Camping_World_Stadium_LED_Display_Upgrades_(Addendum_#4_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR PROPOSAL (RFP)

RFP26-0459

CAMPING WORLD STADIUM LED DISPLAY UPGRADES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR PROPOSAL (RFP)

CAMPING WORLD STADIUM LED DISPLAY UPGRADES

TABLE OF CONTENTS

1. INTRODUCTION

2. REQUEST FOR PROPOSALS INFORMATION

3. TERM OF CONTRACT

4. MANDATORY MINIMUM QUALIFICATIONS

5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

6. MANDATORY PRE-PROPOSAL CONFERENCE

7. PROPOSAL DUE DATE AND TIME

8. PROPOSAL PREPARATION AND FORMAT

9. REQUIRED PROPOSAL SUBMITTALS

10. DELIVERY OF PROPOSALS

11. CONFORMANCE TO SOLICITATION

12. EVALUATION CRITERIA

13. PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS

14. GENERAL TERMS AND CONDITIONS

15. ADDITIONAL INFORMATION

16. ADDENDUM TO REQUEST FOR PROPOSALS

17. APPLICABLE LAW AND APPEALS

18. CONTRACT

19. EXECUTION OF CONTRACT

20. AFFILIATED AGENCIES

21. EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM

22. RIGHT TO AUDIT RECORDS

23. FISCAL YEAR FUNDING APPROPRIATION

24. PUBLIC ENTITY CRIMES

25. PROMPT PAYMENT ACT

26. INVOICES

27. DISPUTE RESOLUTION

28. PROPOSER'S GUARANTEE

29. INSURANCE / BONDS

30. FLORIDA SALES TAX

31. DRUG-FREE WORKPLACE CERTIFICATION

32. AMERICANS WITH DISABILITIES ACT

33. RECIPROCAL LOCAL PREFERENCE

34. PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES

35. FOREIGN CORPORATION

36. SUBCONTRACTORS

Camping World Stadium LED Display Upgrades

37. PURCHASING CARD PROGRAM

38. LIVING WAGE POLICY

39. PROHIBITION - CONTRACTING WITH SCRUTINIZED COMPANIES

40. SOFTWARE LICENSES

41. NON-DISCRIMINATION

42. GOVERNING LAW / VENUE

43. RECOVERED MATERIALS

44. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDEOLOGICAL INTEREST IN GOVERNMENT CONTRACTING

45. VENDOR QUESTIONNAIRE / ATTACHMENTS

46. NO PROMOTION OR ADVERTISING BY CONTRACTOR

47. EQUIPMENT TITLE

48. WARRANTIES

49. SAFETY AND LEGAL REQUIREMENTS

50. RELATIONSHIP OF THE PARTIES AND INDEPENDENT CONTRACTOR

STATUS

51. LIENS

Attachments:

A - Exhibit 1 - The Contract

B - Exhibit 2 - AJP Concept Renderings

C - Exhibt 3 - Camping World Stadium Event Schedule

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) is soliciting Proposals from interested and qualified Proposers to provide turn-key LED Display Upgrades to the City for Camping World Stadium (CWS) located at 1 Citrus Bowl Place, Orlando, FL 32805.

A. Introduction - The Request for Proposal represents the minimum requirements to furnish a complete turn-key package as described in this RFP. The City has contracted with consultant Anthony James Partners (AJP) to provide input on this project including but not limited the scope of work, technical requirements, specifications, conceptual drawings, and LED market information.

1. The Contractor will provide the Work described in the RFP Documents on a

'turnkey basis.’ Work contemplated by this RFP includes, unless otherwise indicated, manufacturing, supply, delivery, installation, labor, related services

(including design) and testing of all equipment and materials necessary to install and operate the Camping World Stadium Upgrades as described in the

RFP Documents, and more particularly in the performance specifications included in the RFP Documents.

2. Proposers responding to this RFP must provide pricing for a complete turn-key installation, including pricing for the provision and installation of all items necessary to provide finished and fully operational systems. Materials, equipment, and related services required for the provision and installation of such a system, not expressly addressed in this RFP, are understood to be the responsibility of the Proposer.

B. General Description - The Contractor shall provide a complete, workable, and operational system including all labor, equipment, tools, material, engineering, supervision, licenses, insurance, and permits to engineer, manufacture, and install a fully integrated and operational LED Video Display System highlighted by the following:

1. LED Displays

a. South End Zone Primary Display

b. South End Zone Rear Display

c. North End Zone Displays

d. Sideline Ribbon Displays

e. North End Zone Ribbon Display

f. Alternates for Gate Entry and Exit Displays

g. Alternates for Exterior Gate Corner Displays

C. Definitions

1. “Proposer” shall mean each Vendor submitting a proposal in response to this

RFP.

2. “Contractor” shall mean the Vendor that has been selected to provide products or services or both to the City.

3. “City” shall mean City of Orlando

4. “Code Authority having Jurisdiction” shall mean the office or Agency responsible for assuring the work’s compliance with the State Building Code.

5. “Contract” shall mean any written contract entered between the City and

Contractor following the award of a contract with respect to this project.

