Request for Proposal

RFP #26-13

CONSTRUCTION MANAGEMENT AND INSPECTION FOR:

CONSTRUCTION OF SADLER’S POYNT/NORTH CAMDEN WATERFRONT PARK,

N. 6TH STREET AND BRYON STREET, CITY OF CAMDEN, CAMDEN COUNTY

Federal Project No.: TAP-D00S(136) and NJDOT Job No. 5808399

SITE VISIT:

DATE AND TIME FOR RECEIPT OF PROPOSALS:

TUESDAY, AUGUST 25, 2026 @ 11:00 AM

PROPOSALS WILL NOT BE ACCEPTED AFTER THE TIME SPECIFIED

Questions are due by 9:00 am on August 14, 2026

LOCATION:

CITY COUNCIL CHAMBERS

SECOND FLOOR, CITY HALL

520 MARKET STREET

CAMDEN, NEW JERSEY 08102

856-757-7159 PHONE/FAX

Camden County

CITY OF CAMDEN

NOTICE TO PROPOSERS

Notice is hereby given that sealed proposals (“Proposal”) will be received by THE CITY OF

CAMDEN from qualified Proposers for the following:

RFP #26-13

CONSTRUCTION MANAGEMENT AND INSPECTION FOR:

CONSTRUCTION OF SADLER’S POYNT/NORTH CAMDEN WATERFRONT PARK,

The Purchasing Agent is hereby authorized to receive electronic RFP Submissions on August 25, 2026 @ 11:00 a.m. via the City’s E-Procurement Portal, Bids&Tenders. Only electronic RFPs shall be accepted.

GUIDELINES may be obtained online at https://camden.bidsandtenders.net/Module/Tenders/en

The City will open the RFP at 11:00 am on August 25, 2026 in City Council Chambers, Second

Floor, City Hall, 520 Market Street, Camden, New Jersey 08102. Respondents can also log in to their registered account at this time for the RFP results.

The City encourages prospective respondents to submit their RFPs before the designated date and time of the opening via the City’s Bidding System.

No Respondent may submit more than one RFP. Any RFP received after 11:00 am shall not be accepted in the Bids&Tenders system.

The submitting person/agency must be qualified and experienced to conduct the services in the Proposal.

Those not providing written proof of required qualifications and experience will be disqualified.

If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27 et seq.

This proposal is being solicited through a fair and open process in accordance with the N.J.S.A. 19:44a-

20.5 et seq.

Any questions concerning technical issues with the City’s Bids & Tenders electronic bidding system contact support@bidsandtenders.ca.

Lateefah Chandler

Purchasing Agent

856-757-7159

August 4, 2026

August 11, 2026

August 17, 2026 https://camden.bidsandtenders.net/Module/Tenders/en mailto:support@bidsandtenders.ca

CITY OF CAMDEN

SOLICITATION OF PROPOSALS FOR

RFP #26-13

CONSTRUCTION MANAGEMENT AND ADMINISTRATION:

FOR CONSTRUCTION OF SADLER’S POYNT/NORTH CAMDEN WATERFRONT PARK,

The City of Camden is seeking proposals from qualified firms for full-time construction management/construction inspection (CM/CI) services for the City of Camden’s CONSTRUCTION OF SADLER’S POYNT/NORTH

CAMDEN WATERFRONT PARK, N. 6TH STREET AND BRYON STREET, CITY OF CAMDEN, CAMDEN

COUNTY. The terms of the contract agreement shall be for the length of the construction project and close out.

The construction project is to be substantially complete in two hundred and sixty (260) calendar days and reach final construction completion in two hundred and seventy-five (275) calendar days. The CM/CI firm will have an additional sixty (60) calendar days for close-out of this federal project, for a total duration of three hundred and thirty-five (335) calendar days as required to advance the City of Camden’s infrastructure projects under the

Department of Planning and Development, Division of Capital Improvements. City anticipates an immediate project start date once the contract is executed.

Firms responding to this Request For Proposals should have extensive material, experience, and a knowledgeable background and qualifications in the provision of the construction inspection and construction management

(CM/CI) services described herein and in the field of civil engineering, including the design and construction methods of park improvements with New Jersey standards and federal standards, site grading and earthwork, stormwater management, utility integration, soil properties, access and paving, handicap ramp installation in accordance with current ADA and NJDOT standards, concrete curb installation, applicable material and soil testing procedures necessary for park renovations, and any additional qualifications required to provide CM/CI services described herein.

