CBP-RFI-03272024-001-J.07.1_Draft RFP PWS Appendices.RFI2.pdf

COMPETITION SENSITIVE FOUO

C.1.7 APPENDICES

Appendix 1.7.1 ACRONYMS

Appendix 1.7.2 DEFINITIONS

Appendix 1.7.3 REGULATIONS, TRAINING, CERTIFICATIONS

Appendix 1.7.4 SUMMARY LIST of SOPs and FORMS

Appendix 1.7.5 CONTRACT DATA REQUIREMENTS LIST (CDRLs)

Appendix 1.7.6 P-3 MAINTENANCE INFORMATION

Appendix 1.7.7 DHC-8 MAINTENANCE INFORMATION

DRAFT

CBP-RFI-03272024-001

COMPETITION SENSITIVE

APPENDIX 1.7.1 ACRONYMS

ACR: Accessibility Conformance Report ACCR: Aircraft Configuration Control Request ACOR: Alternate Contracting Officer’s Representative AEW: Airborne Early Warning AMB: Aircraft Maintenance Bulletin AMO: Air & Marine Operations A&P: Airframe & Power plant ALSE: Aviation Life Survival Equipment AOG: Aircraft on Ground AOS: Aviation Operational Site AvMO: Aviation Maintenance Officer BCM: Beyond Capable Maintenance BER: Beyond Economical Repair BI: Background Investigation BIPI: Background Investigation Personal Interview BIRD: Background Investigations Requirements Determination BPA: Blanket Purchase Agreement BUNO: Bureau Number CAD: Computer-Aided Design CAS: Cost Accounting Standards CBP: Customs and Border Protection CDRL: Contract Data Requirements List CDSO: Collateral Duty Safety Officer CFR: Code of Federal Regulations CFSR: Contract Funds Status Report CLIN: Contract Line-Item Number CMP: Communication or Configuration Management Plan CO: Contracting Officer COMSEC: Communications Security CONEX: Container Express CONUS: Continental United States COR: Contracting Officer’s Representative CPARS: Contractor Performance Assessment Reporting System CTS: Contractor Tracking System DAR: Designated Agency Representative DCAA: Defense Contract Audit Agency DET: Detachment DHC: De Havilland Canada DHS: Department of Homeland Security

DoD: Department of Defense DoL: Department of Labor DRF: Deficiency Report Form EAC: Estimate at Completion ECP: Engineering Change Proposal EDD: Estimated Delivery Date EO/IR: Electro-Optical Infrared Sensor EPA: Environmental Protection Agency e-QIP: Electronic Questionnaires for Investigations Processing EVM: Earned Value Management FAA: Federal Aviation Administration FAD: Force Activity Designator FAR: Federal Acquisition Regulation FCF: Functional Check Flight FCRA: Fair Credit Reporting Act FFP: Firm Fixed Price FLIR: Forward Looking Infrared Radar FMC: Full Mission Capable FOD: Foreign Object Damage FSR: Field Service Representative FTR: Federal Travel Regulations GAAP: Generally Accepted Accounting Principles GBL: Government Bill of Lading GFE: Government Furnished Equipment GFI: Government Furnished Information GFM: Government Furnished Material GFP: Government Furnished Property GSA: General Services Administration GSE: Ground Support Equipment HSAM: Homeland Security Acquisition Manual HSAR: Homeland Security Acquisition Regulation IA: Inspection Authorization / Information Assurance IBR: Integrated Baseline Review ICP: Inventory Control Point ICT: Information & Communications Technology IHR: In-House Repair ILS: Integrated Logistics Support ILSP: Integrated Logistics Support Plan IPMR: Integrated Program Management Report IPS: Integrated Product Support JCN: Job Control Number

LCC: Life-Cycle Cost LPR: Lawful Permanent Resident LRT: Long Range Tracker MD: Management Directive MED: Maintenance Engineering Directive MHE: Mechanical Handling Equipment MOC: Maintenance Operational Check MOE: Measure of Effectiveness MOP: Maintenance Operating Procedure MPA: Maritime Patrol Aircraft MS: Microsoft MSRT: Mean Supply Response Time MTBF: Mean Time Between Failures MTBO: Mean Time Between Overhauls MTF: Maintenance Test Flight MTTR: Mean Time To Repair N/A: Not Applicable NACI: National Agency Check Inquiry NAS: Naval Air Station NDI: Non-Destructive Inspection NID: National Interest Determination NISPOM: National Industrial Security Program Operating Manual NIST: National Institute of Standards and Technology NLT: No Later Than NMC: Non-Mission Capable NSA: National Security Administration O: Objective O&A: Over and Above OCC: Object Class Codes OCONUS: Outside Continental United States ODMS2: Obsolescence and Diminishing Manufacturing Sources and Material Shortage OEM: Original Equipment Manufacturer OFS: Operational Flight Schedule OGA: Other Government Agency OIT: Office of Information Technology OJT: On the Job Training OPR: Office of Professional Responsibility OSHA: Occupational Safety & Health Administration OT: Overtime PDF: Portable Document Format PHS&T: Packaging, Handling, Storage & Transportation

PM: Program Management/Manager PMB: Performance Measurement Baseline PMC: Partially Mission Capable PMEL: Precision Measurement Equipment List PMIC: Periodic Maintenance Information Card PMO: Program Management Office PMP: Program Management Plan PMR: Program Management Review POC: Point of Contact POL: Petroleum Oil and Lubricants POP: Period Of Performance PWS: Performance Work Statement QASP: Quality Assurance Surveillance Plan QC: Quality Control QCP: Quality Control Plan RAM-C: Reliability, Availability, Maintainability and ownership Costs RFI: Ready for Issue SA: Safety Assurance SB: Service Bulletin SCA: Service Contract Act SCLS: Service Contract Labor Standards SE: Support Equipment SERC: Sensor and Electronics Repair Center SFF: Safe For Flight SMD: Security Management Division SMS: Safety Management System SOP: Standard Operating Procedures SRM: Safety Risk Management SRT: Supply Response Time SSBI: Single Scope Background Investigation STU: Secure Telephone Unit T: Threshold TBD: To Be Determined TBO: Time Between Overhauls TD: Technical Directive TDL: Technical Direction Letter VAR: Visit Authorization Request VPAT: Voluntary Product Accessibility Template WBS: Work Breakdown Structure

APPENDIX 1.7.2 DEFINITIONS

AIRCRAFT CONFIGURATION CONTROL REQUEST: Alterations requested for continued airworthiness inspection requirements, OEM or DoD approved alterations or a prototype.