6. “Substantial Completion” – shall be defined as all work under the Contract has been substantially completed in accordance with the terms of the Contract and all systems are fully operational and ready for the intended use. Systems shall be installed, all rack equipment installed, all cabling completed, system has been commissioned and tested in accordance with applicable requirements of the Technical Specifications and the Contract. The project is ready for final punch list by the City and/or the City's designated representative.

7. “Guaranteed Completion” – shall be defined as all punch list items have been completed, Closeout Documentation has been turned over, and all work under the Contract is ready for final acceptance by The City once three (3) consecutive problem free events have been completed as defined by Section

5.19.E.

8. “RFP Documents” – refers to the request for proposals issued by the City and more specifically consisting of the RFP titled "Camping World Stadium LED

Display Upgrades" dated June 9, 2026 and any attachments, and addenda issued in writing following issuance of this RFP.

9. “Vendor” – refers to each entity receiving this RFP and from whom a proposal is being solicited.

10. “Contract Sum” refers to the compensation, including all other fees, costs, expenses, taxes and other amounts to be paid to the Contract for the Work.

1.2. Background

Since Camping World Stadium opened in 1936, it has hosted thousands of events and welcomed millions of fans. Over the years, it has been updated many times to stay modern, remain competitive and attract high-profile sporting events and concerts.

Since 2014, the stadium has brought numerous milestone events to Orlando—like

WrestleMania 33, six NFL Pro Bowls, several FIFA Club World Cup matches, Monster

Jam World Finals, three annual bowl games and sold-out concerts by artists like Paul

McCartney, the Rolling Stones, Bad Bunny, The Weeknd and Stray Kids. These events generate huge economic benefits, including $181.5 million from WrestleMania in 2017, $125 million from Electric Daisy Carnival (EDC) Orlando in 2022 and roughly $45 million each year from the NFL Pro Bowl.

Learn more about the stadium and its history by clicking the links below.

https://www.campingworldstadium.com/about-us

1.3. Contact Information

Direct inquiries to the following:

Tara Urdininea

CPP, Procurement Agent III

400 South Orange Avenue

Orlando, FL 32801

Email: tara.urdininea@orlando.gov

Phone: (407) 246-2368

Department:

Orlando Venues

1.4. Timeline

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and

Contracts Division or designee, at their sole discretion. If the Procurement and Contracts

Division determines that it is necessary to change these dates or times prior to the

Proposal due date, the change will be announced via an addendum.

Release Project Date June 9, 2026

Pre-Proposal Meeting (Mandatory) June 16, 2026, 11:00am

Media Room at Camping World Stadium, 1

Citrus Place, Orlando, FL 32805 https://www.campingworldstadium.com/about-us mailto:tara.urdininea@orlando.gov tel:(407)246-2368

Question Submission Deadline June 22, 2026, 5:00pm

Proposal Submission Deadline July 9, 2026, 2:00pm

JOIN THE VIRTUAL PROPOSAL

OPENING.

Online:

https://teams.microsoft.com/meet/2786159

16396888?p=phwdFje0ohQannnmq6

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 326 651 317#

All construction work cannot begin until after the last College

Bowl Game.

January 2, 2027

2. REQUEST FOR PROPOSALS INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RFP Selection

Committee rankings, Notice of Intended Action for award and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.orlando.gov/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando.

https://teams.microsoft.com/meet/278615916396888?p=phwdFje0ohQannnmq6 https://teams.microsoft.com/meet/278615916396888?p=phwdFje0ohQannnmq6 http://www.orlando.gov/procurement/solicitations/ https://procurement.opengov.com/portal/orlando

B. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.

3. TERM OF CONTRACT

It is the intent of the City is to award a Contract for a five (5) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for five (5) additional twelve (12) month periods or portions thereof, up to a cumulative total of one hundred twenty (120) months.

4. MANDATORY MINIMUM QUALIFICATIONS

The City seeks to contract with a contractor for the full performance of the work as described in this RFP and to obtain long-term service and support for all equipment supplied by the selected proposer. In an effort to ensure the chosen proposer has the long-term interests of the City in mind, the following mandatory minimum qualifications have been established. Subject to the City’s right to waive minor irregularities, Proposers that do not meet the mandatory minimum qualifications will be deemed non-responsive and will not be considered for further evaluation.

A. The Proposer shall provide a list of a minimum of five (5) facilities/locations

(facility, contact name, title, address and current phone number) where the

Proposer has provided equipment and services of comparable brand, size and scope within the last three (3) years.

B. The Proposer shall provide a minimum of two (2) facility/locations (facility, contact name, title, address and current phone number) where the Proposer has provided equipment and services of comparable brand, size and scope that is at least five (5) years old.

C. The Proposer shall be required to provide a Letter of Surety from their bonding agent, stating their ability to provide a 100% payment and performance bond if they are the successful proposer.

D. The Proposer shall have a direct service employee or certified contractor capable of providing maintenance response within two (2) hours of a call for service.

