carl sandburg college SOL1619024.pdf

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395 Carthage campus: 305 Sandburg Drive, Carthage, IL 62321 | p: 217.357.3129 | f: 217.357.5312

Facility Improvements

RFP04152026JH

REQUEST FOR BID

Sandburg / 305 Sandburg Dr Carthage IL 62321 sandburg.edu

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

I. Bid overview A. Sandburg background

Carl Sandburg College is dedicated to serving the educational needs of western and central Illinois. With the fourth largest community college district in square miles, the college has served all or part of a 10-county area for more than 55 years. Students planning to transfer to a four-year university or enter the skilled workforce can select one of more than 40 programs the college offers. The college had more than 2,000 full- or part-time students enrolled for the 2023- 2024 academic year. The main campus, located in Galesburg, IL, has an additional location in downtown Galesburg and a branch campus in Carthage, IL.

Mission To provide all students with opportunities for success.

Vision Where dreams come to life and lives come to change.

B. Objectives Carl Sandburg College seeks qualified contractors for facility improvement work at the Carthage campus. The project will address flooring repairs to improve safety, accessibility, and functionality while maintaining consistency with college standards.

SAFETY, ACCESSIBILITY, AND COMPLIANCE

Ensure all work meets or exceeds current Illinois building codes, National

Electrical Code (NEC), and ADA accessibility requirements.

Eliminate flooring hazards, ensuring level transitions and safe passage for all users.

OPERATIONAL ENHANCEMENT

Restore the Carthage campus hallways to a safe, clean, professional, and cohesive appearance aligned with Sandburg’s campus design standards.

Integrate materials and finishes that promote long-term durability and reduce maintenance needs.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

C. Scope of services The selected contractor shall provide all materials, labor, supervision, and permits required to complete the project as outlined below.

FLOORING IMPROVEMENTS

Hallway Floor Repair: Inspect and repair existing sub-floor areas to ensure level and stable surfaces prior to new flooring installation.

Flooring Replacement: Remove and dispose of existing flooring materials in repaired area. Install new commercial-grade flooring with proper adhesives, transition strips, and base molding in the repaired area.

Material Standards: Flooring must be slip-resistant, easy to clean, and suitable for high-traffic educational environments.

GENERAL REQUIREMENTS

Conduct all work with minimal disruption to campus operations.

Maintain a clean and safe work environment throughout the project duration.

Coordinate with Carl Sandburg College Facilities staff regarding scheduling, access, and inspection

II. Schedule of events Event Date and time

Issue request for bids April 28, 2026 Pre-bid meeting May 5, 2026 @ 10:00 a.m. CT Last day to submit online questions May 8, 2026@ 3:00 p.m. CT Bid submittals due May 14, 2026@ 3:00 p.m. CT Winning bid presented to Board of Trustees for approval

May 28, 2026

Schedule notes: The above dates are subject to change at the discretion of Sandburg.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

III.Evalution & award criteria Sandburg will evaluate all bids to determine whether they are responsive and whether the bidder is responsible. Only bids meeting both requirements will be considered for award.

The evaluation will include:

Verification that all required documents, forms, certifications, and pricing have been submitted

Review of compliance with all specifications and contract requirements

Confirmation of bidder qualifications, references, and ability to perform

Any other factors necessary to protect the best interest of the College

No subjective scoring or weighted criteria will be used. Award is based strictly on the lowest responsive and responsible bid.

The College reserves the right to:

Reject any or all bids

Waive minor informalities or technical defects

Request clarification from any bidder

Accept the bid deemed most advantageous to the College

No award is final until formally approved by the Sandburg Board of Trustees.

If two or more bidders submit identical low bids and each is determined to be responsive and responsible, Sandburg will apply the following tie-breaking procedures in order:

1. Local Preference:

Award may be made to the bidder whose business location is closest to the College district.

2. Past Performance:

Preference may be given to the bidder with the stronger documented history of successful performance on prior College contracts.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

3. Earliest Bid Submission Timestamp:

The contract may be awarded to the bidder whose bid was received first by the College.

4. Random Selection:

If the tie cannot be resolved through the steps above, the College may break the tie by a documented random method conducted in the presence of at least two College employees.

IV. General requirements Bids will be received by Sandburg, pursuant to specifications.

A. Receipt of bids Vendors shall submit bids in accordance with the process and dates outlined via the College’s eProcurement system.

Bids will be held good and not withdrawn for 60 calendar days from the date of bid opening.

Bids on all work of this contract shall be subject to the provisions of the Illinois Prevailing Wage Act, 820 IL CS 130/0.01 et seq., the Equal Employment Opportunity Clause — rules of the Illinois Human Rights Commission, the Illinois Drug-Free Workplace Act, and all other applicable and governing laws and ordinances.

B. Required forms All vendors must submit the following forms with the bid submissions:

Non Collusion Affadavit

Vendor Certification

C. Standard terms and conditions Vendors agree to comply with Sandburg’s standard terms and conditions as provided with the request for bid.