Camp WIliams SOO 19 AUG 2024 RFI.pdf

MSTC Production Contract 19 AUG 2024

STATEMENT OF OBJECTIVE (SOO)

For

MEDICAL SIMULATION TRAINING CENTER (MSTC)

Camp Williams, Utah

U.S. Army Program Executive Office for Simulation, Training, and Instrumentation (PEO STRI)

12211 SCIENCE DRIVE,

ORLANDO, FLORIDA 32826-3276

Engineering

Prepared By:

Lewis Marmelstein Lead Engineer, MedSim

Acquisition Logistics

Prepared By:

Sharon Corbin Logistics Management Specialist, MedSim

Program Management

Reviewed By:

Isaac M Russell Assistant Product Manager, Medical Simulation

Approved By:

Karen R. Rosser

Product Manager, Medical Simulation

DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense (DoD) and U.S.

DoD contractors only due to Administrative or Operational Use, effective 23 JUL 2024. Other requests shall be referred to U.S. Army PEO Simulation, Training, and Instrumentation (STRI), SFAE-STR-TMS (MedSim).

ii

REVISION LOG

Date Update Author Revision Description Approved

Removed safety paragraphs (overall safety assessments, safety label for panic button and noise assessments for continuous & impulse noise levels (against OSHA/DOD regulations, standards & guidelines) pertaining to validation room MT-C2 battlefield effects. MedSim not deemed as a critical safety program combined with the difficulty in obtaining contractor Safety SME to implement ongoing safety assessments and reviews. Previous Camp Williams SOO, 14 JUN 2024, deleted following paragraphs: 2.11, reference MIL-STD-882, 4.2.2, MSTC Site Survey Report, element N, 4.23 Safety Engineering, 4.23.1, Additional Safety Tasks, 4.23.2, Background Information for Noise Assessment.