The Statements of Qualifications and Cost Proposals will be evaluated by the City using the following criteria with a percentage of value:

1. Approach presented in the Proposal.

2. Prospective company (or firm) must have personnel with thorough experience and a record of satisfactory performance in the construction management and inspection of traffic signal improvements projects and related work. The conditions of the project(s) of reference by the firm must be similar to the conditions prevailing in the City of Camden.

3. Experience and technical competence of the personnel proposed to be assigned to the project relative to the specific type of work included in the project.

4. Experience in municipal engineering and traffic construction management projects in Cities.

5. Location of the firm in the geographical area of the project provided that there are an appropriate number of qualified firms therein for consideration.

6. Cost of services.

The City of Camden reserves the right to reject any and all submissions for failure to adhere to the requirements stated herein or to accept any submission, which, in its judgment will best serve its interest. The City may interview the companies that submit a proposal. All submitting firms grant to the City a non executive right to use, or cause others to use, the contents of the submission of any parts thereof for any purpose.

1. BACKGROUND

The City of Camden is seeking proposals from qualified firms for full-time Construction Management and Construction Inspection (CM/CI) services for the City of Camden’s CONSTRUCTION OF

SADLER’S POYNT/NORTH CAMDEN WATERFRONT PARK, N. 6TH STREET AND

BRYON STREET, CITY OF CAMDEN, CAMDEN COUNTY. The terms of the contract agreement shall be for the length of the construction project and close out.

Sadler’s Poynt Waterfront Park (historically referenced as the North Camden Waterfront Park) is a ongoing 16-acre redevelopment project located at N. 6th Street and Bryon Street in North Camden. The park is designed to transform a former industrial brownfield site into a public, open-space recreation area along the Delaware River back channel

This project consists of park improvements that will include a greenway path, lighting, fencing, landscaping, stormwater improvements, parking lot construction, and the construction of a fixed and floating docks. Removal of debris throughout the site is required as well as placing one (1) feet of certified clean topsoil for the purpose of “Capping” historic fill.

The specific extent and character of the construction management and construction inspection services to be performed shall be subject to the general control and approval of the City of Camden Department of Public Works and Division of Capital Improvements.

The critical components of this construction management and inspection service project include, but are not limited to:

1. Grant Administration

2. Progress Reports

3. Meetings and Site Visits

4. Project Oversight

5. Construction Management and Inspection Tasks

6. Contract Administration

7. Construction Inspection Reports and Expectations

2.0 SCOPE OF SERVICES

The awarded Respondent shall, at a minimum, provide the following Scope of Work and Deliverables. Further, it is to be understood the City will only accept a complete construction management/construction inspection services proposal that best meets the needs and is in the best interest of the City. In addition to the RFP requirements herein, the Respondent shall submit a schedule of completion dates for each Task of the work with their proposal submission.

2.1 Grant Administration

The professional services firm selected will be required to administer the construction project in accordance with all Federal and State regulations.

2.2 Progress Reporting

Provide THE CITY OF CAMDEN with a written Monthly Project Progress Report detailing the status of the project at the start of every month. Provide Monthly Project Progress Report to THE CITY OF CAMDEN via a method determined by City Engineer (USPS, email, etc.). The Monthly Project Progress Report may be included in the contractor’s invoice if billing is sent at the beginning of each month. If billing is not sent at the beginning of each month, Monthly Project Progress Report should be sent separately.

Provide the City of Camden with a 2–3-page Bi-Weekly Project Progress Report in Adobe format. The

Bi-Weekly Project Progress Report should contain several photographs of work completed, an easy-to-understand description of work in each photo, a summary of work completed during the two week period, and the anticipated project completion date. During project construction, the Bi-Weekly Report shall be emailed to the City Engineer every Monday during City business hours. The City Engineer will distribute to stakeholders via email.

2.3 Meetings and Site Visits

Coordinate and schedule bi-weekly progress meetings between the contractor, CM/CI consultant, City, and project stakeholders. The project stakeholders include the City of Camden, Camden County, Camden

Community Partnership, local Police Departments, the contractor, and any other organizations with an interest in the construction. The construction manager shall coordinate all meeting dates and times with the City of

Camden’s Responsible Charge and City Engineer

2.4 Project Oversight

The professional services firm must provide a system to track project progress, including project budgets. Copies of all documentation must be provided to the City of Camden. The project oversight system must:

• Monitor project budgets and contingencies to ensure that all projects expend funds in accordance with all Federal policies and regulations.

• Coordinate administrative details of the project, including budget, billing, and documentation required for federal construction projects for any contractors and subcontractors performing construction on the project.

• Maintain records and documentation as required for federally funded projects such as but are not limited to the following:

o Daily inspection reports, material certifications, certified payrolls, quantity logs, buy

America documentation, change order documentation, ADA curb ramp compliance measurements, final as-built review and any state/federal closeout required documents etc.

