Camp Dodge Meals SON 276th EN 20MAY2026.docx

STATEMENT OF NEED (SON)

FOR

Camp Dodge Delivered Meals

1.0 General:

1.1 Scope: The Virginia Army National Guard requires prepared breakfast and dinner meals to be delivered to Camp Dodge, Iowa. No catering services are required under this SON. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide delivered meals, as defined in this SON.

1.1.1 Reserved

1.2 Background: The Virginia Army National Guard anticipates purchasing, in accordance with this statement of need (SON) the meals required below. The intent is to have a contractor provide a high quality, hearty, and filling meal cooked under commercial and U.S. Army standards. The meals shall be well balanced for nutritional value while providing variety and proper daily caloric needs. Meals shall not be prepared at the delivery location.

1.3 Delivery period: 12 August 2026 through 30 August 2026.

1.4 General Information:

1.4.1 Delivery of supplies: The contractor shall provide delivery of prepared meals between the hours of 0530 - 1730, except when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Delivery shall be at Camp Dodge, IA. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SON when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. Contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect delivery. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Reserved

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see SON 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate quality of deliveries made. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification distinguishing themselves as such.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.3 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.4 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.5 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.6 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.7 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall provide meals as outlined below.

5.1 The contractor shall use the sample menu items provided in this document as a template to develop meals offering variety, contrast in texture, flavor, and color. Meals shall consist of or be similar to the sample menu listed in section 5.3. The Contractor shall provide a menu during solicitation. The dinner menu main entrée shall not be served two consecutive days. Preparation methods shall follow nutritional practices to ensure nutrient, textural and flavor characteristics of the food are maintained.

5.2 The contractor shall provide an alternate source of protein each meal for 5 individuals who do not eat pork or are vegetarians, beginning with dinner on 16 August and ending with breakfast on 29 August. (All meals: 38 standard meals, 5 alternate protein source meals for main entrée)

5.3 Meals

5.3.1 Hot breakfast meals are to be delivered in individualized containers (per person) and shall be delivered between 5:30 A.M and 6:00 A.M. Flatware, napkins, and cups are not required. See the delivery schedule in Technical Exhibit 3.

Sample Menu

1. Fresh prepared eggs (scrambled or omelet), 2 per person

2. Breakfast type prepared potatoes

a. 1 hashbrown

b. 4 oz of potatoes

3. Either: 2 biscuit, 2 pancakes (¼ cup/batter), 2 French toast, 2 whole wheat toast, 1 fresh bagel, 1 croissant, or 1muffin (4 oz).

4. Either: 2 sausage links/patties, 2 bacon, or 2 cooked ham slices (3 oz)

5. Assorted whole fresh fruit (1 piece)

a. Apple, Orange, Pears, Banana

6. Individual serving condiments: peanut butter, jelly/jam assortment, margarine patties, syrup (as applicable), honey

7. Either: assorted single serve cold cereal or single serve hot oatmeal packet

8. Single serve 1% milk (4 oz cartons) 1 person

9. Single serve 100% juice (4 oz cartons) 1 person

10. 1 yogurt cup (4 oz), any flavor

11. 15-gallons of bulk serve allowed for drinking water (bottled not acceptable). The contractor shall provide disposable cups.

5.3.2 Hot dinner meals are to be delivered in individualized containers (per person) and shall be delivered between 5:00 P.M. and 5:30 P.M. Flatware, napkins, and cups are not required. See the delivery schedule in Technical Exhibit 3.

Sample Menu

1. Meat: poultry (6 oz), beef (4-6 oz), pork (4 oz), or fish (4 oz)

2. Either: mashed potato (1/2 cup), baked potato (medium 2-1/4” – 3-1/4”), potato salad (2/3 cup), or prepared rice (3/4 cup)

3. Gravy (as appropriate) 4 oz

4. Prepared vegetables (1/2 cup)

5. Either: 2 hot rolls, 2 garlic toast, 2 breadsticks, or 2 whole wheat/grain sandwich bread

6. Salad at a minimum: lettuce, tomatoes, cucumbers, carrots, croutons/crackers

7. Assorted whole fresh fruit, or fruit cup in 100% juice (syrup not acceptable)

a. Apple, Orange, Pears, Banana

8. Choice of dessert: brownie, cookie, cake, or pie (1 per person)

9. Individual serving condiments: peanut butter, jelly/jam assortment, margarine patties, salad dressing (3 choices that shall include a low/non-fat option), sugar packets, artificial sweetener packets

10. Single serve 1% milk (4 oz cartons) (1 per person)

11. 15-gallons of bulk serve allowed for drinking water (bottled not acceptable). The contractor shall provide disposable cups.

