Caregiver Fee Table E-1.xlsx

XLSX spreadsheet 96 KB Posted Nov 18, 2024

Attached to: Caregiver Supports Phase II-Catchment Area 9-14
Solicitation number: 24-DCYF-CW-080
Issued by: Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington

About this file

Written by GovTribe AI · Dec 9, 2024

This is a fee table spreadsheet for caregiver support services contracted through the Washington State Department of Children, Youth & Families (DCYF), detailing rates and staffing requirements across 14 geographic zones including Northeast, South-Central, Pacific Mountain, South-East, North-Central, Central, South-West, Olympic, Tacoma-Pierce, Snohomish, North-West, and Seattle-King regions. The document outlines resource support levels 1-7 with corresponding monthly rates ranging from $498 to $1,093, case aide hourly rates from $55.79 to $62.68, and capacity payments per full-time equivalent (FTE) staff member.

The fee structure includes a 48% capacity versus fee-for-service payment split, with detailed maximum billable FTEs per month for each region. Monthly case rates for placement support vary by level and zone, ranging from $259 to $568 per child/youth. The document includes comprehensive staffing cost breakdowns, including yearly wages, benefits, and overhead calculations for various positions such as Support Managers ($58,267-$68,300), Case Aides ($45,900-$53,000), and supervisors. Additional funding provisions include start-up costs, ramp-up calculations for the first 90 days of service delivery, and management supplemental funding ranging from $8,853 to $10,276 per month.

View the file

Other files

File	Type	Posted
Attach C2 Bidder Response Form.docx	DOCX document	Nov 18, 2024
RFQ Caregiver Supports Amendment No. 1.docx	DOCX document	Nov 18, 2024
AttachC1-Admin Response 11-18.docx	DOCX document	Nov 18, 2024
Attachment B Cert and Assurances.docx	DOCX document	Nov 18, 2024
Solicitation Catch. 9-14 Final.docx	DOCX document	Nov 18, 2024
Catchment Areas 9 - 14 counties E-2.docx	DOCX document	Nov 18, 2024
Attach A-Sample Contract - Reviewed 10.24.docx	DOCX document	Nov 18, 2024

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Fee Table

Caregiver Fee Table

Reflecting November 2024 Service Population

Base Case Rate and Hourly Rate

Zone 1		Zone 2				Zone 3					Zone 4
Northeast	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Tacoma-Pierce	Snohomish	North-West	Seattle-King

Resource Support Lvl 1	$498	$495	$529	$529	$529	$529	$508	$508	$508	$508	$508	$564
Resource Support Lvl 2	$536	$532	$569	$569	$569	$569	$547	$547	$547	$547	$547	$607
Resource Support Lvl 3	$581	$577	$616	$616	$616	$616	$592	$592	$592	$592	$592	$657
Resource Support Lvl 4	$635	$631	$674	$674	$674	$674	$648	$648	$648	$648	$648	$718
Resource Support Lvl 5	$787	$782	$834	$834	$834	$834	$803	$803	$803	$803	$803	$890
Resource Support Lvl 6	$839	$833	$889	$889	$889	$889	$855	$855	$855	$855	$855	$948
Resource Support Lvl 7	$968	$962	$1,026	$1,026	$1,026	$1,026	$987	$987	$987	$987	$987	$1,093

Case Aide Hourly $56.22 $55.79 $57.84 $57.84 $57.84 $57.84 $56.72 $56.72 $56.72 $56.72 $56.72 $62.68

Zone 1

Zone 2

Zone 3

Zone 4

North-East

South-Central

Pacific Mountain

South-East

North-Central

Central

South-West

Olympic

Pierce-West

Pierce-East

Snohomish

North-West

King-North

King-South

Capacity Payment - Per Full Time Equivalent Per Month

Portion of the total Caregiver rate paid as capacity versus fee for service. 48%

Case Aide - Per FTE per month	$4,677	$4,642	$4,813	$4,813	$4,813	$4,813	$4,719	$4,719	$4,719	$4,719	$4,719	$4,719	$5,215	$5,215
Maximum billable FTEs per month	17	7	16	13	1	8	17	6	10	9	10	7	8	11