Alterations may include the installation of special mission equipment, complete communication packages, and sensor systems. Alterations are approved and signed by the Government Configuration Control Committee.

AIRCRAFT SERVICING: The replacing of required fluids and gases necessary for the proper functioning of the aircraft and systems. This includes servicing all toilet facilities on applicable aircraft.

ALTERNATE CONTRACTING OFFICERS’ REPRESENTATIVE (ACOR): Appointed to perform the same functions as the COR, but only in absence of the COR. The COR is designated by the contracting officer to act as his/her representative to assist in managing the contract.

AVAILABILITY: A measure of the degree to which an item is in an operable state and can be committed at the start of a mission when the mission is called for at an unknown (random) point in time. Simply, availability is the probability that the system will be able to perform its mission profile (or some part of it) when required.

AVIATION OPERATIONAL SITE (AOS): Primary U.S. Government operating location.

AVIATION MAINTENANCE OFFICER (AvMO): Government’s aviation maintenance representative. They have the day-to-day oversight of Contractor operations and evaluation of Contractor performance in the field. Also referred to as an AGR.

AVIONICS MAINTENANCE: Includes, but is not limited to, preventative maintenance, installation, modifications, inspection, test, calibration, fault isolation and repair of aircraft installed avionics/electrical systems.

C-CHECK: Heavy maintenance tasks associated with the DHC-8 aircraft which are typically accomplished in an aircraft hangar as part of an extended out-of-service event.

CODE OF FEDERAL REGULATIONS (CFR): The codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. It is divided into 50 titles that represent broad areas subject to Federal regulation.

Each volume of the CFR is updated once each calendar year and is issued on a quarterly basis.

COMMERCIAL SOURCE: Supply support and services obtained from other than Government sources.

CONSUMABLE INVENTORY: Supplies and materials (bits and pieces) consumed in the normal course of accomplishing maintenance.

CONTRACT DATA REQUIREMENT LIST (CDRL): is the standard format for identifying deliverable data requirements in a solicitation or contract. The purpose is to provide a standardized method of clearly and unambiguously delineating the government's minimum essential data needs.

A CDRL List (CDRL) is a list of authorized data requirements for a specific procurement that forms part of the contract.

CONTRACT LINE-ITEM NUMBER (CLIN): CLINs are specified in the FAR part 4.10. They serve two purposes: (1) they break the contract down by the commodities being procured (labor hours of services, funding for travel, quantity of product A, quantity of product B, etc.) and (2) they provide for traceable accounting classification citations.

CONTRACTING OFFICER (CO or KO): The only Government individual authorized to award, modify, terminate, or otherwise change the contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR): Contracting Officer’s source of technical guidance for monitoring contractor performance. Responsibilities detailed in the COR Designation Letter.

CONTRACT PROPERTY ADMINISTRATOR (CPA): Review each new contract within 30 days of receipt to determine if the contract contains a contract property (as defined at DoD 4161.02) requirement. Throughout this Guidebook, all references to “days” are calendar days. Ensure contracts contain appropriate terms and conditions, including FAR and DFARS clauses, relevant to property expected to be furnished or acquired.

DEFICIENCY REPORT FORM (DRF): Deficiency identification, notification, description, analysis and acknowledgment form.

DEPOT LEVEL MAINTENANCE (DLM): A required heavy maintenance activity that has long been associated with the P-3 aircraft. The majority of depot level inspections are focused on the upkeep of the material condition of the aircraft’s structure through the detection and repair of corrosion damage.

DESIGNATED AGENCY REPRESENTATIVE (DAR): An individual appointed in accordance with 14 CFR § 183.33 who may perform examination, inspection, and testing services necessary to the issuance of certificates. A DAR is formally delegated and charged to provide program/contract oversight and support to assist the Contracting Officer, COR and PM with management of the MPA Program. Changes in the designated DAR are made by letter appointment as the need arises by the CO and PM. The appointment letter defines specific responsibilities and exclusions.

DETAIL or DETACHMENT: Movement of personnel and equipment to an alternate AOS or other location (CONUS or OCONUS).

ENGINEERING CHANGE PROPOSAL: An engineering pproposal to correct or improve aircraft airworthiness or functionality with a cost effective technically superior solution.

ELECTRO-OPTICAL INFRARED SENSOR (EO/IR): Electro-optical means obtaining information from emitted or reflected energy, across the wavelengths of infrared, visible, and ultraviolet light. Electro-optical techniques include measurement of the radiant intensities, dynamic motion, and the materials composition of a target. These measurements put the target in spectral and spatial contexts.

FEDERAL ACQUISITION REGULATION (FAR): The Federal Acquisition Regulations System is established for the codification and publication of uniform policies and procedures for acquisition by all executive agencies.

FEDERAL AVIATION ADMINISTRATION (FAA): The division of the Department of Transportation that inspects and rates civilian aircraft and pilots, enforces the rules of air safety, and installs and maintains air-navigation and traffic-control facilities.

FORMAL TRAINING: Training conducted by an instructor. Training includes a certificate documenting successful completion of training. Not On the Job Training (OJT).

FORWARD LOOKING INFRARED RADAR (FLIR): An airborne, electro-optical thermal imaging device that detects far-infrared energy, converts the energy into an electronic signal, and provides a visible image for day or night viewing.

FULL MISSION CAPABLE (FMC): The material condition of an aircraft indicating it can perform all missions without degradation.

GENERAL SERVICES ADMINISTRATION (GSA): Provides workspace to more than 1 million federal civilian workers, oversees the preservation of more than 480 historic buildings, and facilitates the federal government's purchase of high-quality, low-cost goods and services from quality commercial vendors.

GOVERNMENT FACILITIES: Buildings and grounds owned or controlled by the Government.

