Castle Rock Storage Building roof project scope and bid requirements (1)_1~1.docx
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- Solicitation number
- 19-422DNR-DIREC-B-3002
- Issued by
- Monroe County, Illinois
About this file
This document outlines the project scope and bid requirements for the replacement of the roofing system on a storage building located at Castle Rock State Park in Ogle County, Illinois. The work includes the complete removal of the existing asphalt shingles, felt paper underlayment, and flashing, and the installation of a new roofing system consisting of re-flashing any roof penetrations, new flashing and drip edge, new synthetic roofing underlayment, new Butler Rib 26-gauge galvalume roof panels or equivalent, new ridge vent, and matching new metal fascia cover. The contractor must be certified by the State of Illinois in accordance with the Illinois Roofing Licensing Act and provide all labor and materials necessary for the project. The contract term is approximately three months, subject to potential extension due to inclement weather.
The bid submittal is through the BidBuy system, and the contract will be awarded to the lowest, responsible, qualified bidder. The project is subject to the Prevailing Wage Act, and the contractor must be a participant in an approved apprenticeship and training program. The contractor is also required to comply with the Small Business Set-Aside program and provide insurance coverage as specified. Additionally, the use of steel products manufactured or produced in the United States is required under the Steel Products Procurement Act.
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ILLINOIS DEPARTMENT OF NATURAL RESOURCES
PROJECT SCOPE & BID REQUIREMENTS
Date: December 29, 2017 File #1-17-024
LOCATION: Castle Rock State Park
PROJECT TITLE: Replace Storage Building Roofing System
SCOPE OF WORK:
The Department of Natural Resources (DNR) requires the replacement of the roofing system on a Storage Building located at Castle Rock State Park, Ogle County, Illinois.
Work will include:
The storage building is a timber frame structure approximately 1350 sq. ft. in size with a 3/12 pitch roof on two levels. The existing roof consists of 3-tab asphalt shingles and felt on plywood decking. Work will include the complete removal of the asphalt shingles, felt paper underlayment, and flashing. The roof will receive new roofing material consisting of re-flashing any roof penetrations, new flashing and drip edge, new synthetic roofing underlayment, new Butler Rib 26-gauge galvalume roof panels or equivalent, new ridge vent, matching new metal fascia cover, and clean up and removal of all demolition and construction debris from the site.
The contractor shall provide all labor and materials necessary and reasonably incidental to the completion of the project.
SPECIAL PROVISIONS:
Quality Assurance
Submittals:
1. Butler Rib 26-gauge galvalume Roof Panel (or equivalent) Product data
Qualifications:
Contractor must be certified by the State of Illinois in accord with the Illinois Roofing Licensing Act, as amended (Illinois Revised Statutes Ch. 111, Par. 751 et seq.).
Warrantees:
| General warrantee – 1 year on workmanship |
| Metal Roof Panels – 25 year |
Materials
Metal Roof Panels:
Steel roof panels shall be fabricated from a minimum 26-gauge steel. Butler Rib 26-gauge galvalume or equivalent. Site Superintendent will approve the color of the metal roofing.
Finishes: Two-Coat Fluoropolymer: AAMA 621. Fluoropolymer finish containing not less than 70 percent PVDF resin (Kynar 500 or equivalent) by weight in color coat. Prepare, pretreat, and apply coating to exposed metal surfaces to comply with coating and resin manufacturers' written instructions.
PART 1 - Finish in "Concealed Finish" Subparagraph below is frequently used as a factory finish for interior surfaces.
| Concealed Finish: Apply pretreatment and manufacturer's standard white or light-colored acrylic or polyester backer finish consisting of prime coat and wash coat with a minimum total dry film thickness of 1 mil. |
| Panel Accessories: Provide components required for a complete, weathertight panel system including trim, copings, fascia, mullions, sills, corner units, clips, flashings, sealants, gaskets, fillers, closure strips, and similar items. Match material and finish of metal panels unless otherwise indicated. |
| Closures: Provide closures at eaves and ridges, fabricated of same metal as metal panels. |
| Flashing and Trim: Provide flashing and trim formed from same material as metal panels as required to seal against weather and to provide finished appearance. Locations include, but are not limited to, eaves, rakes, corners, bases, framed openings, ridges, fascia, and fillers. Finish flashing and trim with same finish system as adjacent metal panels. |
| Panel Sealants: Provide sealant type recommended by manufacturer that are compatible with panel materials, are non-staining, and do not damage panel finish. |
Execution
Demolition
Completely remove the existing shingles and underlayment from the roof. Clean and inspect roof deck. Remove all existing roof material from the site and dispose of properly.
