carl sandburg college _209 E Main St - Elevator Shaft Build _ Equipment Installation.pdf

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395 Carthage campus: 305 Sandburg Drive, Carthage, IL 62321 | p: 217.357.3129 | f: 217.357.5312

209 E Main St | Elevator Shaft Build & Equipment Install

BID060226JS

REQUEST FOR BID

Sandburg / 209 E Main Street Galesburg IL 61401 sandburg.edu

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

I. Bid overview

A. Sandburg background Carl Sandburg College is dedicated to serving the educational needs of western and central Illinois. With the fourth largest community college district in square miles, the college has served all or part of a 10-county area for more than 55 years. Students planning to transfer to a four-year university or enter the skilled workforce can select one of more than 40 programs the college offers. The college had more than 2,000 full- or part-time students enrolled for the 2023- 2024 academic year. The main campus, located in Galesburg, IL, has an additional location in downtown Galesburg and a branch campus in Carthage, IL.

Mission To provide all students with opportunities for success.

Vision Where dreams come to life and lives come to change.

B. Objectives

NEW ELEVATOR SHAFT & EQUIPMENT

The primary objective for this bid is to successfully complete the end-to-end process of building a new elevator shaft and installing a new elevator car system that traverses the three floors of 209 E Main Street. The existing building contains a small passenger elevator, but due to its age, size and location it will not meet the future requirements of Sandburg.

The new elevator shaft is planned for construction within an existing non-emergency stairway that runs from the 1st floor to the basement. Selective demolition of the second floor and rooftop will be necessary to build the shaft and access the space, as specified in the architectural drawings.

This elevator should have the capability to enable limited access to the basement and second floor.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

HIGH QUALITY OF CONSTRUCTION COORDINATION

This scope of services will be operating in parallel with other scopes of services at 209 E Main St, including demolition of the larger building interior footprint, a complete buildout of the 1st floor to support Sandburg’s 518 Collective programming and a renovation of the build’s mechanical HVAC system. We expect a high degree of coordination across all contractors, the architect and Sandburg team members to ensure all works are completed across these scopes in an efficient and cost-effective manner.

C. Scope of services

ELEVATOR SHAFT BUILD

• Base Bid: Selective demolition, build, procurement, programming and installation of a new elevator shaft & elevator equipment running all three floors of 209 E Main St as outlined in Exhibit B - Architectural Drawings Set & Exhibit C – Architectural Specifications & Project Manual.

NOT IN SCOPE OF SERVICES FOR THIS BID

• Building Mechanical HVAC Renovation: The procurement, installation and buildout of the mechanical HVAC system is covered in a separate but concurrently running RFB.

• Commissioning Authority: This scope of services will be bid separately by Sandburg at a later date. This will be an independent third party not contracted on this RFB for integrity of the commissioning process.

II. Schedule of events

Event Date and time

Issue request for bids June 5, 2026 @ 2:00 p.m. CT Site walkthrough & bidder conference June 15, 2026 @ 1:00 p.m. CT Last day to submit online questions June 29, 2026 @ 5:00 p.m. CT Bid submittals due July 6, 2026 @ 5:00 p.m. CT Winning bid presented to Board of Trustees for approval

July 23, 2026

Schedule notes: The above dates are subject to change at the discretion of Sandburg.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

III. Evaluation & award criteria

Sandburg will evaluate all bids to determine whether they are responsive and whether the bidder is responsible. Only bids meeting both requirements will be considered for award.

The evaluation will include:

• Verification that all required documents, forms, certifications, and pricing have been submitted

• Review of compliance with all specifications and contract requirements

• Confirmation of bidder qualifications, references, and ability to perform

• Any other factors necessary to protect the best interest of the College

No subjective scoring or weighted criteria will be used. Award is based strictly on the lowest responsive and responsible bid.

The College reserves the right to:

• Reject any or all bids

• Waive minor informalities or technical defects

• Request clarification from any bidder

• Accept the bid deemed most advantageous to the College

No award is final until formally approved by the Sandburg Board of Trustees.

If two or more bidders submit identical low bids and each is determined to be responsive and responsible, Sandburg will apply the following tie-breaking procedures in order:

1. Local Preference:

Award may be made to the bidder whose business location is closest to the College district.

2. Past Performance:

Preference may be given to the bidder with the stronger documented history of successful performance on prior College contracts.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

3. Earliest Bid Submission Timestamp:

The contract may be awarded to the bidder whose bid was received first by the College.

4. Random Selection:

If the tie cannot be resolved through the steps above, the College may break the tie by a documented random method conducted in the presence of at least two College employees.

IV. General requirements

Bids will be received by Sandburg, pursuant to specifications.

A. Receipt of bids Vendors shall submit bids in accordance with the process and dates outlined via the College’s eProcurement system.

Bids will be held good and not withdrawn for 60 calendar days from the date of bid opening.

Bids on all work of this contract shall be subject to the provisions of the Illinois Prevailing Wage Act, 820 IL CS 130/0.01 et seq., the Equal Employment Opportunity Clause — rules of the Illinois Human Rights Commission, the Illinois Drug-Free Workplace Act, and all other applicable and governing laws and ordinances.

B. Required forms All vendors must submit the following forms with the bid submissions:

• Non-Collusion Affidavit

• Vendor Certification

• BEP Utilization Plan

• Certificate of Compliance with Illinois Drug-Free Workplace Act

• Certificate of Compliance with Illinois Human Rights Act

• Prevailing Wage Requirement Form

• Employment of IL Workers on Public Works Act Acknowledgement Form

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

C. Standard terms and conditions Vendors agree to comply with Sandburg’s standard terms and conditions as provided with the request for bid.

D. Allowances Allowances will not be specified by Sandburg within this bid. Sandburg will review change orders for approval following our internal delegation of funding approval hierarchy.