ST. JOSEPH COUNTY

DEPARTMENT OF INFRASTRUCTURE,

PLANNING & GROWTH

DIVISION OF PUBLIC WORKS

ROOM 722, COUNTY-CITY BUILDING

227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601

PHONE: (574) 235-7800 FAX: (574) 235-5057

CONTRACT DOCUMENTS & SPECIFICATIONS

CONTRACT NO.: W-92603

CONTRACT NAME: CAPITAL AVE CORRIDOR UTILITY EXPANSION -

BID PACKAGE B (BITTERSWEET ROAD UTILITIES)

LETTING DATE: August 11, 2026

July 10, 2026

THIS PAGE INTENTIONALLY LEFT BLANK

CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

CAPITAL AVE CORRIDOR UTILITY EXPANSION – BID PACKAGE B

(BITTERSWEET ROAD UTILITIES)

CONTRACT NO.: W-92603

DLZ PROJECT NO. 2561-5113

BOARD OF COMMISSIONERS

ST. JOSEPH COUNTY, INDIANA

Carl H. Baxmeyer, President

Anthony Hazen, Vice-President

Rafael Morton, Member

Auditor: John H. Murphy

ST. JOSEPH COUNTY ENGINEER

Sky Medors, P.E.

Prepared by:

Andrew C. Lemberis, P.E. (DLZ)

(Covering Overall Civil Design, Excluding Sanitary Design and Special

Provisions Section 500)

DLZ INDIANA, LLC

2211 EAST JEFFERSON BOULEVARD

SOUTH BEND, INDIANA 46615

Paul, A. Hummel, P.E. (LFA)

(Covering Overall Sanitary Design, Special Provisions Section 500)

LAWSON-FISHER ASSOCIATES, PC

525 W WASHINGTON ST

SOUTH BEND, INDIANA 46601

7-23-2026

Certifications (Continued):

Michael Joseph Geiger, P.E. (DLZ)

(Covering Special Provisions

Section 400)

Christopher J. Jeter, P.E. (LFA)

(Covering Special Provisions

Section 500)

Jamie L. Poczekay, P.E. (DLZ)

(Covering Special Provisions

Section 600)

7-23-2026 7-23-2026

CONTRACT INFORMATION

TABLE OF CONTENTS

W-92603

CAPITAL AVE CORRIDOR UTILITY EXPANSION – BID PACKAGE B

(BITTERSWEET ROAD UTILITIES)

This book shall be examined to determine that each page set out in the Contract Information

Table of Contents is attached, legible, and current.

No. of Pages

Notice to Bidders 2

Special Provisions.……………………………………………………………..…….

General Items (Section 100) 18

MOT, Erosion and Sediment Control, Pavement, Communication Conduit, Site and

Restoration Items (Section 400)

Sanitary Utilities (Section 500) (TO BE ADDED IN AN ADDENDUM) #

Water Main and Appurtenances (Section 600) 10

Proposal Sheet ………………………………………………………………………. 10

Bidder’s Checklist …………………………………………………………………... 2

Insurance Requirements and Hold Harmless Provisions …………………………… 4

Form 96 (Revised 2013) …………………………………………………………….. 6

Appendix A – Contract & Bond Documents ……………...….…………………….. 10

Appendix B – Geotechnical Information…………………….……………………… 74

Appendix C – Subsurface Utility Engineering Information….……………………… 38

Appendix D – Owner Procured Items List…………………………………………... 2

Appendix E – Access Agreement with Microsoft (MSFT) ………………...………. 8

Appendix F – City of Mishawaka Engineering Stds. Specs. & Drawings………….. 58

Appendix G – Mishawaka Utilities Water Division Construction Stds (TO BE

ADDED IN AN ADDENDUM)……………………………………………………..

Appendix H – Stormwater Pollution Prevention Plan and IDEM CSGP…...………. 14

Appendix I – APAI Guide for Specifying Pavements for Local Governments..……. 4

CONTACT FOR CONTRACTORS

ENGINEER: DLZ Indiana, LLC E-MAIL: BittersweetBPB@dlz.com

QUESTIONS & ADDENDUM

All questions regarding the project must be submitted via email prior to 12:00 PM noon on

August 4, 2026. Any required addendum will then be emailed to all bidding contractors.

Notice to Bidders

ADVERTISEMENT FOR BIDS

NOTICE TO BIDDERS

Notice is hereby given the Board of Commissioners of St. Joseph County will receive sealed bids until 11:00 a.m.

(local time) on August 11, 2026 at the Department of Infrastructure, Growth and Planning, 7th Floor, County-City

Building, 227 West Jefferson Boulevard, South Bend, Indiana, at which time and place all bids will be publicly opened and read aloud at the Board of Commissioners Meeting in the Council Chambers, 4th Floor, County-City

Building, South Bend, Indiana, as per Specifications on file, beginning July 23, 2026 on the County web-site at http://www.sjcindiana.com/Bids.aspx for the following Project:

W-92603: CAPITAL AVE CORRIDOR UTILITY EXPANSION - BID PACKAGE B

(BITTERSWEET ROAD UTILITIES)

The project includes the construction of approximately 15,000 feet of 16-inch water main and construction of conduit. These improvements will be installed within road right of way or utility easements which parallel

Bittersweet Road, located approximately between Cleveland Road and Day Road.

Said bids must be accompanied with a Certified Check made payable to St. Joseph County, Indiana or Bid Bond executed by the bidder and surety company in a sum of not less than ten percent [10%] of the total amount of the bid, together with a non-collusive affidavit as prescribed in Form 96, Revised 2013. Bids must be filed in the office of the Commissioners no later than 11:00 a.m. (local time) on August 11, 2026, 7th Floor, County-City Building, 227

West Jefferson Boulevard, South Bend, Indiana.