5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

5.1. DESCRIPTION

A. The Contractor shall be responsible for the provision and installation of all primary and secondary steel and mounting brackets/hardware required to accommodate the new systems. This includes all labor, materials, equipment, tools, transportation, and project management required for a complete and fully operational system(s) on the project.Owner will provide sufficient power at each main display location in the form of a disconnect at the display location, as shown on the project electrical drawings. Contractor shall provide all secondary power distribution from demarcation points to the new video displays and illuminated signage elements. Contractor shall provide all connections/terminations required to power new system(s). Contractor is responsible for providing stamped electrical drawings by a licensed electrical engineer in the state of Florida

B. Owner will provide sufficient power for each ribbon display location in the form of a disconnect at the designated electrical closet, as shown in the project electrical drawings. Contractor shall provide all secondary power distribution from demarcation point to the new ribbon displays. Contractor shall provide all connections/terminations required to power new system(s). Contractor is responsible for providing stamped electrical drawings by a licensed electrical engineer in the state of Florida.

C. Owner will provide signal cable pathways/conduit as currently exists to bring fiber for video cabling between the existing displays and control locations. All additional conduit and raceways required to complete a path to the display shall be furnished and installed by Contractor. Contractor shall be responsible to furnish, install, and terminate all required cabling needed to make new system(s) complete and fully operational.

D. A rendering package is provided as part of this bid package. The illustrations are to be construed as conceptual and not for construction purposes. Contractor shall be responsible for final engineering of the structural and electrical components required for new system(s), including professional engineering stamp by a licensed/registered engineer in the State of Florida.

E. Contractor is responsible for supplying a complete and fully operational system as intended by the RFP documents and any subsequent addendums. Prior to entering into a contract for the project, Proposer is responsible for notifying Owner of any equipment omissions in the RFP documents that would prevent the completion of a fully operational system. If Contractor fails to notify Owner of any equipment omissions, Contractor shall assume responsibility for providing the required equipment at no additional cost to Owner.

F. Contractor shall field verify all work site conditions, including dimensions and sight lines prior to submitting shop drawings.

G. The Contractor will be wholly responsible for any necessary logistic, staging, planning, etc. required to access and execute the work. This includes any demolition, clearing and put back necessary to access the project or to create staging or storage areas. Contractor shall return all existing conditions and improvements to a condition equal to the condition it was found upon mobilization.

H. The Contractor shall field verify all site conditions, including dimensions and sightlines, prior to submitting shop drawings. Linear distances provided for ribbon displays shall be verified by the Contractor. Any deviation from the provided lengths shall be the responsibility of the Contractor to capture and include within their BAFO submission. If additional length is required after the BAFO submission, it shall be the responsibility of the Contractor to procure such materials at their own cost.

I. Contractor shall grant Owner a license to use all proprietary software provided with this RFP for the life of the system.

5.2. GENERAL SUBMITTAL REQUIREMENTS

A. Initial Submittals and Shop Drawings.

1. Contractor shall be required to provide submittals and shop drawings to the

City within thirty (30) calendar days of date shown on award notice, acknowledged with a binding letter of intent. Contractor shall be responsible to ensure that the dimensions and specifications of each component and all systems fit within the building allowances. The City and AJP must review and approve all submittal documents prior to the start of work. Contractor shall advise the City of any discrepancy that could affect installation. If Contractor fails to notify the City of any discrepancies, Contractor shall assume responsibility for providing the required equipment or correcting such discrepancies at no additional cost to the City. The following required submittals will be defined by guidelines established by the City and shall include but not be limited to:

a. Submit one electronic set of shop drawings in PDF and .dwg formats, product data and samples together in one package within fifteen (15) calendar days of date shown on award notice to Contract and prior to ordering equipment.

b. Provide a PDF Binder with a complete list of proposed equipment with reference to its corresponding specification paragraph number or equipment title in specification paragraph order. Denote all approved substitutions.

c. Submit fabrication shop drawings for all displays including component weight and power calculations.

d. Submit structural engineered drawings for all secondary steel framing required for this scope of work. Structural engineered drawings shall also include method of attachment for LED displays and all other signage elements required for this scope of work.

e. Submit point-to-point wiring diagrams and typed wire lists identifying every connection. Include electronic devices such as switches, transformers, and terminal blocks. Indicate locations of all components. Identify cables by type, color, and wire numbers.

f. Submit conduit riser diagrams showing required conduits and junction boxes along with types of quantities of cables to be contained in each conduit. Show details of weatherproofing, lightning protection and grounding, strain relief and cable support, fire stop protection, and wall penetrations through all rated partitions.

g. Submit rack layouts indicating the proposed arrangement of mounted equipment including power junction box location. Rack layouts shall include front and rear views.

h. Submit detail drawings of all custom fabricated items and approved equipment modifications. Include complete parts lists, schematic diagrams, and all dimensions required for proper assembly.

i. LED population layout drawings shall be submitted for each backlit channel letter and/or signage element required under this scope of work. Photos, confirming LED lighting layout, shall be submitted for each backlit channel letter and/or signage element upon completion of fabrication and prior to shipping product to site.

