camden PROPOSAL CHECKLIST.pdf

Request for Proposal

RFQ #26-14

FOR AS-NEEDED PROFESSIONAL ENGINEERING SERVICES FOR A

PERIOD OF ONE (1) YEAR

SITE VISIT:

DATE AND TIME FOR RECEIPT OF PROPOSALS:

THURSDAY, SEPTEMBER 17, 2026 @ 11:00 AM

PROPOSALS WILL NOT BE ACCEPTED AFTER THE TIME SPECIFIED

Questions are due by 9:00 am on September 9, 2026

LOCATION:

CITY COUNCIL CHAMBERS

SECOND FLOOR, CITY HALL

520 MARKET STREET

CAMDEN, NEW JERSEY 08102

856-757-7159 PHONE/FAX

Camden County

CITY OF CAMDEN

NOTICE TO PROPOSERS

Notice is hereby given that sealed proposals (“Proposal”) will be received by THE CITY OF

CAMDEN from qualified Proposers for the following:

RFQ #26-14

The Purchasing Agent is hereby authorized to receive electronic RFQ Submissions on September

17, 2026 @ 11:00 a.m. via the City’s E-Procurement Portal, Bids&Tenders. Only electronic RFQs shall be accepted.

GUIDELINES may be obtained online at https://camden.bidsandtenders.net/Module/Tenders/en

The City will open the RFQ at 11:00 am on September 17, 2026 in City Council Chambers, Second

Floor, City Hall, 520 Market Street, Camden, New Jersey 08102. Respondents can also log in to their registered account at this time for the RFQ results.

The City encourages prospective respondents to submit their RFQs before the designated date and time of the opening via the City’s Bidding System.

No Respondent may submit more than one RFQ. Any RFQ received after 11:00 am shall not be accepted in the Bids&Tenders system.

The submitting person/agency must be qualified and experienced to conduct the services in the Proposal.

Those not providing written proof of required qualifications and experience will be disqualified.

If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27 et seq.

This proposal is being solicited through a fair and open process in accordance with the N.J.S.A. 19:44a-

20.5 et seq.

Any questions concerning technical issues with the City’s Bids & Tenders electronic bidding system contact support@bidsandtenders.ca.

Lateefah Chandler

Purchasing Agent

856-757-7159

August 26, 2026

SOLICITATION OF PROPOSALS FOR

RFQ #26-14

1. NOTICE

The City of Camden is soliciting for Statements of Qualifications (“SOQs”) from qualified firms to establish a prequalified lists for as-needed professional design, engineering and related consulting services. The City anticipates requiring services in a range of disciplines, including civil and municipal engineering, transportation, utilities, stormwater, structural engineering, architecture, mechanical/electrical/plumbing engineering, environmental remediation, geotechnical engineering, surveying, landscape architecture, construction management and grant support.

It is the intent of the City to enter into a contractual relationship with several qualified firms to establish a pool of engineers for “As Needed Professional Engineering Services”.

This solicitation is intended to constitute a fair and open process pursuant to N.J.S.A. 19:44A-14 et seq.

and a procurement of professional services authorized under the Local Public Contracts Law. Any award and future contracts remains subject to Council authorization, availability and certification of funds, and completion of all required disclosures and contracting documents.

The City is subject to the provisions of the Municipal Rehabilitation and Economic Recovery Act, P.L.2002, c.43 (the “Act”).

2. GENERAL PURPOSE

The City intends to establish separate prequalified lists of firms for each professional service category identified in this RFQ under Section 1. The City may qualify different firms for different categories and may qualify more than one firm within each category. A respondent may submit qualifications for one category, multiple categories, or all categories; however, the respondent must separately demonstrate its qualifications, licensed personnel, relevant experience, available capacity and technical approach for each category sought.

Qualification in one category will not qualify a firm to perform services for another category unless the firm is separately evaluated and selected for that category. The City may establish subcategories or specialized areas based on the statement of qualifications (SOQs) received and anticipated needs.