The bidder awarded the contract will be required to furnish separate Payment, Performance, and Maintenance Bonds before commencing work. The Payment and Performance Bond shall each remain in effect throughout the entire construction period in an amount equal to 100% the awarded Contract Amount. The required Maintenance Bond shall remain in effect for a period of five years from the date of final acceptance in an amount of 10 percent [10%] of the awarded Contract Amount. The bidder’s attention is directed to the Affirmative Action Requirements and the

Insurance Provisions of the Project. Bidder experience requirements are included in the Project Manual related to water main installation.

A non-mandatory pre-bid meeting will be held at the offices of DLZ Indiana, 2211 East Jefferson Boulevard, South

Bend, IN on July 30, 2026 at 2:30 p.m. [local time].

Specifications and/or Plans are available for examination at the St. Joseph County Department of Infrastructure, Planning & Growth, County Engineer’s Office, Room 732, County-City Building, South Bend, Indiana 46601, and may be reviewed between the hours of 8:00am and 4:30pm [local time], Monday through Friday.

The Board of Commissioners of St. Joseph County, Indiana reserve the right to reject any and all bids or to accept the ones which, in its judgment will be to the best interest of St. Joseph County, Indiana. The St. Joseph County

Board of Commissioners also reserve the right to hold Bids up to 60 calendar days from the receipt of the Bid.

Dated this 14th day of July, 2026. ST. JOSEPH COUNTY

BOARD OF COMMISSIONERS

Published:

July 23, 2026 Carl H. Baxmeyer, President

July 30, 2026 St. Joseph County Board of Commissioners

MISHAWAKA ENTERPRISE

July 24, 2026

July 31, 2026

THE SOUTH BEND TRIBUNE

http://www.sjcindiana.com/Bids.aspx

Special Provisions

SPECIAL PROVISIONS (GENERAL ITEMS)

GENERAL ITEMS SECTION 100 - 1 OF 18

SECTION 100 – GENERAL ITEMS

101. PROJECT DESCRIPTION

102. COUNTY, STATE, AND MISHAWAKA SPECIFICATIONS

103. APPLICABILITY OF SPECIAL PROVISIONS

104. PLANS

105. MEASUREMENT AND PAYMENT - REFERENCES TO INDOT

106. SCOPE OF WORK

107. LIQUIDATED DAMAGES AND RETAINAGE

108. INSURANCE & BONDS

109. BIDDING REQUIREMENTS AND CONDITIONS

110. SUBLETTING OF CONTRACT

111. UTILITY AND OTHER CONTRACTOR COORDINATION

112. PAYMENT

113. LEGAL RELATIONS

114. COMPLETION TIME

115. AWARD AND EXECUTION

116. SAFETY

117. OWNER PROCURED MATERIALS

118. MATERIAL APPROVAL AND CONSTRUCTION TESTING

119. ALLOWANCES

120. MOBILIZATION AND DEMOBILIZATION

121. CONSTRUCTION ENGINEERING

122. CLEARING RIGHT-OF-WAY

123. VEGETATION CONTROL WITHIN CONSTRUCTION LIMITS

124. DEWATERING FOR PIPE

125. GROUNDWATER MONITORING WELL ALLOWANCE

126. FIELD OFFICE, TYPE E

127. GIS DATA COLLECTION

128. RECORD DRAWINGS

129. INSPECTION HOLE

GENERAL ITEMS SECTION 100 - 2 OF 18

101. PROJECT DESCRIPTION

The project includes the construction of approximately 15,000 feet of 16-inch water main, conduit for future fiber optic cabling, and sanitary sewer segments. These improvements will be installed within utility easements which parallel Bittersweet Rd from Cleveland Rd to Day Rd and within the roadway along Gilman Dr. This project will ultimately connect to the future Capital Avenue Corridor Utility Expansion Projects - Bid

Packages A and C which include water main and conduit along Cleveland Rd and

Douglas Rd, respectively.

102. COUNTY, STATE, AND MISHAWAKA SPECIFICATIONS

The COUNTY SPECIFICATIONS of St. Joseph County, Indiana adopted as amended, on March 18th, 1975 and revised August 17th, 1989 are to be used in this project, along with the current applicable Indiana Department of Transportation Standard

Specifications, including Recurring Special Provisions and/or Supplemental

Specifications, latest edition (INDOT), City of Mishawaka Engineering Standards

Specifications and Drawings, latest edition, and Mishawaka Utilities Water Division

Construction Standards, latest edition.

103. APPLICABILITY OF SPECIAL PROVISIONS

All Special Provisions included in the Contract Documents are intended to apply to the project as a whole. However, not all provisions will be applicable to every division, section, or work activity. The Contractor shall review each Special Provision in conjunction with the project plans and associated bid items and shall apply only those provisions relevant to the specific scope of work being performed. The omission of applicability within a given division shall not relieve the Contractor from complying with any Special Provision that governs work included elsewhere in the project.

104. PLANS

The Contract Plans consist of Sheets 1 through 99 with applicable Standards to be used in conjunction with the Indiana Department of Transportation (INDOT) Standard Drawings, St. Joseph County Standard Drawings, the Standard Specifications of the Indiana

Department of Transportation, City of Mishawaka Engineering standards, City of

Mishawaka Water standards and these Special Provisions. Special Provisions shall cover only modifications or additions to the Standard Specifications.

105. MEASUREMENT AND PAYMENT - REFERENCES TO INDOT

References to INDOT are for materials and installation of items. All INDOT measurement and payment provisions do not apply to this project. Measurement and payment is defined for each pay item in these special provisions.

106. SCOPE OF WORK

A. Prevailing Specification: INDOT 104

B. Additions:

1. The Contractor shall verify existing site conditions to preclude a stoppage of work due to “Differing Site Conditions”.

GENERAL ITEMS SECTION 100 - 3 OF 18

107. LIQUIDATED DAMAGES AND RETAINAGE

A. County Specifications & Prevailing Specifications: 108.08 & 108.09

B. Additions:

1. Retainage - The County will retain three percent [6%] of each payment earned up to 50% of the project completion, followed by 3% for the remaining 50% of the contract amount. Three percent [3%] will be retained on all Change Order work.

