b) Vendor shall submit a bid price based on product description (specification) and unit of measure specified on each line. For example:

I. Unit of Measure (U/M) – Each II. Specification – Certified Police Motorcycle – Harley Davidson

C. METHOD OF BIDDING:

In order to receive a contract award, a vendor must be registered on eMaryland Marketplace Advantage (eMMA). Registration is free. Go to emma.maryland.gov, click on “New Vendor? Register Now” to begin the process and then follow the prompts.

All bids, affidavits, and responses to attachments shall be submitted electronically through eMaryland Marketplace Advantage (eMMA) on or before the Due Date provided on the Key Information Summary Sheet (Page 2). Bids submitted by mail, fax, hand delivery, or any method other than eMMA will not be accepted or considered.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

All electronic submissions must include the following subject line:

• Bid for IFB No. CC-00211754 Bids for this solicitation are being accepted solely online through eMMA. Bidders must bid all line items. Partial or incomplete bids will be rejected unless otherwise stated in the solicitation. Bidders shall elaborate on items in Specifications only when requested. Bidders should not provide any comments in the comments box for each line item. If comments are provided the bid may be determined to be non-responsive.

Bidders should not provide unsolicited discounted pricing unless instructed to do so in the Specifications.

Bids shall be valid for ninety (90) days after the Due Date.

Multiple or alternate bids will not be acceptable unless otherwise stated in the solicitation documents.

D. TERM OF CONTRACT:

Refer to the IFB KEY INFORMATION SUMMARY SHEET (page 2) for the complete term of the contract.

Contracts will remain in effect for the time period and quantity specified unless the contract is terminated by the State. The State may terminate any contract without showing cause upon thirty (30) days’ written notice.

Any item listed herein, not delivered in a timely manner or does not conform to the requirements of the contract, may be purchased on the open market by the MDTA.

The Contractor will be charged for any product cost incurred by the State that is in excess of the contracted price.

E. PRICE ESCALATION:

Prices shall remain firm and fixed for this one-time purchase. No price escalation or adjustment shall be permitted for this contract.

F. EXCEPTIONS / TERMS AND CONDITIONS:

The published specifications are meant to describe goods and services suitable for the intended application and are not meant to be restrictive in any way. All specifications determined by the bidder to be restrictive should be addressed in writing via email to the Procurement Officer by the Q&A cut-off date indicated on the IFB KEY INFORMATION SUMMARY SHEET (page 2).

By submitting a Bid in response to this IFB, the Bidder, if selected for award, shall be deemed to have accepted the Terms and Conditions, attached herein as Section C, of this IFB. Any exceptions to the Terms and Conditions should be raised prior to Bid submission. If applicable, the Bidder must present its company’s Supplemental Terms and Conditions for the State’s review prior to the Q&A cut-off date.

Changes to the solicitation or the Terms and Conditions made by the Bidder may result in Bid rejection. After Bid Opening, any exceptions to the bid specifications may not be accepted or considered.

G. UNIT PRICES:

All items shall be provided on a unit price basis as specified in the Contractor’s bid.

Payment shall be based on the actual quantity ordered and accepted by the State at the unit price quoted.

Unit price shall be firm and fixed for this contract and shall include all labor, materials, equipment, delivery, overhead, profit, and all other associated costs.

No additional charges, price adjustments, or markups shall be permitted. Any changes in quantities or scope must be authorized in writing by the Procurement Officer.

H. REQUIRED DOCUMENTATION AND INFORMATION:

All forms, instructions, terms and conditions are available online. It is recommended that Vendors download all online forms and attachments for future reference.

The following documentation and requested information shall be provided in the format specified by the bid due date and time unless stated otherwise below.

Failure to provide the requested documentation or information may cause your bid to be deemed not responsive and rejected from consideration. Note: It is the Vendor’s responsibility to ensure all requested documentation is attached to its bid.

1. MANDATORY AFFIDAVITS - All affidavits are to be completed and provided as an attachment to your bid on eMMA. The Bid/Proposal Affidavit must be properly completed and submitted with the Bidder’s Bid or the Bid shall be deemed non-responsive and rejected. If you have difficulty attaching the affidavits to your bid response, please contact . Failure to provide all affidavits may cause your bid to be deemed not responsive and rejected from consideration.