j. The Contractor shall submit a complete system architecture diagram showing the relationship between LED displays, video processors, control systems, content management systems, network switches, fiber infrastructure, and associated control room equipment.

k. Submittal drawings shall indicate proposed color selections and finishes for all exposed surfaces and custom fabricated items. Submit actual color/finish samples, wall plates, and custom labels.

l. Submit a list of all lower tier subcontractors and suppliers. List shall include lower tier subcontractor’s qualifications indicating performance of similar work on past projects of this type and scope.

m. Submit a project schedule in Gantt chart format outlining equipment delivery dates and installation start and finish dates. Project schedule shall be broken down into sufficient detail (work task and duration) to permit the City to monitor installation progress on a daily basis.

n. Copies of all required business and contractor licenses.

o. Copies of proof of insurance.

p. Approval of submitted items indicates only the acceptance of the manufacturer and quality. Specific requirements, arrangements, and quantities shall comply with the intent of the Contract Documents as interpreted by the City unless specifically approved in writing.

q. Submittals that are incomplete, deviate significantly from the requirements of the Contract Documents, or contain numerous errors will be returned without review for rework and re-submittal, and may result in back charges to the contractor.

B. Contract Closeout Submittal.

1. When the installation is substantially complete including the Testing Reports in Section 5.20, Contractor shall submit two (2) complete initial hard copy sets of contract closeout submittals to the City for review. After review and approval of initial set, the City shall return one (1) initial hard copy to

Contractor with comments for updating. Contractor shall provide four (4) final sets of closeout submittals to the City and one (1) electronic copy in PDF format. Closeout submittals shall include, but not be limited to:

a. Project Record Drawings (As-Built Drawings) including final screen fabrication drawings, secondary steel structural drawings, electrical drawings, system block diagrams, rack layout drawings, custom fabricated signage drawings (final fabrication version), and LED population and/or fluorescent lighting layout drawings for custom fabricated signage.

b. A list of all equipment provided and its location within the facility. List shall include manufacturer name, model identifier, serial number, and any other pertinent information needed to obtain service, maintenance, and/or replacement.

c. A list of all Subcontractors who performed work for Contractor during installation. List shall include company name, physical company address, phone number, and contact person(s).

d. Documentation certifying old video displays, matrix displays, signage elements and associated support structures that were demolished by

Contractor prior to the installation of new equipment has been properly disposed of or recycled per local, state, and/or federal law(s).

e. Test reports from an independent testing and inspection agency certifying that bolted and/or welded connections for secondary structural steel meet the minimum requirements of the engineered structural drawings, the governing building code, or as required by the building official; whichever is more restrictive.

f. All testing reports as specified in Section 5.20 – Testing and Acceptance.

g. Test reports for all new fiber optic cable installed under this scope of work.

Test reports shall indicate end to end signal loss does not exceed a maximum dB loss per Section 5.20.

C. Operation & Maintenance Manual.

1. Upon substantial completion and prior to on-site training with the City, Contractor shall provide four (4) final Operation & Maintenance Manuals (O&M

Manuals). O&M Manuals shall have tab dividers and shall be logically organized to provide easy access to information without the need to research through entire manual. All documents provided in the O&M Manual shall be written in English and shall provide sufficient detail as to be understood by an individual with no knowledge of LED displays or the associated control equipment and/or operating systems. Contents of the O&M Manual shall include, but not be limited to:

a. Table of Contents

b. Description / overview of system(s) including key features and operational procedures.

c. Full start up procedure for all control room rack equipment and LED display equipment written under the assumption that all equipment was in full powered off mode.

d. Full shutdown procedure for all control room rack equipment and LED display equipment written under the assumption that the facility is in an extended power failure situation.

e. Procedure for switching to back up LED display processors and back up graphics/animation servers.

f. Troubleshooting procedures for all LED displays, LED display processors, graphics/animation servers, scoring systems, and all related equipment provided by Contractor. Troubleshooting procedures shall include demonstration photos and/or diagrams as required.

g. Maintenance procedures for all LED displays, LED display processors, graphics/animation servers, scoring systems, and all related equipment provided by Contractor. Maintenance procedures shall include demonstration photos and/or diagrams as required. Contractor shall indicate whether maintenance procedures should be performed monthly, bi-annually, or annually.

h. The City’s Manuals for all third party and/or “off-the-shelf” type equipment provided by Contractor: e.g., KVM’s, fiber modems, network switches/routers, and UPS battery backups.

i. All third-party equipment and/or “off-the-shelf” equipment warranties and a notarized System Warranty.

5.3. GENERAL EQUIPMENT GENERAL SPECIFICATIONS

A. All equipment and materials, except the City furnished, shall be new and the latest version at the time of bid and shall conform to applicable UL, ULC, CSA or ANSI provisions. Re-manufactured or “B” stock equipment will not be accepted without prior written consent from the City. Evidence of unauthorized re-manufactured or

“B” stock equipment on the project site will be deemed evidence of the contractor’s failure to perform the work. Contractor shall take care during installation to prevent scratches, dents, chips or disfiguration of equipment and materials supplied. All damaged equipment and/or materials shall be repaired or replaced at the City’s discretion. Contractor shall perform either option selected by the City at no additional cost to the City.