2. Liquidated Damages - The County will keep Liquidated Damages at a rate prescribed in the “Proposed Construction Schedules” table established in the “Completion Time” section of these Special Provisions.

a. Inclement weather and/or weather delays will NOT be considered.

Additional contract time will NOT be provided due to inclement weather and/or weather delays.

b. Other contractors, vendors and utilities will be completing work within the Project construction limits. Coordination with other contractors and utilities is anticipated within the Project limits.

Additional contract time will NOT be provided due to coordination with other contractors, vendors, and utilities working within the

Project limits.

3. In the event Liquidated Damages exceed the retainage withheld by the

County, the Contractor shall then be held in default and no additional monies will be paid to the Contractor except by written release of Surety underwriting the Performance Bond.

108. INSURANCE & BONDS

A. Prevailing Specifications: Attached County Insurance Requirements

B. Additions:

1. Bidder’s attention is drawn to the Insurance Provisions as set out on Page

I1 through I3 of the attached Insurance Requirement and Hold Harmless provisions. The named insured shall be St. Joseph County, Indiana, its agents, and the City of Mishawaka. DLZ Indiana, LLC and Lawson-Fisher

Associates, P.C. shall be named as additional insured.

2. The Contractor shall adhere to Microsoft’s requirements and obtain the required insurance policies/coverages when working on their respective sites.

3. Bonds: St. Joseph County, Indiana and the City of Mishawaka, Indiana shall be listed as the Owner/Obligee on all Performance, Payment and

Maintenance bonds.

4. Final Contract documents will not be processed for the successful bidder until all insurance policies or binders are received by the County. The completion date will not be extended for Contractor delays in submitting necessary paperwork.

5. No work shall commence until the Contractor submits all necessary paperwork including Schedule, Insurance, Contract, Payment and

Performance Bond, and a five-year Maintenance Bond.

C. Method of Measurement and Payment

1. The cost of insurance will not be paid for directly but shall be included in the cost of other items.

GENERAL ITEMS SECTION 100 - 4 OF 18

109. BIDDING REQUIREMENTS AND CONDITIONS

A. Prevailing Specifications: INDOT 102

B. Additions:

1. The Bidder will be required to show the following experience requirements:

a. The bidder shall demonstrate experience within the last 10 years in the installation of pipe of similar size and the utilization of horizontal directional drilling construction techniques of similar size ductile iron water main.

2. Upon award, the Engineer shall submit the Contract Documents to the

Contractor. Contract Documents include the Contract, Payment Bond, Performance Bond and a five-year Maintenance Bond, with amounts equal to 100% and 10% of the awarded contract respectively. Refer to attached

Contract and Bond documents for more information.

3. Bidder’s attention is drawn to the attached “Bidder’s Checklist”. The

Bidder is required to return a fully executed “Bidder’s Checklist”, with their bid; the checklist is considered part of the required bid documents.

110. SUBLETTING OF CONTRACT

A. Prevailing Specifications: INDOT 108.01

B. Additions:

1. All Sub-Contractors shall be approved in writing prior to the commencement of work.

2. The Contractor shall perform with its own organization Contract work amounting to not less than fifty percent [50%] of the total original contract price.

111. UTILITY AND OTHER CONTRACTOR COORDINATION

A. Prevailing Specifications: INDOT 105 and 107

B. Additions:

1. Coordination with various utilities, contractors and vendors regarding their existing and proposed facilities will be necessary. It is the Contractor’s responsibility to initiate and maintain this coordination. The Contractor will not be granted a time extension due to utility conflicts, if the contractor fails to properly coordinate with utilities, contractors, or vendors.

2. As part of the coordination effort, the Contractor will be required to fully-execute access agreements with Microsoft as shown in Appendix E. These agreements shall be in effect throughout the duration of the Project. The

Contractor is expected to abide by the terms of each respective agreement and provide the required Certificate(s) of Insurance according to the requirements of each agreement.

3. Contractor shall coordinate all work that is adjacent to the Microsoft owned property. Contractor shall alter it’s schedule and sequence so that

Microsoft’s contractor is not impacted negatively.

GENERAL ITEMS SECTION 100 - 5 OF 18

4. The Owner, under a separate contract, has hired Rieth-Riley Construction

Co., Inc. to complete the Intersection Improvement, Roundabout on

Bittersweet Road at Douglas Road, Des. No. 2100024, Contract No. R-

44113-A.

a. The Intersection Improvement on Bittersweet Road at Douglas

Road includes the construction of a roundabout.

b. The Intersection Improvement, Roundabout on Bittersweet Road at

Douglas Road project will begin in April 2027.

c. The Contractor shall coordinate all activities with the Intersection

Improvement, Roundabout on Bittersweet Road at Douglas Road project contractor.

5. NIPSCO requires an authorized NIPSCO representative be present on-site during any construction activities occurring in proximity to, or involving a crossing of, high-pressure transmission gas mains. The Contractor shall be solely responsible for coordinating all such activities with NIPSCO and ensuring compliance with this requirement.

6. The Contractor will NOT be paid separately for the costs associated with this coordination. The costs for the utility and other contractor coordination is considered incidental and shall be included in other items.

7. All Contractors should review and incorporate all work elements required to complete the project coordination identified on Sheet G1.2 of Bid

Package B, titled Project Coordination Overview, in the Contract Plans.

112. PAYMENT

A. Prevailing Specifications: None

B. Additions:

1. The quantities shown in the bid documents are believed to be sufficient to complete the specified work; however, they are approximate and are shown for the purpose of comparing bids. Payment to the Contractor will be made only for those quantities of work actually completed and accepted in accordance with the specifications. Major work changes made in the field must be submitted for approval on a field order form, prior to the commencement of work, or the Engineer must sign the Contractor’s daily work report on the day the work is performed. Minor Changes in Existing items must be reviewed by the Engineer in the field and documented on the Engineer’s Daily Report.

