REQUEST FOR PROPOSALS

FOR

AIRPORT TERMINAL PARKING FACILITIES

PROPOSAL NO. CB-2649

ABI | Request for Proposals for Airport Terminal Parking Facilities

PURPOSE

The City of Abilene, Texas (the “City”) gives notice of this request for proposals (together with any addenda and answers to questions, the “RFP”) from experienced and qualified installers/equipment providers/service providers, and as an alternate, operators of parking facilities for newly installed airport parking lot systems.

The City of Abilene operates the Abilene Regional Airport Terminal Parking Lot, which consists of two entrance gates with ticket spitters, an automated credit card lane with gate arm and a manned parking booth with register to accept cash or credit cards and exit gate. This existing system contains two credit card terminals and two Windows based servers with network equipment.

The primary goal and Base Bid of this RFP is the replacement of existing Parking and Revenue Control System (PARCS) equipment, removal of old equipment and installation of new parking and revenue control system equipment and software. The Airport seeks a complete solution to parking and revenue control for the Terminal Parking Lot.

Alternate #1 allows a vendor to submit a proposal to provide full service operation of the Terminal Parking Lot, including manned operation with rates and fees included as a separate item under Alternate #1. This would be negotiated under a concession and operations agreement (the “Agreement”) with the successful proposer. The Proposer must include a new PARCS for the proposal to be considered. An Alternate #1 proposal should consider the ownership of the equipment and steps necessary to hand over equipment should the manned operation end. City must maintain operations even in the event that service is lost installed equipment and software the property of the City or should make clear. Proposer should state whether the Base Bid + Alternate 1 proposal allows for selection based upon their Base Bid only.

It is the City’s intent to select a proposal that meets or exceeds the criteria set forth in this RFP.

TIMELINE AND SCHEDULE OF EVENTS

The anticipated timeline and schedule of events for the proposal process is as follows:

EVENT DATE/TIME

Issue RFP August 9, 2026

Preproposal Meeting August 20, 2026 at 3:30 p.m.

Deadline for Submittal of Written Questions August 24, 2026 at 2:00 p.m.

ABI Issues Answers to Written Questions August 25, 2026 by 5:00 p.m.

SUBMISSION DEADLINE

September 8, 2026 by 2:00 p.m. Central

Finalist Interviews (if necessary) (virtual) TBD

***NOTE*** The above timeline and schedule of events is subject to modification without notice at the City’s sole discretion.

SCOPE

This Request for Proposals is for a turnkey solution for 24 hours a day automated parking revenue collection and control systems with a manned parking booth during airline operating hours as approved by the Director of Transportation Services. The base proposal would have City of Abilene employees manning the new parking revenue control system. All proposals require replacement of existing systems and equipment. See Alternate 1 for Proposer Manned Operations.

• Proposal must include the removal and disposal of existing Parking and Revenue Control Systems equipment and installation of new equipment, parking pass systems, credit card systems, software, and network equipment (as needed).

• Planned coordination with City of Abilene IT must be considered for Credit Card access and other networking requirements.

• Proposed system should operate 24 hours per day with two automated entry and two automated exit lanes.

• System should be able to accept multiple payment methods, including major credit and debit cards, EMV chip, contactless “tap” payments and mobile wallet payments (e.g., Apple Pay, Google Pay) =. Cash must be accepted during manned hours.

• System must include either Proximity Card systems or an alternative for managing employee parking.

• Proposed system needs to make provisions for Disabled Veteran parking, employee parking, tenant parking and other authorized user parking validations.

• Provide an administrative portal for City staff with real‑time monitoring of lane status, alarms, equipment health, transaction activity, and occupancy counts.

• Provide robust reporting capabilities, including but not limited to hourly/daily/monthly transaction counts, revenue by payment type, lost ticket reports, complimentary/validated transactions, exception activity, and occupancy trends through a cloud-based platform.

• Provide secure, role‑based user access controls, including the ability for the City to create, modify, and remove user accounts and roles through a cloud-based platform.

Other considerations:

• Include remote diagnostic capabilities and remote software update capabilities to minimize system downtime.

• Integrate with or provide an application programming interface (“API”) for potential future integration with third‑party systems such as online reservation platforms, Airport websites, or mobile applications, business intelligence tools, and Airport financial systems, as directed by the City.

