camden RFP 26-11.pdf

Request for Proposal

RFP #26-11

COMPETITIVE CONTRACTING: ADMINISTRATION AND

IMPLEMENTATION OF THE CITY OF CAMDEN’S CAMDEN STRONG UEZ

COMMERCIAL IMPROVEMENT PROGRAM

SITE VISIT:

DATE AND TIME FOR RECEIPT OF PROPOSALS:

TUESDAY, AUGUST 18, 2026 @ 11:00 AM

PROPOSALS WILL NOT BE ACCEPTED AFTER THE TIME SPECIFIED

Questions are due by 11:00 am on August 11, 2026

LOCATION:

CITY COUNCIL CHAMBERS

SECOND FLOOR, CITY HALL

520 MARKET STREET

CAMDEN, NEW JERSEY 08102

856-757-7159 PHONE/FAX

CITY OF CAMDEN

NOTICE TO PROPOSERS

Notice is hereby given that sealed proposals (“Proposal”) will be received by THE CITY OF

CAMDEN from qualified Proposers for the following:

RFP #26-11

COMPETITIVE CONTRACTING: ADMINISTRATION AND IMPLEMENTATION OF THE

CITY OF CAMDEN’S CAMDEN STRONG UEZ COMMERCIAL IMPROVEMENT

PROGRAM

The Purchasing Agent is hereby authorized to receive electronic RFP Submissions on August 18, 2026 @ 11:00 a.m. via the City’s E-Procurement Portal, Bids&Tenders. Only electronic RFPs shall be accepted.

GUIDELINES may be obtained online at https://camden.bidsandtenders.net/Module/Tenders/en

The City will open the RFP at 11:00 am on August 18, 2026 in City Council Chambers, Second

Floor, City Hall, 520 Market Street, Camden, New Jersey 08102. Respondents can also log in to their registered account at this time for the RFP results.

The City encourages prospective respondents to submit their RFPs before the designated date and time of the opening via the City’s Bidding System.

No Respondent may submit more than one RFP. Any RFP received after 11:00 am shall not be accepted in the Bids&Tenders system.

The submitting person/agency must be qualified and experienced to conduct the services in the Proposal.

Those not providing written proof of required qualifications and experience will be disqualified.

If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27 et seq.

This proposal is being solicited through a fair and open process in accordance with the N.J.S.A. 19:44a-

20.5 et seq.

Any questions concerning technical issues with the City’s Bids & Tenders electronic bidding system contact support@bidsandtenders.ca.

Lateefah Chandler

Purchasing Agent

856-757-7159

July 23, 2026

RFP 26-11

ADMINISTRATION AND IMPLEMENTATION OF THE CITY OF CAMDEN’S

CAMDEN STRONG UEZ COMMERCIAL IMPROVEMENT PROGRAM

The City of Camden Department of Planning & Development seeks proposals from qualified companies to administer and manage the City of Camden’s Camden Strong UEZ Commercial Improvement

Program (the “Program”).

The City is subject to the provisions of the Municipal Rehabilitation and Economic Recovery Act, P.L.2002, c.43 (the “Act”).

1. PROGRAM DESCRIPTION:

The goal of the Commercial Improvement Program (CIP) is to promote exterior and interior improvements to commercial businesses in the City of Camden’s business corridors. The Program will provide up to $75,000 of funding, in the form of a forgivable loan, for each selected new or existing business to rehabilitate deteriorating commercial building exteriors and interiors. The budget for this program is $750,000.00 less the Administration and Management fee and will cover actual rehabilitation costs. The City anticipates funding improvements for approximately 10-15 businesses. Examples of eligible improvements include:

❖ Interior Fit-out.

❖ Electrical, plumbing, and other construction.

❖ Exterior painting.

❖ Removing inappropriate or incompatible exterior finishes and materials.

❖ Restoring exterior finishes and materials, or installation of safety glass.

❖ Recessing/reconfiguring of existing doors and entrances.

❖ Repairing or replacing existing storefront window systems.

❖ Repair, replacement, or removal of signs attached to buildings.