2. Payment for the various items of the contract shall be complete and final according to the Engineer. Payment for all materials, tools, equipment, overhead and profit for the item shall be completed on a progress pay estimate processed at a two [2] week minimum basis. Payment shall be determined from weight tickets or shipping bills furnished by the

Contractor for each shipment of material to the project, and upon field measurements as agreed upon by the Contractor and the Engineer.

GENERAL ITEMS SECTION 100 - 6 OF 18

113. LEGAL RELATIONS

A. Prevailing Specifications: INDOT 107

B. Additions

1. The Owner, where mentioned in these documents, is St. Joseph County, Indiana. The Engineer, where mentioned in these documents, is the St.

Joseph County Engineer or its designated representative.

2. The Contractor shall apply for, obtain, and comply with any and all required permits for construction of the work from local, state, and federal agencies including but not limited to the following:

a. St. Joseph County Drainage Board permit for construction within a drainage easement and for dewatering discharge. Obtaining approval from the County Drainage Board will also require coordination with and approval from the Juday Creek Task Force.

b. St. Joseph County right of way permit

c. IDNR Significant Water Withdrawal Facility Registration for temporary construction dewatering (IC 14-25-7)

3. The Owner will obtain the following permits:

a. St. Joseph County Drainage Board Utility Ditch Crossing Permits for Juday Creek, Willow Creek, and Scamehorn Ditch

b. IDEM Construction Stormwater General Permit (CSGP)

c. IDEM Sanitary Construction Permit

d. IDEM Notice of Intent to Construct a Water Main Extension (NOI)

e. IDNR Construction in a Floodway Permit for Juday Creek and

Willow Creek

f. NIPSCO Easement Crossing and Occupancy Permit

g. INDOT Right of Way Occupancy Permit for Detour and MOT

Devices

4. The following construction activities shall not commence until the following outstanding permits, approvals, and authorizations have been obtained and are in effect:

a. Ground disturbance construction activities shall not be performed until the CSGP has been obtained. The CSGP is expected to be obtained by September 1, 2026.

b. Ground disturbance construction activities within the floodway limits as shown on the plans shall not be performed until the IDNR

Construction In a Floodway permit has been obtained. The floodway permit is expected to be obtained by September 1, 2026.

c. Construction activities within the NIPSCO Gas easement shall not be performed until the NIPSCO Occupancy permit has been obtained. The NIPSCO permit is expected to be obtained by

October 15, 2026.

5. Materials and properties purchased under contract with the Owner that become a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award.

GENERAL ITEMS SECTION 100 - 7 OF 18

114. COMPLETION TIME

B. Additions:

1. Within seven (7) calendar days of the issuance of the Notice of Award, the awarded contractor shall submit to the Owner all required documents necessary for issuance of a Notice to Proceed. These documents include, but are not limited to, signed construction contract, schedule, insurance, list of subcontractors, Payment and Performance Bond and 5-year

Maintenance Bond.

2. The Notice to Proceed shall be provided to the contractor on August 24, 2026.

3. The schedule for completion of the work included in this contract, including incidentals and clean-up, shall be governed on a Calendar

Completion Dates in accordance with the following table:

PROPOSED CONSTRUCTION SCHEDULES

PROJECT COMPONENT

FROM / TO

LIQUIDATED

DAMAGES (SEE

NOTE 1 BELOW)

COMPLETION

DATE

DIVISION I – Water main is fully tested and operation for its intended use

STA. 1405+73 ‘WM-B’ to

STA. 1418+04 ‘WM-B’

$2,500 / calendar day March 12, 2027

DIVISION I – Balance of remaining work included restoration complete

STA. 1405+73 ‘WM-B’ to

STA. 1418+04 ‘WM-B’

$2,500 / calendar day May 7, 2027

DIVISION II – Water main is fully tested and operation for its intended use

STA. 1418+04 ‘WM-B’ to

STA. 1454+22 ‘WM-B’

$2,500 / calendar day March 12, 2027

DIVISION II - Balance of remaining work included restoration complete

STA. 1418+04 ‘WM-B’ to

STA. 1454+22 ‘WM-B’

$2,500 / calendar day May 7, 2027

DIVISION III – Water main is fully tested and operation for its intended use

STA. 1700+12 ‘WM-D’ to

STA. 1738+00 ‘WM-D’

$2,500 / calendar day March 12, 2027

DIVISION III - Balance of remaining work included restoration complete

STA. 1700+12 ‘WM-D’ to

STA. 1738+00 ‘WM-D’

$2,500 / calendar day May 7, 2027

DIVISION IV - Water main is fully tested and operational for its intended use

STA. 1738+00 ‘WM-D’ to

STA. 279+31 ‘WM-C’

$2,500 / calendar day March 12, 2027

DIVISION IV - Balance of remaining work included restoration complete

STA. 1738+00 ‘WM-D’ to

STA. 279+31 ‘WM-C’

$2,500 / calendar day May 7, 2027

Note 1: For the project, more than one of the above liquidated damages can be assessed at the same time should the schedule for more than one project component not be met by the contractor.

115. AWARD AND EXECUTION

A. Prevailing Specifications: INDOT 103

B. Additions:

1. The Owner reserves the right to reject any or all bids, award the Contract based on any combination of the base bid and alternate bids, and waive any irregularities and requirements in bidding to make an award that is in the best interest of the Owner.

2. The Owner reserves the right to conditionally award a contract, subject to the Owner receiving funding and acquiring properties within the project limits.

3. If a Contract is awarded, the award will be to the lowest, responsible, and responsive bidder.

GENERAL ITEMS SECTION 100 - 8 OF 18

4. The award of the contract will be made within a maximum time of sixty

(60) calendar days from the bid opening. St. Joseph County reserves the right to hold the bids until the award of the contract.

5. The Contractor shall submit a list of all sub-contractors to the Engineer for approval prior to commencing work.

116. SAFETY

A. Prevailing Specifications: INDOT 107

B. Additions:

1. The IOSHA Regulation 29 C.F.R. 1926, Subpart P, for all construction excavations and trench safety systems is hereby incorporated into these

Contract Documents by reference. The cost of the safety systems will not be paid for separately; but shall rather be included in the unit prices bid of the work.