LOCATION OF PROCUREMENT DOCUMENTS

This RFP and all other documents related to this procurement are only available online at https://www.abilenetx.gov/Bids.aspx. Any amendments, addenda, questions/answers, and other documents pertaining this procurement will be posted at this site as they are released. It is the responsibility of each proposer to view this site on a regular basis to ensure receipt of up-to-date information and documentation regarding this procurement.

https://www.abilenetx.gov/Bids.aspx

It is each Proposer's responsibility to examine carefully all documents that relate to this RFP, including any addenda that may be issued subsequently and prior to the submittal deadline, and to determine all conditions that may affect its proposal. A Proposer's lack of understanding due to failure to thoroughly examine these documents is not grounds for modification of, or relief from, any term or condition of this RFP based on a claim that the Proposer misunderstood that term or condition.

MINIMUM QUALIFICATIONS

A Base Bid Proposer must have a minimum of 5 years experience in Airport parking lot revenue control system installation and servicing at airports similar or larger in operations size as Abilene

Regional airport. Proposals should include references and examples of similar work provided.

An Alternate + Base Bid Proposer (sometimes referred to herein as the “Operator”) must have a minimum of ten years of continuous experience in the management and operation of public parking facilities and at least one parking facility that has or had an aggregate total of 100,000 transactions annually and $3,000,000 in annual revenue. Proposer must provide solution for replacement of existing system per Base Bid.

Proposers must be incorporated or organized under the laws of one state in the United States and must be authorized to do business in the State of Texas at the time of agreement execution.

INSURANCE REQUIREMENTS

Both the Base Bid and the Alternate Bid require commercial liability insurance at $500,000 combined single limit for bodily injury and property damage (per occurrence) with the City of

Abilene listed as additional insured.

SAMPLE CONTRACTS

Sample contracts are included as Exhibit F1 and F2. Sample contracts only demonstrate standard City of Abilene service contracts and the intents and purposes covered in them. The contract may be changed prior to execution of the actual contract.

PRE-PROPOSAL CONFERENCE

See “Timeline” for dates and times. A pre-proposal conference will be held in the lower-level conference room of the airport terminal at 2933 Airport Blvd, Abilene, TX 79602. Proposers are encouraged to attend as the details of this system and the proposal process will be discussed.

Questions and requests for information must be submitted per the timeline schedule to: Alex Cargile, Management Analyst, 2933 Airport Blvd. Suite 200, Abilene, TX 79602; or by e-mail (alex.cargile@abilenetx.gov).

During the preproposal meeting, the airport will provide a tour of the existing parking lot systems for people attending in person. A submitted proposal constitutes a proposer’s certification that it has familiarized itself with the Airport and the Facilities.

PROPOSAL SUBMITTAL

Sealed proposals will be received at the OFFICE OF THE PURCHASING ADMINISTRATOR, CITY HALL, 555 WALNUT STREET, ROOM 201A, ABILENE, TEXAS 79601, or via hand delivery on or before September 8, 2026 by 2:00 p.m. Central. Proposers to be considered by the City must submit all of the following:

1. Completed Proposal Form (Attachment A)

2. Qualifications and Experience Questionnaire (Attachment B)

3. Conflict of Interest Questionnaire (Attachment C)

4. Completed Form 1295 included located at https://www.ethics.state.tx.us/filinginfo/1295/

5. Certificate(s) of Insurance with City of Abilene named as Additional Insured

6. Other considerations as part of this RFP

PROPOSAL REJECTION AND DISQUALIFICATION

The City may, in its discretion, reject or disqualify proposals. The following list is not exhaustive but includes:

1. Failure to provide complete documentation as required.

2. Evidence of collusion.

3. Default or termination of other contracts.

4. Lack of ability to operate as proposed.

5. Omissions or fraudulent statements.

6. Current or past outstanding overdue debts to City of Abilene.

7. Other causes as deemed relevant by the City.

8. The City reserves the right to reject any and all proposals.

CONFIDENTIALITY OF RECORDS

Proposers must identify each portion of their proposal which they deem confidential, or which contain proprietary information, patents, or patents pending, copyrights, or trade secrets.

Proposers must provide justification of what materials, upon request, should not be disclosed by the City. City records may be subject to disclosure to the public under the Texas Open Records Act. The City may use or disclose the data submitted by each Proposer for any purpose unless its use is so identified and restricted by a Proposer. The Proposer's opinion of proprietary information is not binding on the City.