• Close out the project in accordance with federal and state requirements.

The general tasks for the chosen professional shall include but not be limited to the following:

1. Coordinate, schedule, attend, document, etc. all necessary construction meetings.

2. Daily on-site inspection of all work performed by the contractor and any subcontractors.

3. Manage and oversee the construction of the project, including daily interface with the contractor and weekly meetings to ensure that the work is progressing as specified and is on-time.

4. Verify that all services are provided in accordance with applicable federal, state, local codes, rules and requirements.

5. Maintain data and records of activity performed by contractor and subcontractor(s).

6. Ensure compliance with applicable requirements including Affirmative Action, prevailing wage, and fair hiring practices. Complete wage rate inspection reports for every contractor and sub-contractor in accordance with federal and state requirements.

7. Track for the City of Camden all Requests For Information (RFI) and subsequent actions as a result of RFIs submitted during the course of construction. Review and evaluate for the City of

Camden’s RFIs that are not overly technical and send technical RFIs to the design firm for information.

8. Review and evaluate for the City of Camden all change order requests made of additional work, for extension of time, or for any other matter during the course of construction. The evaluation may include preparation of an independent estimate of change order work and recommendation.

9. Review and make recommendation to City of Camden on all request for payment submitted during construction. Document all quantities constructed. Provide material tickets and certifications from construction.

10. Ensure the project meets federal and state quality control standards.

11. Coordinate with City of Camden and the stakeholder municipalities to minimize impact to schools, recreation events and business community.

12. Ensure that construction schedules are maintained.

13. Verify that the construction of all accessible designs meet the current version of ADA standards of Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-Way. Grades for ramps and walkways, etc., must be checked in the field using the consultant’s survey instruments or electronic smart level.

14. The consultant will be responsible for providing a sub-consultant to provide any federally/state required material testing and material inspection services, such as soil, asphalt and concrete testing. The construction manager/construction inspection firm will be responsible for scheduling and coordinating when material testing services are required during construction.

The consultant will also be responsible for the review of the core reports and coordination of any penalty assessments if applicable.

15. Provide as-built field information to contractor for preparation of As-Built drawings.

“Americans with Disabilities Act (ADA) compliance is required by Federal law. Section 504 of the

Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 requires all public right-of-way and facilities to be accessible by all users during construction and after the completion of construction. ADA compliance is required for all projects funded with public monies. Projects must be planned, designed and constructed in accordance with AASHTO standards and the Americans with

Disabilities Act Accessibility Guidelines (ADAAG). The Resident Engineer is responsible to ensure that upon completion of the project that it conforms to ADA standards. The Resident Engineer proposed for this project must demonstrate that they are well verse with the ADA standards and have taken the ADA compliance course offered by CAIT-LPA at Rutgers or equivalent.

2.5 Construction Management And Inspection Tasks

1. Provide documentation that the project has been completed in reasonably close conformity with approved plans and specs including authorized changes and extra work including time extensions.

2. Provide a basis for acceptance and reimbursement of project costs with federal funds.

3. Acquire information on construction changes.

4. Provide documentation of solutions to problems or commitments.

5. Offer technical and procedural advice.

6. Recommend improved construction techniques and engineering supervision.

7. Communicate with project staff.

8. Monitor and evaluate progress of work.

9. Follow-up on previous inspection findings.

2.6 Construction Inspection Reports Expectations

Purpose:

• Provide permanent file evidence that inspections are being made as required by federal regulations.

• Provide a basis for acceptance of completed work.

• Document field conditions and contractor performance.

• Document inspection measurement/calculations, observations, findings, resolution of identified problems, claims, and any other topic of interest.

• There is no DBE goal for the project.

Inspection reports are subject to Freedom of Information Act and Open Public Records Act, so reports should only contain facts, observations, and professional recommendations and may be used in evaluating or refuting contract claims.

Reports need to be comprehensive and coherent and cover these areas, if applicable:

1. Activities taking place on project during the inspection.

2. Observations and actions taken regarding quality and progress of work.

3. Adequacy of addressing traffic control, safety, and environmental commitments.

4. Documentation of change or extra work including proper justification for the work and adequacy of supporting documentation.

5. Must be signed and dated.

6. Prepare to develop inspection diaries, daily reports, progress reports, and other documentation to facilitate project control.

7. Prepared to begin a complete audit trail for work performed, measured, and paid.

8. Assess the prime contractor’s general administration of subcontractor work.

9. Provide verification documentation that staking and survey work is correct.

10. Document coordination of work between the contractor and utility company, the supervision and inspection by the proper personnel, and efficiency and economy of work being performed.