APM: Isaac Russell iii

1 Purpose

1.1 Scope

1.2 Mission

1.3 Period of Performance

1.4 Background

1.5 Performance Objectives

2 Applicable Documents

2.1 Government Documents, Standards, Regulations Directives

2.2 Availability of DoD Directives & Government Documents

2.3 Order of Precedence

3 Program Management

3.1 Contractor’s Progress, Status & Report (CPSR)

3.2 Program Schedule / Integrated Master Schedule (IMS)

3.3 Integrated Product Team (IPT)

3.4 Technical Interchange Meetings (TIM)

3.5 Meetings Minutes

3.6 Presentation Material

3.7 Contractor Training and Access to Military Installations

3.7.1 Antiterrorism Threat (AT) Awareness Level 1 Training

3.8 Access Procedures - Contractors Requiring Common Access Card (CAC)

3.8.1 Contractor Eligible for CAC

3.8.2 Contractor that do not require a CAC but Requires Access to DoD Facility

3.9 iWATCH Training

3.10 ATCTS Registration for Contractor Employee Government Information Systems

3.11 OPSEC Training

3.12 Cybersecurity / Information Technology (IT) Training

3.13 IA/IT Training/Certification

3.14 Threat Awareness Reporting Program (TARP)

4 Requirements

4.1 MSTC Floorplan Description

4.1.1 Server Room

4.1.2 Control Room (CR)

4.1.3 Validation Rooms (VR)

4.1.4 Classrooms Staff & Command Office

4.1.5 Classroom Additional Information

4.2 MSTC Site Survey

4.2.1 Survey Execution

4.2.2 MSTC Site Survey Report (MSSR)

4.2.3 MSSR Review

4.3 Planning the MSTC

4.4 Site Coordination

4.5 Production Build Preparation for Pre-Shipment

4.6 Building, Installation / Integration of the MSTC/MTS

4.7 Test Readiness Review (TRR)

4.8 Government Acceptance Test (GAT)

4.8.1 Government Acceptance Test Report

4.9 Configuration Management (CM)

4.9.1 CM Process & CCB

4.10 Nonconformance and End of Life

4.11 MSTC Build Process

iv

4.12 MSTC Design & Drawings

4.12.1 Site Installation Package (SIP) Elements

4.13 Site System SW Images

4.14 Live Training Transformation Initiative (LT2)

4.15 Computer Hardware Enterprise Software Solutions Program (CHESS)

4.16 Cybersecurity

4.17 System Support

4.18 Systems Engineering and Technical Management

4.19 SW Engineering

4.20 HW Engineering

4.21 Test Engineering

4.22 Information Technology (IT)

4.23 Logistics

4.23.1 Contractor Property Inventory Report: Integrated Equipment

4.23.2 Warranty

4.23.3 Fielding Support

4.23.4 Item Unique Identification (IUID)

4.23.5 Technical Publications

4.23.6 Commercial off The Shelf (COTS) Manuals

4.23.7 MSTC Operator User’s Manual (OUM)

4.23.8 MSTC System Maintenance Manual (SMM)

4.23.9 Publication and Technical Manual Validation

4.23.10 Logistics CDRL Review Process

4.23.11 New Equipment Training (NET)

5 Deliverables List: Table 1:

6 Appendix List

6.1 Appendix A – Camp Williams Technical Artifacts and Notional BOM

6.2 Appendix B - Camp Williams MSTC Notional BOM

6.2.1 MT-C2 Notional BOM - Components by Room Location:

6.2.2 Notes pertaining to MT-C2 BOM

6.2.3 MSTC BOM Outside of MT-C2 – Patient Simulators & Part Task Trainers

6.2.4 MSTC BOM Outside of MT-C2 – Control (Observation) Room, Staff & Command Office & Classroom Furniture

6.2.5 MSTC BOM –IT Equipment for Staff & Command Office

6.3 Appendix C – Camp Williams, SOO Assumptions

6.4 Appendix D – CCB Instructions

1 Purpose This Statement of Objectives (SOO) describes the U.S. Army Program Executive Office Simulation, Training, and Instrumentation (PEO STRI) Product Manager for Medical Simulation (PdM MedSim) objectives for establishing one (1) new Medical Simulation Training Center (MSTC) at Camp Williams, Utah that can provide recertification to Army Medics (68W), and training to Combat Lifesavers (CLS’s) and non-medical personnel assigned to units that lack medical personnel. The Government intends to award a one-year contract to implement the referenced capability. The Government desires that the Contractor create the needed system layout design, integrate, and install that would satisfy the stated SOO objectives. The objective is to establish the first MSTC training capability at Camp Williams, UT.

1.1 Scope

The Government has the need to establish the training capability hereafter referred to as the MSTC Training Capability at Camp Williams, UT in order to recertify Army Medics (68W) as well as provide training to Medics, CLS’s and non-medical personnel as needed. This SOO identifies the specific needs to execute the effort, including, site survey, MSTC system layout design, procurement, system integration, production, Government Acceptance Test (GAT), delivery, installation, and New Equipment Training (NET) for the MSTC system at Camp Williams, UT.

The MSTC design will have the following elements:

A. Medical Training Command and Control (MT-C2) System.

a. Two (2) control rooms (Observation rooms)

b. Four (4) validation rooms

c. Two (2) training Classrooms

d. One (1) Server Room

Note: Install & test all components and infrastructure needed to, operate, maintain, and conduct After Action Review (AAR) training for the MT-C2 System.

B. Other MSTC supporting elements relative to the following locations:

a. Staff Office

b. Command Office

Note: Procure, install, and setup catty corner (L-shaped) desk per the dimensional allowance of the office using the floor plan drawing (Appendix A) where each desk will have a swivel office chair. The desk will house the computer & two (2) monitor that have limited storage shelves and file drawers. This also includes Computer and two (2) monitor per desk and one printer per office location.

C. Low-Fidelity Patient Simulators (LFPS’S), Medium-Fidelity Patient Simulator (MFPS’s), High-Fidelity Patient Simulators (HFPS’s), and the Severe Trauma Female Simulator (STFS) along with a select number of Part Task Trainers (PTT’s) will be part of this procurement as outlined in Appendix B, 6.2.3, of this SOO.

D. The SOO Assumptions applicable to Camp Williams is located in Appendix C.

1.2 Mission

The MSTC is a training capability, which is the US Army’s Program of Record that provides Combat Medics with opportunities to practice their skills in an operational environment.

Conditions should be tough and realistic. The MSTCs also provides non-medical Soldiers, the Combat LifeSaver (CLS), lifesaving measures as first responders at the Point of Injury (POI).

The MSTC maintains and sustains, as well as validates critical lifesaving skills in accordance with Training Circular 8-800, Tactical Combat Casualty Care (Trauma and Medical) for Combat Medics (68W’s) and Inter School Sub Course 0871 Edition B for non-medical Soldiers CLS.

There are currently twenty- two (22) MSTC sites located at Army installations CONUS and OCONUS not including new MSTC’s facilities on contract not yet transitioned to the gaining installations.

1.3 Period of Performance

The Contractor is expected to produce the MSTC training capability at Camp Williams where the POP is one year from contract award.

1.4 Background

The MSTC training environment defined in this SOO is limited to an all-encompassing MSTC building and no outdoor training will be part of this requirement.

Each MSTC contains three sub-systems that work together to make up the Medical Training System (MTS). Medical Training Command and Control (MT-C2) interfaces with the Virtual Patient System (VPS) and aids the Instruction Support System (ISS).

Medical Training Command and Control (MT-C2) system provides the capability to control the medical training platform from the control room that includes software scenario control with Virtual Patient Systems (VPS’s). The MT-C2 provides instructors and operators a network based, management capability, to conduct training using MT-C2 software applications and/or OEM Vendor controllers/tablets in some cases to control or setup the Manikin configuration to MT-C2.