PROPOSAL EVALUATION

The City will review the merits of the proposals in accordance with the evaluation criteria listed below. Failure to provide information requested in this RFP may result in disqualification of a proposal. The sole objective of the evaluation will be to evaluate the responsiveness of each Proposer to the requirements of the RFP. Proposal selection criteria shall be evaluated in selective order of importance as listed below:

1. 5 Points – Cost of Equipment, Setup and Installation

2. 5 Points – Subscription or Required Costs Associated with the System

3. 10 Points – System Reliability, Availability, Redundancies and 24 Hour a Day Operations

4. 10 Points – System Features and Usability

5. 10 Points - Companies Responsiveness, History, References

6. 5 Points – Proposed Warranty

PROPOSER RESPONSIBILITY

Should a prospective Proposer find a discrepancy, or discrepancies in, or omissions from the Instructions to Proposers, the sample form of Agreement, or any drawings relating thereto, or should a Proposer be in doubt as to their meaning, Proposer shall at once notify in writing the City, who will then develop any necessary clarifications or addenda. The City will not be responsible for any oral instructions or interpretations given by or to anyone whomsoever.

POC: MS MELISSA GORMAN, PURCHASING MANAGER

CITY HALL, 555 WALNUT STREET, ROOM 201A

ABILENE, TEXAS 79601

Proposers are expected to familiarize themselves with the locations of the premises, and if applicable, mechanical, electrical, plumbing, fire protection, and base building details in connection with this operation.

Any prospective Proposer desiring to submit a proposal for the City shall examine the terms of these Instructions to Proposers, Sample Agreement, and other materials and shall judge for themselves all the circumstances and conditions affecting their proposal. Failure on the part of any Proposer to make such thorough examination or to investigate thoroughly the conditions of the proposal shall not be grounds for a declaration that the Proposer did not understand the proposal package.

RANKING OF PROPOSALS BY CITY

In the event the City desires further information or clarification regarding any proposal, the City may request such information from Proposer. The City will rank the Proposals according to the evaluation criteria listed above and select the most qualified proposer according to the ranking.

The City shall conduct contract negotiations with the ranking Proposer. In the event a successful contract is not entered into with the top-ranking Proposer, the City shall end negotiation and shall negotiate with the next top ranking Proposers until such time that a contract is agreed to. The City reserves the right to reject any or all Proposals.

PROHIBITION AGAINST LOBBYING

A proposer shall not lobby, either on an individual or collective basis, the City (including its directors, officers, employees, or agents) or any federal, state, or local elected or public official or staff regarding this RFP or its written proposal. No proposer, and no acquaintances, friends, family members, outside advisors, agents, or other representatives of a proposer, shall contact the City

(including its directors, officers, employees, or agents), or any federal, state, or local elected or public officials or Airport staff to arrange meetings, visits, or presentations to influence the outcome of the selection process. Violation of this provision, by or on behalf of a proposer, intentionally or unintentionally, may result in disqualification of the proposer and/or rejection of a written proposal.

PARKING FACILITIES

Public Parking Description. The current facility includes a large, covered parking area with two automated ticket spitter entrances, one manned exit with an office, register and gate and one automated exit lane with gate.

A map depicting this lot is attached as EXHIBIT A.

All parking premises at ABI must be accessible 24 hours per day, 365 days per year and capable of processing customers in an expedient manner. Scheduled flights generally operate with departures starting around 5:00 AM daily resulting in passengers arriving at the Terminal Building anywhere from 3:00 AM until their departure time. The last flight arrivals are generally scheduled to arrive between 11:00 PM and 1:00 AM with active passengers regularly in the Terminal Building until approximately midnight or later. Irregular operations that involve late arrivals will result in passengers arriving after the scheduled times and needing to exit the parking premises during extended hours. On-site handling support must be available to support the operation during all operating hours with call center support also available to assist passengers.

Proposers should rely on their experience at similar airport or facility operations, and the above guidance, to construct their proposed staffing schedules.

Airport Parking Rates Listed in EXHIBIT B

Parking Equipment. The Facilities also include certain equipment items. A list of parking equipment by location is attached hereto as EXHIBIT C. The equipment items may be expanded, reduced, or updated from time to time during the term of the Agreement.

Office Facilities and Storage. A Parking Office is located at the main exit gates for the Operator’s use. Also included in the building is a garage for equipment and storage. A restroom and breakroom are available for the operator’s personnel inside the building. The Operator will have use of these facilities as needed for operations.

Gross Receipts. The gross receipts reported by the current operator and manager of the Facilities are as follows:

Contract Year

Gross Receipts

2023 $782,849

2024 $1,117,036

2025 $1,271,650

Historical Enplanements and Deplanements. A detailed description of enplanements and deplanements since 2022 is set out in EXHIBIT D.

ALTERNATE 1 PROPOSER MANNED OPERATIONS – SCOPE OF WORK

Alternate 1 would allow the Proposer to operate and manage the public parking facilities and related equipment on behalf of the City per a contract agreement.