GOVERNMENT FURNISHED PROPERTY (GFP): Property, regardless of value, in the possession or control of a Contractor that was (1) directly acquired by the Government and subsequently furnished to the Contractor or (2) acquired by the Contractor with title resting in the Government.

GROUND SUPPORT EQUIPMENT (GSE): Equipment required to support aircraft maintenance activities. This includes, but is not limited to, flight line vehicles, flight line support equipment, fuel trucks and vehicles provided for supply support functions.

HOST-TENANT AGREEMENT: Formal facility related support agreements between Government agencies.

INCIDENT: An incident is a safety event other than a mishap, associated with the operation of an aircraft, which affects or could affect the safety of operations. Incidents generally involve engine emergencies, ground damage with or without intent to fly, or operations under hazardous conditions. Incidents do not involve non-minor injury to personnel or non-minor damage to equipment. An incident that involves serious injury or death, or that might have high media interest, is classified as a “Critical Incident” and shall be reported in accordance with CBP Directive 3340025C Commissioner Situation Room Reporting (as amended).

INVENTORY CONTROL POINT (ICP): a physical site where aircraft parts, tools and materials are stored and maintained.

LOGISTICS SUPPORT: Material or supply support.

MAINTAINABILITY: The probability that an item can be retained in, or restored to, a specified condition in a given time when maintenance is performed by personnel having specified skill levels, using prescribed procedures and resources, at each prescribed level of maintenance and repair.

MAJOR ALTERATION OR REPAIRS: As defined in 14 CFR.

MINOR ALTERATION OR REPAIRS: As defined in 14 CFR.

MISHAP: A mishap is a safety event characterized by the intent to fly that results in non-minor damage (likely to equal or exceed $10,000), human injury (beyond simple first aid), or other limited circumstances. A mishap that involves serious injury or death, or that might have high media interest, is classified as a “Critical Mishap” and shall be reported in accordance with CBP Directive 3340025C Commissioner Situation Room Reporting (as amended).

NON-MISSION CAPABLE (NMC): A materiel condition indicating mission systems are not capable of performing an identified mission.

NOT MISSION CAPABLE MAINTENANCE: Material condition of an aircraft or system indicating it cannot perform any missions for which designed due to a maintenance requirement.

NOT MISSION CAPABLE PERSONNEL: Material condition of an aircraft or system indicating maintenance has been completed but a functional check flight (FCF), Maintenance Test Flight (MTF) or Maintenance Operational Check (MOC) cannot be performed due to weather or shortage of specialty personnel that precludes flights from occurring. Can only be used when no other NMC maintenance can be performed.

NOT MISSION CAPABLE SUPPLY: Material condition of an aircraft or system indicating it cannot perform any missions for which designed due to a supply requirement. Can only be used when no other NMC maintenance can be performed.

OBJECT CLASS CODES (OCC): A uniform classification identifying the transactions of the Federal government by the nature of the goods or the services purchased.

ON THE JOB TRAINING (OJT): Other than formal training.

OWNERSHIP COST: Total cost of owning and maintaining the aircraft. The goal is to strike a balance between RAM performance and the associated costs, resulting in improved value.

PARTIALLY MISSION CAPABLE (PMC): A materiel condition indicating that mission systems are capable of performing an identified mission but with some degradation.

PARTIAL MISSION CAPABLE MAINTENANCE (PMCM): The material condition of an aircraft or system indicating it can perform at least one but not all missions for which designed due to a Maintenance requirement.

PARTIAL MAINTENANCE CAPABLE SUPPLY (PMCS): The material condition of an aircraft or system indicating it can perform at least one but not all missions for which designed due to a Supply requirement. Can only be used when no other PMC maintenance can be performed.

PETROLEUM OIL AND LUBRICANTS (POL): A broad term that includes all petroleum and associated products used by the Armed Forces.

PRECISION MEASUREMENT EQUIPMENT LIST (PMEL): Equipment requiring periodic calibration.

PURCHASE ORDER: The legal document created by a buyer to a seller to confirm the intention to legally obligate payment for products.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A Government-developed surveillance process document that defines a systematic surveillance method for the services by which the Contractor's performance will be monitored.

QUALITY CONTROL PLAN (QCP): A process by which the Contractor ensures all aspects of the contract are performed in accordance with contract standards.

READY FOR ISSUE (RFI): New or rebuilt parts or assemblies that are ready for service.

RELIABILITY: The probability that an item can perform its intended function(s) without failure for a specified time under stated conditions. A measure of whether or not an item will function properly when used by typical users in its operating environment.

REPAIRABLE ASSETS: Parts capable of being repaired.

SCHEDULED MAINTENANCE: Maintenance performed at a prescribed time based on the following criteria: flight hours, calendar time, landings, and cycles.

SENSOR AND ELECTRONICS REPAIR CENTER (SERC): A CBP facility that repairs specific sensor and radar units or sub-assemblies.

SPECIAL TOOL: Test equipment, aircraft/system specific equipment and common hand tools larger than one- and one-half inch or metric 32 mm in size.

SURVIVAL EQUIPMENT: This equipment includes, but is not limited to, flight helmets, life vests, life rafts, survival emergency kits, survival vests, and emergency breathing bottles.

TECHNICAL DIRECTION LETTER (TDL): Technical Direction Letters are a formal communication periodically issued by CBP during the course of the contract to provide direction and approval to the Contractor for aircraft depot induction, decisions and/or guidance, funding, CLIN utilization, and direction between contract modifications.

TRANSIENT AIRCRAFT: Any Government or Government-designated aircraft that requires service or maintenance support while away from home station.

