Car-O-Line and PC Package .pdf

Solicitation # 126828

Car-O-Liner and PC Package Northern Virginia Community College

Car-O-Liner™ and PC Package

Northern Virginia Community College - Alexandria

Small Purchase Set Aside

Questions will be received Until: August 24, 2026, at 2:00 PM local time.

Bids will be Received Until: August 27, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Car-O-Liner™ and PC Package, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

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Car-O-Liner and PC Package Northern Community College

Contents

I. PURPOSE: 2

II. GENERAL DEFINITIONS: 2

III. SCOPE OF WORK: 3

IV. SPECIFICATIONS REQUIREMENTS: 4

V. METHOD OF PAYMENT: 4

VI. Attachment A – Certificate of Insurance Sample 5

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to furnish, deliver, and install a Car-O-Liner™ and PC Package to

Northern Virginia Community College Engineering Building 4965 Dawes Ave, Alexandria, VA 22311, USA.

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu.

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: No Substitutions will be allowed.

Delivery Point: The address for the delivery location is:

Northern Virginia Community College Engineering Building 4965 Dawes Ave, Alexandria, VA 22311, USA.

c. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. The following may be needed to unload delivery:

forklift.

d. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 8:00AM and 5:00PM), except on days designated as Federal or State holidays or mandated closing.

e. Delivery Notification: The Contractor shall coordinate actual delivery notification of at least Seventy-Two (72 hours) prior to intended delivery. Contact information for each delivery location will be given at time of award.

f. Delivery/Installation Need by Date: January 28,2027.

g. Warranty: Standard Manufacture Warranty

IV. SPECIFICATIONS REQUIREMENTS:

Northern Virginia Community College seeks a qualified firm to furnish deliver and install a Car- O-Liner™ and PC Package. See Specifications

Quantity Item # Description 1 CAR46732 Vision 2x2 Car-O-Tronic Measuring 1 CAR39635 M75 Measuring Bridge 1 PC-PKG PC Package Complete

To include PC All Cables, Wires, Speakers, Printer, and Vision 2 X2 measuring software loaded

1 1 Year Measuring Subscription 1 Delivery 1 Installation/Set-up of PC Package 1 1 Day In-Person Training for one Employee

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VI. Attachment A – Certificate of Insurance Sample