The Operator shall be required to operate and manage the facilities 24 hours per day, seven days per week (including weekends and holidays), with sufficient personnel to ensure an effective, efficient, courteous, and convenient parking operation for visitors to and users of the Airport.

Submission on Alternate 1 requires submission on the Base Bid. Therefore, the provider of manned operations will be under the company providing the parking revenue control system solution.

The Proposer shall operate each Facility and provide all services that are required under this RFP, its Proposal, and the completed Agreement with City, including, without limitation, the following:

▪ Supervise and direct the operation of the Premises as parking facilities and render the usual and customary services incidental thereto.

▪ Routinely maintain the parking equipment provided by Operator (if any) in good operating condition and repair and keep the Premises in a neat and orderly condition.

▪ Employ sufficient experienced and qualified personnel to operate the

Premises who will be courteous to the public and render the services required by this Agreement.

▪ All rates charged for public parking at the Airport shall be determined by the City, which may be modified at any time in its sole determination.

▪ Operator shall serve as the Merchant of Record (MOR) for all credit card transactions and may deduct the cost of credit card processing fees from Gross Revenues.

▪ Operator shall be responsible for handling and responding to all complaints from the public related to the operation of the Premises.

Operator shall respond to all such complaints within twenty-four (24) hours of receipt thereof. A written response shall be provided by

Operator to all written complaints. Operator shall forward to the City a copy of each written complaint it receives and its written response at the same time such response is mailed or delivered to the customer.

▪ Operator must supply a website portal and telephone number for customer service at least during M-F 8:00 am to 5:00 pm

▪ The Operator shall be responsible for keeping the parking access and revenue control system, and all related equipment, fully operational, properly maintained, and repaired in a timely manner so as to minimize downtime and service interruptions.

▪ The Operator shall ensure that all hardware, software, and payment systems remain current, are updated on a regular basis, and continuously meet all applicable federal, state, local, industry, and payment card security standards in effect during the term of the Agreement. All costs associated with maintaining, updating, repairing, and operating the system in accordance with these requirements shall be at the Operator’s sole expense.

A. GENERAL OPERATOR REQUIREMENTS

1. Knowledge of the Airport. Employees of the Operator are expected to be able to assist

Airport patrons with way-finding in the vicinity of the Airport.

2. Cleaning and Snow Removal. In order to maintain the Facilities in a neat, orderly, and safe condition, the Operator shall be solely responsible for the pick-up and removal of trash from the Lot Entrance and Lot Exit Areas of Parking Facilities and shall additionally be responsible for the prompt removal of snow and ice from the Facility

Equipment. Daily custodial services inside the toll plaza facilities shall be the

Operator’s sole responsibility.

3. Subcontracts. The City must approve all subcontracts prior to the execution thereof by the Operator. In addition, the Operator may not assign, delegate, transfer or convey to any person or entity the right to operate the Facilities without the City’s prior written approval.

4. Inspection. The Operator shall make the Facilities available to the City for inspection by the City’s authorized personnel at all times.

5. Airport Modifications. The City shall have the right, at any time and from time to time prior to and during the term of the Agreement, in the interest of the safe and efficient operation of the Airport, to close, move or alter any roadway, Facility, vehicular entrance or exit or common corridor, passageway, walkway or other common areas in the terminal, including, without limitation, entrances, exits, passages, halls, corridors, aisles, stairways, elevators or escalators, or to restrict or change the traffic on or through any portion thereof. The Operator shall not have any claim against the City for such action, nor shall such action by the City release the Operator from any of its obligations under the Agreement.

6. Operator’s Property. The Operator shall be solely responsible for security measures required to protect its area, equipment, materials and receipts.

7. Uniforms and Identification. The Operator’s employees shall always wear neat and clean attire. All such attire as outlined in the Agreement shall be subject to the City’s approval. The Operator’s employees shall always wear identification badges provided by the Operator.

8. Repairs and Maintenance. The Operator shall be responsible for the loading of tickets, the clearing of ticket jams and adjustments to ticket dispensers and gate arms to ensure the continuous and efficient operation of the computerized revenue control systems of the Facilities. The Operator shall be responsible for preventive maintenance and repair of all equipment within the Facilities. No alterations or additions shall be made to the Facilities or the equipment located thereon without the

City’s prior written approval. The Operator shall be responsible for entering employee parking pass information into the system and purchasing tickets, access cards, and other supplies as needed and coordinated with the Operator.

9. Compliance with Law. The Operator shall be required to comply with all federal, state, and local laws, rules, and regulations, as well as all ordinances and resolutions enacted or passed by the City.