❖ Repair or replacement of exterior building and sign lighting, exterior lighting fixtures, or display area lighting.

❖ Repair or replacement of awnings.

Businesses that wish to apply must meet certain requirements to qualify for this Program, such as:

• Businesses cannot have any outstanding license or inspection violations.

• Businesses must be current with payment of all outstanding tax and other municipal obligations.

2. SCOPE OF SERVICES

The selected company(s) will be responsible for the following activities related to the administration, management and implementation of the Commercial Improvement Program.

❖ Solicit businesses to participate in the program.

❖ Interview and qualify existing businesses. This will include all necessary meetings and inspections to develop a detailed scope of work for the business owner's repairs. This will also include the explanation of program guidelines and completion of the necessary application, verification of the status of municipal obligations (taxes, water and sewer), copies of the appropriate licenses and permits, and photos of the exterior front facades.

❖ Create a detailed scope of work based upon property needs, business owners' requests and budget. This will include any inspections of the property, questions, walk-throughs, etc. by the contractor.

❖ Solicit bids from local contractors in accordance with Local Public Contract Law and established procedures for the procurement of construction bids based on the eligible improvements.

❖ Review all bids received with City staff for eventual contract award.

❖ Hire legal counsel to draft all loan documents (subject to review and endorsement of City’s Law

Department). The loan documents must be legally enforceable and obligate the business owner to repay the note and secure that obligation with a mortgage or other security satisfactory to the City.

❖ Schedule and coordinate construction settlement with City staff to include Contractor, business owner, and business operator (if different).

❖ Provide direction and/or respond to questions and concerns from the contractor during the entire phase of each project.

❖ Monitor work in progress.

❖ Coordinate, review, and process all requests for change proposals, change orders, etc., including maintaining a log of all such documents to City for final approval

❖ Review all contractor invoices to ensure compliance with contractual obligations

❖ Obtain release from the business owner acknowledging acceptance of work and release of final payment

❖ Obtain Certificate of Occupancy

❖ Prepare pictorial file of work in progress (including before and after pictures).

❖ Submit completed case file to City with payment request.

❖ The selected company shall be responsible for advancing payments to contractors for each approved business pending reimbursement by the City.

3. REQUIRED COMPONENTS OF THE RFP:

Each company shall provide a package that contains a cover sheet, table of contents, and the following sections:

Section 1 - Company Identification

Section 2 - Company Qualifications

Section 3 - Company Specific Project Experience

Section 4 - Key Personnel

Section 5 - Technical Approach

Section 6 - Management Approach

Each section shall contain the information described in the following subsections.

3.1 Company Identification

The prospective company (or company) must provide the following information;

A) Name of company, address, telephone and fax number, e-mail address of main office and any branch office which will be involved in the project in any way.

B) Name, title, address, telephone and fax number, e-mail address of the principal-in-charge.

C) Form of business (e.g., corporation, partnership) and size of company, including number of offices, number of employees, and respective disciplines.

D) Unique Entity ID (UEI) number and Federal Tax Identification Number

E) List any current violations or claims against you/your organization and that have occurred in the past five years, especially those resulting in claims or legal action against you.

3.2 Company Qualifications

Prospective company (or companies) must have extensive experience in providing or administering commercial façade improvements and/or repairs/renovations. The company must demonstrate completion of projects /or improvements where the conditions of the project(s) referenced are similar to the conditions prevailing in an urban environment. Present a narrative detailing the following:

❖ At least 5 years of experience in providing commercial façade improvements and/or repairs/renovations.

❖ Thorough knowledge of the City of Camden Zoning Ordinance, Building Codes, and all applicable state statutes, building codes, and regulations.

❖ Comprehensive working knowledge of commonly accepted public facility standards.

❖ Strong interpersonal, communication, and presentation skills

❖ Sufficient staffing and resources to complete the scope of services in a timely fashion

❖ Ability to advance payment to the contractors, pending reimbursement by the City.

❖ Experience in facilitating community participation with the program.