MT-C2 also allows Instructor/Operator to control speakers, cameras, smoke and scent generators, lights to simulate battlefield effects that stresses Medics & Combat Life Savers (CLS’s) while undergoing medical training. The instructor/operator can control cameras with Live Training Transformation (LT2) Sight Application housed within the validation & training rooms and allows bookmarking video clips for later use for AAR training with the Instruction Support System (ISS) from the classroom environment. The MT-C2 system can capture soldiers training activities and offer individual soldiers’ feedback of their performance through the AAR. The ISS uses the mobile or fixed AAR workstations to present and organize videos to be displayed to the training environment. The VPS’s (medical manikins) located in the validation rooms in conjunction with the control rooms operate, monitor medical vitals and control training scenarios using the MT-C2 Urban Oz software. The VPS is a collection of trauma and medical trainers that provide realistic, simulated casualties during live training and validation. These include medium, and high-fidelity simulators.

The MSTC building holds the system’s networking equipment (Server, switches) communication networks (Wireless Application Protocol), virtual patient simulators, and other components necessary for the MT-C2 infrastructure. The MSTC also includes general office equipment and L-shape desks and office swivel chairs furnishing, necessary to support office environment for validation and training. In addition, classroom chairs and tables along with a select number of LFPS’s, MFPS’s, HFPS’s, STFS and PTT’s will be procured for the MSTC medical training capability where quantities were be denoted in appendix B, 6.2.

1.5 Performance Objectives

The objective of this acquisition action is for the Contractor to deliver a fully functional MSTC training capability. The Contractor is expected to produce the MSTC training capability within the MSTC building space and layout provided. The Contractor shall survey the Camp Williams MSTC facility. The Contractor shall deliver to the Government their proposed design of the MSTC system for Government approval.

All documents submitted for approval shall be delivered via wide area workflow (WAWF), using a zero-cost receiving report. If unable to submit via WAWF due to file size or format, a cover page shall be submitted via WAWF, and the deliverable shall be electronically emailed or delivered via DOD safe or contractor equivalent platform to the COR and domain lead of the meeting. DOD safe can be located at the following url: https://safe.apps.mil/”.

2 Applicable Documents The following documents form a part of this SOO to the extent specified herein. Unless otherwise specified, the documents listed are the latest and listed for guidance only.

2.1 Government Documents, Standards, Regulations Directives

Document Number Title DoDI 8500.01 Cybersecurity AR 525-13 Antiterrorism AR 25-2 Army Cybersecurity AR 380-5 Department of the Army Information

Security DoDI 8582.01, Security of Unclassified DoD Information on

Non-DoD Information MIL-DTL-31000A Technical Data Packages MIL-STD-130N Identification Marking of U.S. Military

Property

MIL-STD-1472G

Department of Defense Design Criteria Standard, Human Engineering

MIL-STD-1474D Department of Defense Design Criteria Standard – Noise Limits

MIL-STD-45051-2D System Maintenance Manual

2.2 Availability of DoD Directives & Government Documents

Directives and Government documents can be obtained at the following URL’s:

http://quicksearch.dla.mil/qsSearch.aspx http://www.esd.whs.mil/DD

2.3 Order of Precedence

In the event of a conflict between the text of this SOO and the reference cited herein, the text of the SOO shall take precedence. Nothing in this SOO, however, supersedes applicable laws and regulations, unless a specific exemption has been obtained.

3 Program Management

3.1 Contractor’s Progress, Status & Report (CPSR)

The contractor shall provide overall program management and administrative support to ensure the requirements of this SOO are accomplished. For each task, the contractor shall monitor key cost, schedule, performance, risks, and supportability metrics on a monthly basis. The contractor shall immediately notify the APM & MedSim COR of any issues or concerns. There should be traceability back to the SOO tasks as required.

A001: DI-MGMT-81928A: Contractor’s Progress, Status & Management Report (CPSR)

3.2 Program Schedule / Integrated Master Schedule (IMS)

a) The contractor shall generate and maintain a current Integrated Master Schedule (IMS)(IMP)/Integrated Master Schedule (IMS) to include schedules of the activities required to execute each SOO tasks. In many cases, higher level task will require a breakout of subtask to delineate all the progress to date. There should be traceability back to the SOO tasks as required.

b) The contractor shall generate and make available a current schedule as requested by the government and the schedule shall be refreshed at least bi-weekly to ensure that the schedule is current. The schedule shall provide enough detail for all related subtasks to include key start and end dates for each identified milestone.

c) The Contractor shall update furnish a current schedule at each IPT meetings for the duration of the POP. The schedule for the IPT Shall be a standalone Microsoft Project file emailed with the Presentation Material.

A002: CDRL Instruction Only: Integrated Master Schedule

3.3 Integrated Product Team (IPT)

The Contractor shall establish an IPT. The program IPT will be composed of representatives from all functional areas from Government, Contractor, and Subcontractors. The IPT shall be conducted at the Contractor’s facility and/or virtual meetings, as necessary at a mutually agreed time. The IPT will meet to discuss program status, pressing programmatic issues, schedules, and functional area progress, including, technical, Configuration Management logistics, and cybersecurity. The program IPT shall meet on a monthly or as required. The Contractor shall prepare a PPT presentation for the IPT and include meeting agenda, list of topics for IPT discussion schedules and action items and/or other topics deemed value added by the IPT. The Contractor shall provide a read ahead presentation material to the Government in the AM (morning) at least one day prior to the scheduled IPT. The Contractor shall collect action items and share these with the Government. The Contractor shall collect action items in table format at the IPT level. Table structure should include tracking number, issue title, functional area, description, required action, status, POC, and due date and/or other fields designated as value added by the IPT.