For the purposes of bidding it will be assumed that the roof deck is in sound condition.
| Installation |
| General: Install metal panels according to manufacturer's written instructions in orientation, sizes, and locations indicated. Install panels perpendicular to supports unless otherwise indicated. Anchor metal panels and other components of the Work securely in place, with provisions for thermal and structural movement. |
| Flash and seal metal panels at perimeter of all openings. Fasten with self-tapping screws. Do not begin installation until air- or water-resistive barriers and flashings that will be concealed by metal panels are installed. |
| Locate and space fastenings in uniform vertical and horizontal alignment. |
| Install flashing and trim as metal panel work proceeds. |
| Align bottoms of metal panels and fasten with self-tapping screws. Fasten flashings and trim around openings and similar elements with rivets and self-tapping screws. |
| Steel Panels: Use painted galvanized-steel fasteners for surfaces exposed to the exterior; use galvanized-steel fasteners for surfaces exposed to the interior. |
| Anchor Clips: Anchor metal roof panels and other components of the Work securely in place, using manufacturer's approved fasteners according to manufacturers' written instructions. |
| Flashing and Trim: Comply with performance requirements, manufacturer's written installation instructions, and SMACNA's "Architectural Sheet Metal Manual." Provide concealed fasteners where possible, and set units true to line and level as indicated. Install work with laps, joints, and seams that will be permanently watertight and weather resistant. |
| Install exposed flashing and trim that is without buckling and tool marks, and that is true to line and levels indicated, with exposed edges folded back to form hems. Install sheet metal flashing and trim to fit substrates and achieve waterproof and weather-resistant performance. |
| Expansion Provisions: Provide for thermal expansion of exposed flashing and trim. Space movement joints at a maximum of 10 feet with no joints allowed within 24 inches of corner or intersection. Where lapped expansion provisions cannot be used or would not be sufficiently weather resistant and waterproof, form expansion joints of intermeshing hooked flanges, not less than 1 inch deep, filled with mastic sealant (concealed within joints). |
BIDDING & CONTRACT INFORMATION
| Duration of Bids |
| Bids shall be held open for sixty (60) calendar days after the bid opening or for an extended |
| period of time, if agreed to in writing by the Bidder and DNR. |
| √ | Prevailing Wage Rates |
| The Contractor must comply with provisions of the “Prevailing Wage Act,” 820 ILCS 130/1 | |
| et. seq., which applies to the wages of laborers, mechanics and other workers employed | |
| in any public works. The Contractor is responsible for contacting the Illinois Department | |
| of Labor (217/782-6206); http://www.state.il.us/agency/idol/index/htm to ensure | |
| understanding of the prevailing wage requirements (30 ILCS 500/25-60 (b)). |
√ Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)
__ Inducement Resolution It is the intent of the State that all or a portion of the costs of this project will be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.
√ Apprenticeship-in-Training The contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. A Certificate of Registration or a verification letter from the US Department of Labor (USDOL) shall be submitted with the bid certifying the contractor’s and subcontractor’s membership or participation in approved programs. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .
_ Subcontractors
| The Contractor shall identify the names and addresses of all subcontractors to be utilized by them | |
| Contractor in the performance of this contract, together with the anticipated amount of money that | |
| each subcontractor is expected to receive pursuant to this contract, in an amount exceeding | |
| $25,000. The State may request updated information at any time. For the purposes of this | |
| section, subcontractors are those specifically hired to perform all or part of the work of this | |
| contract, or to provide the supplies requested by the State. The Contractor shall provide to DNR | |
| a copy of the subcontract within 20 days of execution of | the State contract or execution of the |
| subcontract, whichever is later, unless information in the subcontract has been determined by the | |
| State to be proprietary or confidential. |
√ Insurance
| Vendor shall, at all times during the term of the contract and any renewals, maintain and |
| provide a Certificate of Insurance naming the State as additional insured for all required |
| bonds and insurance. Certificates may not be modified or canceled until at least |
| 30 days notice has been provided to the State. Vendor shall provide: (a) General |
| Commercial Liability-occurrence form in amount of $1,000,000 per occurrence |
| (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 |
| Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto, |
| (Combined Single Limit Bodily Injury and Property Damage) in amount of |
| $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in amount |
| required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, |
| or settle any claims. |
√ Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.