APPENDIX 1.7.3 REGULATIONS, TRAINING, CERTIFICATIONS

REGULATIONS

1. ARINC 429

2. DoD Safety and Health Requirements

3. EPA Standards

4. FAR

5. OEM Specifications (Lockheed Martin)

6. OSHA Standards and Regulations

7. OEM Specifications (Bombardier)

8. OSHA Bloodborne Pathogen Standard 1910.1030 Order 8000.95

9. DoD Regulations

• AK02, AK05

• DO-160

• MIL-STD-704A

• MIL-STD-1553B

• MIL-STD-1548B

10. Title 14 CFR

• Parts 1.1

• Part 43, Appendix A

• Part 65 (Mechanic’s Certificate)

• Part 91

• Part 145 (Repairmen’s Certificate)

SECURITY REQUIREMENTS

1. Secret Security Clearance by the Defense Security Office

2. Customs and Border Protection Background Investigation (BI)

3. Personal Passport issued by the State Department

TRAINING

1. ACADIS Portal User Guide

2. COMSEC

3. Cybersecurity Awareness & Rules of Behavior

4. Ethics

5. Assigned CBP on-line training

CERTIFICATIONS

1. AS9100 Certification

2. FAA Inspection Authorization (IA) Certification

3. FAA-A (Airframe)

4. FAA-P (Power Plant)

5. FAA A&P

6. Repairman’s Certificate

7. Mechanic’s Certificate

8. PMEL Certification

9. AFFF System Certification

** The contractor shall ensure all employees filling a labor category entitled "Aircraft Mechanic" possess an FAA-A, FAA-P or FAA A&P (Airframe and Power plant) certification.

APPENDIX 1.7.4 STANDARD OPERATING PROCEDURES (SOP’s) & FORMS

MAINTENANCE SOP’s

SOP Number SOP Description__________________________ M-001 Procedures for Manual Operation in case of CBP Provided Aircraft Maintenance

Management System and Info System Unavailability MP-002 Fuel Ops M-002 Alignment of INU trays on CBP P-3 Aircraft M-003 Aircraft and Support Equipment Safety Operations M-004 Ground Support Equipment Operating and Maintenance Procedures M-005 Systems Qualification Training for CBP P-3 Aircraft M-006 Ordering and Receipt of Aircraft Parts M-007 CBP-NGC P-3 Operations Tool Control Program M-008 FOD and TFOA M-009 Aircraft Fuel Operations and Surveillance Program Q-010 Non-Destructive Testing and Inspection M-011 Oil Consumption Program Q-012 Hydraulic Contamination Control Program Q-013 Corrosion Control and Prevention Program Q-014 Calibration Program M-015 Tire and Wheel Maintenance Safety Program M-016 Hazardous Waste Management Program M-017 P-3 Support Equipment (SE) Operator Training and Licensing Program M-018 Aircraft and Flight Line Safety Program Q-018 Aircraft and Flight Line Safety Program M-019 Maintenance Planning Management M-020 Aviation Life Survival Equipment (ALSE) Q-020 Aviation Life Survival Equipment (ALSE) M-021 Confined Space Entry program MP-022 Aviators Breathing Oxygen (ABO) M-023 Technical Directive (TD)/Modification (MOD) Compliance Program M-024 Aviation Maintenance Discrepancy Reporting Program (AMDRP) M-025 Maintenance Training Qualification Standards Q-026 Data Management Document Control and Records Retention Program M-027 CBP P-3 Operations Emergency Reclamation Procedures M-027 Aircraft Parts Welding Operations M-028 Non-Ionizing Radiation Safety Program M-029 Data Management and Procedures for Report Management M-029 Severe Weather Plan M-030 Technical Publications Library Q-031 Corrective Action Process MP-032 Preventative Action Process MP-033 Training Q-034 Quality Audit and Surveillance Program M-035 Procedures for Aircraft DLM Drop-in Maintenance Induction or P-3 Site Maintenance

Actions M-036 Electronic NAV System and TAWS Software M-037 In House Repair (IHR) Maintenance Process Management M-038 Rotodome Shaft S/N Tracking Management M-039 Procedures for Initial Reporting of an Incident/Accident M-040 Cannibalization Procedures

M-041 P-3 Detachment Preparation M-042 Procedures for Releasing Aircraft Safe-For-Flight M-043 Procedures for Installing a Spare Generator on the #1 Quick Engine Change Assembly M-044 Servicing Manual M-045 CBP P-3 Operations Emergency Reclamation Procedures

SUPPLY SOP’s

SOP Number SOP Description______________________________________ SU-2000 Acquisition & Accounting for Government Furnished Property SU-2001 Requesting Parts, Supplies and Services SU-2008 Major Subcontractors SU-3000 Inventory Control SU-3001 Annual, Specific, and Periodic Inventories of Accountable Assets SU-3003 Document Control Register and Priority/Source Assignments SU-3004 Issuing Parts/Material from Stock SU-3005 Repair and Return SU-3009 Transfer of Inventory SU-3011 Cannibalization Procedures SU-3012 Processing Repairs Using Third-Party Contracts SU-3021 Locally Controlled Tools and Support Equipment SU-3023 Loss/Damage/Destruction of Property SU-4001 Substitute/Alternate Part Numbers SU-4002 Records Management SU-4003 Supplier Quality Management SU-4005 Receiving SU-4007 Warehousing Operations SU-4008 Packing and Shipping SU-5000 ICP Depot Supply Support Procedures SU-8000 Supply Procedure Documentation Change Requests

CBP FORMS INDEX

Responsible Area Codes Min Retention Time Retained At L Logistics CT Contract Term or 5

Yrs.

Site Applicable site or

Aircraft Location P Procurement Current Only Current Supply Supply Department M Maintenance 6 Months QC QC Department Q QA/QC 1 Year Maint Maint Department C Contracts 2 Years LogBk Aircraft

Logbook/Maintenance Records

A Admin 3 Years PMO = Program Mgt Office PO = Procurement Office ICP = Inventory Control Plant

S Supply TWA Transferred with Aircraft

Area/Retention Form Number Retained Form Name M-TWA CBPAVP-P3-004 Site & Maint Cannibalization Request/Authorization S-Current CBPAVP-P3-005 Site & Supply Shipping Document

S-Current CBPAVP-P3-005-

Site & Supply Packing Slip

S-CT CBPAVP-P3-006 Site & Supply Document Control Register S-CT CBPAVP-P3-007 Site & Supply Inventory Adjustment Report-Trans.