3.4 Technical Interchange Meetings (TIM)

The Contractor shall conduct at the Contractor’s facility and/or virtual meetings, a bi-Monthly TIM and/or as required. The Contractor shall prepare and provide to the Government, read ahead presentation material to the Government in the AM (Morning) at least one day prior to the scheduled TIM. The Contractor shall collect meeting minutes and action items in table format, to be shared with the government along with the PPT presentation. The action items table will include action item title, description, due dates, and POC responsible.

3.5 Meetings Minutes

The contractor shall provide meeting minutes for the following meetings:

Integrated Product Team (IPT) / Monthly Meetings Technical Interchange Meetings (TIMs) Test Readiness Review (TRR) Configuration Control Board meetings

A003: (DI-ADMN-81505) Report, Record of Meeting/Minutes

3.6 Presentation Material

The contractor shall provide presentation material for the following milestone events:

Integrated Product Team (IPT) / monthly meetings Technical Interchange Meetings (TIMs) Test Readiness Review (TRR) Configuration Control Board meetings

A004: DI-ADMN-81373: Presentation Material

3.7 Contractor Training and Access to Military Installations

3.7.1 Antiterrorism Threat (AT) Awareness Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training in accordance with AR525-13 Antiterrorism within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Acceptor or to the contracting officer, if an Acceptor is not assigned, within thirty (30) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

3.8 Access Procedures - Contractors Requiring Common Access Card (CAC)

3.8.1 Contractor Eligible for CAC

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐ 9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014‐05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on‐site or remotely; (2) remote access, via logon, to a DoD network using DoD‐approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non‐DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

3.8.2 Contractor that do not require a CAC but Requires Access to DoD Facility Contractor and all associated sub‐contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative);

All contractors that do not require a CAC Card also need to refer to the visitor center to provide proper identification and receive a visitor’s access badge which most probably require to be escorted for the duration of the time at that specific base location.

3.9 iWATCH Training The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Acceptor. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Acceptor NLT 60 calendar days after contract award.

3.10 ATCTS Registration for Contractor Employee Government Information Systems All contractor employees with access to a Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information system and then annually thereafter.

3.11 OPSEC Training

Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

3.12 Cybersecurity / Information Technology (IT) Training

All Contractor employees and associated Subcontractor employees must complete the DOD cybersecurity awareness training before issuance of network access and annually thereafter.

Per DOD 8570.01-M , Defense Federal Acquisition Regulation Supplement (DFARS)

252.239.7001 and AR 25-2, the contractor employees supporting Cybersecurity/IT functions shall be appropriately certified upon contract award. The Computing Environment (CE) certification must be attained before start of work. Status of all contractor employees supporting Cybersecurity/IT functions must be maintained and provided to the Government upon request.

Cybersecurity/Information Technology (IT) training can be accomplished at https://ia.signal.army.mil/dodiaa/default.asp.

3.13 IA/IT Training/Certification

All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01‐M and AR 25‐2 within six months of appointment to IA/IT functions.

Per DoD 8570.01‐M , DFARS 252.239.7001 and AR 25‐2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01‐M must be completed upon contract award.

3.14 Threat Awareness Reporting Program (TARP)

For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

4 Requirements

4.1 MSTC Floorplan Description

The MSTC baseline per the Floor Plan in Appendix A, shall support the MSTC facility & MTS to support the medical training requirements under this contract. The following rooms will be populated under this contract to support MTS that include 1 Server Room, 2 Control Rooms, 4 Validation rooms, and 2 Classrooms (Mobile & Fixed AAR). The MSTC operational support rooms consist of the Staff Office and Command Office.

4.1.1 Server Room

The contractor shall procure, install, and setup all aspects of the Server room. The Server room houses the server rack that contains the server that store, process, and manage network data, devices & Switch that is a high-speed device that receives incoming data packets and redirects them to their destination on a local area network (LAN).and other associated components. This room and associated components manage the end-to-end communications to the devices through the MTS system (MT-C2, VPS, ISS) and some cases communication is performed not by hard wired ethernet cables but to and from the device via the WAP that normally is mounted in the Control Room. The Server room environmental climate and electrical infrastructure is managed by the facility where the installed HVAC system and typically the server rack equipment runs off a 30 AMP circuit.

4.1.2 Control Room (CR)

The CR is the operations and the communications hub of the system. The contractor shall procure, install, and setup all aspects of the CR. Each (Quantity 2) control room contains the instructor/operator’s workstations that control cameras with LT2 Sight application housed within the validation & training rooms and bookmark video clips for later use for AAR training. CR workstations operate, monitor medical vitals and control training scenarios using the MT-C2 Urban Oz software. From this location, operators are able to observe the validation room’s training and re-certification process and control all the MTS battlefield effect components that stress the medical students during the training event.