The Statements of Qualifications will be evaluated by the Capital Improvement and Project

Management Office using the following criteria with a percentage of value:

1. Approach presented in the Proposal. A statement of interest for the scope of services (not to exceed two pages) including a narrative describing the respondent’s capabilities, lead personnel contact information, relevant experience, and interest in the scope of work.

2. Record of satisfactory performance by the firm on similar projects. The projects listed should be similar in scope and magnitude to the anticipated/proposed project in the selected categories. The work must have been performed within the past five (5) years. This record should establish the ability to properly provide the services listed below; deliver the same within budget and on time. The name, address and telephone number of at least three client references (preferably municipal clients) who can attest to the respondent’s ability to perform the services. Proposal shall include a description of the relationship between each reference and the respondent.

3. Experience and technical competence of the personnel proposed to be assigned to the project relative to the specific type of work included in the project. Proposal shall include resumes for personnel who may perform services, including the lead contact who will act as the responsible person performing engineering for each category. Resumes should list all relevant educational background/training, professional registration and licensing for the

State of New Jersey, and experience.

4. Experience in municipal engineering, consulting, construction management, inspections and administration of various projects in large cities.

5. Location of the firm in the geographical area of the project provided that there are an appropriate number of qualified firms therein for consideration.

3. CONTRACT TERM

The contract described below is considered for as-needed professional services for a period of one (1) year. Actual services requested will be issued by task orders, with costs negotiated by the City. The scope of work provided below is intended to indicate the needs of the City and the types of experience and qualifications to be considered and is not limited to these activities. Award of the contract is not a guarantee of work or fees. The City may perform services with City personnel, use another authorized procurement method, issue a separate solicitation or select another firm when determined to be appropriate and lawful. All services will be engaged by task order on an as-needed basis.

This Request for Qualifications does not commit the City of Camden to award a contract or pay any costs incurred in the preparation of a proposal responsive to this request.

4. GENERAL SCOPE OF AS NEEDED SERVICES SCOPE

Depending upon the assignment and category, services may include project planning, feasibility analysis, investigations, surveys, concept development, preliminary and final design, permitting, regulatory coordination, preparation of plans/specifications/estimates, bidding assistance, construction administration, inspection, testing, grant compliance, project closeout and related professional services.

The scope, deliverables, schedule and compensation will be established by written task order. The final

Scope of Services is subject to change following the selection process and negotiations with the selected firm(s) or individual(s). Therefore, the City reserves the right to make revisions.

5. PROFESSIONAL SERVICE CATEGORIES

The successful proposer shall be responsible for the successful, timely and economical completion of some or all, but not limited to the following services:

A. Municipal and Civil/Site Engineering

Services under this category may include municipal engineering, site planning and design, roadway reconstruction, streetscape improvements, parking facilities, grading and drainage, utility coordination, parks and public-facility improvements, preparation of construction plans and specifications, cost estimating, permitting, land use, zoning, and regulatory coordination services, bid support, construction administration and other related civil-engineering services. Firms should demonstrate experience designing and delivering public infrastructure improvements within dense urban environments.

B. Transportation and Traffic Engineering

Services under this category may include transportation planning, traffic-impact and circulation studies, traffic-signal design, signal-system coordination, roadway and intersection design, Complete Streets improvements, traffic calming, pedestrian and bicycle facilities, shared-use paths, parking studies, access-management analysis, signing and pavement marking, maintenance and protection of traffic, safety studies and coordination with NJDOT, counties and other transportation agencies. Services may extend through planning, preliminary engineering, final design, bidding and construction.