M-Current CBPAVP-P3-008 Site & Maint Aircraft Utilization Worksheet (MG/MX

Transaction) L/S-CT CBPAVP-P3-012 Site & PMO Supply Request/Issue/Turn In/Transfer M-TWA CBPAVP-P3-014 Site & Maint Maintenance Continuation of Work

M-TWA CBPAVP-P3-014-

Site & Maint Maint. Continuation of Work (Cont’d)

S-CT CBPAVP-P3-015 Site & Supply Lost, Damaged, Destroyed, or Transferred Survey Form

M-Current CBPAVP-P3-017 Site & QC Aircraft Compass Swing Record M-TWA CBPAVP-P3-019 Site & QC Employee Quality Assurance

Indoctrination/Desig.

Q-CT CBPAVP-P3-020 Site & QC Aviators Breathing Oxygen (ABO) Servicing and Surveillance Checklist Q-CT CBPAVP-P3-021 PMO CAR/PAR Log

Q-CT CBTAVP-P3-022-

PMO Supplier Corrective Action Request

Area/Retention Form Number Retained Form Name Q-CT CBPAVP-P3-024 Site & PMO Product Quality Deficiency Report M-Current CBPAVP-P3-025 Site-w/Parts White Parts Identification Tag

M-CT CBPAVP-P3-028-

Site & Maint Support Equipment Misuse/Abuse

M-CT CBPAVP-P3-028-

Site & Maint SE Misuse/Abuse Corrective Action

Q-CT CBPAVP-P3-031 Site & QC Run-Up and Taxi Authorization L-CT CBPAVP-P3-033 PMO Supply Storage Surveillance Checklist L-CT CBPAVP-P3-034 PMO Supply Inspection (Audit) Checklist Q-CT CBPAVP-P3-035 Site & PMO Foreign Object Damage Incident Report Q-CT CBPAVP-P3-036 PMO Program Publications Change Request M-CT CBPAVP-P3-044 Site & QC Tool Control Inventory Record S-CT CBPAVP-P3-045 Site & Supply Tool Sign Out H92Log Q-CT CBPAVP-P3-046 PMO&QA Lost Tool Incident Report M-Current CBPAVP-P3-047 Site & Maint Employee Toolbox Daily Inventory Log M-TWA CBPAVP-P3-048 Site & Maint Aircraft Maintenance Record/Work Order S-N/R CBPAVP-P3-049 Sit e& Supply Shelf-Life Expiration Notice

M-TWA CBPAVP-P3-051-

Site & Maint P-3 Flight Record/Aircraft Flight Log

M-Current CBPAVP-P3-055-

Site & Logbk Daily/Turnaround Inspection Checklist (P-3

LRT/AEW)

M-Current CBPAVP-P3-056 Site & Logbk VOR/VOT Check M-TWA CBPAVP-P3-061 Site & QC Aircraft Maintenance Worksheet (AMR

Planning Supplement) A-Current CBPAVP-P3-063 Site & Admin Emergency Telephone Numbers A-CT CBPAVP-P3-064 PMO Maint. Contractor Overtime Notification

A-CT CBPAVP-P3-065 Site &Admin Maintenance Contractor Travel/Deployment Notification

M-TWA CBPAVP-P3-066 Site & QC Engine Health Indicator Program (Log) M-Current CBPAVP-P3-068 w/Part Survival Equipment Inspection Record

(Automated at WSA) M-Current CBPAVP-P3-069 Sit e& QC Currency Checklist P-N/R CBPAVP-P3-070 PMO&PO Advance Notification, Written Justification and Prior ACO Consent All-CT CBPAVP-P3-074 PMO & Maint Program Procedure Recommended

Change/Waiver Request Form

L-CT CBPAVP-P3-081-

Site & PMO Inventory Adjustment Report Non-Reportable

L-CT CBPAVP-P3-081-

Site & PMO Inventory Adjustment Report- Reportable

L-CT CBPAVP-P3-082-

Site & PMO Additional Tool/Equipment/Property Request Form

M-Current CBPAVP-P3-086 w/Part Life Vest Signal Flare Inspection Checklist L-Current CBPAVP-P3-088 Site & Supply Master Shelf-Life Record List S-CT CBPAVP-P3-089 Site &Supply Shippers Export Declaration Q-CT CBPAVP-P3-092 Site & QC & PMO &

QA

Supplier Corrective Action Request Log

S-Current CBPAVP-P3-093 Site & Supply Commercial Invoice Q-Current CBPAVP-P3-104 Site & PMO Malfunction, Act Taken and When Disc

Codes Q-2 Years CBPAVP-P3-106 Site & QC Receipt Quality Inspection/Identification

Stamps and/or Torque Seal M-1 Year CBPAVP-P3-112 Site & Maint FOD Walk M-Current CBPAVP-P3-114 Site & Logbk Litton LTN-92 Error Record M-TWA CBPAVP-P3-115 Site & Maint Parts Order Log Q-Current CBPAVP-P3-116 Site & QC Aircraft Ground Operation Qualification

Proficiency Check Q-CT CBPAVP-P3-119 Site & QC Component Failure Report P-Current CBPPMO-P3-002 PMO Maintenance Induced Incident Flash Report M-Current CBPPMO-P3-003 Site & QC Employee Training Matrix M-Current CBPPMO-P3-091 Site & QC Non-Destructive Certification Record M-Current CBPPMO-P3-092 Site & QC Aircraft Weight and Balance Certification M-Current CBPPMO-P3-093 Site & QC Ordinance Certifications Form M-Current CBPPMO-P3-094 Site & QC Detachment Lead Designation M-Current CBPPMO-P3-095 Site & QC Aviation Gas Free Engineering Certification M-Current CBPPMO-P3-096 Site & QC “Safe for Flight” Certification M-Current CBPPMO-P3-098 Sit e& QC Mission Support Survival Equipment Training

Certification M-Current CBPPMO-P3-106 Site & QC Training Certification Form M-Current CBPPMO-P3-107 Site & QC Training Suspense Codes L-Current CBPPMO-P3-108 w/Part Unserviceable Parts Tag/Repairable L-Current CBPPMO-P3-109 w/Part Unserviceable Parts Tag/Condemned L-Current TBD Site-ICP Inventory Control Procedures for

Intensive Assets Management

The following forms may be ordered from General Services Administration (http://www.gsa.gov/portal)