4.1.3 Validation Rooms (VR)

The VR is the MSTC’s main training and designated validation space. As per the MTS System Baseline, the MSTC will include four (4) validation rooms. The contractor shall procure, install, and setup all aspects of the VR. Each validation room is instrumented to cameras, illuminators, Speakers, Fog Machine, and scent machine for battlefield effects and simulated environmental stressors to make training more intense to simulate a tactical battle environment. The validation room components shall be placed in a way as to avoid training interference and to support efficiency of training.

4.1.4 Classrooms Staff & Command Office

The MSTC classrooms are used for medical instructional training. The contractor shall procure, install, and setup all aspects of the classroom. The MSTC System Baseline, will have two (2) classrooms, one with a fixed AAR and one with a Mobile AAR. The mobile or fixed AAR workstations present and organize videos to be displayed to the training classroom environment.

The fixed AAR workstation will be connected to the server rack via ethernet cable, and the mobile AAR will be connected to the WAP and each classroom will have a camera that can be viewed by the WS monitor and/or the control room. Each Classroom will have tables and chairs to support the MSTC training environment.

4.1.5 Classroom Additional Information

The MSTC will include office space for administrative support, operators, Instructors, and managers to be able to plan and synchronize medical instructional scenario and training activities. The contractor shall procure, install, and setup catty corner (L-shaped) desk per the dimensional allowance of the office using the floor plan drawing (Appendix A) where each desk will have a swivel office chair. The desk will house the computer & 2 monitors where the desk has limited storage shelves and file drawers. This also includes Computer and 2 monitors per desk and one printer per office location.

4.2 MSTC Site Survey

4.2.1 Survey Execution

The Contractor shall survey the objective MSTC site. The Contractor shall inspect the site with the intent of creating a MSTC design and installation/technical approach. If a follow up site survey is needed, upon Government approval a second survey can be conducted. The contractor shall determine the optimal location of all the MSTC system components. The Contractor shall also evaluate and identify any site deficiencies uncovered, including, structural, space availability, environmental control equipment, electrical, plumbing, communications connectivity, and floor layout. All-inclusive elements to be addressed during the Site survey are defined in the MSTC Site Survey Report section. The survey should be completed within a 5 working day period, which includes travel with pre- coordinated efforts with POC’s prior to arrival. Site survey shall be conducted without interfering with the installation or site’s operational requirements.

4.2.2 MSTC Site Survey Report (MSSR)

The Contractor shall prepare a report for each site survey conducted, documenting the result of the survey. The MSSR shall include a detailed description of the preliminary design and installation approach for the MSTC site. The contractor shall prepare diagrams, illustrations and pictures as needed in-order-to capture and clearly describe the proposed design. The report shall also describe any issues uncovered during the site survey. The Contractor shall address any site installation issues and proposed solutions. The survey report shall be provided to the Government.

The report shall address at a minimum the following elements:

A. Floor Plan & Equipment layout B. Outdoor Training (adjacent to MSTC) for future requirements C. Heating, Ventilation, and Air Conditioning (HVAC) emphasis on the Server Room D. Power Requirements (Electrical) E. Implementation of wiring to interface to baseline lighting relay design.

F. Assessment of proper mounting techniques and running cables to server, switch, and end components G. Placement of Components H. Assess any special tools, equipment and material needed to implement the MSTC/MT-C2

Install I. Assess Wireless Access Point (WAP) coverage and implementation using 2.4 GHZ & 5.0

GHZ, material of walls, barriers, and distance between WAP and end component.

Recommendation if more than one WAP or Mesh network would be needed.

J. Validate existing facility floorplan drawing against proposed design and coordinate with MedSim program and site personnel on form and fit of components to include Mounting, cabling, and components/furniture locations.

K. Cable type identification and distances (length) between each component relative to final placements shall be specified. This cable mapping/run shall be summarized on a chart to allow accurate procurement of cable type and runs. This should be leveraged into the design documentation.

L. Any constraints, limitations of issues that prevent full implication of the baseline design pertaining to MT-C2 and the overall MSTC.

M. The contractor shall prepare diagrams, illustrations and pictures as needed in-order-to capture and clearly describe the proposed design, issues, or constraints.

B001: CDRL Instruction Only: MSSR

4.2.3 MSSR Review

After MSSR is delivered to the government this information shall be incorporated into the TIM for discussion. The government and contractor will coordinate the date of the bi-weekly TIM.

The MSSR will be data point for any changes to the installation design of the MSTC facility & MTS. The government shall approve all component procurement and changes to the design along with the contracting authority.

4.3 Planning the MSTC

The contractor shall utilize the technical artifacts located in Appendix A (Camp Williams Floor Plan) & B (Notional Legacy BOM) in conjunction with the findings of a Camp Williams Site survey in-order to baseline the design prior to procuring the necessary components and items to establish a MSTC.