10. Monthly and Annual Reporting. Within fifteen (15) days after the end of each month, Operator shall provide to the City of Abilene a statement showing all Gross

Receipts, Operating Expenses, the Management Fee and Net Profit for the preceding month. Within ninety (90) days following the last month of the term of this Agreement, Operator shall mail a like final statement.

Operator shall keep complete and accurate reports and records (collectively, the

"Records") of Gross Receipts, Operating Expenses, and Net Profit relating to the

Premises. Such Records shall be kept in accordance with good accounting practices. Operator shall permit the City to inspect Operator's Records at

Operator's offices during reasonable business hours and at the City's expense.

Expressly excluded from the Records available for inspection are any Records or portion thereof containing sensitive credit card data or proprietary or confidential information.

Within sixty (60) days following the end of each Contract Year of this Agreement, Operator, at its expense, shall submit an audited statement of the yearly Gross

Receipts for its Airport operations for such Year and such other reasonable· financial and statistical reports as the City may require by written notice to

Operator. Each statement must be prepared by an independent Certified Public

Accountant who is a member in good standing with the American Institute of

Certified Public Accountants ("AICPA"). The audited statement of Gross Receipts will show all Gross Receipts by category by month for the Contract Year. If, through such audited statement, it is established that additional fees are due, Operator shall pay such additional fees to the City not later than thirty (30) days after submission of such audited statement. Failure to pay such additional fees on time will be deemed a default under this Agreement. If through such audited statement(s) it is established that Operator has overpaid the City statement. It is agreed that said

CPS shall not be in any way a member of Operator's staff or firm or otherwise fail to meet the AICPA's independence standards.

B. NEW PARKING ACCESS & REVENUE CONTROL SYSTEM

The Proposer must include a new Parking Access and Revenue Control System

(PARCS) for the proposal to be considered. The proposed PARCS must be reliable, flexible, and modern with particular emphasis on delivering a convenient, easy-to-use, seamless, best-in-class customer experience for passengers parking at ABI’s facilities. Proposer must be able to serve cash-based customers.

Equipment choices must include consideration for weather related events, such as freezing temperatures, wind, and hail. In addition to operational efficiency and reliability, ABI is seeking Proposers with a proven track record of offering high-quality, friendly customer service provided through a cost-effective program to increase net parking income and maintain excellent customer service.

Proposers shall identify in detail in their proposal all equipment that will be provided to operate the system. The proposal must include identification of the specific pieces of equipment in a narrative form and location on the parking premises and include cut sheets for specific items. Proposers should include the expected life of the equipment under normal working conditions in a climate like Abilene, Texas.

Proposers shall also identify in the submission a recommended list of additional

“critical” spare equipment to be purchased and kept onsite to allow for continuous operation of the paid parking program in the event of an equipment failure. All costs to maintain the equipment beyond any manufacturer provided warranty must be borne by the operator.

Proposers shall outline the base operational features for the proposed software and what additional features are available for an additional fee. The cost and feature information of each should be detailed. Proposers shall include in the proposals how software updates are developed and downloaded and if there is any cost associated with the development or downloading of any software updates for the system(s) being proposed. Any annual licensing fees must be identified in the proposal, as well as how any future licensing fees will be determined.

C. TERM AND FINANCIAL CONSIDERATIONS

1. Term. The initial term of the Agreement shall be for five (5) years. The City anticipates that the Agreement will have two one-year renewal options. The anticipated contract commencement date is XXX 1, 2026.

2. Management Fee. Proposals should include a proposed management fee to be paid by the City to the Operator each month for the management, operation, and administration of the Facilities. It is anticipated that this fee will be paid monthly by the

City. If a proposer anticipates incurring any expenses in the operation of the Facilities that it believes should be reimbursed by the City, these should be clearly defined in addition to the management fee. Please note the above-referenced listing of non-reimbursable expenses that must be included in the management fee.

Transparency will be key. Provide any and all costs associated with this management contract including pass-through fees such as credit cards and licensing costs.

D. AIRPORT SECURITY REQUIREMENTS

The Operator must agree to observe all security requirements of the Transportation

Security Administration (TSA), 49 C.F.R. Parts 1540 and 1542, and the Airport Security

Plan, and to take such steps as may be necessary or directed by City to ensure that its operations and that of its subcontractors, material suppliers, employees, invitees and guests observe these requirements. If City incurs any fines and/or penalties imposed by the

TSA or any expense in enforcing the regulations of the TSA and/or the Airport Security

Plan as a result of the acts or omissions of the Operator or any of its subcontractors, material suppliers, employees, invitees or guests, the Operator shall agree to pay and/or reimburse City for such fines and/or penalties.