C. Stormwater Management and Hydrology

Services under this category may include hydrologic and hydraulic analysis, stormwater master planning, drainage-system evaluation and design, flood-mitigation improvements, green infrastructure, stormwater infiltration and treatment systems, watershed and outfall evaluations, climate-resiliency planning and compliance with the City’s NJPDES MS4 permit. Assignments may also include preparation of stormwater-management reports, drainage calculations, permitting documents and coordination with

NJDEP, the U.S. Army Corps of Engineers and other regulatory agencies.

D. Water, Wastewater and Utility Engineering

Services under this category may include planning, investigation, evaluation, modeling, design and construction-phase services for drinking-water distribution systems, sanitary and combined sewer systems, storm sewers, pumping stations and related utility infrastructure. Assignments may include water-main and sewer replacement, rehabilitation, relocation, interconnections, utility-conflict analysis, hydraulic modeling, flow and capacity evaluations, condition assessments, trenchless technologies, emergency repairs, permitting and coordination with public and private utility owners.

E. Land Surveying, Mapping and GIS Services

Services under this category may include boundary, topographic, right-of-way, utility, hydrographic, bathymetric and construction surveys; preparation of legal descriptions and plats; easement mapping;

property acquisition mapping; construction stakeout; monumentation; deformation monitoring; and preparation of record and as-built surveys. Services may also include aerial mapping, GPS and conventional surveying, subsurface-utility mapping, GIS database development, asset inventories, mobile data collection, geospatial analysis and integration of survey and infrastructure information into the City’s

GIS.

F. Structural Engineering

Services under this category may include inspection, investigation, analysis, planning, design and construction-phase services for new and existing buildings, bridges, culverts, retaining walls, bulkheads, foundations, towers, parking structures and other structural systems. Assignments may include structural condition assessments, load-capacity evaluations, emergency inspections, stabilization plans, rehabilitation and repair designs, forensic evaluations, preparation of construction documents and observation of structural work.

G. Landscape Architectural and Parks/Recreation Design Services

Services under this category may include planning and design for parks, playgrounds, athletic fields, courts, trails, shared-use paths, plazas, streetscapes, gateways, waterfront areas and other public open spaces. Assignments may include park master planning, recreation-needs assessments, conceptual alternatives, public-engagement materials, planting and urban-forestry plans, playground and recreation-equipment selection, accessibility improvements, site furnishings, irrigation, lighting, grading, drainage, green infrastructure, cost estimating and preparation of construction documents.

H. Architectural Services

Services under this category may include programming, feasibility studies, space planning, code analysis, conceptual design, architectural design, preparation of construction documents and construction-administration services for new buildings, additions, renovations and rehabilitation of City-owned facilities. Services may also include historic-preservation consultation, accessibility improvements, building-envelope evaluations, interior design, facility-condition assessments, cost estimating and coordination of architectural work with structural, civil, mechanical, electrical, plumbing and fire-protection disciplines.

I. Mechanical, Electrical and Plumbing Services

Services under this category may include evaluation, planning, design and construction-phase services for heating, ventilation and air-conditioning systems; electrical power and distribution systems; interior and exterior lighting; emergency power and generators; plumbing systems; fire alarms; fire-suppression systems; building controls; security systems; communications infrastructure; renewable-energy systems;

and energy-efficiency improvements. Services may include condition assessments, calculations, code analysis, equipment selection, preparation of plans and specifications, commissioning and coordination with utility providers and other design disciplines.

J. Environmental and Licensed Site Remediation Services

Services under this category may include preliminary assessments, site investigations, remedial investigations, remedial action planning, Licensed Site Remediation Professional services, underground-storage-tank investigation and closure, soil and groundwater sampling, groundwater monitoring, waste classification, environmental permitting and regulatory compliance. Assignments may also include preparation of health and safety plans, soil-management plans, remedial action work plans, deed notices, remedial action permits, vapor-intrusion evaluations, remediation-system design, construction oversight and coordination with NJDEP and other regulatory agencies.