Due to supply chain shortages and long lead items combined with the possibility of the MSTC building design is not ready for a Site Survey within 70 days from contract award, the components, equipment, and material will be ordered prior to the Site Survey to accommodate early accelerated procurement where component placement details would happen post procurement.

The Government leveraged the most current FOC MSTC & MT-C2 design & Build of Material (BOM) to create a notional BOM for all equipment, components and material needed for the MSTC at Camp Williams located in Appendix B. The official BOM that shall baseline the contract will be provided to the government denoting the finalized procurement of all material, equipment, and components, once the final BOM is approved by the government & MedSim Engineering this will be the BOM on contract to be used for the MSTC at Camp Williams.

Due to supply chain shortages, long lead time, end item availability, possible product improvement, and potential price changes the government is requesting an accelerated procurement of material, equipment, and components with Government approval of all end items being ordered. The objective is to have all critical and long lead items ordered No Later Than (NLT) 90 days After Contract Award (ACA).

The accelerated BOM for the long lead items components to support the MTS as well as the MSTC Design, shall be presented to the government NLT 60 days ACA.

A Technical Interchange Meeting (TIM) shall be conducted with the government NLT 75 days after contract award to review and approve the accelerated procurement.

TIM 1 – Accelerated Procurement Schedule

a. Initial BOM Submittal – 60 days ACA

b. Delta Discussions – 61 Days - 74 days ACA

c. TIM 1 – 75 days ACA for Accelerated BOM

d. Procurement of long lead items – 90 days ACA.

If a supplemental BOM with additional material & Component updates are required for procurement this shall be submitted to the Government NLT 120 Days from contract award.

The Government Shall discuss the BOM submittal prior to the TIM by phone/email to accelerate agreement of the procurement to the greatest extent possible. The objective is to have all remaining material, equipment & components procured NLT 150 days After Contract Award (ACA). TIM 2 to review supplemental material shall happen 135 days ACA.

TIM 2 – Supplemental Material Schedule

a. Initial BOM Submittal – 120 days ACA

b. Delta Discussions – 121 Days - 134 days ACA

c. TIM 2 – 135 days ACA for Supplemental BOM

d. Procurement supplemental items – 150 days ACA.

The Contractor shall establish the new MSTC facility by baselining the final design to include all facets of the MSTC install to include components, mounting locations, cabling and wiring, software itemization per server and workstations as required for Government approval.

The BOM Shall include Component Description, Component Location, Quantities, Cost, Manufacturer, Model Numbers, and rationale for end item change. Other fields may be required per review during the TIM design meetings.

Any critical component such as a Server, Switch, workstation, WAP, or component found in the server rack or other end items needs to be formally presented to the government with supportive rationale for the change from the baseline and would also trigger a Configuration Control Board Review (CCB) review.

The Camp Williams design CDRLs will depict current baseline and any delta changes to the design will require a resubmittal to the government per the data item instructions where incremental submittals shall be furnished to the government as required.

Note: The term Build of Material (BOM) is used interchangeably with Site Design Material List

(SDML).

4.4 Site Coordination

The Contractor shall coordinate with the Government for the Site Survey, Pre-Shipment, installation, GAT, and Net Training of the MSTC training capability at the new MSTC facility.

The Contractor shall conduct the necessary coordination meetings in preparation for execution of the above milestones keeping the government abreast on all emails and other communications to include the MedSim COR, MedSim Engineering and assigned Product Coordinator with all communications with Camp Williams & DPW or equivalent. All scheduled milestones shall be scheduled at a mutually agreed time between all Stakeholders concerning the planning and dates of execution of the above milestones.

4.5 Production Build Preparation for Pre-Shipment

Prior to pre-shipment the contractor shall conduct the following elements as part of build preparations:

A. Assembly of Equipment B. Install Switch Configuration C. Device Configuration D. Sub-System Configuration E. System Configuration F. System Integration G. Internal System Test/Debug H. Production Final test I. System Disassembly

The MT-C2 System and components configuration shall be baselined prior to shipment to have the component ready to be installed to minimize integration at the Camp Williams MSTC. The government COR & MedSim Engineering shall receive a build preparation status via email and a synopsis of any issue that is outstanding to include correction that needed to be implemented prior to shipment. The system, software, hardware configuration shall be under CM control and documented to assess the Cold Start procedures for any needed updates. This information shall be preserved and transferred to the PDSS lab. The timing of the transfer of CM elements and Cold Start Procedures information shall be at the contractor discretion to be incorporated in the CM registry and Cold Start Procedures if not already documented (also known as the Computer Resources Interface Support Document (CRIS D) to ensure these documents are accurate, complete, and kept current for the FOC Camp Williams MSTC configuration and follow on PDSS support.