Placement Support Manager per FTE per month	$5,203	$5,167	$5,504	$5,504	$5,504	$5,504	$5,300	$5,300	$5,300	$5,300	$5,300	$5,300	$5,863	$5,863
Maximum billable FTEs per month	18	7	17	14	1	9	18	6	11	10	10	8	8	12

Manager Supplemental Funding - maximum per month	$8,853	$8,853	$9,577	$9,577	$9,577	$9,577	$9,136	$9,136	$9,136	$9,136	$9,136	$9,136	$10,276	$10,276
Ensuring 1 FTE Management funding Adjusted down based on actual caseload served each month.

Fee For Service - Per Case or Per hour of Case Aide Services

Zone 1 Zone 2 Zone 3 Zone 4

Placement Support - Per Child/Youth Per Month Case Rate	Monthly Case Rate
Placement Support Per Placement Lv1	$259	$275	$264	$293
Placement Support Per Placement Lv2	$279	$296	$284	$316
Placement Support Per Placement Lv3	$302	$320	$308	$342
Placement Support Per Placement Lv4	$330	$350	$337	$373
Placement Support Per Placement Lv5	$409	$434	$418	$463
Placement Support Per Placement Lv6	$436	$462	$445	$493
Placement Support Per Placement Lv7	$503	$534	$513	$568

Case Aide Hourly Rate

$29.23 $30.08 $29.49 $32.59

Authorized hours of Case Aide Services Per month, per level, per child/youth
Behavioral Case Aide Lvl 3	9
Behavioral Case Aide Lvl 4	12
Behavioral Case Aide Lvl 5	15
Behavioral Case Aide Lvl 6	17
Behavioral Case Aide Lvl 7	20

		Placement Support Manager Caseload Calculator
		This tool identifies the maximum allowed cases a Placement Support Manager can carry
Milage reimbursed at posted OFM rate	Travel \| Office of Financial Management (wa.gov)	1. identify the number of cases by level
		2.identify the average hours worked a week
		3. if final number (Available hours a week is red, too many cases are carried)

					Case Load
					Level	Number Of Held Cases
					Lvl 1	2
Zone			Olympic		Lvl 2
		Central	Snohomish		Lvl 3
		North-Central	Northwest		Lvl 4
	Northeast	Pacific Mountain	Southwest		Lvl 5
	South Central	South-East	Tacoma-Pierce	Seattle-King	Lvl 6
County	Lincoln	Chelan	Island	King	Lvl 7	5
	Pend Oreille	Douglas	San Juan
	Spokane	Grant	Skagit
	Stevens	Kittitas	Whatcom		Hours worked weekly by Placement Support Manager
	Klickitat	Ferry	Clallam		20
	Yakima	Okanogan	Jefferson
		Grays Harbor	Kitsap
		Lewis	Snohomish		0	available hours in a week
		Mason	Clark
		Pacific	Cowlitz
		Thurston	Skamania
		Columbia	Wahkiakum
		Franklin	Pierce
		Garfield
		Walla Walla
		Whitman
		Adams
		Asotin
		Benton

https://ofm.wa.gov/accounting/administrative-accounting-resources/travel Fair Wages

Direct Care staff Yearly Wages and Benefits Direct Care staff Yearly Wages and Benefits

Placement Support Manger Behavioral Case Aide

Regional** Yearly Wage Yearly PTO Hollidays Yearly Health Insurance Contribution Total Yearly Compensation Regional** Yearly Wage Yearly PTO Hollidays Yearly Health Insurance Contribution Total Yearly Compensation