12. 15-gallons of bulk serve allowed for non-carbonated second beverage such as sweetened lemonade or sweetened iced tea. The contractor shall provide disposable cups.

5.3.3 Meals that combine meat, starch, and vegetable into one entrée are considered appropriate as long as the salad, fruit, bread, dessert, and beverages are individual serve. Examples of combined entrées are:

1. Spaghetti with meat sauce and vegetable side

2. Hearty stew or roast with meat, starch, and vegetable in the recipe

3. Lasagna with meat sauce and vegetable side

4. Swedish meatballs with noodles and vegetable side

5.3.4 Soups and casseroles are considered side items only and are not to be served as an entrée.

5.4 Meal Preparation.

5.4.1 No item shall be deep fat fried or cooked in oil.

5.4.2 Only lean ground beef (fat content not to exceed 10%) and ground turkey (fat content not to exceed 15%) with no fillers or extenders will be used in recipes.

5.4.3 All sliced bread shall be whole grain/whole wheat type (white with whole grains or whole wheat with at least 2.5 g fiber per serving).

5.4.4 The contractor shall prepare entrees on the day they are to be served.

5.4.5 If yogurt is served, it shall be low fat (less than 3 g of fat per serving). This applies both to individual yogurt servings (at least 4 oz but no more than 8 oz) or bulk yogurt servings.

5.4.6 The contractor shall progressively prepare food items to yield optimum freshness, flavor, color and texture.

5.4.7 All foods shall be prepared on surfaces which have been properly cleaned and sanitized.

5.4.8 All meats and poultry shall be cooked and prepared at proper temperatures, ensuring the food is thoroughly cooked throughout.

5.5 Any variations or substitute items to the final approved menu shall be submitted by the contractor for review and approval by the COR three calendar days in advance of the change.

5.7. The contractor shall comply with all Food and Drug Administration (FDA) Food Code guidelines including only purchasing food items from approved vendors. A list of food sources must be provided upon request.

5.8 The contractor shall furnish all condiments for each meal. Condiments include, but are not limited to salt, pepper, relish, meal specific sauces, hot sauce, steak sauce, salad dressings, ketchup, assorted creamers, sugar, sugar substitute, butter and jellies. At a minimum, the condiments/toppings listed below shall be provided. Other condiments may be offered to complement menu items such as steak sauce, salsa, trail mix and tartar sauce.

5.8.1.1 Butter, and/or Trans-fat free margarine spread

5.8.1.2 Sugar and Artificial sweetener

5.8.1.3 Salt and Pepper

5.8.1.4 Catsup, hot sauce, mayonnaise, mustard, relish

5.8.1.5 Jams or Jelly - offer one fruit spread or low sugar jelly/jam.

5.8.1.6 Two or more spreads if required (e.g., low fat cream cheeses, honey)

5.8.1.7 Peanut butter

5.9 Food Storage.

5.9.1 The contractor shall cover, label and properly store all food.

5.9.2 The contractor shall promptly store perishable and semi-perishable subsistence upon receipt. Frozen and chilled items shall be stored and served at proper temperatures. Hot and warm items shall be stored and served at proper temperatures. The COR will inspect select delivered items for both temperature and accuracy prior to the contractor’s departure. The COR will notify the contractor if there are meals that are non-compliant with contractual terms per individual call order. The contractor shall replace these items, at no additional cost to the Government, within one hour and thirty minutes from notification of the deficiency.

5.9.3 The contractor is responsible for preventing all food borne diseases by properly storing and preparing food in accordance with applicable regulations.

5.10 Housekeeping and Sanitation.

5.10.1 The contractor shall ensure all employees meet personal hygiene requirements to include but not limited to, clean hands and fingernails at all times, proper hair and facial grooming, hair restraints and smoking restrictions.

6.0 Applicable Publications: Publications applicable to this SON are listed below:

Publication (Chapter/Page)

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.3 Meals

5.9.2 Meals

No more than one (1) meal is missing or has incorrect items.

Inspection upon delivery / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

5.5 Change in Menu

TECHNICAL EXHIBIT 3

Delivery Schedule