11. Document any erosion control implementation techniques and quantities.

12. Document control was exercised to secure finished park and amenity grades.

13. Measurement of pathway and sports court cross-slopes as to conformity to plans.

14. Review and comment on sub-surface drainage and field underdrain installations.

15. Review and comment on bioswales, rain gardens, and drainage structures, including proper elevations / slopes.

16. Document and verify compliance with approved park storm water management plan.

17. Document and verify that playground, utility, and irrigation line alignment, bedding, and joint construction were examined prior to backfilling.

18. Observe trench backfilling and witness density tests around park structures to ensure proper controls.

19. Documentation and approval of formwork for plaza, pavilion, and walkway concrete placement operations.

20. Documentation of installation, condition, tying, and support of reinforcing steel in retaining walls and foundations.

21. Document methods used for placing and finishing decorative, stamped, or standard park concrete.

22. Document and assure multi-use trails, plaza surfaces, accessible ramps, and perimeter sidewalks conform to proper grades.

23. Document and identify the location of measurement by park site zones or asset IDs.

24. Follow-ups from previous reports.

25. Other projects and services that may arise during the contract period along with performing all other project tasks required by regulation or statute

2.7 Environmental Compliance, Remediation Oversight, and LSRP Coordination

1. Coordinate daily with the LSRP and contractor during contaminated-soil activities.

2. Document implementation of all engineering controls.

3. Verify compliance with the Remedial Action Work Plan.

4. Track contaminated soil excavation, transport, disposal, and imported clean fill.

5. Review disposal manifests, laboratory reports, and clean fill certifications.

6. Maintain an environmental compliance log.

7. Coordinate preparation of record drawings for engineering controls.

8. Support environmental and regulatory closeout documentation.

9. Assist the City in coordinating with NJDEP regarding construction-related remediation matters.

2.8 Recommended Inspection Techniques

1. Verify that the items reviewed were measured in the units called for in the contract provisions and that the methods of measurements prescribed in the contract and in authorized instructions were followed.

2. Examine project records to ensure all materials measured for payment were delivered and incorporated into the project.

3. When payment is based on weight or mass, verify the accuracy of the measurements; consider the calibration of scales, checking of truck tare weights, and weighing of haul trucks.

4. Where payment is based on loads delivered to the project, either on a weight or volume basis, verify the procedures followed for assuring validity in receipt of haul tickets.

5. Where area methods of measurement are specified, make dimension checks to the extent necessary to verify the actual work performed. Ensure measurements were made at the proper time and prior to the subsequent placement of other courses of materials.

6. Where final quantities are determined by volume computations, verify the method of measurement and documentation of calculations

2.9 Change Order Process

The Contractor shall not expend any sum more than the contract’s authorized funding amount until a Change

Order is approved by City of Camden’s designated representative

2.10 Compliance

The professional services firm must ensure that the City of Camden meets all applicable laws, statutes, funding guidelines and deadlines for the project in accordance with NJ DOT and federal agencies. The Consultant shall maintain all financial records, supporting documentation, payroll records, correspondence, inspection reports, and other project records for a minimum of three (3) years following final reimbursement and shall make such records available for audit by the City, NJDOT and any other authorized agencies.

Please note:

• Bid specifications and plans are available by visiting the City’s e-procurement website -https://camden.bidsandtenders.net/ searching for Bid 26-12 under the closed section and then downloading the documents or by clicking on the below links:

• BID 26-12 CONSTRUCTION - SADLER POYNT NORTH CAMDEN

WATERFRONT.pdf

• BID 26-12 PLANS FOR SADLER POYNY_NORTH CAMDEN WATERFRONT.pdf

3.0 STATEMENT OF QUALIFICATIONS

The Statement of Qualifications package is to contain a cover sheet, table of contents, and the following sections:

Section 1 - Company Identification

Section 2 - Company Qualifications https://camden.bidsandtenders.net/ https://camdencityhall-my.sharepoint.com/:b:/g/personal/lachandl_camdennj_gov/IQD2D750zUB8RrqCXXRMCRyrAXd2oQsouagdqqlORdapoyI?e=ufd3Lb https://camdencityhall-my.sharepoint.com/:b:/g/personal/lachandl_camdennj_gov/IQD2D750zUB8RrqCXXRMCRyrAXd2oQsouagdqqlORdapoyI?e=ufd3Lb https://camdencityhall-my.sharepoint.com/:b:/g/personal/lachandl_camdennj_gov/IQDGYVcmIfJ5RqpMbDODf32zARgGo6Mn1kFr0_K8Bxg5r1c?e=3ZSC4w

Section 3 - Company Specific Project Experience

Section 4 - Key Personnel

Section 5 - Technical Approach

Section 6 - Management Approach

These sections of the Statement of Qualifications will contain the information described in the following subsections.