Note: For the purpose of the bid/proposal and contract affidavits, domestic/foreign refers to whether your firm is an in-state or out-of-state corporation. If your firm is not located in the State of Maryland, please designate it as ‘foreign’ and provide the name of your resident agent and his/her Maryland address.

2. REFERENCES - Prior to submitting a bid for the commodity identified in the specifications, the firm must have a minimum of three (3) consecutive years of its entity being formed and in business and have no less than three (3) years’ experience in providing Harley-Davidson certified law enforcement motorcycles. In order to expedite the award process, it is very important that you include the references as detailed. With each reference, list details of volume of sales for each location, a contact person, current working telephone number, e-mail address, time period of contract and dollar amount of contract.

• References are to be submitted as an attachment with your bid on eMMA. The Vendor shall supply this information by filling out and returning Attachment Z - Vendor Company Profile / References with their bid response.

• Failure to promptly provide information that leads to a determination of responsibility is grounds for rejection of the bid.

I. MBE INFORMATION

This solicitation does not have an MBE goal.

J. SMALL BUSINESS RESERVE

This solicitation is not designated as a Small Business Reserve (SBR) Procurement.

K. QUESTIONS AND INQUIRES:

All questions or issues pertaining to this solicitation must be submitted via email to the Procurement Officer. Questions will not be accepted by telephone or fax. See the IFB KEY INFORMATION SUMMARY SHEET (page 2) for the Cut-Off Date for submitting questions. Only information communicated by the Procurement Officer or their authorized representative will be the official position of the State on an issue.

All questions should be submitted in a timely manner. When questions are not received in a timely manner, the Procurement Officer will, based on the availability of time to research and communicate an answer, decide whether they can answer an untimely question before the bid due date.

Prices quoted shall be valid for ninety (90) days after bid opening.

L. RECIPROCAL PREFERENCE:

Not Applicable.

M. BILLING:

Contractor shall include the following information on all invoices:

1) Name of company,

2) Address to include the 9-digit zip code,

3) FEIN number,

4) The name of the contact person,

• Include the phone number (including toll free) for placing orders

Failure to do so may result in delay of payment.

N. PRE-BID CONFERENCE:

A pre bid conference is not required for this solicitation.

O. KICK OFF MEETING:

Not Applicable.

P. NO BID/PROPOSAL NOTICE:

If you choose not to respond to this solicitation, please complete Attachment 1 and email it to the Procurement Officer identified on the IFB Key Information Summary Sheet (page 2). We will review your responses and suggestions and make every effort to incorporate them into our procedures.

SECTION B

IFB SPECIFICATIONS

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

A. MINIMUM QUALIFICATIONS:

The Bidder must document in its Bid that it satisfies the following Minimum Qualifications:

1. Experience Requirement:

The Bidder shall have a minimum of three (3) years of experience providing Harley-Davidson certified law enforcement motorcycles.

2. Required Documentation:

The Bidder shall submit with its Bid a completed Attachment Z – Vendor Company Profile / References, including three (3) or more references from the past five (5) years that collectively demonstrate the Bidder’s required experience in providing Harley-Davidson certified law enforcement motorcycles.

3. Manufacturer Authorization:

The Bidder shall be certified by Harley-Davidson to sell law enforcement motorcycles.

4. Required Documentation:

The Bidder shall submit with its Bid a letter, certification, or other official documentation from Harley-Davidson authorizing the Bidder to sell Harley- Davidson, certified law enforcement motorcycles for law enforcement purposes (No Exceptions).

B. GENERAL REQUIREMENTS:

1. The intent of this specification is to describe the equipment minimally acceptable for the law enforcement motorcycle described herein and shall meet all Federal and State Regulations.

2. The omission of specification, which may allow less functionally than a complete operationally proper unit will not excuse the bidder from providing said correct and operational unit.

3. Unless specified as “No Exception,” any proprietary, trade, brand, or manufacturers’ name or part number used in describing the required equipment shall be understood to indicate the minimum standard of composition and quality desired and shall not be construed to exclude equipment that equals or exceeds the functional capability and quality of the named equipment.

4. The unit offered shall be the most recent design and current production model year and guarantees all equipment, parts and components offered in its bid to be new and unused.

5. Workmanship shall be consistent with first-class manufacturing practices.

Manufacturing shall be performed in a manner that ensures interchangeability of all parts and sub-assemblies.