❖ Companies are encouraged to contact their insurance carriers during the proposal stage to ensure that the

City’s insurance requirements are met if selected. The selected company must obtain commercial general liability insurance, workers’ compensation insurance, professional liability insurance, automobile liability insurance, and excess/umbrella liability insurance.

3.3 Company’s Specific Project Experience

Prospective company (or companies) must describe at least three (3) relevant projects completed in the last five (5) years; at least one of the references must be from a city; and at least one must be a project completed or underway in the past 12 months. Give a brief description of each project and the company's involvement and provide details of that work's relevance to this project. Provide specific references, including the Owner's address, telephone, and fax number. Identify the duration of the contract, time constraints, whether the project was completed within budget, and the approximate dollar value of the project.

3.4 Key Personnel

Prospective company (or companies) must have personnel with extensive experience in providing expertise in the scope of work proposed. Key personnel associated with the items provided in the above qualifications sections should provide a project schedule or a list of relevant projects completed in the last five (5) years.

1. Project Team

Provide a description of the proposed team, including any subconsultants.

2. Project Manager

Designate a project manager who will be the primary contact with the City. The proposal must contain the qualifications and experience of the project manager, who should have the authority to make decisions for his/her organization. The project manager must have the ability to commit the necessary period of time to conduct the work as described in the RFP.

3. Staff Qualifications

Provide a biography describing the key project team members’ individual qualifications and history and role of key staff who will be committed to this project. You may attach a resume at the end of the submittal.

4. Organizational Chart

Include all key project team members and explain their roles and responsibilities throughout the project. Identify the project team members who are the daily contacts.

3.5 Technical Approach

Present a written Technical Approach, including methodologies to be used to accomplish the items as identified in the Scope of Services, and demonstrate the company's clear understanding of the project.

1. Describe how it will fulfill the needs of the City included in this RFP. Please provide a project plan providing specific tasks and an associated schedule.

2. Identify how it will meet all other aspects of the scope of work and related requirements listed in the sections above, and list any items it cannot provide.

3. Describe the measurements/deliverables and/or assessments the company will provide to allow the City to assess the services it will provide.

4. Provide information on any other pertinent services, if any, that the company can offer that will reduce costs or enhance your service.

3.6 Management Approach

Present a management approach that includes project organization, key personnel assignments, subcontractors’ assignments, if any, report procedure, cost control, and schedule monitoring, and demonstrate an ability to manage the project within the parameters of budget and schedule.

Consultants are responsible for the submission of accurate, adequate, and clear descriptions of the information requested. Omissions, vagueness, or inaccurate descriptions or responses shall not be interpreted in favor of the consultant and shall be grounds for rejection.

4. COSTS PROPOSAL:

Each proposer shall submit a total, all-inclusive flat fee to perform the full scope of administration and management services described in Section 2 of this RFP for the Commercial Improvement Program

(CIP).

The flat fee shall represent the total compensation for all administrative, management, and implementation services associated with the Program, including but not limited to business solicitation and intake, application review, scope of work development, bid solicitation and procurement support, loan document coordination, construction monitoring, invoice review, close-out documentation, and case file submission. No additional compensation, reimbursement, or expense will be paid beyond this flat fee.

Payment of the flat fee shall not be made as a single lump sum. Instead, payment shall be made incrementally, on a per-business basis, upon the successful completion of each individual business improvement under the Program.

For each completed business improvement, the vendor shall be paid a percentage of that business's forgivable loan amount, with the percentage calculated so that the cumulative payments received by the vendor over the life of the Program do not exceed the vendor's Total All-Inclusive Flat Fee. The selected vendor shall submit a payment request to the City for each completed business improvement, accompanied by the completed case file as described in Section 2, and payment shall be issued only upon the City's review and approval of that case file.

5. REJECTION OF PROPOSAL:

The City of Camden reserves the right to reject any submissions for failure to adhere to the requirements stated herein or to accept any submission, which, in its judgment, will best serve its interest, as applicable by law. The City may interview or negotiate with the organizations that submit a proposal. All submitting businesses grant to the City a non-exclusive right to use, or cause others to use, the contents of the submission of any parts thereof for any purpose. All submissions will become the sole property of the

City and will become a matter of public record.