E. MISCELLANEOUS REQUIREMENTS

In addition to other requirements and terms described elsewhere in this RFP, and in addition to other negotiated terms in the Agreement, the following will apply:

1. ACBDE Requirements.

In accordance with the Department of Transportation’s Interim Final Rule (IFR) published on October 3, 2025, no ACDBE participation goal has been set for this contracting opportunity. The Airport encourages bidders to provide ACDBE or DBE firms with the opportunity to participate in the competitive process of supplying goods and services at ABI. Failure to provide ACDBE or DBE participation will not be by itself the basis for disqualification or determination of non-responsiveness to this RFP.

2. Insurance and Indemnification. The successful proposer will be required to meet the insurance requirements established by the City during the negotiation of the

Agreement with the successful proposer. Proposal shall carry and maintain, as an

Operating Expense, the following insurance coverages:

City Insurance – The City shall, at its expense, provide and maintain fire and extended coverage, vandalism and malicious mischief, and all-risk insurance coverages for buildings, improvements and any other real or personal property of the City located on the Premises in an amount equal to the full replacement cost thereof.

Indemnification - Operator shall defend, indemnify and hold harmless the City from and against any and all costs, expenses, losses, liability, claims, judgments and demands (collectively, "Losses") caused by Operator's breach of this

Agreement or caused by the negligence of Operator, but Operator shall not be liable for any such Losses occasioned by failure of the City to comply with its obligations hereunder or by reason of the negligence of the City, its agents, employees or third parties. The City shall defend, indemnify and hold harmless

Operator from and against any and all Losses caused by the City's breach of this

Agreement or caused by the acts or omissions of the City, its agents or employees.

F. EVALUATION AND CRITERIA.

Proposals received in response to this RFP will be evaluated by City staff members. Staff will use the evaluation criteria summarized below, and may utilize any information or other criteria they deem necessary as submitted by proposers.

1. Experience and Financial Responsibility (10 Points). The proposer’s number of years and relevancy of experience in the industry; financial performance with regard to existing facilities; industry achievements (national recognition from industry organizations and local and regional recognition); and references on past and existing performance at airports.

2. Management Fee (10 Points)The amount of the Management Fee proposed, together with the potential amount associated with reimbursable expenses.

3. Quality of Proposal and Customer Service (10 Points). The overall quality and innovativeness of the proposal (and potential presentation) and its responsiveness to the City’s needs, including operational, management techniques, the proposer’s practices and procedures relating to safety and customer queries, complaints and services.

4. Management and Operating Plans (15 Points). The demonstrated ability of the proposer to manage the Facilities; the terms of the proposer’s management plan relating to the experience and qualifications of staff, including on-site staff; hourly rates paid to employees and benefits provided; staffing practices, staffing levels and employee training programs; methods to monitor customer service; and inventory and cash control, sales reporting and revenue procedures. The soundness of proposed operating budget for the first year of operation and acceptability of the submitted transition plan. This also includes the operating for other enhancements suggested by proposer.

MISCELLANEOUS NOTICES AND INFORMATION

A. TITLE VI SOLICITATION NOTICE.

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin

(including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

B. OPEN RECORDS AND CONFIDENTIALITY.

The City is subject to the Texas Freedom of Information Act (“FOIA”), governed by Chapter

44-04 of the Texas Century Code. Upon receipt of a valid request made under FOIA, the City may be required to disclose copies of proposals submitted in response to this RFP. The City shall promptly notify a proposer if it receives a request under FOIA that would require it to produce financial information relating to a proposer or its proposal, and shall timely assert, for itself or on behalf of a proposer, any exemption to FOIA the City believe may apply to prevent or limit disclosure of such financial information. However, in the event the City believes no exemption applies, or if a requesting party pursues or threatens to pursue a lawsuit to enforce its request over any exemption asserted on a proposer’s behalf, proposers are hereby notified that the City will comply with FOIA and a proposer may, at its expense, assert or defend on its own behalf any FOIA exemption it believes applies to the requested documents.

C. MANDATORY FEDERAL PROVISIONS.

Certain provisions mandated by federal law apply to this procurement and are attached hereto as

EXHIBIT E and are incorporated herein by reference.