K. Construction Management and Inspection

Services under this category may include construction management, resident engineering, full- or part-time construction observation, contract administration, schedule and cost control, review of shop drawings and submittals, coordination of utility work, evaluation of change orders, review of payment applications, maintenance of project records and preparation of daily inspection reports. Services may also include grant and labor-compliance monitoring, materials documentation, progress meetings, claims assistance, preparation of punch lists, substantial and final completion inspections, preparation or review of record drawings and assistance with project closeout.

L. Geotechnical Engineering and Construction-Materials Testing

Services under this category may include subsurface investigations, soil borings, test pits, laboratory testing, geotechnical analysis, pavement evaluations, foundation recommendations, settlement analysis, slope-stability evaluations and preparation of geotechnical reports. Construction-materials services may include field and laboratory testing of soil, aggregate, concrete and asphalt; compaction testing; concrete sampling; structural-steel inspection; masonry inspection; special inspections; pavement cores;

preparation of testing reports; and certification of construction materials and completed work.

M. Grant Funding and Regulatory Support

Services under this category may include construction management, resident engineering, full- or part-time construction observation, contract administration, schedule and cost control, review of shop drawings and submittals, coordination of utility work, evaluation of change orders, review of payment applications, maintenance of project records and preparation of daily inspection reports. Services may also include grant and labor-compliance monitoring, materials documentation, progress meetings, claims assistance, preparation of punch lists, substantial and final completion inspections, preparation or review of record drawings and assistance with project closeout.

Proposers have the option to submit a proposal for any individual category, any combination of categories, or all categories defined in this RFQ.

6. TASK-ORDER SELECTION AND AUTHORIZATION

When services are required, the City may select a firm from the applicable category based on the nature and complexity of the assignment; specialized experience; qualifications and availability of proposed personnel; present workload and capacity; familiarity or continuity with the project; past performance for the City; ability to meet the required schedule; conflicts of interest; funding requirements; and the best interests of the City.

For specialized, complex or substantial assignments, the City may request abbreviated technical proposals, staffing plans, schedules and/or fee proposals from one or more firms qualified in the applicable category based on project-specific considerations such as specialized expertise, continuity, prior involvement, availability, emergency circumstances or funding-agency requirements.

For federally or grant-funded assignments, qualification under this RFQ does not, by itself, establish eligibility for an assignment funded in whole or in part with federal funds. Federally funded assignments may be subject to the Brooks Act, 23 CFR Part 172, 2 CFR Part 200, NJDOT-approved consultant-selection procedures, DBE requirements, federal authorization requirements and other funding-agency conditions. The City may conduct an assignment-specific qualifications-based selection, obtain agency concurrence, request supplemental information or issue a separate solicitation when required.

For assignments subject to federal qualifications-based selection requirements, cost information shall not be considered during the initial qualifications ranking. Scope and fee shall be negotiated only in accordance with the applicable funding-agency procedures. No consultant shall begin federally reimbursable services before receipt of all required authorizations.

7. STATEMENT OF QUALIFICATIONS

The Statement of Qualifications package is to contain a cover sheet, table of contents, and the following sections:

Section 1 - Company Identification

Section 2 - Company Qualifications

Section 3 - Company Specific Project Experience

Section 4 - Key Personnel

Section 5 - Technical Approach

Section 6 - Management Approach

These sections of the Statement of Qualifications will contain the information described in the following subsections.

7.1 Company Identification

Prospective company (or firm) must provide the following information;

A) Name of firm, address, telephone and fax number, e-mail address of main office and any branch office which will be involved in the project in any way.

B) Name, title, address, telephone and fax number, e-mail address of the principal-in-charge for each category chosen.

C) Type (e.g. corporation, partnership) and size of firm, including number of offices, number of employees, and respective disciplines.

D) If applicable, identify all proposed subconsultants, the categories or services they support, key personnel, office locations, licenses and relevant experience for the selected category. The prime consultant remains responsible for all services and deliverables.