6. All parts not specifically mentioned which are necessary for the unit to be complete and ready for operation, or which are normally furnished as standard equipment shall be supplied by the successful vendor. All parts shall conform in strength, quality and workmanship to the accepted standards of the industry.

7. The bidder shall certify and warrant that all major components offered are compatible with each other and are approved for the application and its intended use. The bidder acknowledges that the state will rely upon the expertise, skill and judgement of the bidder in offering and furnishing suitable equipment which will perform satisfactorily for all intended uses.

8. All systems shall be thoroughly tested and tuned prior to delivery.

9. For evaluation purposes, bidders must respond to all requirements listed within this

Invitation to Bid and shall submit the latest detailed specifications, documentation and data on the equipment bid. The MDTA DOP reserves the right to request any additional information deemed necessary for proper evaluation of bids. Failure to respond to all requirements listed may result in the bid being rejected.

10. Bidders must be certified by Harley-Davidson to sell law enforcement motorcycles.

A letter, certification or other official documentation authorizing these types of transactions must be included with the bid – NO EXCEPTIONS.

C. DETAILED SPECIFICATIONS:

1. Frame/Chassis

a) Mild Steel - Heavy Duty Construction

b) Tubular frame

c) Two-piece stamped and welded backbone

d) Twin down-tubes

e) Bolt-on rear frame with forged fender supports

f) Swingarm

2. Minimum Dry Weight

a) 866-pound minimum dry weight

b) 904-pound operating weight

c) 1,360 GVWR

d) GAWR

• Front: 500lb.

• Rear: 927lb.

3. Engine

a) Shall be 121VVT engine

b) Engine torque: 139lb.ft @ 3,000 RPM torque

c) Shall have a piston displacement of no less than 1982cc.

d) Pushrod-operated, overhead valves with hydraulic, self-adjusting lifters; four valves per cylinder

e) Shall be equipped with electronic sequential port fuel injection.

f) Upgraded air intake and cooling system.

g) Shall be designed to ensure that any vibration frequencies and magnitudes will be minimal.

h) Unit shall meet all applicable Maryland, Federal and State emissions standards at the time of manufacture.

i) Engine shall not be calibrated to meet California emissions.

4. Transmission/Clutch

a) Mechanical adjustable actuation clutch.

5. Brakes

a) Shall be installed with premium Brembo brake system with ABS.

b) Shall be 4-piston, front & rear

c) Front rotors shall be dual floating.

d) Rear rotors shall be fixed.

e) Brakes shall be relatively free from heat fade.

f) Rear brake pedal - foot operated with rubber pad.

g) Rider Safety Enhancements:

• Cornering enhanced ABS

• Cornering enhanced electric linked braking

• Cornering enhanced traction control System

h) All friction parts shall be asbestos free

6. Suspension

a) Motorcycle shall be provided with a suspension system to permit optimum handling conditions required in highway and metropolitan area law enforcement traffic areas.

b) Rear suspension shall have swing arms requiring no lubrication to the bearings for the life of the motorcycle.

c) Premium rear shocks, standard height, hand adjustable shall be provided.

d) Front suspension shall be dual bending valve type providing 117 mm of travel with built-in anti-vibration control.

e) Suspension travel:

• Front wheel: 4.6 in. (117mm)

• Rear wheel: 3 in. (76mm)

7. Wheels & Tires

a) Impeller cast aluminum wheels required.

b) Rim materials shall be impermeable to compressed air.

c) Wheels:

• Front: 17” x 3” (432mm x 76mm)

• Rear: 16” x 5” (406mm x 127mm)

d) Tires to have anti-skid tread, designed to operate on paved highways, to cause minimum lateral instability on grooved highways and shall have a full four (4) ply fabric reinforcement.

e) Due to motor officer safety issues, the tire and rim must have bead retention design which would cause the tire to remain on wheel in the event of sudden loss of air pressure, i.e. tire blowout.

8. Fuel Tank

a) Fuel tank shall have a capacity of no less than six (6) U.S. gallons.

b) Electric fuel pump.