3.1 Company Identification

Prospective company (or firm) must provide the following information;

A) Name, title, address, telephone and fax number, e-mail address of the principal-in-charge.

B) Name, title, address, telephone and telefax number of the principal-in-charge.

C) Type (e.g. corporation, partnership) and size of firm, including number of offices, number of employees, and respective disciplines.

D) List of subcontractors, including information requested in A, B, and C above for each subcontractor, and general nature of type of service to be provided on the property by each subcontractor.

E) Fully completed W-9

3.2 Company Qualifications

Prospective company (or firms) must have personnel with thorough experience in providing expertise in the construction management and administration of park improvements involving State and Federal

Funding. The firm must have completed construction management and administration of at least three

(3) park construction and/or improvements within the past five (5) years. The conditions of the project of reference by the firm must be similar to the conditions prevailing in the City of Camden. The firm(s) must have demonstrated experience in this work. A narrative detailing the capabilities of the firm(s) is to be presented.

3.3 Company’s Specific Project Experience

Prospective company (or firms) must provide a list of relevant projects completed in the last five (5) years. Give brief description of each project and firm's involvement and provide details on that work's relevancy to this project. Provide specific references, including Owner's address, telephone and email address. Identify the duration of the contract, time constraints, whether or not the project was completed within budget and approximate dollar value of the project

3.4 Key Personnel

Key personnel associated with the items provided in the above qualifications sections should provide a project schedule of a list of relevant projects completed in the last five (5) years.

1. Project Team

Provide a description of the proposed team including any sub consultants.

2. Project Manager

Designate a project manager who will be the primary contact with the City. The proposal must contain the qualifications and experience of the project manager, who should have the authority to make decisions for his/her organization. The project manager must have the ability to commit the necessary periods of time to conduct the work as described in the RFP.

3. Staff Qualifications

Provide a biography describing the key project team members’ individual qualifications and history and role of key staff that will be committed to this project. You may attach a resume at the end of the submittal. Resumes do not count towards the page limitation.

4. Organizational Chart

Include all key project team members and explain their role and responsibility throughout the project. Identify the project team members who are the daily contacts.

3.5 Technical Approach

Present a written Technical Approach, including methodologies to be used to accomplish the items as notified in the Scope of Services, and must demonstrate the company's clear understanding of the project. Alternate proposals will also be considered in addition to the outline given, particularly where savings in cost or schedule can be achieved. The proposed approach description should also:

1. Describe how you will fulfill the needs of the City included in this RFP. Please provide a project plan providing specific tasks and an associated schedule.

2. Identify how you will meet all other aspects of the scope of work and related requirements listed in sections above, and list any items you cannot provide.

3. Describe the measurements/deliverables and/or assessments you will provide to allow the City to assess the services you will provide.

4. Provide information on any other pertinent services, if any, you can offer that will reduce costs or enhance your service.

3.6 Management Approach

Present a management approach which include project organization, key personnel assignments, subcontractors’ assignments, report procedure, cost control and schedule monitoring, and demonstrate an ability to manage the project and subcontractors within the parameters of budget and schedule.

Consultants are responsible for submission of accurate, adequate, and clear descriptions of the information requested. Omissions, vagueness or inaccurate descriptions or responses shall not be interpreted in favor of the consultant and shall be grounds for rejection.

4.0 COST PROPOSAL

Upload cost proposals separately from the Statement of Qualifications through the online procurement platform. These proposals will remain separate until the Statement of Qualifications has been evaluated by the Selection Committee. Proposals will include a total for performing the whole project, but will also be broken down to show the amount for each item in the scope of services. Hourly billing rates for the proposed personnel are to be provided.

The cost proposal shall include such amount, as the Proposer deems appropriate for any administrative cost, overhead and profit. No separate payments will be made for overhead and profit, and cost related to transportation, parking, telephone, coordination with other parties, RFI, copying, printing, mailing or courier services, attending meetings, internal communications or responding to questions with the City and/or any regulatory agency involved and responding to questions by regulatory agencies due to this project.

The City Council of the City of Camden reserves the right to reject any and all submissions for failure to adhere to the requirements stated herein or to accept any submission, as applicable by law, which, in its judgment will best serve its interest.

5.0 EQUAL EMPLOYMENT OPPORTUNITY PROVISIONS

Companies and their subcontractors will not discriminate on the basis of race, color, national origin, or sex in the award and performance of this contract.

