CBIDQ1504XRDS Benchtop Xray Diffraction System 040815.pdf

CBIDQ1504XRDS for the Colorado Bureau of Investigation (CBI) Page 1 of 5

COLORADO DEPARTMENT OF PUBLIC SAFETY

CDPS Procurement Office

700 Kipling Street Denver, CO 80215

SIGNATURE PAGE

DOCUMENTED QUOTE #: CBIDQ1504XRDS

TITLE: Benchtop X-Ray Diffraction System for Colorado Bureau of Investigation (CBI)

DATE DUE: Tuesday, April 14, 2015 at 2:00pm MT

LATE BIDS WILL NOT BE CONSIDERED

ISSUING OFFICE: This Documented Quote is issued for the State of Colorado by the Colorado Department of Public Safety (CDPS), for the benefit of the Colorado Bureau of Investigation. The CDPS Procurement Office is the SOLE point of contact concerning this solicitation.

Procurement Director: Cindy Fredriksen Telephone Number: 303-239-5888 FAX Number: 303-239-5860 E-mail Address: cindy.fredriksen@state.co.us

MAILED, HAND-DELIVERED OR EMAIL QUOTES WILL BE ACCEPTED.

Prices shall be binding and valid for ninety (90) days after the closing date.

FEIN________________________________________________ DATE___________________________________

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

NAME OF COMPANY___________________________________________________________________________

ADDRESS____________________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE______________

PHONE _________________________________________ FAX _______________________________________

EMAIL ADDRESS _____________________________________________________________________________

My company is registered on Colorado VSS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado VSS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE___________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE ___________________________________________________

Handwritten signature by an authorized officer or agent of the vendor.

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cindy.fredriksen@state.co.us

CBIDQ1504XRDS for the Colorado Bureau of Investigation (CBI) Page 2 of 5

Colorado Department of Public Safety Quote number CBIDQ1504XRDS

Benchtop X-Ray Diffraction System for CBI Quote itemization sheet

Vendor must be registered with Colorado VSS by bid submission deadline, to be awarded this quote.

All quote responses shall be quoted FOB Destination Lakewood, CO.

All products must arrive at CBI Forensic Services intact, in good working order, in manufacturer’s packaging.

All products shall be new with full manufacturer’s warranty. No substitutions or equivalents will be accepted.

For consistency of this bid, all quantities listed are estimates. The award will be made based on the listed quantities. Actual quantities may vary at the time actual orders are placed.

No guarantees of estimated quantities are made as a result of the solicitation and award.

All products shall be delivered and invoiced by 6/30/15. If you cannot deliver and invoice for product, do not submit a bid.

Prices shall be binding and valid for the length of the award.

1. One (1) Benchtop X-ray diffraction system shall include:

High speed position sensitive detection

Footprint dimensions cannot exceed two-square feet

Diffracted beam graphite monochromator

Continuous variable slit

Beam footprint and absorption corrections for variable slit

Automated sample changer

Capable of a wide range of sample holders and accessories

Sample holders of various capacities o Single and multiple samples o Zero & low background, & deep well o No indent, & 0.1mm indent o Capable of liquid, bulk or irregular samples

Manual-set and standard measurements

Adjustable, locking positions with a range at least approximately than 0 ͦto 120 ͦ

Scanning speed 0.01 ͦ to 100 ͦ

Counter detector

Real-time status display panel with zoom in/zoom out capability

Raw data only display

Includes an x-ray shutter that allows analyst to change samples without cycling power to the x-ray tube

Overlays in 2D and 3D

Sonneveld-Visser and polynomial function background elimination

Searchable ICDD databases with over 100,000 searchable compounds and search/match algorithms

Detailed processing logs

Import/export data features

Online PDF manual

Report file creation

On-site, 2 day training within 90 days of installation

One Benchtop X-ray Diffraction System $___________________

2. Additional year emergency on-site and business hour telephonic support

72-hour on-site response

On-site emergency repair

Technical telephone support M-F 8-5, excluding holidays

OEM parts, includes shipping

Labor and travel expenses

Additional Year Support $ __________________

3. How many days after receipt of order will you guarantee delivery? ________________________days (Delivery time may be considered in determining the final award of this quote.)

4. Provide proof of manufacturer’s warranty by including specific documentation from the manufacturer with your quote response.

RETURN THIS PAGE

CBIDQ1504XRDS for the Colorado Bureau of Investigation (CBI) Page 3 of 5

GENERAL INFORMATION

1.0 General

Purpose The Colorado Department of Public Safety (CDPS), Colorado Bureau of Investigation (CBI), is seeking to purchase one (1) benchtop X-ray diffraction system for its Denver forensic laboratory.

Contact Information

The Procurement Office for the Colorado Department of Public Safety (CDPS) is the sole point of contact concerning this

Documented Quote. All communication must be done through the CDPS Procurement Office, Attention: Cindy

Fredriksen, at cindy.fredriksen@state.co.us or 303.239.5888.