North-East	$58,267	$3,362	$2,465	$4,200	$68,293	North-East	$45,900	$2,648	$1,942	$4,200	$54,690
South-Central	$58,267	$3,362	$2,465	$4,200	$68,293	South-Central	$45,900	$2,648	$1,942	$4,200	$54,690
Pacific Mountain	$63,367	$3,656	$2,681	$4,200	$73,903	Pacific Mountain	$46,933	$2,708	$1,986	$4,200	$55,827
South-East	$63,367	$3,656	$2,681	$4,200	$73,903	South-East	$46,933	$2,708	$1,986	$4,200	$55,827
North-Central	$63,367	$3,656	$2,681	$4,200	$73,903	North-Central	$46,933	$2,708	$1,986	$4,200	$55,827
Central	$63,367	$3,656	$2,681	$4,200	$73,903	Central	$46,933	$2,708	$1,986	$4,200	$55,827
South-West	$60,260	$3,477	$2,549	$4,200	$70,486	South-West	$46,540	$2,685	$1,969	$4,200	$55,394
Olympic	$60,260	$3,477	$2,549	$4,200	$70,486	Olympic	$46,540	$2,685	$1,969	$4,200	$55,394
Tacoma-Pierce	$60,260	$3,477	$2,549	$4,200	$70,486	Tacoma-Pierce	$46,540	$2,685	$1,969	$4,200	$55,394
Snohomish	$60,260	$3,477	$2,549	$4,200	$70,486	Snohomish	$46,540	$2,685	$1,969	$4,200	$55,394
North-West	$60,260	$3,477	$2,549	$4,200	$70,486	North-West	$46,540	$2,685	$1,969	$4,200	$55,394
Seattle-King	$68,300	$3,940	$2,890	$4,200	$79,330	Seattle-King	$53,000	$3,058	$2,242	$4,200	$62,500

Ramp-up

Only Adjust Green Cells

Steps:

1. Select Catchment Area

2. Identify number of children and youth being served

3. Use allowed monthly billing on A-19 as identified in the contract

Catchment	Central
Average Caseload	18
Maximum Child/Youth Service	211
Child/Youth Served	0

Additional Allowed Monthly Billing $30,654

	Reference Data ONLY
	Per Case Payment for Ramp-Up Management Support
	North-East	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Pierce	Pierce-East	Snohomish	North-West	King-North	King-South
	708	335	408	349	26	211	491	151	366	383	378	191	320	308
Supervisor	$103	$103	$112	$112	$112	$112	$107	$107	$107	$107	$107	$107	$121	$121
Program Managers	$20	$20	$22	$22	$22	$22	$21	$21	$21	$21	$21	$21	$23	$23
Executive/Dir	$10	$10	$11	$11	$11	$11	$11	$11	$11	$11	$11	$11	$12	$12
	$73,199.33	$34,635.28	$45,877.33	$39,243.11	$2,923.56	$23,725.78	$52,509.72	$16,148.61	$39,141.67	$40,959.72	$40,425.00	$20,426.39	$38,791.11	$37,336.44
	$14,042	$6,644	$8,795	$7,523	$560	$4,548	$10,066	$3,096	$7,503	$7,852	$7,749	$3,916	$7,431	$7,152
	$7,316	$3,462	$4,601	$3,936	$293	$2,380	$5,265	$1,619	$3,924	$4,107	$4,053	$2,048	$3,893	$3,747
	$94,557	$44,741	$59,273	$50,702	$3,777	$30,654	$67,840	$20,863	$50,569	$52,918	$52,227	$26,390	$50,116	$48,236

Start Up Start Up and Initial Support Funding

FTE Start-Up Funding Logic -

Percent of total FTEs by position by month avialble for cost reimbursement

	Month 1	Month 2	Month 3
Support Manager	0%	0%	25%	Assumptions
Case Aide	0%	0%	25%	Month one service delivery capcity	25%
Supervisor	0%	25%	33%	Monthly service growth	33%
Program Managers	100%	100%	100%
After Hours coverage	0%	100%	100%
CQI/PBC Managers	100%	100%	100%
Executive/Dir	100%	100%	100%
Administrative/data entry	0%	0%	25%