All potential companies must demonstrate a commitment to the effective implementation of an affirmative action plan or policy on equal employment opportunity. The potential company must ensure equal employment opportunity to all persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical disability, mental disorder, ancestry, marital status, criminal record, or political beliefs. The company must uphold and operate in compliance with Section 3(b)(i) of Executive Order 14173, the Equal Employment Opportunity Act of

1972, the Fair Employment Practices Act, and the American with Disabilities Act of 1990.

6.0 SELECTION PROCESS AND EVALUATION CRITERIA

The selection will be based on an evaluation of the Statement of Qualification and the Cost Proposal.

Any subsequent negotiations will be initiated with the firm that submitted the highest rated response to this RFP.

The major factors/criteria to be used in this evaluation will include, but may not be limited to those given within this RFP. Following the initial evaluation of the proposals submitted, any or all of the qualified companies may be invited for an interview, if deemed necessary.

The Owner, reserves the right, in its sole and absolute discretion, to reject any and all submission or to accept any submission, as applicable by law and which in its judgment, will under all the circumstances, be most advantageous to the City of Camden.

It is expected that all responding companies will conform with and abide by the contractual language to be developed by the Owner.

The selection will be based on an evaluation of the Statement of Qualification. The City of Camden shall not be obligated to explain the results of the evaluation process to any Respondent.

Evaluation Criteria Weight

1. Approach presented in the Proposal. 20%

2. Record of satisfactory performance by the firm on similar projects. The projects listed should be similar in scope and magnitude to the proposed project. The work must have been performed within the past five (5) years. This record should establish the ability to properly provide the services listed/required.

20%

3. Experience and technical competence of the personnel proposed to be assigned to the project relative to the specific type of work included in the project.

25%

4. Experience in municipal engineering and knowledge of local conditions.

25%

5. Location of the firm in the geographical area of the project provided that there are an appropriate number of qualified firms therein for consideration.

5%

6. Optional Interview(s), at the City’s sole discretion. 5%

The City of Camden reserves the right to negotiate and enter into agreements with one or more firms for some or all of the items of work identified above based on its determination of relative qualifications. The City of Camden reserves and may, in its sole discretion, and as applicable by law, exercise any or more of the following rights and options with respect to this RFP if it determines that doing so is in the best interest of the City:

A. Decline to consider any response to this RFP; cancel the RFP at any time; elect to proceed or not to proceed with discussions or presentations regarding its subject matter with any

Respondent and with firms that do not respond to the RFP;

B. Extend the Submission Date/Time and/or to supplement, amend, substitute or otherwise modify the RFP at any time prior to the Submission Date/Time, by posting notice thereof on the City of Camden’s web page(s) where the RFP is posted;

C. No contractual obligation on behalf of the City of Camden whatsoever shall arise from the

RFP process;

D. This RFP does not commit the City of Camden to pay any cost incurred in the preparation or submission of any response to the RFP;

E. All submitting businesses grant to the City a non-executive right to use, or cause others to use, the contents of the submission of any parts thereof for any purpose. All submissions will become the sole property of the City and will become a matter of public record;

Statutory and Other Requirements

a. Acknowledgement of Receipt of Notices Revisions or Addenda to RFP Documents

Proposers shall acknowledge receipt of any addenda through the Bidding System by checking a box for each addenda and any applicable attachment.

It is the responsibility of the Bidder to have received all Addenda that are issued. Proposers should check online at https://camden.bidsandtenders.net prior to submitting their RFP and up until the RFP closing time and date in the event additional addendum are issued.

If a Proposer submits their RFP prior to the RFP closing time and date and an addenda have been issued, the Bidding System shall WITHDRAW the RFP submission and the RFP status will change to an INCOMPLETE STATUS and Withdraw the RFP. Proposers can view the status change in the “MY BIDS” section of the Bidding System.

The Proposer is solely responsible to:

• Make required adjustments to their RFP; and

• Acknowledge the addenda; and

• Ensure the re-submitted RFP is RECEIVED by the Bidding System no later than the stated RFP closing time and date.

b. Compliance with Laws

Any contract entered into between the contractor and the City must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree to comply with the non-discrimination provisions and all other laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

c. Public Emergency

In the event of a Public Emergency declared at the Local, State or Federal Level, if the City opts to extend terms and conditions of this RFP, the contractor agrees to extend the terms and conditions of this RFP, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the City may solicit the goods and/or services from any respondent of this contract.

https://camden.bidsandtenders.net/

d. Non-Allocation of Funding Termination

Each calendar year payment obligation of the City is conditioned upon the availability of City funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Contractor hereunder, whether in whole or in part, the City at the end of any particular fiscal year may terminate such services. The

City will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the City to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

e. Mandatory EEO/Affirmative Action Compliance

No firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A.