7.2 Company Qualifications

Prospective company (or firms) must have thorough experience in providing expertise in the scope and categories of professional services chosen. A narrative detailing the capabilities of the firm(s) is to be presented for each category selected.

7.3 Company’s Specific Project Experience

Prospective company (or firms) must provide a list of relevant projects completed in the last five (5) years for each chosen category. Give brief description of each project and firm's involvement and provide details on that work's relevancy to this RFQ and the categories of engineering services selected. The firm must demonstrate completion of projects/improvements where the conditions of the project(s) of reference are similar to the conditions prevailing in an urban environment. Provide specific references, including

Owner's address, telephone and fax number. Identify the approximate dollar value of the projects.

7.4 Key Personnel

Prospective company (or firms) must have personnel with thorough experience in providing expertise in the scope and categories of work selected. Key personnel associated with the items provided in the above qualification sections should provide a project schedule of a list of relevant projects they completed in the last five (5) years for the selected categories/specialties. The project schedule provided should demonstrate relevant experience in their assigned specialty areas.

7.5 Technical Approach

Describe the respondent’s approach to initiating small and large assignments, scoping, quality assurance/quality control, regulatory coordination, constructability, cost estimating, risk management and timely delivery for each category chosen and demonstrate the company's clear understanding of the requested services.

7.6 Management Approach

Present a management approach which includes project organization, current workload, available capacity, response time, ability to attend meetings and mobilize field personnel, cost and schedule controls, document management, communication and management of subconsultants.

8. FEE SCHEDULE

Proposers to upload a fee schedule. This fee schedule shall include billing rates for key personnel and any fee escalators. Blended rates can be proposed. The city seeks a fee schedule to include in the as-needed professional services agreement to ensure predictability of costs.

If selected, for future professional service agreements, vendor will be expected to submit monthly itemized billings. The City will not pay for in-house communications such as conferences, meetings, phone calls, e-mails, and text messages, etc. between partner and partner and/or project manager or project engineer, project engineer and supporting staff, and other internal staff-to-staff coordination and consultation. All hourly rates submitted are considered all inclusive. The city will not reimburse or separately compensate for travel time, mileage, internal phone calls, routine email correspondence, file organization, billing administration, or any other incidental overhead costs. These expenses are deemed incorporated into the submitted hourly rates and no additional charges for such items will be accepted or paid.

The City will only pay for travel time related to an event requiring mandatory attendance. Billings for allowed travel are to be billed at one-half of your proposed rates.

9. EQUAL EMPLOYMENT OPPORTUNITY PROVISIONS

Companies and their subcontractors will not discriminate on the basis of race, color, national origin, or sex in the award and performance of this contract.

All potential companies must demonstrate a commi1ment to the effective implementation of an affirmative action plan or policy on equal employment opportunity. The potential company must insure equal employment opportunity to all persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical disability, mental disorder, ancestry, marital status, criminal record, or political beliefs. The company must uphold and operate in compliance with Section 3(b)(i) of Executive Order 14173, the Equal

Employment Opportunity Act of 1972, the Fair Employment Practices Act, and the American with

Disabilities Act of 1990.

10. SELECTION PROCESS AND EVALUATION CRITERIA

The selection will be based on an evaluation of the RFQ.

The major factors/criteria to be used in this evaluation will include, but may not be limited to those given within this RFQ. The weights of the various components are provided below. Following the initial evaluation of the proposals submitted, any or all of the qualified companies may be invited for an interview, if deemed necessary.

The Owner reserves the right, at its sole and absolute discretion, to reject any and all submission or to accept any submission, which in its judgment, will under all the circumstances, best serve its interest.

It is expected that all responding companies will conform with and abide by the contractual language to be developed by the Owner.

Additional consideration (to a maximum of 5%) will be given to firms that are located within the

City of Camden.