6. EVALUATION CRITERIA:

The City’s objective in soliciting proposals is to enable it to select a respondent that will provide high quality and cost-effective services. The City will consider proposals only from Respondents that, in the

City’s sole judgment, have demonstrated the capability and willingness to provide high-quality services in the manner described in the RFP.

The following evaluation criteria categories, separate or combined in some manner, and not necessarily listed in order of significance, will be used to evaluate proposals received in response to this RFP:

The evaluation will consider:

• Technical and management approach

• Experience and Qualifications of the Firm and its Key Personnel

• Record of Satisfactory Performance

• Cost Proposal

• Bonus Points

The following questions will be used to assist in the evaluation:

1. Technical/Management Criteria:

a. Does the firm’s proposal demonstrate a clear understanding of the scope of work and related objectives?

b. Is the proposal complete and responsive to the specific RFP?

c. Does the firm’s proposal clearly explain the measurements/deliverables of the RFP?

d. Does the firm have the ability to provide other services to help facilitate the services requested in the RFP?

e. Is the firm's management approach clear and easily understandable (duties clearly defined)?

2. Personnel and Firm Experience/Qualification Criteria:

a. Does the firm’s and it’s “key personnel” have staff experienced specifically in reviewing contractor invoices and change orders for compliance with contractual/scope obligations?

b. What is each key staff member's direct experience with commercial rehabilitation, construction monitoring, or loan/grant administration?

c. How many years of experience does the firm have with New Jersey Local Public

Contracts Law procurement processes, specifically soliciting and awarding construction bids

d. Has the firm previously administered a forgivable loan, façade improvement, or similar commercial rehabilitation program for a municipality or redevelopment agency?

e. What percentage of time will each key staff member dedicate to this Program, and do they have other concurrent obligations that could affect availability?

3. Performance Criteria

a. How does this firm’s proposal compare with other responses?

b. How successful is the general history of the firm regarding timely and successful completion of projects?

c. Is the firm clear from any disputes, conflict of interests or legal claims that will affect the completion of the work in a timely fashion

4. Cost Criteria:

a. Relative Cost – Is the firm’s cost proposal competitive and within the City’s allotted budget/cost estimate?

5. Other Factors:

a. Bonus points (located in Camden NJ)

The City of Camden shall not be obligated to explain the results of the evaluation process to any

Respondent

Statutory and Other Requirements

a. Acknowledgement of Receipt of Notices Revisions or Addenda to RFP Documents

Proposers shall acknowledge receipt of any addenda through the Bidding System by checking a box for each addenda and any applicable attachment.

It is the responsibility of the Bidder to have received all Addenda that are issued. Proposers should check online at https://camden.bidsandtenders.net prior to submitting their RFP and up until the RFP closing time and date in the event additional addendum are issued.

If a Proposer submits their RFP prior to the RFP closing time and date and an addenda have been issued, the Bidding System shall WITHDRAW the RFP submission and the RFP status will change to an INCOMPLETE STATUS and Withdraw the RFP. Proposers can view the status change in the “MY BIDS” section of the Bidding System.

The Proposer is solely responsible to:

• Make required adjustments to their RFP; and

• Acknowledge the addenda; and

• Ensure the re-submitted RFP is RECEIVED by the Bidding System no later than the stated RFP closing time and date.

b. Compliance with Laws

Any contract entered into between the contractor and the City must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree to comply with the non-discrimination provisions and all other laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

c. Public Emergency

In the event of a Public Emergency declared at the Local, State or Federal Level, if the City opts to extend terms and conditions of this RFP, the contractor agrees to extend the terms and conditions of this RFP, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the City may solicit the goods and/or services from any respondent of this contract.

d. Non-Allocation of Funding Termination

Each calendar year payment obligation of the City is conditioned upon the availability of City funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Contractor hereunder, whether in whole or in part, the City at the end of any particular fiscal year may terminate such services. The

City will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the City to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

e. Mandatory EEO/Affirmative Action Compliance

No firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A.

