1. PWS_Catholic TEC Retreat_1-3 March 2024 (1).pdf

CATHOLIC TEC RETREAT

UNITED STATES AIR FORCE ACADEMY

PERFORMANCE WORK STATEMENT

CATHOLIC TROOPS ENCOUNTER CHRIST RETREAT

March 1-3, 2024.

CATHOLIC TEC RETREAT

UNITED STATES AIR FORCE ACADEMY

PERFORMANCE WORK STATEMENT

CATHOLIC TROOPS ENCOUNTER CHRIST RETREAT

MARCH 1-3. 2024

1. PURPOSE:

This is a non-personnel services contract to provide a retreat for the USAFA Cadet Catholic Community. The Cadet Chapel Catholic Community needs to establish a contract for a venue that can host 125 Cadets and Staff for a period of two nights, provide meals, billeting/linens, a meeting room able to fit these members, and a large area in which to hold Catholic Mass (can be the same at the large meeting room). Additionally, a separate building with meeting and sleeping space that can accommodate approximately 10 of the Cadet staff in an area where they will not be visible to the rest of the retreatants is requested.

2. BACKGROUND:

The Cadet Chapel Catholic Community is seeking a venue to conduct its annual TEC (Troops Encounter Christ) retreat. This retreat has been conducted for decades and is crucial to the spiritual resiliency of the Cadets. The retreat is designed to equip the Cadets with the necessary tools to grow in their faith and to support them throughout their years at USAFA through religious instruction, large group activities, small group discussion, daily Mass, and Adoration. It also strengthens their connections with the USAFA Catholic community and provides a support system and friendships that last a lifetime. This retreat also serves as the participants' Constitutional right to religion. This retreat's significance to the Chapel's mission is essential. Without securing interested cadets in their faith and into faithful supportive communities, they risk walking away from the faith of their youth at precisely the time when they need it most during the unique challenges at USAFA and the general challenge of developing their autonomy and agency. The Chapel views the connections made at this part of the Cadets' time at USAFA integral to how we can support them throughout the rest of their time here.

3. DESCRIPTION:

The Contractor shall provide a Catholic retreat center from 1-3 March 2024 to provide two nights lodging (separate rooms/buildings for males/females) for approximately 115 cadets and a separate building with rooms/not dormitory style for 10 staff (125 total participants). Bedding linens must be provided by the venue. The requirement will need a total of six (6) meals (breakfast/lunch/dinner), beginning with dinner on 1 March 2024 and ending with lunch on 3 March 2024. Vegetarian and gluten free options are needed. A large meeting room is needed to accommodate all 125 Cadets and staff. The meeting room must be equipped with AV and sound system equipment, and areas for small breakout groups. A large area to hold Catholic Mass (can be the same at the large meeting room) is required.

Additionally, a separate building with meeting and sleeping space that can accommodate approximately 10 of the Cadet staff in an area where they will not be visible to the rest of the retreatants is requested.

4. SPECIFICATIONS / SCOPE:

Venue should be large enough to host 125 Cadets and Staff members for two nights with separate rooms/buildings for males and females. Linens for bedding must be provided by the venue. The commute for this venue should be within 2 hours of USAFA. The venue should host and/or be near outdoor activities that can enhance the Cadets' experience.

5. PERIOD OF PERFORMANCE:

Period of performance for this requirement should be March 1-3 2024.