CAVHS Trash Recycling Composting SOW.docx

Statement of Work (SOW) Trash, Recycling, and Composting Services Central Arkansas Veterans Healthcare System (CAVHS) Little Rock, North Little Rock, Fisher House, and CBOC Locations

1.0 PURPOSE

The purpose of this contract is to provide comprehensive trash collection, recycling services, and organic waste composting for the Central Arkansas Veterans Healthcare System (CAVHS). Services shall ensure efficient, compliant, and environmentally responsible waste management at the Little Rock, North Little Rock, Fisher House, and all associated Community-Based Outpatient Clinics (CBOCs).

2.0 SCOPE

The Contractor shall furnish all labor, equipment, tools, materials, vehicles, transportation, supervision, and project management necessary to perform refuse collection, recycling, and composting. Services shall comply with all applicable federal regulations, state/local statutes, VA standards, OSHA requirements, and EPA guidelines.

3.0 LOCATIONS

Services shall be provided for the following CAVHS locations: Little Rock, North Little Rock, Fisher House, and designated CBOCs. The Government may add or remove locations with 30 days’ notice.

4.0 CONTRACTOR RESPONSIBILITIES

The Contractor shall provide trash collection, recycling pickup, and composting services including maintaining containers, cleanliness, and responding to additional pickup requests. Recycling services shall include collection of paper, cardboard, plastics, aluminum, and metals. Composting services shall include organic waste collection and transport to a certified compost facility.

5.0 GOVERNMENT RESPONSIBILITIES

The Government will provide access to dumpsters and service areas and assign a Contracting Officer (CO) and Contracting Officer’s Representative (COR) for oversight.

6.0 SAFETY AND REGULATORY COMPLIANCE

The Contractor shall comply with OSHA, EPA, ADEQ, and all VA safety and infection control policies.

7.0 SERVICE FREQUENCY

Trash pickup: daily or as required. Recycling pickup: weekly. Compost pickup: 2–3 times weekly at major campuses; weekly at Fisher House; as applicable for CBOCs. Emergency service shall be available within 4 hours.

8.0 QUALITY CONTROL & QUALITY ASSURANCE

The Contractor shall submit a Quality Control Plan (QCP). The Government will evaluate performance through a Quality Assurance Surveillance Plan (QASP).

9.0 REPORTING

Monthly reports shall include total trash, recycling, compost tonnage, and issues. Annual sustainability reporting is required.

10.0 PERIOD OF PERFORMANCE

One (1) base year and four (4) option years.

11.0 HOURS OF OPERATION

Standard service hours: Monday–Friday, 7:00 a.m.–5:00 p.m. Emergency service 24/7.

12.0 SECURITY REQUIREMENTS

Contractor employees shall wear identification, follow VA Police guidance, and comply with facility security requirements.

13.0 INVOICING

Invoices shall be submitted monthly through Tungsten/IPP and must comply with VA and Treasury requirements.

14.0 PERFORMANCE STANDARDS

Trash, recycling, and compost pickups must meet a 98% on-time compliance standard. Emergency response must be within 4 hours.

15.0 CONTRACT TYPE

Firm-Fixed Price (FFP) contract with provisions for additional pickups on a not-to-exceed basis.

1. SCHEDULE SERVICES:

Central Arkansas Veterans Healthcare System Trash Service Schedule and site maps. Container locations are subject to change depending on facility need or usage.

CAVHS Trash Service Schedule

Cubic Yards

FREQUENCY

EQUIPMENT

TYPE

TYPE OF WASTE

(Trash, C&D, Recycle, Compost)

CAMPUS NAME

(NLR/LR)

LOCATION

(Building #, Other Description)

are allowable

3 X WK= M/W/F

4 X WK=N/A

5 X WK= M-F

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