FY25*								FY 26				FY27
South-West	South-Central	Seattle-King	Seattle-King	North-East	Snohomish	Tacoma-Pierce	Tacoma-Pierce	Pacific Mountain	South-East	North-West	Central	Olympic	North-Central
$21,584	$14,191	$16,635	$15,657	$30,052	$16,404	$15,540	$16,404	$19,065	$16,341	$8,634	$9,986	$6,043	$8,625
$42,229	$28,020	$32,419	$30,037	$58,617	$32,507	$30,593	$32,695	$36,788	$31,775	$16,779	$19,144	$12,387	$15,138
$88,955	$59,111	$67,014	$63,294	$124,155	$68,442	$65,561	$69,277	$75,076	$64,373	$33,864	$39,923	$26,052	$18,023
*Catchment areas starting in FY25 did not have start up costs adjsuted with the November 2024 population upate

Month 1
										North	South			North	South
		North-East	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Tacoma-Pierce	Tacoma-Pierce	Snohomish	North-West	Seattle-King	Seattle-King
	Support Manager	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Case Aide	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Supervisor	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Program Managers	$10,274	$4,495	$6,285	$5,587	$3,492	$3,492	$7,305	$1,992	$5,313	$5,313	$5,313	$2,656	$5,269	$5,269
	After Hours coverage	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	CQI/PBC Managers	$8,990	$4,495	$5,587	$4,888	$1,746	$2,793	$6,641	$1,992	$4,649	$5,313	$5,313	$2,656	$5,269	$4,516
	Executive/Dir	$3,853	$1,926	$2,793	$2,095	$1,397	$1,397	$2,656	$664	$1,992	$1,992	$1,992	$1,328	$2,258	$2,258
	Administrative/data entry	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Overhead	$6,935.19	$3,274.95	$4,399.63	$3,771.11	$1,990.31	$2,304.57	$4,980.87	$1,394.64	$3,586.22	$3,785.46	$3,785.46	$1,992.35	$3,838.89	$3,613.07
	TOTAL	$30,052	$14,191	$19,065	$16,341	$8,625	$9,986	$21,584	$6,043	$15,540	$16,404	$16,404	$8,634	$16,635	$15,657

Month 2
		North-East	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Tacoma-Pierce	Tacoma-Pierce	Snohomish	North-West	Seattle-King	Seattle-King
	Support Manager	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Case Aide	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Supervisor	$12,983	$6,142	$8,046	$6,984	$1,518	$4,251	$9,240	$2,887	$6,930	$7,219	$7,074	$3,609	$6,873	$6,545
	Program Managers	$10,274	$4,495	$6,285	$5,587	$3,492	$3,492	$7,305	$1,992	$5,313	$5,313	$5,313	$2,656	$5,269	$5,269
	After Hours coverage	$8,990	$4,495	$5,587	$4,888	$3,492	$2,793	$6,641	$1,992	$4,649	$5,313	$5,313	$2,656	$5,269	$4,516
	CQI/PBC Managers	$8,990	$4,495	$5,587	$4,888	$1,746	$2,793	$6,641	$1,992	$4,649	$5,313	$5,313	$2,656	$5,269	$4,516
	Executive/Dir	$3,853	$1,926	$2,793	$2,095	$1,397	$1,397	$2,656	$664	$1,992	$1,992	$1,992	$1,328	$2,258	$2,258
	Administrative/data entry	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
	Overhead and benefits	$13,527	$6,466	$8,490	$7,333	$3,493	$4,418	$9,745	$2,859	$7,060	$7,545	$7,502	$3,872	$7,481	$6,932
	TOTAL	$58,617	$28,020	$36,788	$31,775	$15,138	$19,144	$42,229	$12,387	$30,593	$32,695	$32,507	$16,779	$32,419	$30,037