B. Unless specified differently on the AJP Concept Renderings included as Exhibit

"2" of this RFP document, back lit channel letters and back lit fixed ad panels shall be illuminated as indicated below, which are the minimum acceptable product specifications. Contractor shall be responsible to ensure that the output of lighting is of sufficient lumens to clearly and successfully illuminate signage elements when used in the facility under event lighting conditions. Hot spots or dark spots shall not be acceptable. Consideration shall be given to match the Kelvin temperature when various combinations of illumination methods are used for different signage elements (i.e. LED illumination mixed with Fluorescent illumination).

1. LED Illumination

a. LED’s shall be Principal LED Series or approved equal. LED’s shall be placed at a maximum of three (3) inches on center throughout the letter stroke or fixed ad cabinet.

b. Multiple rows of LED’s shall start no more than three (3) inches from returns.

c. Electrical connections and/or electrical boxes shall not be visible to public view.

d. Each sign will be individually controllable, on/off, and dimmable.

C. Cabinets for channel letters and back lit fixed ad panels shall appear from the exterior to be seamless construction. Seams shall be filled and sanded smooth prior to application of final finish color. Visible fasteners or mounting brackets shall not be acceptable. Light leaks around cabinet or between cabinet and letter face or fixed ad face shall not be acceptable.

D. All cabling [power and data] is to be labeled at each end of the cable with a description in English OR with a reference to a wire designation on a wiring diagram. This includes all cables internal to the displays, all cables between displays and control room, and all cables internal to the control room. These diagrams must be part of the Project documentation submitted to the City at time of acceptance.

E. Each device shall meet all of its published manufacturer’s specifications. Verify performance as required.

F. Provide an uninterruptable power supply (UPS) at the bottom of each rack supplied by Contractor. UPS shall have the capability of providing power to all equipment within the rack for a period of 15 minutes in the event of a power failure at the facility.

G. Provide engraved self-adhesive phenolic labels at the front and rear of all rack-mounted signal processing equipment. Mount labels on the equipment chassis and attach in a neat and permanent manner. Embossed label will not be accepted. Label equipment with schematic enumeration reference, and with descriptive information regarding its function or area it is serving. Similarly, provide engraved labels at the rear only of equipment mounted in furniture consoles.

H. All engraving shall be 1/8” block lettering unless noted otherwise. On dark panels or pushbuttons, letters shall be white. Letters shall be black on stainless steel, brushed natural aluminum plates or light-colored pushbuttons.

I. Per IEC-268 standard, all XLR connectors not mounted on equipment shall be wired pin 2 hot (high), pin 3 low, and pin 1 screen (shield).

J. Mounting Hardware exposed to the weather shall be aluminum, brass epoxy painted galvanized steel or stainless steel. Contractor shall apply corrosion inhibitor to all threaded fittings.

K. Contractor shall exercise care when wiring racks to avoid damaging cables and equipment. Contractor shall install grommets around cut-outs and knockouts where conduit or chase nipples are not installed.

L. Equipment Racks shall have a ground buss installed in each rack. Ground buss shall be insulated from the rack. Attach equipment rack to ground buss at one point using #4 insulated copper wire. Ground any equipment chassis without a three-conductor power cord directly to the buss bar using #12 insulated copper wire. Tie each and every power receptacle ground contact to the buss bar using #12 insulated copper wire. Interconnect signal cables shall be routed from junction boxes through metallic flexible conduit(s) (1” to 2” diameter) as appropriate. Flexible conduit shall be insulated from racks by approved insulating bushings.

M. Power wiring and signal/data wiring shall be installed on opposite sides of rack. Contractor may determine which side is using for power and which side for signal. Method shall be kept the same for entire installation if multiple racks are required. Contractor shall exercise care when wiring racks to avoid damaging cables and equipment.

5.4. GENERAL QUALITY ASSURANCE

The Contractor shall uphold the following general quality assurance requirements throughout performance of the Work:

A. All requirements of the latest published editions of the following standards shall apply, unless otherwise noted. In the event of conflict between cited or referenced standards, the more stringent shall govern.

1. NFPA 70, National Electrical Code (NEC)

2. National Electrical Manufacturers Association (NEMA)

3. American National Standards Institute (ANSI)Occupational Safety and Health

Administration (OSHA)

4. American Iron and Steel Institute (AISI)

5. UL Solutions (UL)

6. Federal Communications Commission (F.C.C.) Rules and Regulations, Title

7. Society of Cable Television Engineers (SCTE)

8. Society of Motion Picture and Television Engineers (SMPTE)

9. ATSM International (ASTM)

10. The Internet & Television Association (NCTA)

11. Joint Electron Device Engineering Council (JEDEC)

12. Telecommunications Industry Association (TIA)

13. Florida Building Code – Most Current Revision

B. Review all architectural, civil, structural, mechanical, electrical, and other project documents relative to this work.

