CAMIN RFI Final.docx

REQUEST FOR INFORMATION (RFI)

U.S. Army Chemical Materials Activity (CMA)

Development and Maintenance of the Chemical Accountability Management Information Network (CAMIN)

Approved for Public Release; Distribution Unlimited

General Information:

Type: Request for Information (RFI) Response Date: 16 December 2024 by 16:30 PM EST

· Classification Code: North American Industry Classification Code (NAICS): 518210

· Contracting Office Address: The U.S. Army Contracting Command, Aberdeen Proving Ground, Edgewood Contracting Division (ACC-APG-ECD), 8456 Brigade Street, BLDG E4215, Aberdeen Proving Ground MD 21010-5401

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY:

This RFI is issued solely for information and planning purposes – it does not constitute an award or a promise to issue an award in the future. Solicitations are not available currently. Requests for a solicitation will not receive a response and documents submitted in response to this RFI will not be returned. This notice does not constitute a commitment by the United States Government to contract for any supply or service whatsoever. All information submitted in response to this announcement is voluntary; the United States Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the United States Government. Not responding to this RFI does not preclude participation in any future award. If a solicitation is released, the Government will distribute it via SAM.GOV. Potential offerors are responsible to monitor SAM.GOV for additional information pertaining to this requirement.

ELIGIBILITY:

The U.S. Army Chemical Materials Activity (CMA) invites participation from all those engaged in related research activities and appreciates responses from all capable and qualified sources.

The ACC APG ECD, on behalf of CMA is requesting development and maintenance support of the Chemical Accountability Management Information Network (CAMIN). This RFI is to facilitate the Contracting Officers review of the market base, for acquisition planning, size determination, and procurement strategy.

BACKGROUND:

CAMIN is a system used to maintain toxic chemical munitions and bulk agent (TCM/BA) accountability data in accordance with (IAW) Department of Defense (DOD), Department of the Army (DA), and Army Material Command (AMC-R 740- 28), to store Chemical Weapons Convention (CWC) reporting data and generate documentation in formats described in the CWC. Through the CAMIN, CMA accesses a database developed for the U.S. Army and its Executive Agent for Chemical Treaty Compliance (EA-CTC), and generates treaty required documentation. This contract will provide services to the Stockpile Management Office (SMO) fulfillment of chemical treaty requirements for the center for Treaty Implementation and Compliance (formerly the Executive Agent for Chemical Treaty Compliance) in the main areas of :(1) Program Management (2), Cybersecurity (3) Meetings, Reports and Materials (4) System Maintenance (5) Technical Support Services (6) Training/Certification and (7) Demobilization and Retirement.

System operation is critical for recovered chemical warfare materiel accountability. The CAMIN system accounts for the Army’s Toxic Chemical Munitions (TCM) and Bulk Agents (BA). The Stockpile Management Office (SMO) uses CAMIN to monitor the status of the recovered chemical warfare materiel, monitor inventory levels, monitor stock movements and transfers, maintain basic catalog data, process materiel release requests and orders, issue-controlled document numbers, plan and report annual inventory, and maintain historical information on past transactions.

The CAMIN system contains data maintaining International Treaty Declarations in compliance with the Multilateral Chemical Weapons Convention. The database includes historic production facility data, and past transfers of production equipment.

Objective: The objective of this effort is to maintain and update CAMIN system functionality, maintain system operations, and provide user support.

Specific Tasks: Program Management, Cybersecurity, Meetings/Reports and Materials, System Maintenance, Technical Support Services, Training/Certification and Demobilization and Retirement.

Mission: SMO’s principal mission is to manage CAMIN and ensure Toxic Chemical Munitions (TCM) are stored in a manner that is consistent with established policy and procedures (AMC-R 740-28), that affords maximum safety and protection of the workforce, the environment, and surrounding communities.

SMO must also manage the CAMIN system in compliance with the DOD Chemical Weapons Treaty and the Army Wholesale Accountability missions. SMO, as the National Inventory Control Point (NICP) is responsible for the full accountability of the TCM/BA with direct authority for the recovered chemical warfare materiel until demilitarization. This includes all logistics and accountability functions associated with the wholesale supply account.

SMO maintains the NICP records for TCM/BA indefinitely, as they are subject to review/inspection by the Chemical Weapons Treaty inspection team members. SMO operates and maintains the CAMIN website, which provides the tools to maintain the inventory, initiate and process request for movement, document destruction, and provide management reports to all levels of Department of Defense/Department of State (DoD/DoS). SMO provides training to CAMIN users located at the chemical activities as well as a higher headquarters. SMO provide CAMIN management, user, and system technical support assistance.

CAMIN must comply with Army Regulations 25-1 and 25-2, as well as DoD Instruction 8510.01, 19 July 2022. CAMIN satisfies Army goals for web (or browser) based information systems, public key enablement, and reductions in servers and applications.

The functions uniquely required by CAMIN are because of the specialized nature of the requirements and practices directed by the Army Safety Office policy and guidance (DA Pamphlet 385-61). To effectively provide technical support assistance to the chemical activities, the CMA Stockpile Management Office has determined that CAMIN technical support assistance is required.