4.6 Building, Installation / Integration of the MSTC/MTS

The MTS (MT-C2, VPS & ISS) System & components shall be installed, setup, configured, integrated, to include component testing as needed, contractor end to end testing and assessment of operational use to meet or exceed form, fit & function of the current MTS capability and baseline. The Contractor shall validate and perform an operational checkout of the MSTC system capabilities and functionality prior to Government Acceptance Test (GAT). For the MSTC setup and install all procured furniture, classroom chairs and desks will be part of the install tasks and any other tasks necessary to get the MSTC to an operational state. The contractor shall perform an operational checkout of all standalone office computers, monitors, and printers to ensure that the office equipment installed (not part of the MT-C2 system) are in working order. All IT equipment installed for MTS, or standalone office IT equipment shall be procured via Army CHESS outlined in the procurement paragraph in this SOO.

4.7 Test Readiness Review (TRR)

A. A TRR shall be conducted prior to the start of GAT at the fielded location. The TRR slides and supporting TRR checklist shall be sent via email to the government midweek of the final week of the install and at least 3 hours prior to the TRR meeting. A delta updated TRR slide package can be sent if remaining progress or issues arise between the initial TTR and closeout of the install. TRR review shall have a meeting in person, phone or virtually on Teams to discuss the readiness of the system to enter-into GAT.

B. The TRR meeting shall have TRR slides & TRR Program Risk Assessment Checklist tailored to the SOO Requirements.

The TRR slides shall have the following elements:

a. Agenda

b. GAT Procedure outline

c. Results & status of Contracting testing & install.

d. Issues encountered & resolutions.

e. Open Issues, explain if any limitations to the test.

f. Installation in accordance with agrees with design CDRLs such as BOM, drawings, etc.,

g. The Contractor recommendations

h. Action items.

i. Other items

4.8 Government Acceptance Test (GAT)

The contractor shall perform a final on-site GAT at Camp Williams MSTC facility. The contractor Shall provide Government approved test procedure electronically to the government and provide a hard copy to the government prior to the start of GAT. Any steps that require Medical SME and not planned to be executed during GAT shall be part of the procedures as an embedded attachment. Within 5 days after GAT is completed the MedSim Engineering shall receive an Adobe PDF file electronically of the As-run test procedures. GAT shall verify that all system functions are operational and perform according to the baseline requirements of MTS (MT-C2, VPS & ISS). The test procedures shall include the test and verification of all MSTC components including the relevant MT-C2, VPS (Manikins) and ISS systems. Any computer & Server restarts to correct MTS Performance issues and/or lack of stability within the MTS system, in particular connectivity from MT-C2 and VPSs, shall be captured as a Test Incident Report (TIR) for further discussion. The Contractor shall support the Government in the execution and data collection during the test. In case of discrepancies, test incident or test failure, the Contractor shall implement the necessary correction(s). After corrective actions have been implemented by the Contractor and verified by the government the Contractor shall document all aspects of the TIR including description log of the resolution and test procedure steps that are signed by contractor for the permanent record.

B002: DI-NDTI-80603A: Test Procedure

4.8.1 Government Acceptance Test Report

The Contractor shall provide a test report for any Government acceptance test. The test report shall include a description of the test executed, the results of the test, and the analysis of the results. For the GAT the embedded as run test procedures shall be incorporated into the report.

B003: DI-NDTI-80809B: Test/Inspection Report

4.9 Configuration Management (CM)

4.9.1 CM Process & CCB

The CM process and the Presentation Material for a CCB Shall utilize the following elements in conjunction with Appendix D (CCB information) shown below:

A. The contractor shall conform to the Configuration Management Plan, and best practices for identification, control, configuration status accounting, and auditing of all configuration documentation, hardware, and software.

B. The contractor shall submit all proposed changes to established hardware and software baselines to the Government for Configuration Control Board (CCB) review and support the CCB process. All proposed changes to contract requirements require formal submission and contract action. The contractor shall document the rationale and obtain CCB approval before deviating from the established baseline. The contractor shall present the necessary CCB elements to allow the government to evaluate the change and impact to the contract/baseline.

The contractor shall implement, integrate, and test software/hardware changes due to changes in the baseline. Changes shall be IAW the Authority to Operate (ATO) and ensure compliance with cyber security best practices and all Information Assurance documentation will be updated to maintain compliance and approval. In addition, all CDRLs/documentation on contract shall be assessed for CM impacts and shall be updated to reflect the final baseline as needed.

C. Any CM elements and information shall be preserved and transferred to the PDSS lab, LT-2 portal/repository and PDSS standalone repository. The timing of the transfer of CM elements and Cold Start Procedures information shall be at the contractor discretion to be incorporated in the LT-2 Portal/Integrated Development Environment (IDE), CM registry, Cold Start Procedures also known as the Computer Resources Interface Support Document (CRIS D) to ensure these documents are accurate complete and kept current for the FOC Camp Williams MSTC configuration and follow on PDSS support. Any CM transfer to the PDSS lab this should be itemized and the Government Shall be made aware of this transfer.

D. The contractor will validate/establish the current baseline of the modified subsystem.

E. At the CCB review and/or design review, the contractor will brief the current baseline as well as the proposed changes and all impacts to artifacts and to the baseline system.

F. After the Government has approved the new baseline, the contractor will maintain the baseline throughout the life of this contract.