C. Verify all dimensions and site conditions prior to starting work.

D. Coordinate the specified work with all other trades.

E. Maintain a competent supervisor and supporting technical personnel, acceptable to the City during the entire installation. Change of supervisor during the project shall not be permitted without prior written approval from The City.

F. Provide all items not indicated on the drawings or mentioned in the specifications that are necessary, required, or appropriate for this work to realize a complete and fully operational system that performs in stable and safe manner.

G. Review project documentation and continuously make known any conflicts discovered and provide all items necessary to complete this work to the satisfaction of the City without additional expense. In all cases where a device or item or equipment is referred to in singular number or without quantity, each such reference shall apply to as many such devices or items as are required to complete the work.

H. Provide additional support or positioning members as required for the proper installation and operation of equipment, materials and devices provided as part of this work as approved by the City, without additional cost to the City.

I. Regularly examine all construction, and the work of others, which may affect

Contractors work to ensure proper conditions exist at site for the equipment and devices before their manufacture, fabrication, or installation. Contractor shall be responsible for the proper fitting of the systems, equipment, materials, and devices provided as part of this work.

J. Promptly notify the City in writing of any difficulties that may prevent proper coordination or timely completion of this work. Failure to do so shall constitute acceptance of construction as suitable in all ways to receive this work, except for defects that may develop in the work of others after its execution.

K. After installation, submit photographs showing cable entries and terminations within equipment racks, enclosures, and pedestals at the job site.

L. Vendor is required to submit weekly progress reports with detailed pictures during the actual installation / construction period.

5.5. GENERAL WARRANTY AND SERVICE

A. Contractor shall warrant labor and materials for twenty-four (24) months following the date of Final Acceptance.

B. All third-party equipment furnished as part of the Project shall be covered under warranty for a duration equal to the Project warranty period.

C. Where a standard manufacturer warranty is less than the required Project warranty duration, the Contractor shall provide extended warranty coverage, service agreements, or replacement coverage necessary to achieve the full specified warranty term.

D. All costs associated with extending third-party manufacturer warranties shall be included in the Contract Price.

E. During the warranty period the system shall be free of defects and deficiencies and conform to the drawings and specifications with respect to the quality, function, and characteristics stated.

F. Contractor shall repair or replace defects that occur in labor or materials within the warranty period. If repair is affected using the City’s spare parts allotment, Contractor shall replenish all parts used to keep the City’s inventory at the amount required by the contract.

G. On-site labor shall be included during the warranty period for all work including simple component replacement. Simple component replacement shall be defined as lighting unit or power supply replacement or the replacement of an internal display signal cable that does not require tools to perform the cable replacement.

H. Failed parts shall be returned to the Contractor for repair at a service facility located in the United States. Contractor shall identify the location of its service facility in the documentation provided when submitting a bid for this work.

I. The Contractor shall replace failed parts that cannot be repaired.

J. At all times during the Warranty period, the Contractor shall maintain on-site no less than eighty percent (80%) of the required spare lighting units and spare power supplies, together with at least one (1) of all other critical components.

K. Upon receipt of a failed part, Contractor shall return a repaired or replacement part to the City within fifteen (15) business days from receipt of failed part.

L. Contractor shall supply at least one local service employee or local authorized service agent for servicing and repair of all equipment during the warranty period. Local service employee or local authorized service agent shall be located within 75 miles of the City’s facility.

M. The local service employee or local authorized service agent shall be entity responsible for providing the following emergency response availability:

1. Telephone service assistance and technical support from 8am to 11pm local time at the City’s facility, 7-days per week.

2. Answer all service calls and requests for information within one (1) hour during the warranty period and provide on-site repair service within 24 hours.

3. A parts exchange program, including same day shipment of exchange parts.

The manufacturer shall keep a ready stock of key assemblies available to ship out upon notice of a parts failure if part is not available in spare parts inventory at The City’s facility.

4. The advance replacement should contain all of the shipping information and packaging necessary to return the defective part or assembly back to

Contractor at no cost to the City.

N. Warranty shall cover all equipment, including processors, controllers, operating systems, and software.

O. Warranty shall include two annual on-site system check-ups by a qualified technician who is a full-time employee of the Contractor. Visit to occur approximately 2-3 weeks prior to the start of the second and third anniversaries of the warranty period start date or as determined by the City.

P. Check-up shall include all regular maintenance; including filter changes, a complete inspection of all systems, brightness level readings of LED displays, parts replacement where required and a complete written report of all findings.

Q. All extended warranty pricing requested in this RFP shall include the same requirements as stated in this section unless specifically excluded on the bid form.

R. In addition to the base warranty, Contractor will provide a guarantee against systemic parts failures for a period of seven years from final acceptance. A systemic parts failure is defined as a failure of more than 5% of a particular part or component in a display, over a 12-month period. If it is determined that a systemic parts failure has occurred, Contractor will be responsible for all costs to remedy the problem to the satisfaction of the City.

