Catholic Retreat combo Jan 24.pdf

Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Please be advised that this request for quote (RFQ) in no manner obligates the government to award an agreement as a result from the issuance of the RFQ.

2. The Request for Quotation (RFQ) number FA700024Q0999 shall be used to reference any written quote provided under this RFQ.

3. The RFQ document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2023-06; Effective 12/04/2023.

4. This is NOT a set-aside. This requirement is Full and Open competition.

5. The North American Industry Classification System (NAICS) code for this project is 721214 with a size standard of $9.0 Million.

6. The purpose of this combined synopsis and solicitations for the purchase and delivery of

Firm fixed price contract for a Cadet Chapel Retreat in accordance with the attached Performance Work Statement (PWS) (Attachment 1). The bid schedule and contract CLIN schedule are below:

7. The estimated period of performance is 1-3 March 2024. Alternate dates will NOT be considered.

8. The following non-personal commercial service is requested in this solicitation: The Cadet

Chapel Catholic Community needs to establish a contract for a venue that can host 125 Cadets and Staff for a period of two nights, provide meals, billeting/linens, a meeting room able to fit these members, and a large area in which to hold Catholic Mass (can be the same at the large meeting room). Additionally, a separate building with meeting and sleeping space that can accommodate approximately 10 of the Cadet staff in an area where they will not be visible to the Cadets.

Please see performance work statement for additional details.

9. FAR Provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.(SEP 2023) applies to this acquisition and the following addendum applies:

CLIN Service Quantity UNIT 0001 Cadet Chapel Retreat services in accordance with the performance work statement to include lodging, meals, facility, and activities.

1 Each

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Within Far part 52.212-1, Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

10. Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

11. Notice to Vendors providing Quotes: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs.

Please provide the following information within the quote: Company Name, Sam.gov unique number, Number, Cage Code, and Current size standard. Include descriptive literature such as illustrations and drawings if needed.

QUOTES MUST BE SENT TO aurora.santos@us.af.mil AS STATED BELOW.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT. Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. 10 megs is the maximum size of an email.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award for NAICS in paragraph 5.

(End of Addendum)

12. . FAR Provision 52.212-2, Evaluation—Commercial Products and Commercial Services, applies to this acquisition and the following evaluation is applicable: The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

a. Price - Complete the Price Schedule. In doing so, the offeror agrees to the contract terms and conditions as written in the SOLICITATION along with the attachments. Please state the last date you can accept a contract and still perform this requirement.]

b. Technical - Offeror shall submit their technical approach to meeting the requirements of the performance work statement.

c. Other Documentation – Any other documentation. The offeror shall complete all necessary fill-ins and certifications required by this solicitation and submit those pages unless available on sam.gov (https://www.sam.gov/portal/public/SAM/).

ADDENDA TO FAR 52.212-2:

13. 52.212-3 52.212-3 Offeror Representations and Certifications - Commercial Products and

Commercial Services. (Nov 2023)

14. A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

15. Interchanges: The government intends to award a purchase order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest.

16. FAR Provision 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (Nov 2023) applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

17. FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Products and

Commercial Services (Nov 2023), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

18. Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

19. FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (Dec 2023) applies to this acquisition.

20. The previous and following provisions and clauses apply to this acquisition. All provisions and clauses regulations references are found either in the FAR; Department of Defense Federal Acquisition Regulation Supplement (DFARS); Air Force Federal Acquisition Regulation Supplement (AFFARS) and may be viewed under https://www.acquisiton.gov.

These applicable provisions and clauses will be incorporated either by reference or in full text and made part of the contract upon award.

21. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

22. The full text of these clauses and provisions may be assessed electronically at the website:

http://farsite.hill.af.mil. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

23. Wage determination attached (Attachment 2)

24. Quotes are due 3:00 P.M. MST, 24 January 2024. Electronic quotes are to be sent to

Aurora.Santos@us.af.mil and susan.ulma@us.af.mil.

25. All questions regarding this RFQ must be email to Aurora.Santos@us.af.mil and susan.ulma@us.af.mil by 10:00 A.M. MST, 19 January 2024.

Attachments:

1. Performance Work Statement

2. Wage Determination.

3. Provisions and Clauses