10:5-31 et seq. (P.L. 1975, c.127) and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and/or Department of Labor &

Workforce Development provided below. The form shall be properly executed and uploaded along with Certified Employee Information Report or form AA302. The contract will include the language included in this specification.

f. New Jersey Anti-Discrimination

The contract for this bid shall require that the contractor agrees not to discriminate in employment and agrees to abide by all anti-discrimination laws including but not limited to N.J.S.A. 10:2-1.

g. Americans with Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the documents attached hereto and agree that the provisions of Title II of the Act are made part of the contract. The contractor is obligated to comply with the Act and hold the City harmless.

h. Prompt Payment of Goods and Services Contracts

N.J.S.A. 40A:11-19.1 establishes a prompt payment requirement that applies to goods and services contracts a contracting unit awards to a “business concern” under the Local Public Contracts Law

(LPCL)

i. Statement of Ownership Disclosure

Pursuant to N.J.S.A. 52:25-24.2 provide that no business organization, regardless of form of ownership shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent (10%) or more of its stock or interest of any type at all levels of ownership. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the ten percent ownership, has been listed.

The included Statement of Ownership shall be completed and uploaded into the e-procurement platform. This requirement applies to all forms of business organizations, including, but not limited to, corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations.

Failure to submit a disclosure document shall result in rejection of the bid as it cannot be remedied after bids have been opened.

Not-for-profit entities should fill in their name, check the not-for-profit box, and certify the form. No other information is necessary.

The Respondent shall complete and upload the form of statement that is included in this RFP

j. Non-Collusion Affidavit

The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and submitted with the RFP response.

k. N.J. Business Registration Certificate

Certificate required pursuant to N.J.S.A. 52:32-44; failure to be registered by time of contract award may be cause for rejection. Entities or individuals are required to provide the certificate prior to contract award. The City recommends uploading this certificate via the City’s Bidding

System. Entities or individual that need to file for a certificate may do so on- line through the NJ

Division of Local Government Services at the following link:

http://www.state.nj.us/treasury/revenue/busregcert.shtml .

l. Disclosure of Investment Activities in Iran

Pursuant to N.J.S.A. 40A:11-2.1; N.J.S.A. 52:32-58 any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found at:

http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this List prior to completing the below certification. Failure to complete the certification m a y render a bidder's proposal non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

m. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

Pursuant to N.J.S.A. 52:32-60.1, et seq. and N.J.S.A.40A:11-2.2 (L. 2022, c. 3) any person or entity

(hereinafter “Vendor”) that seeks to enter into or renew a contract with a local contracting unit subject to the Local Public Contracts Law for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and

Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/. If the Department of the

Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

n. Restrictions on Certain Contracts

The City operates under a Transitional Aid Memorandum of Understanding (“MOU”) with the State of New Jersey Department of Community Affairs, Division of Local Government Services, as approved in advance by the City Council of the City of Camden for the current State fiscal year.

Under the MOU, the City must obtain the written approval of the Director of the Division of Local

Government Services of certain contracts. The City must also obtain the Director’s written approval for the hiring of consultants and professionals, either directly or knowingly through a sub-contract, regardless of cost. Contract renewals must also be approved by the Director in writing.

Pursuant to the Municipal Rehabilitation and Economic Recovery Act, N.J.S.A. 52:27BBB-1 et seq., the State Commissioner of the Department of Community Affairs has authorization to veto any City resolution awarding, amending or renewing a City contract.

This document is not an offer to contract but is an RFP as defined herein, to satisfy specific user requirements of the City of Camden. Neither the issuance of the RFP, preparation and submission of a response, nor the subsequent receipt and evaluation of any response by the City of Camden, will commit the City to award a contract to any consultant even if all of the user requirements in the

RFP are met.

Only the execution of a written contract will obligate the City in accordance with the terms and conditions contained in such contract.

o. Discrepancies in RFPs

In the event that there is a discrepancy between the advertisement, as published or the City’s e-procurement platform and the City supplied RFP documents, the RFP documents shall govern. If the amount shown in words and its equivalent in figures do not agree, the written words shall be binding.