Month 3
		North-East	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Tacoma-Pierce	Tacoma-Pierce	Snohomish	North-West	Seattle-King	Seattle-King
	Support Manager	$34,960	$16,570	$20,462	$17,426	$1,320	$11,287	$25,046	$7,156	$18,737	$19,585	$19,302	$9,039	$18,569	$17,822
	Case Aide	$8,262	$3,916	$4,547	$3,872	$293	$2,347	$5,803	$1,789	$4,341	$4,538	$4,472	$2,094	$4,323	$4,149
	Supervisor	$17,267	$8,169	$10,702	$9,288	$2,019	$5,654	$12,289	$3,840	$9,217	$9,601	$9,409	$4,800	$9,141	$8,705
	Program Managers	$10,274	$4,495	$6,285	$5,587	$3,492	$3,492	$7,305	$1,992	$5,313	$5,313	$5,313	$2,656	$5,269	$5,269
	After Hours coverage	$8,990	$4,495	$5,587	$4,888	$3,492	$2,793	$6,641	$1,992	$4,649	$5,313	$5,313	$2,656	$5,269	$4,516
	CQI/PBC Managers	$8,990	$4,495	$5,587	$4,888	$1,746	$2,793	$6,641	$1,992	$4,649	$5,313	$5,313	$2,656	$5,269	$4,516
	Executive/Dir	$3,853	$1,926	$2,793	$2,095	$1,397	$1,397	$2,656	$664	$1,992	$1,992	$1,992	$1,328	$2,258	$2,258
	Administrative/data entry	$2,908	$1,404	$1,789	$1,473	$105	$947	$2,045	$614	$1,534	$1,636	$1,534	$818	$1,452	$1,452
	Overhead and benefits	$28,651	$13,641	$17,325	$14,855	$4,159	$9,213	$20,528	$6,012	$15,130	$15,987	$15,794	$7,815	$15,465	$14,606
	Total	$124,155	$59,111	$75,076	$64,373	$18,023	$39,923	$88,955	$26,052	$65,561	$69,277	$68,442	$33,864	$67,014	$63,294

Maximum FTE allowable

Maximum Allowable FTE for Capacity Payment - Novemeber 2024
	North-East	South-Central	Pacific Mountain	South-East	North-Central **	Central	South-West	Olympic	Pierce-West	Pierce-East	Snohomish	North-West	King-North	King-South
Support Manager	17.9	7.3	16.6	14.2	1.1	8.6	18.0	6.2	10.7	10.0	10.4	7.8	8.2	11.6
Case Aide	16.6	6.7	15.5	13.2	1.0	8.0	16.8	5.7	10.0	9.3	9.7	7.2	7.6	10.8

Supervisor	5.7	2.3	5.3	4.6	1	2.8	5.8	2	3.5	3.2	3.4	2.5	2.6	3.7
Program Managers	1	0.4	0.9	0.8	0.5	0.5	1	0.3	0.6	0.5	0.6	0.4	0.4	0.6
After Hours coverage	0.9	0.4	0.8	0.7	0.5	0.4	0.9	0.3	0.5	0.5	0.5	0.4	0.4	0.6
CQI/PBC Managers	0.9	0.4	0.8	0.7	0.25	0.4	0.9	0.3	0.5	0.5	0.5	0.4	0.4	0.6
Executive/Dir	0.4	0.2	0.4	0.3	0.2	0.2	0.4	0.1	0.2	0.2	0.2	0.2	0.2	0.2
Administrative/data entry	1.8	0.7	1.7	1.4	0.1	0.9	1.8	0.6	1.1	1	1	0.8	0.8	1.2

Based on the following assumptions
Access of support services	75%
Access of case aide	30%

** Element manually adjusted

Service Population by Catchment in accordance with contract requriements

Data Refershed as of	North-East	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Pierce-West	Pierce-East	Snohomish	North-West	King-North	King-South
Jan-24	708	335	558	380	67	238	491	248	366	383	378	217	320	308
10/1/2024*	438	178	408	349	26	211	443	151	263	245	256	191	201	284
Dec-24
Mar-25
Jun-25
Sep-25
Dec-25
Mar-26
Jun-26
Sep-26

*update reflects removal of Children under Tribal jursidiction

FTE Planning

Planning Information -

This is information and tools are to support Provider planning based on contract requirements and DCYF service data. This information is not intended to establish requriements.

FTE Planning updated based on new placement counts

Adjust the antcipated or actual rates of service engagement by level.