9. Electrical System

a) Shall be nominal 12-volt system

b) Heavy duty battery with a minimum 270 cold cranking amps.

c) 58-amp charging system

d) 12-volt heavy-duty starter with solenoid operated engagement system.

e) AM/FM radio/speakers

f) Horn shall emit a sound level adequate to be heard above motorcycle and traffic generated noise levels.

g) In addition to the emergency police lighting identified below (Section 3.14) unit shall be provided with the following lighting equipment:

• Daymaker LED headlight (high and low beam)

• Front Emergency Lamps PAR-36, one red and one blue (red to curb)

• LED Tail and Stoplight

• LED Turn signals, front and rear amber lens with 4-way flashers, self-canceling.

• Supplemental LED brake/taillight.

• License plate lighting

10. Visual and Indicator Displays

The following visual and indicator displays shall be provided to inform the operator of various conditions of motorcycle and engine operations.

a) Certified police speedometer, to display 0 120 MPH.

b) Calibrated cumulative odometer

c) Tachometer.

d) Fuel level gauge

e) Alternator indicator gauge

f) Gear Indicator display

g) Low oil pressure gauge

h) Oil temperature gauge

i) Engine diagnostic light

j) Independent hazard warning switch

k) All other standard indicator warning lamps or visual displays.

11. Additional Requirements

a) Seat shall be the latest deluxe solo saddle, special police type, covered with breathable material and rear back support design. (Air adjustable damper or helper springs system - MPY 17” long x 17” wide).

b) Jiffy stand with electronic disengage to prevent accidental drive-off.

c) Footboards shall be provided with non-skid rubber pads on the upper surfaces.

(R/L) and be constructed in such a way so that they will fold up in the event they come in contact with the ground and equipped with some type of skid plate to reduce wear on contact with the pavement.

d) Shall be installed with front engine guards and rear longitudinal saddlebag guards. Guards shall be constructed in such a way and of material capable of protecting the rider if the motorcycle were to lay on the guards at speed.

e) Shall include factory installed Law Enforcement type saddlebags. (Weather resistant with lock and bag crash bars).

f) Final belt drive, Kevlar reinforced belt, on drive shaft.

g) 14” Klock Werks Windshield with lip and fixed fairing.

h) Two (2) extended mirrors shall be provided (long stem, flat, one piece, rectangle shape).

i) Oil cooler and internal thermostat control shall be provided.

j) Heated hand grips.

k) Cruise control.

l) Pivoting floorboards with heel/toe shift lever.

m) Cool flow fan installed behind the rear cylinder with switch for activation.

n) Motorcycle shall have and be installed with the Harley Screamin’ Eagle Stage 1 performance Kit to include the following items: High Flow Air Cleaner, Khrome Werks Slip-on Mufflers Chrome, 4.5 Chrome Blunt Slash Up/Down Ends Caps and Street Tuner.

o) Fog Lights BCM Chrome.

p) Increased lean angle

• Right: 34 degrees

• Left: 33 degrees

q) Factory installed chopped tour-pak and mounting rack

r) New Skyline OS Software:

• Embedded navigation

• 12.3” TFT display

• Infotainment system

• Bluetooth helmet system with over the air software updates

s) Ride Modes:

• Road

• Sport

• Rain

• Custom

12. Paint and Color

a) Motorcycle will be painted in a solid color base coat, clear coat, Reference DuPont, color Gauntlet Gray or equivalent.

b) The following paint configuration shall be used for each motorcycle:

• Gas Tank: Gray – Gauntlet Gray

• Front Fender: Gray – Gauntlet Gray

• Bag Lids: Gray – Gauntlet Gray

• Fairing: Gray – Gauntlet Gray

• Rear Trunk: Gray – Gauntlet Gray

c) All paints and primers shall be lead free.

13. Graphics and Pin Stripes

a) None.

14. Emergency Police Lighting and Siren

a) All emergency visual and audible emergency equipment aids shall be factory installed by Harley-Davidson.

b) Shall include all available standard and optional emergency LED lighting.

c) Shall be installed with siren/speaker.

d) The lighting and equipment referenced herein shall be installed with all appropriate brackets, hardware and wiring for a professional installation. All wiring and wiring connections shall be weatherproof.

15. Manuals

a) The Successful vendor shall provide the MDTA Fleet Manager with one (1) set of operators, parts and service/repair manuals upon delivery

b) Operation, parts and service manuals and descriptive literature shall be provided for all aftermarket equipment installed on the unit, if applicable.

c) If available, an operator training DVD or Blu-Ray shall be supplied.

d) If the manuals referenced above are available as a thumb-drive or other electronically readable media, they shall be provided in lieu of paper manuals.