OF-346 (11-85) U.S. Gov’t Motor Vehicles

Operators Identification Card

7540-00-634-3999 GSA

SF 44 (10-83) Purchase Order/Invoice/Voucher

7540-01-152-8068 GSA

SF 94 (2-83) Statement of Witness 7540-00-634-4045 GSA SF 95 (7-85) Claim of Damage or Injury 7540-00-634-4046 GSA SF 135 (7-85) Records Transmittal and

Receipt

7540-00-634-4093 GSA

SF 135-A (7-85) Records Transmittal and Receipt (Continuation)

7540-00-823-7952 GSA

SF 361 (3-84) Transportation Discrepancy Report

7540-00-965-2403 GSA

SF 364 (2-80) Report of Discrepancy

(ROD)

7540-00-159-4442 GSA

SF 368 (10-85) Product Quality Deficiency Report

7540-00-133-5541 GSA

OTHER REFERENCES

1. Directive 51715-006 (Directives & Handbooks, US

CBP)

Contractor Employee Separation Clearance Form

2. DoD Instruction 5220.22 (NISPOM) Classified Equipment Discovered

3. AS9100D Quality Management Systems – Requirements for

Aviation, Aerospace and Defense

4. COMNAVAIRFORINST 4790 All series

APPENDIX 1.7.5 CONTRACT DATA REQUIREMENTS LIST (CDRLs)

CDRL TITLE FREQUENCY PWS

A001 Program Management Plan One Time C.1.2.1 A002 Communications Management Plan One Time C.1.2.3 A003 Quality Control Plan One Time C.1.2.7 A004 Integrated Logistics Support Plan One Time C.1.4.1

A005 Aircraft Configuration Audit Report One Time C.1.2.15 A006 Program Management Report Monthly C1.2.5 A007 Contract Funding Status Report /

Integrated Program Management Report

(CFSR/IPMR)

Monthly C.1.2.4

A008 Integrated Logistic Support Financial Summary

Monthly C.1.2.4

A009 Travel Report Monthly C.1.2.23 A010 Program Management Review Quarterly C.1.2.20 A011 DRF Report Quarterly C.1.2.13 A012 Technical Direction Letter Report Quarterly C.1.2.14 A013 Aircraft Consumption Report Monthly C.1.2.17 A014 Aircraft Utilization Report Monthly C.1.2.17 A015 Safety Management System Plan One Time C.1.2.26 A016 Configuration Management Plan One Time C.1.2.15 A017 Aircraft Engines and Propellers Monthly C.1.3.7 A018 WBS One Time C.1.2.2 A019 Personnel Report Monthly C.1.2.2 A020 Overtime Report Monthly C.1.2.2 A021 Initial Inventory Audit/Start of Contract One Time C.1.2.30 A022 Obsolescence Plan One Time C.1.4.6

A023 RESERVED

A024 Inventory Analysis Report Monthly C.1.4.5 A025 Performance Measurement Baseline One Time C.1.2.2 A026 Special Inventory Summary Report As Required A027 Degrader Report Monthly C.1.4.5 A028 Non-Propulsion Major Components

Report Monthly N/A

A029 Aircraft Configuration Management Report

Monthly C.1.2.15

A030 Obsolescence Report Monthly C.1.4.6 A031 Detachment Site Pack up Inventory

Report Quarterly C.1.4.10

A032 RESERVED

A033 Technical Report As Required N/A A034 GFP List Report Quarterly C.1.4.9 A035 Test and Support Equipment Report Semi-Annual C.1.4.7 A036 GFP Annual Inventory Report Annual C.1.4.9 A037 Excess Inventory Report Annual C.1.4.12

A038 RESERVED

A039 RESERVED

A040 Engineering Status Report Monthly C.1.2.12 A041 Deferred Maintenance Report Monthly C.1.3.2 A042 Transition Plan One Time C.1.2.30

A043 RESERVED

A044 In House Repairs Report Quarterly C.1.4.14

The following tables cover the CDRLs in detail.

CDRL# TITLE FREQUENCY SUBMISSION

A001 Program Management Plan One-time. Update as required.

PoP Start + 90 days

Description: The Contractor shall develop and submit a Program Management Plan (PMP) identifying the organization and procedures used to fulfill the requirements of this PWS. The Contractor’s PMP shall depict the organizational structure, the assignment of functions, duties, responsibilities, the procedures and policies, and the reporting requirements that are established for completing the activities assigned under this PWS. The PMP will be reviewed and approved by the COR.

Contractor format.

A002 Communications Management Plan Initial+Annually PoP Start + 90 days Description: The CMP shall define what information should be communicated, who should receive that information and when that information should be delivered, where (e.g., email, voice, in-person) communication will be shared and how those communications will be tracked and analyzed. Includes:

(a) The Contractor/Client stakeholders and communications flow chart.

(b) A contact list for all key personnel positions fulfilling this contract including personnel by name, job title, job description, job code, business location/address, email address, and work phone numbers.

This information will be reported on-going.

(c) Escalation procedures for communications and issue resolutions.

A003 Quality Control Plan One-time baseline.

Updated as required PoP Start + 90 days

Description: The QCP shall reflect the Contractor’s overall approach, internal controls, and establishment of procedures for evaluating each of the major service areas (who, method, how often), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation reflecting quality control inspections and any corrective actions taken. The QCP shall outline processes and activities that will be implemented and include a schedule that covers initial development through to reporting requirements.

The contractor shall incorporate Safety Management System (SMS) into their QCP.

A004 Integrated Logistics Support Plan One-Time PoP Start + 90 days Description: The Contractor shall develop an ILSP for planning and developing efficient support for the PWS throughout the contract life cycle. The ILSP shall define the support requirements, support strategy and plan to ensure product available and reduce cost. The ILSP shall seek readiness and life-cycle cost improvements in the material and support during the PWS life cycle. The ILSP shall identify the requirements to successfully execute product support, to include but not limited to, design interface, sustaining engineering, maintenance planning and management, manpower and personnel, supply support, support equipment, technical data, training and training support, Information Technology, facilities and infrastructure, packaging, handling, storage, and transportation.