The table below will identify the Support Managers and Case Aides estimated to be needed to deliver services. It will also identify the level of FTE funding provided with service delivery for management staff.
Green cells are for Providers to estimate amount of Cases that will be engaged in services
		Engagement into Services
		Support Services	Case aide
	Level 1	60%
	Level 2	10%
	Level 3	20%	10%
	Level 4	40%	10%
	Level 5	50%	10%
	Level 6	65%	10%
	Level 7	75%	10%

	North-East	South-Central	Pacific Mountain	South-East	North-Central **	Central	South-West	Olympic	Pierce-West	Pierce-East	Snohomish	North-West	King-North	King-South
Support Manager	12	5	11	10	1	6	12	4	7	7	7	5	6	8
Case Aide	1.9	0.8	1.8	1.5	0.1	0.9	1.9	0.7	1.1	1.1	1.1	0.8	0.9	1.2

Supervisor	2.3	1	2.1	1.9	1	1.2	2.3	0.8	1.4	1.4	1.4	1	1.2	1.5
Program Managers	0.4	0.2	0.4	0.3	0.5	0.2	0.4	0.1	0.2	0.2	0.2	0.2	0.2	0.3
After Hours coverage	0.6	0.3	0.6	0.5	0.1	0.3	0.6	0.2	0.4	0.4	0.4	0.3	0.3	0.4
CQI/PBC Managers	0.6	0.3	0.6	0.5	0.25	0.3	0.6	0.2	0.4	0.4	0.4	0.3	0.3	0.4
Executive/Dir	0.2	0.1	0.2	0.1	0.2	0.1	0.2	0	0.1	0.1	0.1	0.1	0.1	0.1
Administrative/data entry	1.2	0.5	1.1	1	0.1	0.6	1.2	0.4	0.7	0.7	0.7	0.5	0.6	0.8

** Some element manually adjusted

Anticipated Resource Level
Applying typical distribution of Resource levels to the authorized maximum population identified above- based on data as of January 2024
	Pecent of Children or Youth Per level *	North-East	South-Central	Pacific Mountain	South-East	North-Central	Central	South-West	Olympic	Pierce-West	Pierce-East	Snohomish	North-West	King-North	King-South
Level 1	39%	173	71	161	138	11	84	175	60	104	97	101	76	80	112
Level 2	8%	36	15	33	28	3	17	36	13	22	20	21	16	17	23
Level 3	14%	62	26	58	50	4	30	63	22	38	35	37	27	29	41
Level 4	7%	30	13	28	24	2	15	31	11	18	17	18	13	14	20
Level 5	10%	43	18	40	35	3	21	44	15	26	25	26	19	20	28
Level 6	15%	65	27	60	52	4	32	66	23	39	37	38	29	30	42
Level 7	7%	32	13	30	26	2	16	32	11	19	18	19	14	15	21
*2023 RDA

Rate Assumption

These assumption are used to drive the model and may be changed here to impact the modeling.

Effective April 1, 2024

Taxes
Type of Taxes	Yearly
Federal	20%
Payroll Taxes	17%
Washington B&O Tax	1.5%

Benefits and Training
Type of Benefits	Hours or Dollars (Yearly)	% of 2080 Hrs. (Yearly)
PTO - 120 hrs. yearly	120	6%
Holiday - 88 hrs. yearly	88	4%
Training - 40 hrs. yearly	40	2%
Staff Health Insurance per FTE per year	$4,200
	Qualifications & Standards
Case Aide	Follows WAC 110-145-1445
Case Aide - hours weekly supervision	0.5
Support Manager	Follows WAC 110-145-1440

Caseload Standards

Placement Support Manager Lvl 1	25
Placement Support Manager Lvl 2	23
Placement Support Manager Lvl 3	21
Placement Support Manager Lvl 4	19
Placement Support Manager Lvl 5	15
Placement Support Manager Lvl 6	14
Placement Support Manager Lvl 7	12