S. Furthermore, if a particular system problem that resolves without a repair, presents itself in more than 2 consecutive days, Contractor will be responsible for providing on-site support as well as system diagnosis, until the problem is identified and resolved. Some examples of this would be a signal flash, flickering, module(s) outage.

5.6. GENERAL SPARE PARTS

A. Contractor shall supply a spare parts inventory containing 2% spare lighting units, 2% spare power supplies, and a minimum of one (1) of every other critical component including fiber modems. Spare parts inventory shall be based on quantity of components used to manufacture the display(s). Contractor shall provide proposed spare parts inventory as part of the bid submission.

B. As a condition of final sign-off, the Contractor shall provide the full specified spare parts inventory, complete and on-site, regardless of any spare parts consumed during initial “shake-out,” “burn-in,” or testing of the installed displays. All required spare parts shall be physically present, accounted for, and verified prior to acceptance.

C. Manufacturer of the LED system components shall continue to make all parts necessary for the continued functioning of the system for a minimum of seven (7) years after acceptance of this project. Furthermore, upon end of life of any component used in the LED displays, that is not replaced by a “backwards compatible” component, Manufacturer shall notify the City of end of life status being given to components of this system, and shall give the City an opportunity to buy spare parts from stock or a last production run, at then commercially viable prices.

5.7. PRODUCTS: LED DISPLAY SCHEDULE

These are mandatory minimum specifications for each LED Display:

A. NORTHWEST ENDZONE DISPLAY

1. Quantity: one (1) outdoor 10 (mm) Northwest Endzone Display HDR Capable.

2. Minimum Active Area: 29.92’ tall x 49.87’ wide.

3. Minimum Resolution: 912 vertical pixels by 1,520 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear of the display.

B. NORTHEAST ENDZONE DISPLAY

1. Quantity: one (1) outdoor 10 (mm) Northeast Endzone Display HDR Capable.

2. Minimum Active Area: 29.92’ tall x 49.87’ wide.

3. Minimum Resolution: 912 vertical pixels by 1,520 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear of the display.

C. NORTH ENDZONE RIBBON BOARD

1. Quantity: one (1) outdoor 10 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 331.23’ wide.

3. Minimum Resolution: 128 vertical pixels by 10,096 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear/ top of the display.

D. SOUTH ENDZONE DISPLAY

1. Quantity: one (1) outdoor 10 (mm) Display HDR Capable

2. Minimum Active Area: 38.3’ tall x 134.9’ wide.

3. Minimum Resolution: 1,168 vertical pixels by 4,112 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear of the display.

E. REAR FACING DISPLAY ON SOUTH ENDZONE

1. Quantity: one (1) outdoor 10 (mm) Display HDR Capable.

2. Minimum Active Area: 29.4’ tall x 37.8’ wide.

3. Minimum Resolution: 896 vertical pixels by 1,152 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear of the display.

F. EAST RIBBON BOARD

1. Quantity: one (1) outdoor 10 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 491.86’ wide.

3. Minimum Resolution: 128 vertical pixels by 14,992 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear/ top of the display.

G. WEST RIBBON BOARD

1. Quantity: one (1) outdoor 10 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 491.86’ wide.

3. Minimum Resolution: 128 vertical pixels by 14,992 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear/ top of the display.

H. ALT 1A: GATE A RIBBON EXTERIOR

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2‘ tall x 111.5‘ wide.

3. Minimum Resolution: 320 vertical pixels by 8496 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

I. ALT 1B: GATE A RIBBON INTERIOR ENTRANCE SIDE

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 81.9‘ wide.

3. Minimum Resolution: 320 vertical pixels by 6,240 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

J. ALT 1C: GATE A RIBBON INTERIOR EXIT SIDE (Split Display)

1. Quantity: two (2) outdoor 4 (mm) Ribbon Boards HDR Capable.

2. Minimum Active Area: 4.2’ tall x 37.4‘ wide each.

3. Minimum Resolution: 320 vertical pixels by 2,848 horizontal pixels each.

4. Service accessibility for all components of the display shall be from the front of the display.

K. ALT 2A: GATE C RIBBON EXTERIOR

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2‘ tall x 111.5‘ wide.

3. Minimum Resolution: 320 vertical pixels by 8496 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

L. ALT 2B: GATE C RIBBON INTERIOR ENTRANCE SIDE

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 81.9‘ wide.

3. Minimum Resolution: 320 vertical pixels by 6,240 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

M. ALT 2C: GATE C RIBBON INTERIOR EXIT SIDE (Split Display)

1. Quantity: two (2) outdoor 4 (mm) Ribbon Boards HDR Capable.

2. Minimum Active Area: 4.2’ tall x 37.4‘ wide each.

3. Minimum Resolution: 320 vertical pixels by 2,848 horizontal pixels each.

4. Service accessibility for all components of the display shall be from the front of the display.

N. ALT 3A: GATE D RIBBON EXTERIOR

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 78.9‘ wide.

3. Minimum Resolution: 320 vertical pixels by 6,016 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

O. ALT 4A: GATE F RIBBON EXTERIOR

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 111.5‘ wide.