D. WARRANTY:

a) The successful vendor shall guarantee and warrant all equipment outlined in this bid to be of good material and workmanship.

b) A minimum Warranty period of three (3) years shall be provided following delivery and acceptance of the unit.

c) All warranty repairs shall cover 100 percent parts and labor.

d) At the conclusion of the original three-year warranty period an extended warranty period of twelve (12) months, with a $50.00 deductible, shall be included in the bid price.

e) The successful vendor shall supply a copy of the extended warranty coverage with the bid.

E. DELIVERY AND ACCEPTANCE:

Delivery shall be made in accordance with the solicitation specifications. The MDTA, in its sole discretion, may extend the time of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control. The MDTA may unilaterally order, in writing, suspension, delay, or interruption of performance hereunder. The State reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid shall be delivered FOB DESTINATION to the point or points specified prior to or on the date specified in the bid. Any material that is defective or fails to meet the terms of the solicitation specifications shall be rejected. The Bidder shall promptly replace rejected materials. The MDTA reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement, plus applicable expenses, if any.

Bidder to state firm delivery date in calendar days upon receipt of an award. Delivery date must be emailed to Jim Loukas at the following email address – dloukas@mdta.state.md.us.

Delivery, inspection, and acceptance of the unit will take place at the following location:

Maryland Transportation Authority 305 Authority Drive

Baltimore, Maryland 21237 Attn: Jim Loukas, Fleet Administrator

The successful bidder shall contact the MDTA Fleet Management Office one (1) week prior to delivery at 410-537-1041 or via email (dloukas@mdta.state.md.us).

The successful bidder shall, upon delivery, submit the warranty documentation, invoice, Certificate of Origin, and any additional manuals as specified in Section 2.

Product acceptability shall be at the sole discretion of the MDTA, which shall be the sole judge of what is an “approved equal.”

Any product delivered under this bid, if awarded, which does not meet the specifications or is otherwise found to be defective, will be rejected at the bidder’s expense for correction and/or replacement.

Certificate of Origin

a) The MDTA shall require a Certificate of Origin prior to processing invoices. When completing the Certificate of Origin, Distributor – Dealer Assignment Section, the purchaser’s address shall be listed as follows:

State of Maryland Maryland Transportation Authority

304 Authority Drive Baltimore, Maryland 21222

b) Note: The purchasers’ name may be abbreviated as follows if there is insufficient space on the document: St. of MD, MdTA

F. PAYMENT:

Following delivery and acceptance of all equipment and material, the bidder will submit an original invoice to the following location:

Maryland Transportation Authority Francis Scott Key Bridge

305 Authority Drive Baltimore, Maryland 21222

Attn: Jim Loukas, Fleet Administrator Invoices may also be emailed to Jim Loukas at the following email address:

dloukas@mdta.state.md.us.

Payments will be made on individual units that have been delivered and accepted by the Authority.

Invoices will not be processed for payment without the Certificate of Origin. Progress payments on units in production will not be considered.

mailto:dloukas@mdta.state.md.us

SECTION C

TERMS AND CONDITIONS

MARYLAND TRANSPORTATION AUTHORITY (MDTA)

1. The Contractor shall comply with the commercial Non-Discrimination provisions of state Finance and Procurement article, title 19, Annotated Code of Maryland.

2. TERMINATION FOR NON-APPROPRIATION:

If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

3. MARYLAND LAW PREVAILS:

The law of Maryland shall govern the interpretation and enforcement of this Contract.

4. DISPUTES:

Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

5. CHANGES:

This Contract may be amended only with the written consent of both parties.

Amendments may not significantly change the scope of the Contract (including the Contract price).