Vendor Self Service System (VSS) and Registration This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors must be registered on VSS in order to be considered responsive at the time of submission of the response. Registration on VSS is required to be considered for award. If a vendor is not registered on VSS, solicitation responses from such vendor received may not be considered. VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

Award Period The anticipated award period for this Documented Quote (DQ) follows the State’s fiscal year 2015 through June 30, 2015, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.

Binding Proposal By providing a response to this DQ, Offerors are bound to providing the proposed services at the costs and rates quoted in their DQ response for the award period.

Submission

By submission of a bid, Offeror agrees as follows:

Except as replaced, modified, or supplemented by the Colorado Bureau of Investigation for this solicitation, all items in the State of Colorado Solicitation Instructions/Terms and Conditions are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the terms listed in this solicitation shall govern.

The Offeror guarantees to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Offerors shall seek clarification from the Colorado Bureau of Investigation of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

Offerors shall accept the terms and requirements of this DQ without exception, deletion or qualification and without making its offer contingent.

Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

The Colorado Department of Public Safety reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Colorado Bureau of Investigation will apply this statute to the extent necessary for all solicitations posted on Colorado VSS.

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification and other information in this document. If the bid submission deadline is extended, the new bid submission deadline will http://www.colorado.gov/vss

CBIDQ1504XRDS for the Colorado Bureau of Investigation (CBI) Page 4 of 5 be published on the Colorado.gov/VSS website and will supersede the above date and time.

CDPS is tax exempt.

The Colorado Department of Public Safety (CDPS) encourages free and open competition among Bidders.

Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the Colorado Department of Public Safety’s needs. The Bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude CDPS from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to CDPS. In accordance with Procurement CODE, CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmental preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS – AWARD PROCEDURE

AND DETERMINATION – BID PREFERENCE.

Type of Contract State Purchase Order: The successful bidder may be issued a State Purchase Order with CDPS. The State Purchase Order will incorporate this BID, published addenda and the response of the successful bidder.

Term of State Purchase Order The term of this State Purchase Order resulting from this solicitation shall begin on upon award and end June 30, 2015.

If you cannot deliver and bill for goods by 6/30/15, please do not respond.

Discussion with Offerors Discussions may be conducted with apparent responsive Offerors for the purpose of clarification to assure full understanding of the requirements of the solicitation. All solicitations, in the Colorado Bureau of Investigation’s sole judgment, needing clarification, shall be accorded such an opportunity.

Amendments All amendments to and interpretations of this solicitation shall be in writing from CDPS/CBI. Any amendment or interpretation that is not in writing shall not legally bind CDPS/CBI.

Modifications All modifications shall be in writing and posted to Colorado VSS. Vendors are responsible for checking VSS prior to the opening date and time for solicitation modifications.

Response Format Bidders must comply with and or submit the following item(s) in order and clearly labeled:

a. Completed and Signed cover sheet.

b. The total cost of the requirements of this solicitation and supporting documentation as required in this solicitation.

Bidders may respond to this solicitation by e-mail (preferred), hand delivery or mail to Cindy Fredriksen. The contact information is:

E-mail: cindy.fredriksen@state.co.us Physical Address: Department of Public Safety CDPS Procurement Office 700 Kipling Street

Email or send a hard copy of your bid proposal to the procurement official listed in this solicitation. Please do NOT complete your bid submission on VSS but send to/email Cindy Fredriksen. Responses to this solicitation by e-mail (preferred), hand delivery or mail are the ONLY acceptable methods.

Award & Evaluation Criteria This solicitation shall be awarded to one vendor. The Award will be made to the lowest responsible bidder with all other factors considered on the Quote Itemization Sheet. The State will be the sole judge in determining the acceptability of an offer and in determining the most beneficial offer to the State. If CDPS does not receive qualified responses to this solicitation, this solicitation will be considered a failed procurement and will be cancelled.

CBIDQ1504XRDS for the Colorado Bureau of Investigation (CBI) Page 5 of 5

SHIPPING AND BILLING:

SHIPPING/DELIVERY BILLING

Colorado Department of Public Safety Colorado Department of Public Safety

Colorado Bureau of Investigation Colorado Bureau of Investigation

Forensic Laboratory Administration/Accounts Payable

Barry Shearer, Agent in Charge Cacthy Tong

690 Kipling Street, Suite 4000 690 Kipling Street, Suite 314

Lakewood, CO 80215 Lakewood, CO 80215 barry.shearer@state.co.us cacthy.tong@state.co.us

How to complete your BID proposal:

Step 1: Bid proposals should be completed through Colorado VSS.

Step 2: Email or send a hard copy of your bid proposal to the procurement official listed in this solicitation.

Both steps must be completed or your bid may be disqualified.

Your email/hard copy submission will be considered the official version of your bid submission followed by entry into VSS.

No faxed proposals will be accepted.

All bid proposals must include the signature page, qualifications page and bid pricing information:

The signature page is the first page of the main solicitation document.

The qualifications information is located on page 2 of the main solicitation document.

Bid pricing information is located on page 2 of the main solicitation document.

If mailing or hand-delivering quote, send to

Colorado Department of Public Safety CDPS Procurement Office Attn: Cindy Fredriksen, Procurement Director 700 Kipling St.