EXHIBIT A

EXHIBIT B

Rates by Parking Lot

Surface Parking Lot Duration Rate

0 – 30 minutes FREE

½ hour to 1 hour $5.00

1 – 2 hours $6.00

2 – 4 hours $7.00

4 – 6 hours $8.00

6 – 18 hours $10.00

18 – 24 hours $12.00

The hourly rate is in effect for the first 24 hour period. All subsequent days are charged $12.00.

Lost ticket fee of $400 refunded upon approval by airport management.

EXHIBIT C

Parking Equipment by Lot Location

Location Equipment Qty. Manufacturer Month/Year

Installed

Covered Parking Lot Ticket Spitter Entry Lanes with Gates 2 Amano

Automated Credit Card Exit Lane with Gate 1 Amano

Manned Booth Lane with Gate and register 1 Amano

Network Equipment at Booth

Comm Room of Terminal

Building Network Equipment for Revenue System

Two PC Servers 2 Amano

(Windows)

EXHIBIT D

Detailed Enplanement and Deplanement Data 2022-Current

2024 2025

January Enplanements 7085 7557

Deplanements 7179 7637

February Enplanements 6810 7677

Deplanements 6798 7441

March Enplanements 7489 9003

Deplanements 7584 8655

April Enplanements 8251 8594

Deplanements 7774 8194

May Enplanements 8273 9961

Deplanements 7715 9110

June Enplanements 8509 9841

Deplanements 8173 9266

July Enplanements 8627 10021

Deplanements 8372 9419

August Enplanements 8598 9845

Deplanements 8259 9266

September Enplanements 8449 8910

Deplanements 8548 8525

October Enplanements 8953 9998

Deplanements 8911 9645

November Enplanements 8934 8968

Deplanements 8972 8409

December Enplanements 9360 9599

Deplanements 8613 8880

TOTALS Enplanements 99338 109974 Deplanements 96898 104447

2022 - Total Enplanements 74644 Total Deplanements 73141 2023 – Total Enplanements 83311 Total Deplanements 80342

EXHIBIT E

Mandatory Federal Provisions

MANDATORY FEDERAL REQUIREMENTS

The following provisions, if applicable, shall be part of this procurement and will be included to the extent required in any contract with a submitting party.

All references made herein to “Contractor”, “Prime Contractor”, “Bidder”, and “Offeror” shall pertain to the submitting party.

All references made herein to “Subcontractor”, “Sub-Tier Contractor” or “Lower Tier Contractor” shall pertain to any subconsultant under contract with the submitting party.

All references made herein to “Sponsor” and “Owner” shall mean the Northwest Arkansas

Regional Airport City.

All references made herein to “this contract” shall include this RFQ and any contract that results from it between the City and the successful submitting party.

1. Disadvantaged Business Enterprises (Reference: 49 CFR Part 26)

a. Solicitation Language (Race/Gender Neutral Means). The requirements of 49 CFR part 26 apply to this contract. It is the policy of the City to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The City encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

b. Contractor Assurance. The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of any contract with the City. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements will be considered a material breach of any contract with the City, which may result in the termination or such other remedy as the recipient deems appropriate, which may include, but is not limited to:

i. Withholding monthly progress payments;

ii. Assessing sanctions;

iii. Liquidated damages; and/or

iv. Disqualifying the Contractor from future bidding as non-responsible.

2. Fair Labor Standards Act. All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, et seq, the Federal Fair Labor

Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

3. Foreign Trade Restriction.

a. By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror:

i. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);

ii. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the

USTR; and

iii. has not entered into any subcontract for any product to be used on the

Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the

United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC §

1001.

b. The Offeror/Contractor must provide immediate written notice to the Owner if the

Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

c. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:

i. who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

ii. whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

iii. who incorporates in the public works project any product of a foreign country on such USTR list.

d. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

e. The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

f. This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

4. Incorporated by Reference. The following five Federal provisions are incorporated in this RFQ by reference:

a. Buy American Preference (49 USC § 50101, Executive Order 14005, and

Bipartisan Infrastructure Law (Pub. L. No. 117-58, Build America, Buy

America (BABA));

b. Davis-Bacon Requirements (2 CFR § 200, Appx. II(D), 29 CFR Part 5, 49 USC § 47112(b), and 40 USC §§ 3141-3144, 3146 and 3147);

c. Debarment and Suspension (2 CFR Part 180 (Subpart B), 2 CFR Part 200, Appx. II(H), 2 CFR Part 1200, DOT Order 4200.5, and Executive Orders

12549 and 12689);

d. Lobbying and Influencing Federal Employees (31 USC § 1352—Byrd

Anti-Lobbying Amendment; 2 CFR Part 200, Appx. II(I), and 49 CFR Part

20, Appx. A); and

e. Procurement of Recovered Materials (2 CFR § 200.322, 2 CFR Par 200, Appx. II(J), 40 CFR Part 247, and 42 USC § 6901 et seq. (Resource

Conservation and Recovery Act)).