Note: See Appendix D for CCB instructions and questions.

4.10 Nonconformance and End of Life

If non-conforming, obsolete, or end of life items are uncovered during the analysis and procurement process, or receiving inspections, the Contractor shall perform market research for viable equivalent components. The Contractor shall perform trade-off analysis to determine the best value component replacement in terms of life expectancy, reliability, cost, form-fit-function, and performance. The Contractor shall propose changes to the configuration baseline IAW this SOO Configuration Management (CM) process.

4.11 MSTC Build Process

This section describes preconditions for building a fully functional MSTC training capability.

The MSTC training facility consists of MT-C2 and interfaces to the VPSs (full body manikins) and the ISS (AAR stations), and also consists of standalone Part-task trainers, office & classroom furnishing and office support equipment. The information necessary to build a MSTC is under Government control and the baseline software, design, drawings and artifacts is maintained under CM control at the contractor’s facility. The Contractor shall identify any additional commercial off the shelf software for approval by the government that will be incorporated into the MTS Baseline.

4.12 MSTC Design & Drawings

The Contractor shall submit to the government the accelerated procurement BOM and final BOM known as SDML as outlined in the SOO paragraph titled Planning the MSTC. The final design shall also include the approved Site Installation Package (SIP), and Product Engineering Design Data & Associated List (PEDDAL) and include the system installed SW image. The design & Drawings Shall depict the As-Built configuration and any deviation shall require an update to the drawing Technical Package and BOM. These submittals shall be noted as the Camp Williams Technical Package. The MTS design shall identify all above artifacts and if additional components/parts are required beyond the baseline system this shall be documented and approved by the government and shall be documented in the Technical Package. The BOM shall identify and capture the MSTC layout and locations of each MSTC component throughout the facility. The BOM (Excel spreadsheet) shall be a list of all components, parts and material from A-Z and be capable of being sorted per each room locations for the entire Camp Williams MSTC. In conjunction with the SOO paragraph, planning the MSTC the design shall be approved in procurement TIM meeting as required to review the baseline design in is entirely.

For existing COTS Items where drawings are needed to support the Technical Package shall be in accordance with the Commercial design documentation practices of the contractor or vendor. Any needed commercial drawing needed to support the Technical Package Shall be included. The contractor shall research and assess all commercial drawings part of the MSTC/MTS design to decide if any specialized commercial drawing needs to include as part of the overall Technical Package.

The Native CAD Drawing files for example VIZIO files shall be under CM Control and archived in the LT2 Portal and PDSS Portal. The timing of the transfer of CM elements/artifacts shall be at the contractor discretion to be incorporated in the LT-2 Portal / PDSS Internal repository (Hard Drive).

4.12.1 Site Installation Package (SIP) Elements

The following elements shall be incorporated into the SIP applicable to the MTS system (MT-C2, VPS & ISS):

a. Purpose, Scope, Description

b. Breakdown of all assemblies comprising of the equipment in the MT-C2 baseline.

c. Detailed wiring diagrams

d. Floor plan of the overall layout of the MSTC with Components labeled per room. In addition, a layout of each room and specify all components in a component list.

e. Diagrams of rack and components in an exploded view identifying each component and wire/cabling connection. Diagrams show component manufacture name this should be updated if baseline changes. There should also be a table showing component manufacture name of component and full model number of associated to the equipment. This is applicable for each exploded view and room location.

f. This cable and/or wire mapping shall be summarized on a chart to document interconnections between each component. Depicting port, ethernet or any type of wire and cable termination or interconnection point along with type/identification of cable and/or wire used.

g. The diagrams and exploded views should reflect ground truth representation for example showing Switch as QTY 2 - 24 Port Switches or QTY 1 - 48 port server.

h. Network Topology/System Architecture Drawing

i. Network Topology Data Flow Diagram

j. Table of MTS (MT-C2, VPS, ISS) Network Devices and cable identification for each Switch part of the configuration showing Room location, Cable label marking from switch to receiving component, formal name of component, Switch/Port, receiving Switch Port, IP address.

k. End to end MTS subsystem and System drawing showing the sequence and path of components and data for all components and end items that comprise of the MTS system.

l. All hardening and configuration settings needed for Switches, Server, WAP and workstations shall be documented.

m. Acronym list

n. All Pictures, diagrams shall be clear and be able to be enlarged without distortion.

B004: CDRL Instruction Only: Site Installation Package (SIP) B005: CDRL Instruction Only: Product Engineering Design Data & Associated List

(PEDDAL).

B006: CDRL Instruction Only: Build of Material (BOM) known as the Site Design Material List (SDML).

4.13 Site System SW Images

After government system final Government acceptance test, the Contractor shall capture all images of the fielded MSTC MTS system SW. The SW image is the collection of images needed to restore the site back to operating condition after a system SW crash event.

In-order-to reduce the size of the image, video, can be omitted if the contractor agrees this is not needed for restoring the system.

The SW Images for Camp Williams and any CM elements/information shall be…