10:5-31 et seq. (P.L. 1975, c.127) and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and/or Department of Labor &

Workforce Development provided below. The form shall be properly executed and uploaded along with Certified Employee Information Report or form AA302. The contract will include the language included in this specification.

f. New Jersey Anti-Discrimination

The contract for this bid shall require that the contractor agrees not to discriminate in employment and agrees to abide by all anti-discrimination laws including but not limited to N.J.S.A. 10:2-1.

g. Americans with Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the documents attached hereto and agree that the provisions of Title II of the Act are made part of the contract. The contractor is obligated to comply with the Act and hold the City harmless.

h. Prompt Payment of Goods and Services Contracts

N.J.S.A. 40A:11-19.1 establishes a prompt payment requirement that applies to goods and services contracts a contracting unit awards to a “business concern” under the Local Public Contracts Law

(LPCL)

i. Statement of Ownership Disclosure

Pursuant to N.J.S.A. 52:25-24.2 provide that no business organization, regardless of form of ownership shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent (10%) or more of its stock or interest of any type at all levels of ownership. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the ten percent ownership, has been listed.

The included Statement of Ownership shall be completed and uploaded into the e-procurement platform. This requirement applies to all forms of business organizations, including, but not limited to, corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations.

Failure to submit a disclosure document shall result in rejection of the bid as it cannot be remedied after bids have been opened.

Not-for-profit entities should fill in their name, check the not-for-profit box, and certify the form. No other information is necessary.

The Respondent shall complete and upload the form of statement that is included in this RFP

j. Non-Collusion Affidavit

The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and submitted with the RFP response.

k. N.J. Business Registration Certificate

Certificate required pursuant to N.J.S.A. 52:32-44; failure to be registered by time of contract award may be cause for rejection. Entities or individuals are required to provide the certificate prior to contract award. The City recommends uploading this certificate via the City’s Bidding

System. Entities or individual that need to file for a certificate may do so on- line through the NJ

Division of Local Government Services at the following link:

http://www.state.nj.us/treasury/revenue/busregcert.shtml .

l. Disclosure of Investment Activities in Iran

Pursuant to N.J.S.A. 40A:11-2.1; N.J.S.A. 52:32-58 any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found at:

http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this List prior to completing the below certification. Failure to complete the certification m a y render a bidder's proposal non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

m. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

Pursuant to N.J.S.A. 52:32-60.1, et seq. and N.J.S.A.40A:11-2.2 (L. 2022, c. 3) any person or entity

(hereinafter “Vendor”) that seeks to enter into or renew a contract with a local contracting unit subject http://www.state.nj.us/treasury/revenue/busregcert.shtml to the Local Public Contracts Law for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and

Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/. If the Department of the

Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

n. Restrictions on Certain Contracts

The City operates under a Transitional Aid Memorandum of Understanding (“MOU”) with the State of New Jersey Department of Community Affairs, Division of Local Government Services, as approved in advance by the City Council of the City of Camden for the current State fiscal year.

Under the MOU, the City must obtain the written approval of the Director of the Division of Local

Government Services of certain contracts. The City must also obtain the Director’s written approval for the hiring of consultants and professionals, either directly or knowingly through a sub-contract, regardless of cost. Contract renewals must also be approved by the Director in writing.

Pursuant to the Municipal Rehabilitation and Economic Recovery Act, N.J.S.A. 52:27BBB-1 et seq., the State Commissioner of the Department of Community Affairs has authorization to veto any City resolution awarding, amending or renewing a City contract.

This document is not an offer to contract but is an RFP as defined herein, to satisfy specific user requirements of the City of Camden. Neither the issuance of the RFP, preparation and submission of a response, nor the subsequent receipt and evaluation of any response by the City of Camden, will commit the City to award a contract to any consultant even if all of the user requirements in the

RFP are met.

Only the execution of a written contract will obligate the City in accordance with the terms and conditions contained in such contract.

o. Discrepancies in RFPs

In the event that there is a discrepancy between the advertisement, as published or the City’s e-procurement platform and the City supplied RFP documents, the RFP documents shall govern. If the amount shown in words and its equivalent in figures do not agree, the written words shall be binding.