117. OWNER PROCURED MATERIALS

A. Prevailing Specifications: N/A

B. Additions:

1. The Owner has procured specific materials for the project including below ground water main piping, fittings and valves.

2. Refer to Appendix D for a list of the Owner procured items.

3. The Contractor shall provide all other piping, fittings, valves, materials, and appurtenances to successfully complete the project.

4. The Contractor shall coordinate all deliveries of the Owner procured items.

5. The contractor shall provide all materials, equipment and labor to coordinate, off-load, store and transport the owner procured materials to the job site.

6. The day of the delivery(s), the contractor shall inspect all materials upon delivery and immediately notify the Owner if any materials appear to be damaged. The Contractor shall document all potential damage with pictures and descriptions.

7. The Owner anticipates that the procured materials will be ready for delivery on or before October 5, 2026. The contractor shall be prepared to take possession of this material by this date.

C. Measurement and Payment:

1. The cost for work associated with this pay item is considered incidental and shall be included in the cost for other items.

118. MATERIAL APPROVAL AND CONSTRUCTION TESTING

A. Prevailing Specifications: INDOT 106

B. Additions:

1. The Contractor shall employ a qualified, professional testing laboratory to provide all material testing, approval testing and system testing. There will be no testing performed by the County Engineer’s staff. The tests to be provided and the frequency of testing shall be as required by the INDOT

Standard Specifications and the latest edition of the INDOT Frequency of

Sampling and Testing Manual.

GENERAL ITEMS SECTION 100 - 9 OF 18

2. If a supplier of materials has a current “immediate usage” approval by

INDOT, testing for source approval will not be required.

3. Material testing shall not be paid for separately and shall be considered incidental to the contract work.

4. Items for testing include compaction for Borrow and HMA Pavement.

This list of items for testing is not all inclusive.

5. The Project Representative or Inspector will witness the collection of soil samples to be used to determine maximum dry densities and optimum moisture content. If not specified directly, the Project Representative shall determine the number of necessary samples. The Contractor shall be responsible for notifying the Independent Testing Agency and Project

Representative at least 24 hours in advance of when collection of soil samples is required. No material shall be used until all tests have been run on the material and the Project Representative has reviewed the results.

The independent testing agency will determine the maximum dry density and optimum moisture content in accordance with AASHTO T99 using method A for soil and method C for granular materials.

6. The Independent Testing Agency shall provide daily reports to the Project

Representative containing all testing results for that day.

7. The Independent Testing Agency shall notify the Project Representative

(IMMEDIATELY) of any failing test and provide documentation of each occurrence.

C. Measurement and Payment:

1. The cost for work associated with this pay item is considered incidental and shall be included in the cost for other items.

119. ALLOWANCES

B. Additions:

1. Use the allowance only as directed by the Engineer for Owner’s purposes and only by allowance adjustments that indicate amounts to be charged to the allowance.

a. Upon acceptance of the proposal request, an allowance adjustment will be issued for execution by the Owner and Contractor.

b. Allowance adjustments shall increase or decrease contingency allowance amounts.

c. Allowance adjustments shall not change the Contract amount.

d. Contractor shall include in Base Bid amount all costs associated with bonds, overhead, and profit for work performed by the

Contractor’s own forces for items that utilize allowance funds.

Contractor markups are not permitted as an allowance cost within

Allowance Adjustments.

e. Unless otherwise noted, for work items associated with an allowance adjustment and performed by subcontractors, the cost of the subcontractor’s material and labor amount may be increased by five percent (5%).

f. Contractor shall include each allowance on the Schedule of

Values.

GENERAL ITEMS SECTION 100 - 10 OF 18

2. Allowances shall be paid for at the contract unit price for the following:

a. Division I General Contingency Allowance = $200,000.00

b. Division II General Contingency Allowance = $200,000.00

c. Division III General Contingency Allowance = $200,000.00

d. Division IV General Contingency Allowance = $200,000.00

e. Division I Groundwater Monitoring Well Allowance = $10,000.00

(see Special Provisions item 125)

f. Division II Groundwater Monitoring Well Allowance = $10,000.00

(see Special Provisions item 125)

g. Division III Groundwater Monitoring Well Allowance = $10,000.00

(see Special Provisions item 125)

h. Division IV Groundwater Monitoring Well Allowance = $10,000.00

(see Special Provisions item 125)

3. The Owner reserves the right, at its sole discretion, to utilize all or any portion of the Allowance for additional work, unforeseen conditions, quantity adjustments, scope modifications, or other project-related costs occurring within any Division of the Contract, regardless of the division in which the Allowance is included for bidding purposes.

4. At project closeout, credit unused amounts remaining in the contingency allowance to Owner by change order.

120. MOBILIZATION AND DEMOBILIZATION

A. Prevailing Specifications: INDOT 110, 621

B. Additions: None

C. Method of Measurement and Payment

1. Mobilization and Demobilization shall be paid for as “Mobilization and

Demobilization…Lump Sum” as indicated on the itemized proposal sheet.

121. CONSTRUCTION ENGINEERING

A. Prevailing Specifications: INDOT 105

B. Additions:

1. The Contractor shall provide all work required under this item.

2. The Contractor shall perform all staking and layout.

3. The Contractor shall perform stormwater inspections.

C. Method of Measurement and Payment

1. Construction Engineering will be paid for at the contract unit price for

“Construction Engineering . . . Lump Sum” as indicated on the itemized proposal sheet.

122. CLEARING RIGHT-OF-WAY

A. Prevailing Specifications: INDOT 201

B. Additions:

1. The lump sum bid price for Clearing Right-of-Way shall include clearing and grubbing, removal of obstructions, and removal of all brush, trees, vegetation, and manmade materials within the right-of-way; except for those items specifically listed in the proposal for separate payment.

GENERAL ITEMS SECTION 100 - 11 OF 18

2. Burning and/or burial of debris on site will not be allowed. The

Contractor shall clean up and properly dispose of any excess materials and debris resulting from the work.