6. TERMINATION FOR DEFAULT:

If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

7. NON-DISCRIMINATION:

The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

8. ANTI-BRIBERY:

The Contractor certifies that, to the Contractor’s best knowledge, neither the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

9. TERMINATION FOR CONVENIENCE:

The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

10. PROMPT PAYMENT OF SUBCONTRACTORS:

a. This contract and all subcontracts issued under this contract at any tier are subject to the provisions of State Finance and Procurement Article, §15-226, Annotated Code of Maryland, and COMAR 21.10.08. In §G(9)(a)—(d) of this regulation, the terms “undisputed amount”, “prime contractor”, “contractor”, and “subcontractor” have the meanings stated in COMAR 21.10.08.01.

b. A contractor shall promptly pay its subcontractors an undisputed amount to which a subcontractor is entitled for work performed under this contract within 10 days after the contractor receives a progress payment or final payment for work under this contract.

c. If a contractor fails to make payment within the period prescribed in §G(9)(b) of this regulation, a subcontractor may request a remedy in accordance with COMAR 21.10.08.

d. A contractor shall include in its subcontracts at any tier for work under this contract, wording that incorporates the provisions, duties, and obligations of §G(9)(a)—(d) of this regulation, State Finance and Procurement Article, §15-226, Annotated Code of Maryland, and COMAR 21.10.08.

11. TOLL FREE PASSAGE:

The Contractor shall not be permitted toll free passage in the performance of work under this Contract.

12. FINANCIAL DISCLOSURE:

The Contractor shall comply with State Finance and Procurement Article, §13-221.

Which requires a business that enters into contracts with the State, in which the business is to receive in a calendar year the aggregate of $200,000 or more, to timely file with the Secretary of the State specified information.

13. INVOICING, PAYMENT, AND INTEREST ON LATE PAYMENTS (COMAR 21.06.09):

“Late payment” means any amount that is due and payable by law under a written procurement contract, without deferral, delay, or set-off under COMAR 21.02.07.03, and remains unpaid more than 37 days after an agency receives a Proper Invoice.

Required Invoice Documentation:

A proper invoice must include the following information, without error:

a) The contractor’s federal employer’s identification number or Social Security number;

b) The procurement contract or purchase order number or another adequate description of the procurement contract; and

c) Any documentation required by regulation or the procurement contract.

Payment Period:

Unless payment is deferred, delayed, or set-off under COMAR 21.02.07.03, payment under a procurement contract shall be made within 30 days:

a) After the day on which the payment becomes due under the procurement contract; or

b) If later, after the day on which the agency receives a proper invoice.

c) Payment will be considered to be made on the settlement date for an electronic funds transfer payment.

d) Payments falling due on a weekend, State holiday, or federal holiday may be made on the following business day without incurring late payment interest penalties.

Interest on Late Payments:

The State shall pay interest on late payments as defined in Regulation .01 of this chapter at the rate of 9 percent per annum if:

a) The vendor submits an invoice for late payment interest within 30 days after the date of the State’s payment of the amount on which the interest accrued; and

b) A contract claim has not been filed under State Finance and Procurement Article, Title 15, Subtitle 2, Annotated Code of Maryland.

The State is not liable for interest:

a) Accruing more than one year after the 31st day after the agency receives the proper invoice; or

b) On any amount representing unpaid interest.

14. BPO/PO AS CONTRACT:

a) This provision applies to all procurement contracts procured by the Maryland

Transportation Authority or Office of State Procurement except contracts for the procurement of architectural and engineering services for a price of greater than $200,000.

b) As used in this provision, a bid refers to a bid submitted under competitive sealed bidding and to an offer submitted under competitive sealed proposals.

c) As used in this provision, a Bidder refers to a Bidder under competitive sealed bidding and to an offeror under competitive sealed proposals.

d) As used in this provision, a solicitation means an Invitation for Bids, a request for proposals, or any other document requesting bids or proposals for procurement by the MDTA.

e) The Bidder’s execution and submission of a responsive bid constitutes a promise by the Bidder to perform the contract solicited by the Department in accordance with the terms and conditions stated in the solicitation. The bid shall be irrevocable for the period stated in the solicitation or for such longer period as the Bidder and the Department may agree.

f) Upon acceptance of a bid, the Procurement Officer may issue a Blanket Purchase Order (BPO), in a form to be determined by the Department, to the Bidder accepting the bid and binding the Bidder to a contract. The execution and issuance of a BPO by the Procurement Officer, subject to all necessary approvals, shall constitute acceptance of the bid and final award of the contract. The contract of the parties will be embodied in the contract documents, which shall consist of the executed BPO of the Procurement Officer, including all documents, terms, and conditions incorporated into those documents by the terms of the solicitation, the BPO, the bid, or by operation of law, and the executed bid of the Bidder. If the Procurement Officer issues a BPO, at the option of the Procurement Officer it will not be necessary for the Bidder to execute the BPO or any other form of contract or agreement. The Procurement Officer may require that the parties both execute a single document as the embodiment of the contract between the parties.