Ditto marks are not considered writing or printing and shall not be used.

p. Maintenance of Documents

Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

Pursuant to N.J.A.C. 19:70-1.6(b), the contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the

New Jersey Office of the State Comptroller upon request.

q. NJ Election Law Enforcement Commission (ELEC)

Contractors are advised of their responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (“ELEC”) pursuant to

N.J.S.A. 19:44A-20.26-20.27 (P.L. 2005, c.271, s.3) if a Contractor receives contracts in excess of

$50,000 from public entities in a calendar year. It is a Contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-

3532 or at www.elec.state.nj.us

r. Workplace Accountability in Labor List (WALL)

N.J.S.A. 34:1A-1.16(a)), any “person” in violation of State wage, benefit and tax laws, and with outstanding liabilities to NJDOL, may be named on the WALL. The law defines “person” as “any natural person, company corporate officer or principal, firm, association, corporation, contractor, subcontractor or other entity engaged in contracting.” The WALL is a list on NJDOL’s website of businesses that have been found in violation of New Jersey State wage, benefit and tax laws and have outstanding liabilities to NJDOL under a final order/judgment. Any business whose name appears on the WALL is prohibited from public contracting.

Ensure neither your company nor your subcontractors are on this list:

https://www.nj.gov/labor/ea/osec/wall.shtml

s. Termination of Contract

The Contract may be terminated for any of the following circumstances: failure of the Contractor to meet the performance requirements or any other terms or conditions stated herein or in the Contract.

If, through any cause, the Contractor shall fail to fulfill its obligations under the Contract, the City shall thereupon have the right to terminate the Contract by giving prior written notice to the

Contractor of such termination and specifying the effective date of termination.

The City may terminate the Contract at its convenience at any time by giving written notice to the

Contractor of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination.

In case of default by the Contractor, the City may procure the services from other sources and hold the Contractor responsible for any excess cost occasioned thereby.

Continuation of the terms of the Contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the City reserves the right to cancel the Contract.

http://www.elec.state.nj.us/ https://www.nj.gov/labor/ea/osec/wall.shtml

If the City’s termination of the contract pursuant to this Section herein or a provision in the contract, is found by a court or other legal forum to be legally improper, the termination of the contract shall be treated as if it had been a termination for convenience in accordance with the above section governing terminations for convenience.

t. Open Public Records Act (OPRA)

All documents/information, except for OPRA’s Exemptions from Disclosure, submitted in response to this solicitation shall be available to the general public as required by the New Jersey Open

Public Records Act N.J.S.A. 47:1A-1 et seq.

u. Insurance and Indemnification

All insurance shall be maintained in force during the life of this contract by the bidder. Such coverage shall be with an insurance company authorized to do business in the State of New Jersey and shall name the City of Camden, all elected and appointed officials, employees, and volunteers as additional insured as an additional insured. It must be an insurer with a Best’s rating of no less than “A” indicated compliance with the required coverages. The bidder/vendor must notify the City of Camden immediately of any material change in insurance coverage such as changes in limits, coverages, status of policy, etc. The City of Camden reserves the right to require complete copies of insurance policies and/or change insurance limits at all times.

Certificates of the Required Insurance shall be submitted prior to or along with the contract as evidence covering Comprehensive General Liability, Comprehensive Automobile Liability, etc.

Certificates for Worker's Compensation and Employer's Liability Insurance shall also be submitted.

Except as elsewhere provided herein, the SERVICE PROVIDER shall provide, at its own cost and expense, proof of the following insurance to the City of Camden:

A. General Liability: $1,000,000 occurrence $2,000,000 aggregate

B. Workers’ Compensation**Statutory

C. Employer’s Liability: $1,000,000

D. Professional Liability or Errors and Ommissions: $1,000,000

E. Automobile Liability: $1,000,000

F. Cyber Security & Privacy Liability: $1,000,000

Successful bidder will indemnify and hold harmless the City of Camden, all elected and appointed officials, employees, and volunteers from all claims, suits or actions and damages or costs of every name and description to which the City may be subjected or put by reason of injury to the person or property of another, or the property of the City, resulting from negligent acts or omissions on the part of the bidder, the bidder's agents, servants or subcontractors in the delivery of materials and supplies, or in the performance of the work under this agreement; the use of any copyrighted or copyrighted composition, valid trademark, secret process, patented or unpatented invention or article furnished or used in the performance of this contract

Upon execution of the contract, all policies of company shall contain the following provisions:

a. The insurance policy of the signed vendor shall be primary and non-contributory and must contain a waiver of subrogation against the City of Camden.

b. All policies providing coverage hereunder unless stated otherwise shall contain provisions that no cancellation or material changes in the policies shall become effective except on thirty

(30) days prior written notice to the City of Camden.

NEW JERSEY BUSINESS REGISTRATION

REQUIREMENTS – NON-CONSTRUCTION

Pursuant to N.J.S.A. 52:32-44, The City of Camden is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of

Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other…