Case Aide Lvl 3

Case Aide Lvl 4

Case Aide Lvl 5

Case Aide Lvl 6

Case Aide Lvl 7

	Ratio	Notes
Supervisor	6	Staff to supervisor
Management
Program Managers	6	Supervisors to Managers
CQI/PBC Managers	0.05	Per Case Manager & Case Aide FTE
After Hours coverage	0.05	Per FTE Per Case Manager
Executive/Dir	2.5	Program Manager to Exec
Administrative/data entry	10	Workforce per FTE
Services Delivery
Semi-Annual In-Home Support Planning visit	45	minutes - on avg
	2	meetings a year
Overhead
Office Space rent - avg	$29.62	100 sq. ft Per FTE - Avg cost
Utilities (phone, electric, Internet)	$2.10	Per sq ft per month
Office supplies/Tech/furniture/Janitorial	$53	Per FTE per month

Bookkeeping & Payroll	$86	Per FTE per month
Insurance (property and liability)	$210	Per service delivery FTE per year
HR & Payroll	$86	per FTE per month
Staff Equipment - Phones, Laptops, etc.	$55	Per FTE per month
Cloud storage and related software	$29	Per month cost

Cost of staff attendance training(Coverage)	2%	Per FTE per Year
Cost of Trainings (external trainings)	$250	Per Person Per year

General Overhead - see notes 7% See notes

Per FTE cost

	FTE
Support Manager	1.0
Supervisor	0.17

Case Aide	1.0
Supervisor	0.17

Program Managers	0.06
Executive/Dir	0.02
Adminstrative/data entry	0.20
CQI/PBC - overhead calculations only	0.05
After Hours coverage	0.050

North-East South-Central Pacific Mountain South-East North-Central Central South-West Olympic Tacoma-Pierce Snohomish North-West Seattle-King

Placement Support Manager - yearly wages	$58,267	$58,267	$63,367	$63,367	$63,367	$63,367	$60,260	$60,260	$60,260	$60,260	$60,260	$68,300
Case Aide - yearly wages	$45,900	$45,900	$46,933	$46,933	$46,933	$46,933	$46,540	$46,540	$46,540	$46,540	$46,540	$53,000
Supervisor	$22,336	$22,336	$24,291	$24,291	$24,291	$24,291	$23,100	$23,100	$23,100	$23,100	$23,100	$26,182
Managers
Program Managers	$4,281	$4,281	$4,656	$4,656	$4,656	$4,656	$4,427	$4,427	$4,427	$4,427	$4,427	$5,018
CQI/PBC manager	$3,853	$3,853	$4,190	$4,190	$4,190	$4,190	$3,985	$3,985	$3,985	$3,985	$3,985	$4,516
Executive/Dir	$2,237	$2,237	$2,433	$2,433	$2,433	$2,433	$2,314	$2,314	$2,314	$2,314	$2,314	$2,623
Adminstrative/data entry	$9,627	$9,627	$10,100	$10,100	$10,100	$10,100	$9,816	$9,816	$9,816	$9,816	$9,816	$10,720
After Hours coverage	$3,853	$2,913	$3,168	$3,168	$3,168	$3,168	$3,013	$3,013	$3,013	$3,013	$3,013	$3,415
	2913.3333333333
Staff Total	$153,266	$149,414	$159,138	$159,138	$159,138	$159,138	$153,455	$153,455	$153,455	$153,455	$153,455	$173,774

Semi-Annual In-Home Support Planning visit $773 $773 $841 $841 $841 $841 $800 $800 $800 $800 $800 $906

	Per Year Costs
Office Space rent - avg	$8,030
Utilities (phone, electric, Internet)	$6,832
Office supplies/Tech/furniture/Janitorial	$1,724

Bookkeeping & Payroll	$2,798	`
Insurance (property and liability)	$569
HR & Payroll	$2,746
Staff Equipment - Phones, Laptops, etc.	$1,789
Cloud storage and realted software	$342

Cost of staff attendance training(Coverage)	$2,589
Cost of Trainings (external trainings)	$500

General Overhead	$10,255
Overhead Total	$38,176

Federal - assumes 5% net revenue	$2,176.54	$2,137.07	$2,244.04	$2,244.04	$2,244.04	$2,244.04	$2,181.52	$2,181.52	$2,181.52	$2,181.52	$2,181.52	$2,405.03
Payroll Taxes	$26,055.29	$25,400.30	$27,053.46	$27,053.46	$27,053.46	$27,053.46	$26,087.31	$26,087.31	$26,087.31	$26,087.31	$26,087.31	$29,541.56
Washington B&O Tax	$3,265	$3,206	$3,366	$3,366	$3,366	$3,366	$3,272	$3,272	$3,272	$3,272	$3,272	$3,608