| √ | Steel Products | |
| Any steel product(s) used or supplied in the performance of this contract shall be | manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565). |
| √ | Specified Materials and Product Substitutions | |
| Bids shall be based on providing all products exactly as required by the bidding | documents. Contractors may select only a named product and manufacturer. For products specified only by reference or performance standards, select any | product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR. |
√ Change Orders When changes in or modifications to the work become necessary which involve a change in the contract amount, a modification will be issued by DNR. The Contractor shall submit an itemized proposal and shall include appropriate documentation to support the cost for the labor, material and equipment for the items in the proposal (including proposals from material suppliers and sub-contractors). Contractor’s overhead and profit should also be included in the proposal.
Change orders must be determined by the DNR Engineer to be germane to the original contract and that the price is fair and reasonable.
√ Highway Permits The Contractor is responsible for contacting the appropriate County
| Superintendent(s) of Highways and/or other appropriate local officials concerning the |
| proposed work activities on the project as they may relate to use of the County and |
| local road system. Coordination of any activities of concern to the County or |
| Township shall be the responsibility of the Contractor. Special attention shall be |
| given to load limits and seasonal restrictions. |
√ Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. However,
| workmanship, materials and equipment for those building systems subject to |
| seasonal loads will be in conformance with the contract and free from defects for a |
| period of two years, commencing from the goods acceptance date. This includes, |
| but is not limited to, heating, ventilating, air conditioning, temperature control and |
| test and balance work, as specified in the bid documents. |
√ Department of Human Rights (DHR) Public Contract Number If the contractor employs 15 or more full-time employees at any time during the 365-day period prior to this Request for Proposals, the contractor must submit a Public Contract Number, or show proof of having applied for one prior to the bid date. For application information call the DHR Public Contracts unit at (312) 814-2431.
√ Bid Submittal
All bids shall be submitted in Bidbuy.
√ Bid Submittal Date and Time
See Bid Opening Date in BidBuy system.
| _ | Term of Contract |
| The contract will be approximately three months, unless agreed to by both the Contractor | |
| and DNR that a time extension is warranted due to inclement weather. |
√ Contract Award
| Contract award will be made to the lowest, responsible, qualified bidder. The Department of |
| Natural Resources reserves the right to reject any or all bids. |
√ Contact Information
| √ | Project Engineer: | Michael Bauling | |
| Illinois Department of Natural Resources |
White Pines Forest State Park 6712 W. Pines Road Mt. Morris, IL, 61054
| Phone: | 815-946-2006 | ||
| Fax: | 815-946-2609 | ||
| E-mail: | Michael.Bauling@illinois.gov |
| Site Superintendent: | Mike Challand | ||
| Illinois Department of Natural Resources | |||
| Castle Rock State Park | |||
| 1365 W. Castle Road | |||
| Oregon, IL 61061 | |||
| Phone: | 815-732-7329 | ||
| Fax: | 815-732-6742 | ||
| Email: | grant.afflerbaugh@illinois.gov |
| √ | Billing: | Mike Challand | |
| Illinois Department of Natural Resources | |||
| Castle Rock State Park | |||
| 1365 W. Castle Road | |||
| Oregon, IL 61061 | |||
| Phone: | 815-732-7329 | ||
| Fax: | 815-732-6742 | ||
| Email: | grant.afflerbaugh@illinois.gov |
1. Licensing and/or Certifications:
Contractor must be certified by the State of Illinois in accord with the Illinois Roofing Licensing Act, as amended (Illinois Revised Statutes Ch. 111, Par. 751 et seq.).
2. Coordination of Work Activities:
All work activities and entry to the site must be coordinated with the site superintendent.
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