3. All field tiles will be protected. If the field tiles are damaged, all costs of repairs will be covered by the contractor.

C. Method of Measurement and Payment

1. Clearing Right-of-Way will be paid for at the contract unit price for

“Clearing Right-of-Way. . . Lump Sum” as indicated on the itemized

123. VEGETATION CONTROL WITHIN CONSTRUCTION LIMITS

A. Prevailing Specifications: INDOT 201

B. Additions:

1. Contractor is responsible for mowing all areas within the defined construction limits as necessary to maintain a neat, safe, and workmanlike site throughout the duration of the project.

2. Mowing shall be performed at a frequency sufficient to prevent vegetation growth above 9”, maintain visibility, and facilitate construction operations, as determined by the Owner.

3. All mowing equipment and methods shall be suitable for the site conditions and shall avoid damage to existing features, utilities, and improvements to remain.

4. Any damage resulting from mowing operations shall be repaired at the

Contractor’s expense.

C. Method of Measurement and Payment

1. Vegetation Control within Construction Limits shall be paid for each occurrence as “Vegetation Control within Construction Limits…EACH” as indicated on the itemized proposal sheet.

124. DEWATERING FOR PIPE

A. Prevailing Specifications: INDOT 206-R-719, 715, 720B

B. Additions:

1. A dewatering discharge location has not been identified for the project.

2. Discharge from dewatering installation shall not be placed in any existing sanitary or combined sewer systems.

3. The Contractor shall design, construct, operate, maintain, and disassemble the dewatering system. The dewatering system shall include, but is not limited to; wells, wellpoints, pumps, power source, permits, discharge piping, discharge outfall, and all other appurtenances.

4. Contractor shall screen all groundwater dewatering prior to discharge into the approved storm sewer structure(s).

5. Dewatering discharge pipes that cross roadways shall not use roadway crossing ramps. Discharge pipes shall be either open-cut outside regular working hours or shall be horizontally directionally drilled underneath the roadway and coordinated with the County Engineer.

6. The Contractor shall obtain all permits required for the dewatering system and discharge piping and permits required to discharge into nearby streams or ditches. Such permits may include but are not limited to:

GENERAL ITEMS SECTION 100 - 12 OF 18

a. St. Joseph County Drainage Board Dewatering Discharge permit

b. St. Joseph County Juday Creek Task Force Board approval

c. IDEM 401 Water Quality Certification and USACE Section 404 permits

d. IDNR Significant Water Withdrawal Facility Registration for temporary construction dewatering (IC 14-25-7)

e. CN Railroad Right of Way Occupancy Permit

7. The Contractor shall incorporate all seasonal construction timing restrictions associated with spring and fall salmon breeding periods into the proposed dewatering plan and project schedule. Delays attributable to these restrictions shall be anticipated and accommodated by the

Contractor; therefore, no schedule delay claims or time extensions will be permitted.

8. The Contractor shall restore all areas affected by the dewatering system, to their original condition, at no cost to the Owner.

9. The Contractor shall prepare a dewatering plan that includes procedures to prevent thermal degradation, oxygen deficiency, siltation, erosion and/or chemical contamination in creeks as required by permitting agencies.

10. Contractor needs to determine the availability of temporary power for dewatering. If temporary power is not available, contractor shall include temporary power generation necessary to dewater the site(s).

11. All groundwater dewatering discharge pipes shall be equipped with a flow meter capable of measuring instantaneous flow rate and total discharge volume with an accuracy of ±1%. The Contractor shall measure and record the flow rate and cumulative discharge volume for each active discharge point once per day and maintain records for review by the

Engineer.

C. Method of Measurement and Payment

1. Pavement patching for roadway crossing dewatering discharge pipes and coordination with St. Joseph County shall be included in the cost of dewatering for pipe.

2. The cost of all permits required for dewatering shall be included in the cost of dewatering for pipe.

3. All costs associated with special riprap installations required by permitting agencies for groundwater oxygenation prior to discharge shall be included in the cost of Dewatering for Pipe.

4. All costs associated with dewatering discharge metering shall be included in the cost of Dewatering for Pipe.

5. Dewatering required for open-cut installations and horizontal directional drilling installations shall be included in the cost of dewatering for pipe.

6. Dewatering for all project installation, including by not limited to, water main, sanitary sewer, storm sewer, conduits and fiber optic shall be included in the cost of “Dewatering for Pipe…Lump Sum” as indicated on the itemized proposal sheet.

GENERAL ITEMS SECTION 100 - 13 OF 18

125. GROUNDWATER MONITORING WELL ALLOWANCE

B. Additions:

1. The Contractor shall employ Peerless-Midwest, Inc, to conduct water level monitoring within the project limits to assess the drawdown impacts associated with the dewatering activities associated with the installation of the proposed utilities along Bittersweet Road.

2. Peerless-Midwest, Inc shall:

a. Determine the amount of monitoring wells are needed to adequately assess drawdown impacts

b. Install non-vented pressure transducers, set to record measurements at 15-minute intervals, in monitoring wells

c. Install a barometric transducer to correct the water level fluctuations related to changes in barometric pressure

d. Download the transducer data on a weekly basis

e. Re-program the transducers to record for the next download period

f. Collect hand measurements of the water level at time of transducer download

g. Process each monitoring wells drawdown data and graph the water levels

h. Provide a weekly summary report for the contractor, engineer, and

Owner

C. Method of Measurement and Payment

1. Groundwater Monitoring Well will be paid for as “Groundwater

Monitoring Well Allowance…Lump Sum” as indicated on the itemized

126. FIELD OFFICE, TYPE E

A. Prevailing Specifications: INDOT 628

B. Additions:

1. Field office shall be equipped with internet service; CAT 18 LTE Mobile

Hotspot with a built-in Auto VPN, providing minimum 2.5 GHz service.

2. Field office shall be equipped with all equipment and supplies in accordance with INDOT 628.02(b), including but not limited to a TV monitor (min. 55 in.), USB speakerphone microphone, potable water, refrigerator/ freezer, microwave, and toilet facilities.