Health Care $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67 $11,176.67

PTO & Holliday $15,035.31 $14,941.35 $15,913.80 $15,913.80 $15,913.80 $15,913.80 $15,345.48 $15,345.48 $15,345.48 $15,345.48 $15,345.48 $17,377.39

Support Manager FTE Cost $130,075 $129,182 $137,591 $137,591 $137,591 $137,591 $132,506 $132,506 $132,506 $132,506 $132,506 $146,585

Case Aide FTE cost $116,935 $116,042 $120,317 $120,317 $120,317 $120,317 $117,987 $117,987 $117,987 $117,987 $117,987 $130,379

Case Aide Hourly $56.22 $55.79 $57.84 $57.84 $57.84 $57.84 $56.72 $56.72 $56.72 $56.72 $56.72 $62.68

Wages

	Community and Social Service Occupations (21-1000) 50% - Masters	Psychiatric Technicians 29-2053 75%	Secretaries and Administrative Assistants, (43-6014) 50%	Supervisor	Manager
North-East	$58,267	$45,900	$48,133	$67,007	$77,058
South-Central	$58,267	$45,900	$48,133	$67,007	$77,058
Pacific Mountain	$63,367	$46,933	$50,500	$72,872	$83,802
South-East	$63,367	$46,933	$50,500	$72,872	$83,802
North-Central	$63,367	$46,933	$50,500	$72,872	$83,802
Central	$63,367	$46,933	$50,500	$72,872	$83,802
South-West	$60,260	$46,540	$49,080	$69,299	$79,694
Olympic	$60,260	$46,540	$49,080	$69,299	$79,694
Tacoma-Pierce	$60,260	$46,540	$49,080	$69,299	$79,694
Snohomish	$60,260	$46,540	$49,080	$69,299	$79,694
North-West	$60,260	$46,540	$49,080	$69,299	$79,694
Seattle-King	$68,300	$53,000	$53,600	$78,545	$90,327
Wages reported by Employment Security were adjusted into grouped zones.
Exported on: Tuesday, October 3, 2023 4:04 PM				15%	Manager Step
Source: JobsEQ®
Note: Figures may not sum due to rounding.
1. Wage data are as of 2023Q1 and represent the average for all Covered Employment.

http://www.chmuraecon.com/jobseq Updates

29-May-24	1. Corrected Start-up funding for month three to better align with contract. Contract allows for reimbursement of actual incurred costs, previous calculation showed a yearly cost and now reflects a month.
	2. Added Ramp-up calculation, available for first 90-days of service delivery
6-Jul-24	Extend calculation for case aide on Fee Table tab to include King County
26-Jun-24	Add Fair Wages guide, reflecting contract standards
15-Aug-24	Start up funding - Added 100% to PBC/QA position month 1
25-Sep-24	Corrected Case Aide hourly for zone 4
	Changed naming of Pierce North to Pierce West
	Changed naming of Pierce South to Pierce East
	New Tab - FTE Planning
	New Tab - Maximum FTE - identifies the maximum number of Support Manager or Case Aides FTE allowed for Capacity Billing
	Added case load calculator to Fee Table tab
	Removed population estimates for areas not contracted.
13-Nov-24	Updated Service Population by Catchment - impacting Maximum FTE allowable
	Grouping Program and CQI/PBC managers under the larger funding category of Manager
	Added FTE Planning tool - For Contractors use in planning, has no impact on rates.
	Ramp up and start-up models were updated based on population updates for October 2024. The updates only applied to Catchment areas that have not been procured as of November 13, 2024.
	The Capacity billing has been expanded to include Manager supplemental funding
	Updated case load calculator to include hours worked each week. To allow for less than full time workers.

File details come from the government source that posted it. Updated Dec 9, 2024.