Ditto marks are not considered writing or printing and shall not be used.

p. Maintenance of Documents

Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

Pursuant to N.J.A.C. 19:70-1.6(b), the contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the

New Jersey Office of the State Comptroller upon request.

q. NJ Election Law Enforcement Commission (ELEC)

Contractors are advised of their responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (“ELEC”) pursuant to

N.J.S.A. 19:44A-20.26-20.27 (P.L. 2005, c.271, s.3) if a Contractor receives contracts in excess of

$50,000 from public entities in a calendar year. It is a Contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-

3532 or at www.elec.state.nj.us

r. Workplace Accountability in Labor List (WALL)

N.J.S.A. 34:1A-1.16(a)), any “person” in violation of State wage, benefit and tax laws, and with outstanding liabilities to NJDOL, may be named on the WALL. The law defines “person” as “any natural person, company corporate officer or principal, firm, association, corporation, contractor, subcontractor or other entity engaged in contracting.” The WALL is a list on NJDOL’s website of businesses that have been found in violation of New Jersey State wage, benefit and tax laws and have outstanding liabilities to NJDOL under a final order/judgment. Any business whose name appears on the WALL is prohibited from public contracting.

Ensure neither your company nor your subcontractors are on this list:

https://www.nj.gov/labor/ea/osec/wall.shtml

s. Termination of Contract

The Contract may be terminated for any of the following circumstances: failure of the Contractor to meet the performance requirements or any other terms or conditions stated herein or in the Contract.

If, through any cause, the Contractor shall fail to fulfill its obligations under the Contract, the City shall thereupon have the right to terminate the Contract by giving prior written notice to the

Contractor of such termination and specifying the effective date of termination.

The City may terminate the Contract at its convenience at any time by giving written notice to the

Contractor of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination.

In case of default by the Contractor, the City may procure the services from other sources and hold the Contractor responsible for any excess cost occasioned thereby.

Continuation of the terms of the Contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the City reserves the right to cancel the Contract.

If the City’s termination of the contract pursuant to this Section herein or a provision in the contract, is found by a court or other legal forum to be legally improper, the termination of the contract shall be treated as if it had been a termination for convenience in accordance with the above section governing terminations for convenience.

t. Open Public Records Act (OPRA)

All documents/information, except for OPRA’s Exemptions from Disclosure, submitted in response to this solicitation shall be available to the general public as required by the New Jersey Open

Public Records Act N.J.S.A. 47:1A-1 et seq.

u. Insurance and Indemnification

All insurance shall be maintained in force during the life of this contract by the bidder. Such coverage shall be with an insurance company authorized to do business in the State of New Jersey and shall name the City of Camden, all elected and appointed officials, employees, and volunteers as additional insured as an additional insured. It must be an insurer with a Best’s rating of no less than “A” indicated compliance with the required coverages. The bidder/vendor must notify the City of Camden immediately of any material change in insurance coverage such as changes in limits, coverages, status of policy, etc. The City of Camden reserves the right to require complete copies of insurance policies and/or change insurance limits at all times.

Certificates of the Required Insurance shall be submitted prior to or along with the contract as evidence covering Comprehensive General Liability, Comprehensive Automobile Liability, etc.

Certificates for Worker's Compensation and Employer's Liability Insurance shall also be submitted.

Except as elsewhere provided herein, the SERVICE PROVIDER shall provide, at its own cost and expense, proof of the following insurance to the City of Camden:

A. General Liability: $1,000,000 occurrence $1,000,000 aggregate

B. Workers’ Compensation**Statutory

C. Employer’s Liability: $1,000,000

D. Cyber Security and Privacy Liability: $1,000,000

E. Automobile Liability: $1,000,000

F. Employee Dishonesty: $1,000,000

Successful bidder will indemnify and hold harmless the City of Camden, all elected and appointed officials, employees, and volunteers from all claims, suits or actions and damages or costs of every name and description to which the City may be subjected or put by reason of injury to the person or property of another, or the property of the City, resulting from negligent acts or omissions on the part of the bidder, the bidder's agents, servants or subcontractors in the delivery of materials and supplies, or in the performance of the work under this agreement; the use of any copyrighted or copyrighted composition, valid trademark, secret process, patented or unpatented invention or article furnished or used in the performance of this contract