3. Computer system equipment (monitor, keyboard, mouse, docking station) shall be provided in accordance with INDOT 628.02(c).2. A laptop computer system and computer software is not needed and shall not be provided.

4. Field office provided by the contractor for the sole use of the Owner and the Owner’s Representative shall be in accordance with Note 1 on Sheet

G1.3 of the Contract Plans.

5. A fully operational all-in-one copier, printer, and document scanner shall be provided in accordance with INDOT 628.02(e).

6. Lawn/Grass Care

a. During growing season, the Contractor shall mow the grass/lawn within the staging area as defined by Sheet G1.3.

GENERAL ITEMS SECTION 100 - 14 OF 18

b. Frequency of mowing will be determined by the owner, but at a minimum, vegetation shall not exceed 9” height.

7. Snow/Ice Removal

a. Within 12 hours of snow accumulating more than 1”, the

Contractor shall snowplow parking, driveway, and walking areas within the field office site.

b. When temperatures are anticipated to be lower than 35 degrees, contractor shall treat the parking, driveway, and walking areas within the field office site with salt to prevent ice accumulating on these surfaces.

C. Method of Measurement and Payment

1. Field Office, Type E will be paid for as “Field Office, Type E…MOS” as indicated on the itemized proposal sheet and shall include costs for, but not limited to, internet service, computer system equipment, utility services, heating and cooling, cleaning services, printer and scanners, INDOT No. 2 stone and geotextile maintenance for parking, walking, and driveway areas, temporary fencing, gate and driveway maintenance, parking maintenance, snow and ice removal, lawn care, and coordination of ownership transfer between project bid packages and project phases.

2. The cost of the initial field office site setup, including but not limited to trailer and material deliveries, site preparation, trailer placement, equipment and supplies, utility startup, tree removal, temporary fencing and gate installation, clearing and grubbing, INDOT No. 2 stone and geotextile, grading, and topsoil stockpiling, will not be paid for directly but shall be included in the cost of the Field Office.

3. The cost of decommissioning and restoration of the field office trailer and field office site will be performed by others and shall not be included in the cost of the field office.

127. GIS DATA COLLECTION

B. Additions:

1. This work shall include all necessary equipment, labor, and materials required to provide an electronic file containing coordinate data (northings and eastings) of all installed Water Main and associated fittings, valves, hydrants and appurtenances, Sanitary Manholes, Handholes and Air

Release Valves to the Owner.

2. The Contractor shall be responsible for providing one (1) hard copy and one (1) electronic copy (in an acceptable format) of the coordinate and attribute data to the Owner.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

GENERAL ITEMS SECTION 100 - 15 OF 18

3. The Contractor shall, by either Global Positioning System (GPS), traditional survey methods, or a combination thereof locate the water main, water main fittings, water main valves, water main hydrants, sanitary manholes, and air release valves installed as part of this Contract.

To ensure that structure location data is properly collected given any field condition, the Contractor has the option of using survey methodology that is best suited for both the type of construction and the physical/environmental composition of the Project Area. The data shall meet the following:

a. Coordinate System Standards

i. Coordinate System: Unless otherwise specified, the default coordinate system shall be the Indiana State Plane

Coordinate System, East Zone (1301).

ii. Horizontal Datum: North American Datum

1983(CORS96), a.k.a. NAD83, as defined by the National

Geodetic Survey.

iii. Coordinate information submitted to the City of

Mishawaka shall include ties to a minimum of two known

Project Control Monuments.

b. Positional Accuracy Standard:

i. Horizontal Accuracy: ±3 U.S. survey feet. (Reported coordinates of located features within 3 U.S. feet of true location.)

c. GPS Methodology:

i. To ensure that autonomous positions of features collected during an uninterrupted period of time are homogenous, an observation of at least two Project Control Points will be made at both the start and end of the uninterrupted period of time. If the uninterrupted period of time is greater than eight (8) hours, periodic checks to the Project

Control Points (minimum of two) shall be made at an interval sufficient to verify that time of day has not affected the resulting feature positions beyond the positional accuracy requirement herein.

ii. In addition, the observations made on Project Control

Points shall be of a duration sufficient to minimize signal errors and to allow for adequate amounts of reliable data to be collected. Location shall be at center of the Manhole.

iii. The City of Mishawaka operates a base station and will provide to the Contractor, upon written request, data files to enable the contractor to perform post-processing adjustments to their GPS collected data.

GENERAL ITEMS SECTION 100 - 16 OF 18

d. Traditional Survey Methodology:

i. To ensure that locations of features collected are tied to an appropriate coordinate system, collected feature locations are to be tied to at least two Project Control Points. The method and means by which this is accomplished is at the discretion of the Contractor, so long as the Contractor selects the appropriate equipment and methods and uses trained personnel to assure that the acceptable Positional

Accuracy Standard specified is not exceeded.

ii. Attribute data shall be as follows:

Feature No. Northing Easting Type

WATER_MAIN_(SIZE)

WATER_MAIN_FITTING_

(TYPE AND SIZE)

WATER_MAIN_VALVE_(SIZE)

FIRE_HYDRANT

SANITARY_MH

HANDHOLE

AIR_RELEASE_VALVE

iii. The Feature Numbers shall be requested and provided per

Work Item No. 128 Record Drawings.

iv. The Contractor shall provide attribute data tables in an

ESRI compatible format. Acceptable formats include:

Microsoft Excel, ESRI Shape Files, Microsoft Access.

Other formats shall be submitted to the City for approval.

e. Mishawaka Engineering Sewer Nomenclature

i. Handhole: A handhole structure dedicated for conduit installation for each designated utility.

ii. Sump is an area below the lowest pipe in the structure intended for the collection of sediment and debris to reduce transmission of these materials to the terminus waterway. Sumps are typically at least 12". A structure solely without a poured inverted is not considered to have a sump unless significant and above intent is applicable.

C. Method of Measurement and Payment

1. GIS Data Collection shall be paid for as “GIS Data Collection…Lump

Sum” as indicated on the itemized proposal sheet.

