carl sandburg college charger center new multipurpose facility.pdf
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- Solicitation number
- 05082026LA
- Issued by
- Lawrence County, Illinois
About this file
This is a Request for Bid (RFB) document issued by Carl Sandburg College, a community college located in Galesburg, Illinois with a branch campus in Carthage. The college seeks competitive bids for construction of the Charger Center, a new multipurpose athletic and conference facility to be developed on the Galesburg campus along Tom L. Wilson Boulevard. The facility is designed to serve as the primary indoor athletic venue for the college's intercollegiate sports programs, provide flexible event space for commencement ceremonies, conferences, performances, and community events, and strengthen student recruitment and retention while positioning Sandburg as a regional hub for professional and educational events. The pre-bid meeting is scheduled for May 13, 2026 at 10:00 a.m. CT. The deadline for submitting online questions is May 21, 2026 at 5:00 p.m. CT. Bid submittals are due May 28, 2026 at 10:00 a.m. CT via the College's eProcurement system. The winning bid will be presented to the Board of Trustees for approval on June 25, 2026. Bids will be held valid for 60 calendar days from the date of bid opening.
Award of the contract will be based strictly on the lowest responsive and responsible bid, with no subjective scoring or weighted criteria applied. The college reserves the right to reject any or all bids, waive minor informalities, request clarification, and accept the bid deemed most advantageous to the institution. In the event of identical low bids, the college will apply tie-breaking procedures in the following order: local preference based on business location proximity to the college district, past performance on prior college contracts, earliest bid submission timestamp, and random selection if necessary. All vendors must submit a Non-Collusion Affidavit and Vendor Certification with their bids. Bids are subject to compliance with the Illinois Prevailing Wage Act, the Equal Employment Opportunity Clause, the Illinois Drug-Free Workplace Act, and all applicable governing laws and ordinances. Vendors must also agree to comply with the college's standard terms and conditions as provided with the request for bid documentation.
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Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395 Carthage campus: 305 Sandburg Drive, Carthage, IL 62321 | p: 217.357.3129 | f: 217.357.5312
REQUEST FOR BID
Sandburg / 2400 Tom L Wilson Blvd Galesburg IL 61401
Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395
A. Sandburg background Carl Sandburg College is dedicated to serving the educational needs of western and central Illinois. With the fourth largest community college district in square miles, the college has served all or part of a 10-county area for more than 55 years. Students planning to transfer to a four-year university or enter the skilled workforce can select one of more than 40 programs the college offers. The college had more than 2,000 full- or part-time students enrolled for the 2023- 2024 academic year. The main campus, located in Galesburg, IL, has an additional location in downtown Galesburg and a branch campus in Carthage, IL.
Mission To provide all students with opportunities for success.
Vision Where dreams come to life and lives come to change.
B. Objectives
The Charger Center is a new, multipurpose athletic and conference facility being developed on the Carl Sandburg College Galesburg campus along Tom L. Wilson Boulevard. The project is designed to significantly expand the College’s capacity for athletics, large-scale events, and community engagement, while modernizing athletic infrastructure and improving safety and accessibility across campus.
The Charger Center is designed to:
Serve as the primary indoor athletic venue for Sandburg’s intercollegiate sports
Function as a flexible, high-capacity event facility for commencement, conferences, performances, and community events
Strengthen student recruitment, retention, and student-athlete success Position Sandburg as a regional hub for professional and educational events
C. Scope of services Please see the Project Manual, 225105_SPC_CSC Charger Center_IFB.
Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395
Event Date and time
Issue request for bids May 8, 2026 Pre-bid meeting May 13, 2026 @ 10:00 a.m. CT Last day to submit online questions May 21, 2026 @ 5:00 p.m. CT Bid submittals due May 28, 2026 @ 10:00 a.m. CT Winning bid presented to Board of Trustees for approval
June 25, 2026
Schedule notes: The above dates are subject to change at the discretion of Sandburg.
Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395
Sandburg will evaluate all bids to determine whether they are responsive and whether the bidder is responsible. Only bids meeting both requirements will be considered for award.
The evaluation will include:
Verification that all required documents, forms, certifications, and pricing have been submitted
Review of compliance with all specifications and contract requirements
Confirmation of bidder qualifications, references, and ability to perform
Any other factors necessary to protect the best interest of the College
No subjective scoring or weighted criteria will be used. Award is based strictly on the lowest responsive and responsible bid.
The College reserves the right to:
Reject any or all bids
Waive minor informalities or technical defects
Request clarification from any bidder
Accept the bid deemed most advantageous to the College
No award is final until formally approved by the Sandburg Board of Trustees.
If two or more bidders submit identical low bids and each is determined to be responsive and responsible, Sandburg will apply the following tie-breaking procedures in order:
1. Local Preference:
Award may be made to the bidder whose business location is closest to the College district.
2. Past Performance:
Preference may be given to the bidder with the stronger documented history of successful performance on prior College contracts.
Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395
3. Earliest Bid Submission Timestamp:
The contract may be awarded to the bidder whose bid was received first by the College.
4. Random Selection:
If the tie cannot be resolved through the steps above, the College may break the tie by a documented random method conducted in the presence of at least two College employees.
Bids will be received by Sandburg, pursuant to specifications.
A. Receipt of bids Vendors shall submit bids in accordance with the process and dates outlined via the College’s eProcurement system.
Bids will be held good and not withdrawn for 60 calendar days from the date of bid opening.
Bids on all work of this contract shall be subject to the provisions of the Illinois Prevailing Wage Act, 820 IL CS 130/0.01 et seq., the Equal Employment Opportunity Clause — rules of the Illinois Human Rights Commission, the Illinois Drug-Free Workplace Act, and all other applicable and governing laws and ordinances.
B. Required forms All vendors must submit the following forms with the bid submissions:
Non-Collusion Affidavit
Vendor Certification
C. Standard terms and conditions Vendors agree to comply with Sandburg’s standard terms and conditions as provided with the request for bid.
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