Upon execution of the contract, all policies of company shall contain the following provisions:

a. The insurance policy of the signed vendor shall be primary and non-contributory and must contain a waiver of subrogation against the City of Camden.

b. All policies providing coverage hereunder unless stated otherwise shall contain provisions that no cancellation or material changes in the policies shall become effective except on thirty

(30) days prior written notice to the City of Camden.

NEW JERSEY BUSINESS REGISTRATION

REQUIREMENTS – NON-CONSTRUCTION

Pursuant to N.J.S.A. 52:32-44, The City of Camden is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of

Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and

Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Direct any questions in this regard to the Division of Taxation at

(609)292-6400.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

A sample Business Registration Certificate is attached. Other forms, such as a Certificate of

Authority to collect Sales and Use Taxes or a Certificate of Employee Information Report Approval, are not acceptable.

Any questions in this regard can be directed to the Division of Revenue & Enterprise Services at https://www.state.nj.us/treasury/revenue/revgencode.shtml. Form NJ-REG can be filed online at:

http://www.state.nj.us/treasury/revenue/busregcert.shtml

THESE ARE SAMPLES OF THE ONLY ACCEPTABLE

BUSINESS REGISTRATION CERTIFICATES

STATE OF NEW JERSEY

BUSINESS REGISTRATION CERTIFICATE

Taxpayer Name: TAX REG TEST ACCOUNT

Trade Name:

Address: 847 ROEBLING AVE

TRENTON, NJ 08611

Certificate Number: 1093907

Date of Issuance: October 14, 2004

For Office Use Only:

20041014113823533 ti

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of

Organization:_________________________________________________________________

Organization

Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

PartnershipLimited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE

STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder or proposer has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to

N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the City of Camden is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with City of Camden to notify the

City of Camden in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the City of Camden, permitting the City of Camden to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

NON-COLLUSION AFFIDAVIT

(N.J.S.A. 52-34-15)

STATE OF ________________________ )

ss:

COUNTY OF ______________________ )

RE: RFP#_____________________________

I, _______________________________________________of full age, being duly sworn (Name of Affiant) according to law, on my oath depose and say: I am the _________________________________ (Title of Position) of ________________________________________,the vendor for the above named project, and (Name of Vendor/Firm) that I executed the said proposal with full authority so to do; that said vendor has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive proposal in connection with the above named project; and that all statements contained in the proposal and in this affidavit are true and correct, and made with full knowledge that the City of Camden relies upon the truth of the statements contained in the proposal and in the statements contained in this affidavit in awarding a contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or sell agencies maintained by my firm for the purpose of securing business.

Signed: X

Business Name:

Tax ID #:

*provide a fully completed W9 form Subscribed and sworn to before me this _________day of ________________,20______.

Notary Public of

My commission expires , 20 .

ADDITIONAL STATUTORY REQUIREMENTS

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127) and N.J.A.C. 17:27 et seq.

Goods, General Services, and Professional Services Contracts

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A.10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New

Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval;

Certificate of Employee Information Report; or

Employee Information Report Form AA-302 (electronically provided by the Division at:

http://www.state.nj.us/treasury/contract_compliance.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase &

Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase &

Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

AFFIRMATIVE ACTION COMPLIANCE NOTICE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

GOODS AND SERVICES CONTRACTS

(INCLUDING PROFESSIONAL SERVICES)

This form is a summary of the successful proposer/bidder’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq.

The successful bidder/proposer shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three documents as forms of evidence:

(a) A photocopy of a valid letter that the contractor is operating under an existing

Federally approved or sanctioned affirmative action program (good for one year from the date of the letter);

OR

(b) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4;

(c) A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4.

The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours.

The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract

Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public

Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor.

The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.