In the event of a conflict between provisions of the contract documents, the controlling provisions shall be, in the following order, those of:

The BPO; then IFB Procurement Specifications; and then The Bid.

MANDATORY AFFIDAVITS

AND

ATTACHMENTS

Vendor must sign and return to the procurement officer the following forms:

ATTACHMENT A

COMAR 21.05.08.07

BID/PROPOSAL AFFIDAVIT

Click link to download a fillable copy of the Bid/Proposal Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment- A.-Bid-Proposal-Affidavit.pdf

ATTACHMENT I

COMAR 21.05.08.08

CONFLICT OF INTEREST AFFIDAVIT AND DISCLOSURE

Click link to download a fillable copy of the Conflict-of-Interest Affidavit and Disclosure:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-

Conflict-of-Interest-Affidavit.pdf

ATTACHMENT J

COMAR 21.05.08.09

MERCURY AFFIDAVIT

Click link to download a fillable copy of the Mercury Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-

Mercury-Affidavit.pdf

ATTACHMENT U

COMAR 21.07.01.25

CONTRACT AFFIDAVIT

Click link to download a fillable copy of the Contract Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-

U.-Contract-Affidavit.pdf

ATTACHMENT 1

NO BID/PROPOSAL NOTICE/VENDOR FEEDBACK FORM

Click link to download a fillable copy of the No Bid/Proposal Notice/Vendor Feedback Form: https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor- Feedback-Form-1-1.docx

ATTACHMENT Z

VENDOR COMPANY PROFILE / REFERENCES

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx

ATTACHMENT Z. VENDOR COMPANY PROFILE / REFERENCES

NOTICE TO BIDDERS

• Failure to fully address all questions may render your bid non-responsive.

• Bidders shall have a minimum of three (3) years of experience providing similar types of work as specified in this IFB.

Information furnished in response to this questionnaire, and any verification conducted by the Maryland Transportation Authority, shall be used to determine the responsibility of Bidders.

If references are deemed insufficient by the Maryland Transportation Authority, the State reserves the right to determine the Bidder to be non-responsible, which may result in rejection of the bid. This form will be used to assess a Vendor’s qualifications and capability to perform the scope of work for a contract with the State of Maryland.

PLEASE PRINT OR TYPE LEGIBLY

VENDOR INFORMATION

Field Information Vendor Name:

Address:

City:

State:

ZIP Code:

Primary Contact Name:

Title:

Phone Number:

Email Address:

Years of Relevant Experience:

Solicitation Title: Certified Police Motorcycles Harley-Davidson

Solicitation Number: CC-00211754

REFERENCES - CONTINUED ON NEXT PAGE

REFERENCES

Instructions:

Provide the requested information for each column in the sections below.

Note:

- Provide complete information for each contract listed.

- If no contracts exist, indicate “None”.

- For Contract Period / Duration (From – To), include the year for each date.

If more space is needed for the type of service provided, please list on an additional sheet. All references must be reachable and willing to furnish information by email or telephone conversation.

Section 1: Contract Awards:

List contract awards to your Company by the State of Maryland within the last three (3) years.

Field Company (1) Company (2) Company (3) Company Name:

Contact Name:

Title:

Phone No.:

Email Address:

Contract Period:

Approx. Contract Value:

Project Description / Scope of Work (Vertical Layout for Space) Company (1):

Company (2):

Company (3):

Section 2: Other Contracts of Similar Size and Scope List other contracts of similar size and scope performed within the last three (3) years.

Contract / Project Name

Contract Duration (From

– To) Client Name Client

Representative

Contact Information (Phone & E-

Mail)

Section 3: Terminated Contracts List contracts that were terminated for cause prior to their natural expiration date during the last three (3) years.

Field Company (1) Company (2) Company (3) Contract / Project Name:

Contract Number:

Company Name:

Contact Name:

Title:

Phone No.:

Email Address:

Contract Period:

Approx. Contract Value:

Reason for Termination (Vertical Layout for Space) Company (1):

Company (2):

Company (3):