A005 Aircraft Configuration Audit Report Initial + Annual PoP Start + 90 days

Description: Initial report shall provide recommendations for aircraft items (hardware, software, interfaces, data, drawings, etc.) to be placed under configuration management for Government approval.

Provide recommendations and cost estimates to achieve standardized configurations for all aircraft types.

Audit findings and Government approved Configuration Items inform the development of Aircraft Configuration Report (A029)

Annual audit report to verify accuracy of Aircraft Configuration Reporting (A029)

A006 Program Management Report Monthly (End of the Month)

(EOM) +15 Days

Description: The Contractor shall provide a report that addresses the Contractor’s monthly activities related to achievements, work completed, projected work efforts, problems encountered, and corrective action(s) taken or contemplated to resolve problems, and initiatives to improve aircraft readiness, aircraft condition, and cost control. Report shall include the following:

1. Work and deliverable(s) completed during reporting period

2. Status of ongoing activities including percentage of completion

3. Planned travel during the following reporting period

4. Problems or issues projected or identified

5. Alternative and/or recommended solution for identified or projected problems or issues

6. Known or projected resources and schedule impacts

7. Results of the weekly issue and risk reviews

8. DRFs that accrued during the reporting period

9. Key personnel absences of two weeks or greater Contractor's format.

A007 Contract Funding Status Report/Integrated Program Management Report

Monthly (End of the Month)

(EOM) +15 Days

Description: The CFSR is designed to supply funding data about the program to CBP. It provides actual and forecasting data on contract funds requirements by CLIN; develops funds requirements and budget estimates in support of the program; determines funds in excess of contract needs and availability and is used to track monthly obligations, comments, and expenditures. The CFSR shall be used to track cost EVM.

The CFSR shall be in MS Excel format with underlying formulas intact.

The report shall include the following data elements by CLIN:

• Funding levels

• Obligations levels

• Commitment levels

• Invoice received amount but not yet billed to the customer.

• Billed amount (amounted billed to customers)

• Funds remaining after obligation, commitment, and billed amount and percentage of funds remaining

• Estimate to complete.

• ETC shall include a burn rate estimation.

• Estimate at completion

• Funding excesses/shortfalls Explanations of Terms

* Report for ODC, Travel and Material CLINs.

Funding levels shall show initial funding and subsequent adjustments. Invoiced amounts shall be listed by invoice number.

The Contractor shall report by CLIN (and major sub-elements) showing monthly and Fiscal Year to date amounts. The spreadsheet shall detail the following information:

A cover page is required with contractors name and address.

The IPMR presentation shall include the following EVM elements for the current Period of Performance:

1. Planned Value (PV) (aka Budgeted Cost of Work Scheduled (BCWS))

2. Actual Costs (AC) (aka Actual Cost of Work Performed (ACWP))

3. Earned Value (EV) (aka Budgeted Cost of Work Performed (BCWP)

4. Schedule Variance

5. Cost Variance

6. Schedule Performance Index (SPI)

7. Cost Performance Index (CPI)

8. Estimate at Completion (EAC)

9. Budget at Completion (BAC)

10. Budget vs. Schedule EVM Graphic to include Performance Measurement Baseline

11. Analysis of reasons for unfavorable cost/schedule performance.

12. Get well plan for unfavorable cost/schedule performance.

The Contractor shall deliver this presentation in MS PowerPoint format and present it during a standing meeting following report delivery.

A008 ILS Financial Summary Monthly (End of the

(EOM) +15 Days

Description: This Summary shall be in MS Excel format based on data obtained from the Government-provided Maintenance Management System. The report shall be presented in analytical, summary form and provide comparison to CDRL A007 for reconciliation of financial data between the contractor and Government financial systems. The spreadsheet and analysis shall list funding levels, obligation, commitment cumulative fiscal year expenditures by year, exposure rate and burn rate. Forecast by fund code, project code, and object class code shall be provided, and any unusual deviation from the forecasted amount should be noted and explained. The report should also contain annotation of forecast expenditures expected for which a requisition has not been generated yet. Adjustments and corrections from the financial system reconciliation will be documented via separate tab and the results tracked for stability.

A009 Travel Report Monthly (End of the

(EOM) +15 Days

Description: A spreadsheet reporting all travel for the month with columns identifying Program section (Site, ICP, Engineering), Detachment or Non-Detachment, Purpose, Name or Number of Personnel, Dates, Location, Days, etc. Format to be agreed between CBP and Contractor.

A010 Program Management Review Quarterly Minutes & Action Items by PMR End + 15 days

Description: The Contractor shall conduct a quarterly Program Management Review (PMR) that addresses the Contractor’s quarterly activities related to achievements, work completed, projected work efforts, problems encountered, and corrective action(s) taken or contemplated to resolve problems, and initiatives to improve aircraft readiness, aircraft condition, safety, and cost control. The Contractor shall prepare presentation materials to support the PMR and shall provide copies of presentation materials and meeting minutes. Contractor's format is acceptable.

• Agenda due 10 business days prior

• Electronic Copies of presentation due 5 business days prior

A012 TDL Report Quarterly (End of Quarter)

(EOQ) + 15 days

Description: The contractor shall record, track TDLs and associated contract modifications reporting the continuous history in this quarterly CDRL. The TDL report content should include: TDL serial #, Date, CLIN, SLIN, and Cost and the contract mod that it was incorporated with. Contractor format.

A013 Aircraft Consumption Report Monthly (End of the

(EOM) +15 Days

Description: The Contractor shall generate the required report through the CBP Aircraft Maintenance System. The Contractor shall convert the report into MS Excel Format.

A014 Aircraft Utilization Report Monthly (End of the

(EOM) +15 Days

Description: The Contractor shall generate the required report through the CBP Aircraft Maintenance Management System. The Contractor shall convert the report into MS Excel Format and provide analysis tab(s) to include:

A011 DRF Report Quarterly (End of Quarter)

(EOQ) + 15 days

Description: The Contractor shall deliver a quarterly report with the continuous DRF history generated from the DRF Tracking Tool. CBP and the Contractor will define the content and format. Potential report elements are: DRF#, date, contract year, quarter, subject description, originator, site affected, type - critical, major, minor.