3. Minimum Resolution: 320 vertical pixels by 8,496 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

P. ALT 4B: GATE F RIBBON INTERIOR ENTRANCE SIDE

1. Quantity: one (1) outdoor 4 (mm) Ribbon Board HDR Capable.

2. Minimum Active Area: 4.2’ tall x 81.9‘ wide.

3. Minimum Resolution: 320 vertical pixels by 6,240 horizontal pixels.

4. Service accessibility for all components of the display shall be from the front of the display.

Q. ALT 4C: GATE F RIBBON INTERIOR EXIT SIDE (Split Display)

1. Quantity: two (2) outdoor 4 (mm) Ribbon Boards HDR Capable.

2. Minimum Active Area: 4.2’ tall x 37.4‘ wide each.

3. Minimum Resolution: 320 vertical pixels by 2,848 horizontal pixels each.

4. Service accessibility for all components of the display shall be from the front of the display.

R. ALT 5A: REAR FACING DISPLAY ON SOUTH ENDZONE - LARGER

1. Quantity: one (1) outdoor 10 (mm) Display HDR Capable.

2. Minimum Active Area: 37.8’ tall x 68.8’ wide.

3. Minimum Resolution: 1,152 vertical pixels by 2,096 horizontal pixels.

4. Service accessibility for all components of the display shall be from the rear of the display.

5.8. PRODUCTS: OUTDOOR LED DISPLAY (S) SPECIFICATIONS

These are mandatory minimum specifications for all Outdoor LED Display(s):

A. LED Supplier: Only Cree, Multi-Color, Nation Star FM Series and Sinyopto GF

Series LEDs will be accepted. Gold wire bonds required.

B. In accordance with the Joint Electron Device Engineering Council (JEDEC

Numbering System), all SMD (Surface Mount Device) Codes shall be made available prior to fabrication of LED cabinets

C. Noise generated by the LED display system including all associated cooling fans and auxiliary equipment shall not exceed 40 DBA measured at a distance of 10 feet (3 meters) from the display under normal operating conditions.

D. Visible flat spots, inconsistent radii, mismatched louvers, angular changes, gaps, or transition irregularities shall not be acceptable.

E. The front face of the LED display shall exhibit uniform color, finish, and appearance across all visible components, including LED modules, masks/louvers, potting compounds, and any other front-facing materials.

F. For non-bowl and/or exterior facing LED Displays shall automatically transition from permitted daytime to permitted nighttime levels, beginning no less than forty-five (45) minutes prior to sunset and concluding at sunset.

G. Manufacturer shall describe cabinet ventilation, drainage, and water management approach, including protection at cabinet tops, seams, vents, and service openings, demonstrating suitability for long-term outdoor operation.

H. Minimum Brightness: 7,500nits (100% white with automatic color-correction “on”) at startup.

I. Brightness and color uniformity shall be demonstrated and must meet the specifications described herein.

J. System must maintain a minimum brightness level of 7000 nits throughout the first

10,000 hours of use or 36 months from the time of acceptance, whichever is longer.

K. Display’s intensity shall be adjustable to a minimum of 256 levels.

L. Minimum 16,384 levels of intensity for each color (red, blue, pure green) 14-bit processing.

M. 4,500°K to 9,000°K color temperature. Color temperature shall remain constant across specified horizontal and vertical viewing angles.

N. Refresh rate shall be greater than 3,840+Hz.

O. Video frame rate at or greater than 60 frames per second.

P. Contrast ratio shall be greater than 4000:1.

Q. IP rating shall be no less than 66 front and 65 rear.

R. Service accessibility as listed per display in LED Display Schedule Section 5.7.

S. Pixel to Pixel Variation

1. 95% or more of pixels within each module must have a luminance within +/-

4% of the mean luminance for the module.

2. The average luminance of a column or row of pixels at the edge of a module or panel must be within +/- 2% of the average luminance of the module or panel.

3. 95% or more of the pixels within each module must have a chromaticity value, Δu’v’, within +/- 0.006 of the mean chromaticity value for the module.

T. Module to Module Variation

1. 100% of the modules in a screen must have a luminance within +/- 4% of the mean luminance for the screen.100% of the adjacent modules (i.e., modules sharing a border) in a screen must have a luminance within +/- 3% of each other.

2. 100% of the modules in a screen must have a chromaticity value, Δu’v’, within

+/- 0.006 of the mean chromaticity value for the screen.

3. 100% of the adjacent modules in a screen must have a chromaticity value, Δu’v’, within +/- 0.003 of each other.

U. All uniformity specifications above apply across all specified minimum horizontal and vertical viewing angles and are to be met for an all White, all Red, all Green, and all Blue screen display.

V. All listed specifications must be maintained throughout the first 10,000 hours of use or 36 months from the time of acceptance, whichever is longer.

W. Minimum of a 140° (±70°) horizontal viewing angle. Defined at 50% of full intensity, with automatic color-correction “on”, at stated angle maximum.

X. Minimum of a 140° (70°/70°) vertical viewing angle. Defined at 50% of full intensity, with automatic color-correction “on”, at stated…