carl sandburg college - 209 E Main St - Exterior Facade Awning Renovation.pdf

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

Carthage campus: 305 Sandburg Drive, Carthage, IL 62321 | p: 217.357.3129 | f: 217.357.5312

209 E Main St | Exterior Facade Awning Renovation

BID06152026JS

REQUEST FOR BID

Sandburg / 209 E Main Street Galesburg IL 61401 sandburg.edu

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

I. Bid overview

A. Sandburg background

Carl Sandburg College is dedicated to serving the educational needs of western and central Illinois. With the fourth largest community college district in square miles, the college has served all or part of a 10-county area for more than 55 years. Students planning to transfer to a four-year university or enter the skilled workforce can select one of more than 40 programs the college offers. The college had more than 2,000 full- or part-time students enrolled for the 2023-2024 academic year. The main campus, located in Galesburg, IL, has an additional location in downtown Galesburg and a branch campus in Carthage, IL.

Mission

To provide all students with opportunities for success.

Vision

Where dreams come to life and lives come to change.

B. Objectives

HIGH QUALITY OF CONSTRUCTION COORDINATION

This scope of services will be operating in parallel with other scopes of services within the interior of 209 E Main St, including the installation of a new elevator and building mechanical HVAC system. We expect a high degree of coordination across all contractors, the architect and Sandburg team members to ensure all works are completed across these scopes in an efficient and cost-effective manner.

NEW EXTERIOR AWNING LOOK IN PREP FOR LAUNCHING THE 518 COLLECTIVE

The awning at 209 E Main will promote the launch Sandburg’s new 518 Collective programming. Operating out of the 1st floor, the 518 Collective space is designed as a working hub for entrepreneurs across West Central Illinois, offering a launchpad for startups, citizens, organizations and businesses to exchange ideas and thrive in the rapidly evolving agricultural technology sector.

We expect the awning to not only be functional as a shade canopy but also as an attractive and inviting entrance to draw folks into the new space. Any necessary repairs to the existing façade should also be done with a high quality of craftsmanship.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

ENSURE CONSTRUCTION ALIGNMENT TO FAÇADE GRANTS

Sandburg will be pursuing funding through façade grants to offset a portion of the expense. If and/or when the facade design is approved for grant dollars, we expect the construction to stay in compliance with the grant. Any changes to the design must be made in alignment to the grant(s).

C. Scope of services

EXISTING AWNING REMOVAL & REPAIR

• Remove existing awning hardware and infrastructure as needed to ensure structural soundness and appearance of the new awning. Sandburg intends to remove the easily detachable cloth awning materials prior to this scope of work.

• Perform patchwork or repairs where needed to ensure a secure and finished appearance of the new awning

INSTALL NEW AWNING

• Engage with architect and structural engineer to evaluate façade condition and installation plan after existing awning is removed.

• Procure the materials for new awning and install in coordination with

Sandburg construction PM to ensure proper sequencing of other 209 E Main

Street works.

II. Schedule of events

Event Date and time (Central)

Issue request for bids June 22, 2026 @ 3:00 p.m.

Pre-bid meeting June 29, 2026 @ 1:00 p.m.

Last day to submit online questions July 10, 2026 @ 4:00 p.m.

Bid submittals due July 14, 2026 @ 4:00 p.m.

Winning bid presented to Board of Trustees for approval

July 23, 2026

Schedule notes: The above dates are subject to change at the discretion of Sandburg.

III. Evaluation & award criteria

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

Sandburg will evaluate all bids to determine whether they are responsive and whether the bidder is responsible. Only bids meeting both requirements will be considered for award.

The evaluation will include:

• Verification that all required documents, forms, certifications, and pricing have been submitted

• Review of compliance with all specifications and contract requirements

• Confirmation of bidder qualifications, references, and ability to perform

• Any other factors necessary to protect the best interest of the College

No subjective scoring or weighted criteria will be used. Award is based strictly on the lowest responsive and responsible bid.

The College reserves the right to:

• Reject any or all bids

• Waive minor informalities or technical defects

• Request clarification from any bidder

• Accept the bid deemed most advantageous to the College

No award is final until formally approved by the Sandburg Board of Trustees.

If two or more bidders submit identical low bids and each is determined to be responsive and responsible, Sandburg will apply the following tie-breaking procedures in order:

1. Local Preference:

Award may be made to the bidder whose business location is closest to the

College district.

2. Past Performance:

Preference may be given to the bidder with the stronger documented history of successful performance on prior College contracts.

3. Earliest Bid Submission Timestamp:

The contract may be awarded to the bidder whose bid was received first by the

College.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

4. Random Selection:

If the tie cannot be resolved through the steps above, the College may break the tie by a documented random method conducted in the presence of at least two College employees.

IV. General requirements Bids will be received by Sandburg, pursuant to specifications.

A. Receipt of bids

Vendors shall submit bids in accordance with the process and dates outlined via the

College’s eProcurement system.

Bids will be held good and not withdrawn for 60 calendar days from the date of bid opening.

Bids on all work of this contract shall be subject to the provisions of the Illinois

Prevailing Wage Act, 820 IL CS 130/0.01 et seq., the Equal Employment Opportunity

Clause — rules of the Illinois Human Rights Commission, the Illinois Drug-Free

Workplace Act, and all other applicable and governing laws and ordinances.

B. Required forms

All vendors must submit the following forms with the bid submissions:

• Non-Collusion Affidavit

• Vendor Certification

• BEP Utilization Plan

• Certificate of Compliance with Illinois Drug-Free Workplace Act

• Certificate of Compliance with Illinois Human Rights Act

• Prevailing Wage Requirement Form

• Employment of IL Workers on Public Works Act Acknowledgement Form

C. Standard terms and conditions

Vendors agree to comply with Sandburg’s standard terms and conditions as provided with the request for bid.