Significance: FMC should be compared to PMC rates. (A divergence indicates increasing unreliability of key mission systems. Low FMC rates indicate supply, management, personnel, or environmental problems)

Discrete Level: Analysis by Aircraft type, subtype, MPA Fleet, location (as applicable), major critical aircraft subsystems (radars and sensors, engines, etc.)

Measures: Time series Threshold, Objective, performance goal, current and historical monthly, and best fit trend projected 12 months into the future. Mean Downtime trend (should be stable or decreasing over time).

Presentation: Time series data table and chart (with best fit trend lines) presenting measures above, and analysis narrative.

Analysis: Commentary on trend analysis to include trend direction and slope, date to meet threshold or objective, comparison of trend to performance goals, factors affecting past, current and future performance, risks, and corrective action, if required.

A015 Safety Management System Plan One Time PoP Start + 90 days Description: Develop and deliver a Safety Management System Plan that addresses the following elements:

• Coordination of emergency response planning - Ensure there is a clear definition of the transition from normal operations to emergency operations that is defined in the Contractor’s safety policy.

• System analysis and hazard identification - Identify through analysis safety hazards as part of the application of Safety Risk Management (SRM) and Safety Assurance (SA) processes within the existing operational program.

• Safety risk assessment and control - Conduct safety risk assessments against identified hazards and define measures to control the risks.

• Competencies and Training - Ensuring training effectiveness across all levels of the Contractor’s organization in executing the processes and procedures of the SMS Program. Change training approach and documentation as required to reduce risk and as SMS Program changes.

• Safety Communication - Executing safety communication per plan and SMS Program to continually provide information on hazards, new changes, and other important information in ensuring a safe operation.

• Safety performance monitoring and measurement – Implementation of performance monitoring process against the operations to identify new process or procedures to reduce risk.

• Analyze Data - Capturing and analyzing the safety data from monitoring and measurement activities.

• Safety performance assessment - Predictive/proactive application of Risk Management and Assurance processes against future operations to identify risks prior to execution.

• Continuous Improvement - Continuous improvement is a point of view of taking the fully operational SMS Program and continually adapt the SMS Program to the operation as it changes over time with new people, regulations, aircraft, and processes.

• Documentation & Records - Establishment of secure, accessible, and backed-up repository of SMS Program documentation, reports, meeting minutes, findings, analysis, and program records defined in the SMS Program.

A016 Configuration Management Plan One Time PoP Start + 90 days Description: Develop and deliver a Configuration Management Plan that addresses the following five CM functions as they pertain to managing the MPA fleet:

1. Configuration Planning

2. Configuration Identification

3. Configuration and Change Management

4. Configuration Status and Accounting

5. Configuration Verification and Audit

A017 Aircraft Engines and Propellers Monthly (End of the

(EOM) +15 Days

Description: The Contractor shall prepare an engine and propellers Excel report, which shall include the following:

1) Fiscal Year To Date Activity, Engines - This tab shall report, major engine repairs, removals, overhauls, etc. This report should identify the engine serial number, vendor used, reason for repair/removal, estimated repair costs, and final repair costs. Updated information on previously reported activity and new activity shall be easily identifiable.

Summary of Commercial Expenditures for Major Engine Actions - This report should identify, by aircraft line item, scheduled engine maintenance expenditures and actions, unscheduled maintenance expenditures and actions, and total engine maintenance expenditures and actions.

Expenditures and actions shall be cumulative for the current fiscal year and based on actual (and obligated amounts when actuals are not yet known) costs.

2) Fiscal Year To Date Activity, Propellers - This tab shall report, major propeller repairs, removals, inspections, overhauls, etc. This report should identify the propeller serial number, vendor used, reason for repair/removal, estimated repair costs, and final repair costs. Updated information on previously reported activity and new activity shall be easily identifiable.

Summary of Commercial Expenditures for Major Propeller Actions - This report should identify, by aircraft line item, scheduled propeller maintenance expenditures and actions, unscheduled maintenance expenditures and actions, and total propeller maintenance expenditures and actions.

Expenditures and actions shall be cumulative for the current fiscal year and based on actual (and obligated amounts when actuals are not yet known) costs.

3) Engine Pool Assets - This tab shall identify:

• Ready For Issue (RFI) engines serial number, location, and status

• Non-RFI engines by type, serial number, location/vendor, reason for removal, induction date and scheduled RFI date.

4) Propeller Pool Assets - This tab shall identify:

• Ready For Issue (RFI) propellers serial number, location, and status

• Non-RFI propeller, serial number, location/vendor, reason for removal, induction date and scheduled RFI date.

5) 12 Month Engine Projection - This tab shall identify scheduled vendor engine inspections and overhauls due in the next 12 months. The report shall identify the site, type aircraft, aircraft BUNO, engine serial number, type of action due, month action is due (estimated based on utilization), and the status.

6) 12 Month Propeller Projection - This tab shall identify scheduled vendor propeller inspections and overhauls due in the next 12 months. The report shall identify the site, type aircraft, aircraft BUNO, propeller serial number, type of action due, month action is due (estimated based on utilization), and the status.

7) Engine Pool status – This tab shall identify engines by Serial Number of current RFI or NRFI status and location.

8) Engine Modules Pool status – This tab shall identify engine modules by Serial Number of current RFI or NRFI status and location.

9) Propeller Pool status – This tab shall identify propellers by Serial Number of current RFI or NRFI status and location.

10) Propeller Components Pool status – This tab shall identify propeller controls and valve housings by Serial Number of current RFI or NRFI status and location.

This report shall include reconciliation with CBP PMO Funding Report and CDRL A007. Monthly submissions of the report will contain ‘active’ years plus one year and an annual submission will contain all contract years to-date.

A018 Work Breakdown Structure One Time PoP Start + 90 days Submit a WBS and WBS Dictionary based on the Contractor proposed structural view of this

PWS.

Include detailed elements and definitions (WBS Dictionary) necessary to produce a schedule of tasks and milestones. WBS shall be reported at Level 3, at a minimum, to provide an adequate level of detail and understanding to support the Performance Measurement Baseline (PMB). The WBS shall be updated based on changes in scope or when requested by the COR.

A019…