EXHIBIT F1 AND F2 – CONTRACT EXAMPLES

Attached as Separate Files

ATTACHMENT A

PROPOSAL FORM PT I

AIRPORT TERMINAL PARKING FACILITIES

RFP #CB-2649

The undersigned, having examined the Instructions to Proposers, the Sample Agreement, and any and all related documents for the proposed REQUEST FOR PROPOSALS FOR AIRPORT TERMINAL PARKING FACILITIES at 555 WALNUT STREET, ABILENE, TEXAS 79601 and having become familiar with the proposed sites therefor and operations thereof, hereby proposes the following cost to the City for the afore-described service under the Agreement to be executed if the undersigned is the successful Proposer.

A. Cost of Equipment, Setup and Installation:

5 Points

B. Subscription or Required Costs Associated with the System:

5 Points

C. System Reliability, Availability, Redundancies and 24-Hour-a-Day Operations:

10 Points

D. System Features and Usability:

10 Points

E. Companies Responsiveness, History, References:

10 Points

F. Proposed Warranty:

5 Points

OPTIONAL

Add Alternate 1 Proposer Manned Operations

A. Experience and Financial Responsibility:

10 Points

B. Management Fees, Annual Fees, and other Costs to City:

10 Points

C. Quality of Proposal and Customer Service:

10 Points

D. Provided Management and Operating Plan:

15 Points

PROPOSAL FORM PT II

to

CITY OF ABILENE

Date:

Proposal of , (“Proposer”), organized and existing under the laws of the State of_ , doing business as:

. (corporation, partnership, or individual)

To: THE CITY OF ABILENE, TEXAS, hereafter called “Owner”. Proposal for: REQUEST FOR PROPOSALS FOR AIRPORT TERMINAL PARKING FACILITIES In compliance with the Advertisement for Proposals, Proposer hereby certifies to perform all work in strict accordance with the Contract Documents, within the time set forth herein, and at the prices stated in the Proposed Schedule.

By submission of this Proposal, the Proposer certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, that this proposal had been arrived at independently without consultation, communication of Agreement as to any matter relating to this proposal with any other proposer or any competitor.

Proposer hereby agrees to commence work under this Contract on or before a date to be specified in the Notice to Proceed and to fully complete the Project within consecutive calendar days thereafter for the Base Proposal, which time allows for the normal delays associated with inclement weather. Proposer further agrees to pay liquidated damages the sum of $250.00 for each calendar day to complete the work beyond the allotted time or as extended by an approved change order.

Proposer acknowledges receiving the following Addenda:

Addendum No.1 dated Received

Addendum No.2 dated Received

Proposer agrees to perform all work described in the Contract Documents for the following lump sum or unit prices. Proposed prices are to be shown in figures and unit prices shall be rounded off to two decimal places only.

The undersigned hereby acknowledges receipt of copies of the City Contract and Instructions to Proposers for the REQUEST FOR PROPOSALS FOR AIRPORT TERMINAL PARKING FACILITIES and that the same have been reviewed prior to the execution of this proposal; that the premises have been inspected by the undersigned, who has become thoroughly familiar herewith and with the proposed method of operation. The undersigned further:

(a) Acknowledges the right of the City in its sole discretion to reject any or all proposals submitted, and that an award may be made to a Proposer other than one of the lowest monetary cost to the City of Abilene.

(b) Acknowledges and agrees that the discretion of the City in selection of the successful Proposer shall be final, not subject to review or protest, and

(c) Acknowledges that this proposal is made with full knowledge of the foregoing and in full agreement thereto.

By submission of this proposal, the Proposer acknowledges that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the proposal and related documents, and authorizes release to the City of any and all information sought in such inquiry or investigation.

Dated at _______________________________________________ this _______ day of _________________ 2026.

Signature of Proposer: _________________________________________

ATTACHMENT B

Qualifications and Experience Questionnaire

1. Indicate below if you are certified as a Disadvantaged Business Enterprise

Yes (_____) No (_____)

2. Number of years Proposer has performed services similar to that proposed.

3. Describe the nature of your experience in the operation of similar services and state the number of persons you currently employ, or contract with, in such operations. (Attach answer as Attachment II, D.)

4. Name and experience of key personnel of Proposer:

NAME TITLE EXPERIENCE

ATTACHMENT A – CONFLICT OF INTEREST QUESTIONNAIRE