Please note: The highlighted sections of the PWS are the Government’s current estimate of the work to be performed on day one of an award in relation to this RFI. The non-highlighted tasks may be included under this award, potential via options.

PLACE OF PERFORMANCE:

% On-Site Government 90% % Off-Site Contractor 10%

CMA Locations, primarily APG & APG Edgewood Area and various test locations - Continental United States (CONUS)

THE GOVERNMENT REQUESTS THE FOLLOWING INFORMATION:

1. Can you meet the required capabilities? If so, please provide your Capabilities Statement.

2. Please provide a Brief Narrative (Word or PDF) explaining/responding to the below information:

a. Can you exceed these requirements? If so, briefly (one page or less) describe how and why is this an additional benefit to the Government, to the effect the Government can review/consider and potentially add to the requirement?

b. Is there any information that is confusing or needs to be added, as the Government wants to ensure our requirement is understood to the maximum extent practicable.

c. Please briefly (one page or less) describe any experience your business has in the 7 areas listed in the Background section (see above) of this Request for Information. If relevant, further detail any experience your business has with development and/or modification: (1) Program Management (2), Cybersecurity (3) Meetings, Reports and Materials (4) System Maintenance (5) Technical Support Services (6) Training/Certification and (7) Demobilization and Retirement.

d. Is your company a large or small business? Please provide Small Business Status if not stated on capabilities statement.

e. Do you anticipate submitting a proposal for this effort?

f. How may days do you need to propose to a resulting contract award for this effort?

3. For ANY questions (see below), please provide the CAMIN Q&A Excel Sheet. The Government receives the right to publish questions that help clarify the Government's requirement and/or email each company directly in response to this Market Research inquiry. Any potential information provided that the Government finds, or at Contractor request(s), may not be publicly answered

SUBMISSION GUIDELINES:

Please provide: (1) Capabilities Statement (if available); (2) the Brief Narrative with your response to any of the above questions/inquiry; and (3) CAMIN Q&A Excel Sheet (if applicable) by the date stated below. The requested information should be submitted electronically in Adobe Portable Document Format (.pdf) or Microsoft Word (.doc) format. When printed onto single-sided letter-size sheets the submitted information should not exceed ten (10) sheets. If you feel there is something we are missing on the PWS, feel free to track change the PWS and send back to us.

The response date for this RFI is 16 December 2024. No telephone calls will be accepted, but based on number of responses, this RFI may be followed by an industry Day or other notices for information. All responses to the RFI may be submitted using the CAMIN Q&A excel sheet via email to the Contract Specialist at jessica.r.green-farley.civ@army.mil and the Contracting Officer at linda.s.ensminger.civ@army.mil.

QUESTIONS OR REQUESTS FOR CLARIFICATION:

Only electronically submitted questions and requests for clarifications regarding this RFI will be accepted. No telephone calls regarding this RFI will be accepted. Written questions and requests for clarification shall be submitted using the CAMIN Q&A Excel Sheet to the following email address: Contract Specialist jessica.r.green-farley.civ@army.mil and the Contracting Officer at linda.s.ensminger.civ@army.mil no later than 04:30 PM Eastern Standard Time (EST) 16 December 2024.

Government’s ESTIMATE Labor Categories and Labor Hours:

Per the terms and conditions specified in the PWS, the Contractor is ultimately responsible for determining how they will provide the required services. While the Government has worked to provide a detailed PWS describing the amount of required work, the Government recognizes the fact it still may be difficult to ascertain/quantify the amount of labor needed for proposal purposes. Therefore, the Government is providing the below ESTIMATE of the potential labor categories and the labor hours needed to increase competition and transparency. This ESTIMATE is based on a historical review of similarly provided services as compared to the current and updated PWS.

The below ESTIMATE is NOT an endorsement/requirement/etc., of the work an Offeror must/should propose as the Government’s estimate could be wrong. Whether the Offeror proposes similar work to the ESTIMATE, less work than the ESTIMATE, more work than the ESTIMATE, or completely different work shall be solely the Offeror’s business decision. In either situation (e.g., similar, less, or more, completely different), the Offeror shall support their labor categories/hours in their proposal per the solicitation’s requirements and the Government will evaluate accordingly.

The below ESTIMATE does NOT provide specific levels (e.g. I, II, III, IV, Jr., Mid, Sr, Journeyperson, Expert, etc.) as the Government is requesting a proposal reflecting the work required and in some cases not what the previous contract provided; for example, the level of work only requires a Budget Analyst II, even though the current person providing services may have been promoted to a Budget Analyst III; or the complexity increased and needs a Budget Analyst IV. Whatever the Offerors decides for their proposal, the successful Offeror is ultimately responsible for meeting the terms, conditions, and performance standards specified in the contract.

The below ESTIMATE provides potential labor hours. The 1872 Hours reflects what has been traditionally a full-time-equivalent (FTE) of “1880 hours” (Vacation, Sick, and Holidays) but now reflects the mandatory inclusion of “Juneteenth.” The number of hours proposed, 1872, 1912 hours (formerly “1920 hours”), 2080 hours, part-time, periodically, etc., is the Offeror’s ultimate responsibility to ensure they meet the terms, conditions, and performance standards specified in the contract.

LABOR CATEGORY HOURs (6 months)