128. RECORD DRAWINGS

B. Additions:

1. The Contractor shall maintain, at the site for the Owner, both County and

City, one (1) record copy or “As- Built” of all Drawings, Specifications, and Addenda in good order and marked currently to record all changes or revisions made during construction.

2. “As-Built” Drawings shall be per the City of Mishawaka Engineering

Standard Specifications.

GENERAL ITEMS SECTION 100 - 17 OF 18

3. The Contractor shall forward the marked record drawings to the Engineer for conversion into a digital AutoCAD file format.

4. Upon completion of the digital conversion, the Engineer shall provide the

Contractor with two (2) sets of Final Record Drawings for Owner and

Contractor review. The converted drawings shall be transmitted to the

Mishawaka Water and Sewer Department for review and video inspection.

Upon review and acceptance by the Contractor, the Engineer shall provide two (2) hard copies and one electronic copy (AutoCAD file format) of the

Final Record Drawings to the Contractor. The Final Record Drawings shall have a designated area for the Contractor to have the sheets signed and sealed by a licensed Professional Engineer.

5. The Contractor shall provide two (2) hard copies and one (1) electronic copy on CD (with AutoCAD, PDF and TIF formats) of the signed and sealed Final Record Drawings to the Owner.

6. The Owner will withhold a minimum 20% of the overall retainage of the project until such time as a satisfactory submittal of the record drawings is received.

C. Method of Measurement and Payment

1. The costs associated with the Record Drawing Conversion shall be paid for as “Record Drawings….LS” as indicated on the itemized proposal sheet. The lump sum price for the Record Drawing Conversion represents the Engineer’s cost to convert the Record Drawings to a digital file format only and is to be paid to the Engineer by the Contractor. Additional costs incurred by the Engineer to satisfactorily complete this task due to incomplete or illegible annotation on the part of the Contractor shall be the responsibility of the Contractor.

129. INSPECTION HOLE

A. Prevailing Specifications: INDOT RSP 107-C-243

B. Deletions:

1. Construction Requirements Subsection, Begin Paragraph 2, Delete and insert as follows:

“Once utility locates are marked in the field, inspection holes shall be dug at critical locations as directed by the Engineer agreed upon by the Department along the marked locates where the utility is within 2 ft of the proposed construction. The inspection holes shall be dug to a depth to either the underground utility or to a depth 1 ft below the proposed construction elevation, whichever is shallower deeper. The inspection hole shall be as large as necessary to search for the marked underground utility within 2 ft horizontally of each side of the marked locate. If the utility is found, as directed, outside the 2 ft horizontal distance from the locate mark, then it shall be considered as an additional inspection hole.”

GENERAL ITEMS SECTION 100 - 18 OF 18

C. Additions:

1. Prior to performing any potholing, test hole excavation, or utility exposure work, the Contractor shall contact, coordinate with, and provide sufficient advance notice to the utility owner/operator to allow their representative to be present in the field to verify the utility location and inspect the exposed facility. The Contractor shall make reasonable efforts to coordinate with the utility owner/operator; however, delays resulting from unresponsive utility contacts, scheduling conflicts, or the utility owner's failure to provide a representative shall not be grounds for additional compensation, extension of contract time, delay damages, or schedule adjustments. The Contractor shall proceed with the work as directed by the Engineer when reasonable coordination efforts have been documented.

D. Method of Measurement and Payment:

1. All costs associated with utility owner/operator coordination, notifications, scheduling efforts, meetings, standby time, and related administrative activities required to facilitate utility verification and inspection will not be paid for directly but shall be included in the cost of the Inspection Hole pay item.

2. Inspection Hole will be paid for at the contract unit price for “Inspection

Hole, Deeper than 3 ft…EACH” as indicated on the itemized proposal sheet.

SPECIAL PROVISIONS (MOT, EROSION AND SEDIMENT CONTROL, PAVEMENT,

COMMUNICATION CONDUIT, SITE, AND RESTORATION ITEMS)

MOT, EROSION AND SEDIMENT CONTROL, PAVEMENT, SECTION 400 - 1 OF 18

COMMUNICATION CONDUIT, SITE, AND RESTORATION ITEMS

SECTION 400 – MOT, EROSION AND SEDIMENT CONTROL, PAVEMENT,

401. MAINTENANCE OF TRAFFIC

402. CONSTRUCTION SIGN

403. BARRICADE

404. PORTABLE CHANGEABLE MESSAGE SIGN

405. ROAD CLOSURE SIGN ASSEMBLY

406. DETOUR ROUTE MARKER ASSEMBLY

407. TEMPORARY PAVEMENT MARKING, REMOVABLE

408. EROSION CONTROL STORMWATER MANAGEMENT BUDGET

409. GEOGRID

410. EXCAVATION, COMMON

411. CURB AND GUTTER, CONCRETE

412. PCCP FOR APPROACHES, 6 IN

413. HIGH-EARLY STRENGTH PCCP PATCHING

414. COMPACTED AGGREGATE, NO. 53

415. SUBGRADE TREATMENT

416. HMA PAVEMENT

417. HMA PATCHING

418. MILLING, ASPHALT

419. PAVEMENT MARKINGS

420. MULCHED SEEDING, TYPE U

421. SEED MIXTURE, TYPE R

422. FO STRUCTURES

423. FO CONDUIT, HDPE

424. FO CONDUIT, HDPE, HDD

425. FO UTILITY MARKING POST

MOT, EROSION AND SEDIMENT CONTROL, PAVEMENT, SECTION 400 - 2 OF 18

401. MAINTENANCE OF TRAFFIC

A. Prevailing Specifications: INDOT 104.04, 105.14, 107.12, 107.18, 801

B. Additions:

1. The Contractor shall provide and maintain the proper signage for construction.

2. The Contractor shall provide and maintain the proper signage for construction. Maintaining Traffic shall include all necessary flaggers;

automated flagger assistance devices; protection of traffic at structure foundations; and…