Ranking System

Criteria Maximum Score

Approach 25

Record of Performance 30

Personnel Experience and

Technical Competence

Municipal Engineering and

Construction Management

Experience

Company Location * 5

11. RIGHTS OF CITY OF CAMDEN

The City of Camden reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the procurement process in accordance with the provisions of applicable law:

• To determine that any submission received complies or fails to comply with the terms of this RFQ.

• To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective Respondents who have received a copy of this RFQ.

• To waive any technical non-conformance with the terms of this RFQ.

• To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective Respondents who have received a copy of this RFQ.

• To conduct investigations of any or all of the Respondents, as the City of Camden deems necessary or convenient, to clarify the information provided as part of the Proposal Statement and to request additional information to support the information included in any Proposal Statement.

• To suspend or terminate the procurement process described in this RFQ at any time (in its sole discretion.) If terminated, the City of Camden may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the

Respondents.

The City of Camden shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.

Statutory and Other Requirements

a. Acknowledgement of Receipt of Notices Revisions or Addenda to RFQ Documents

Proposers shall acknowledge receipt of any addenda through the Bidding System by checking a box for each addenda and any applicable attachment.

It is the responsibility of the Bidder to have received all Addenda that are issued. Proposers should check online at https://camden.bidsandtenders.net prior to submitting their RFQ and up until the RFQ closing time and date in the event additional addendum are issued.

If a Proposer submits their RFQ prior to the RFQ closing time and date and an addenda have been issued, the Bidding System shall WITHDRAW the RFQ submission and the RFQ status will change to an INCOMPLETE STATUS and Withdraw the RFQ. Proposers can view the status change in the “MY BIDS” section of the Bidding System.

The Proposer is solely responsible to:

• Make required adjustments to their RFQ; and

• Acknowledge the addenda; and

• Ensure the re-submitted RFQ is RECEIVED by the Bidding System no later than the stated RFQ closing time and date.

b. Compliance with Laws

Any contract entered into between the contractor and the City must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree to comply with the non-discrimination provisions and all other laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

c. Public Emergency

In the event of a Public Emergency declared at the Local, State or Federal Level, if the City opts to extend terms and conditions of this RFQ, the contractor agrees to extend the terms and conditions of this RFQ, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the City may solicit the goods and/or services from any respondent of this contract.

d. Non-Allocation of Funding Termination

Each calendar year payment obligation of the City is conditioned upon the availability of City funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Contractor hereunder, whether in whole or in part, the City at the end of any particular fiscal year may terminate such services. The

City will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the City to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

e. Mandatory EEO/Affirmative Action Compliance

No firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A.

10:5-31 et seq. (P.L. 1975, c.127) and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and/or Department of Labor &

Workforce Development provided below. The form shall be properly executed and uploaded along with Certified Employee Information Report or form AA302. The contract will include the language included in this specification.

f. New Jersey Anti-Discrimination

The contract for this bid shall require that the contractor agrees not to discriminate in employment and agrees to abide by all anti-discrimination laws including but not limited to N.J.S.A. 10:2-1.

g. Americans with Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the documents attached hereto and agree that the provisions of Title II of the Act are made part of the contract. The contractor is obligated to comply with the Act and hold the City harmless.

h. Prompt Payment of Goods and Services Contracts

N.J.S.A. 40A:11-19.1 establishes a prompt payment requirement that applies to goods and services contracts a contracting unit awards to a “business concern” under the Local Public Contracts Law

(LPCL)

i. Statement of Ownership Disclosure

Pursuant to N.J.S.A. 52:25-24.2 provide that no business organization, regardless of form of ownership shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent (10%) or more of its stock or interest of any type at all levels of ownership. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the ten percent ownership, has been listed.

The included Statement of Ownership shall be completed and uploaded into the e-procurement platform. This requirement applies to all forms of business organizations, including, but not limited to, corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations.

Failure to submit a disclosure document shall result in rejection of the bid as it cannot be remedied after bids have been opened.

Not-for-profit entities should fill in their name, check the not-for-profit box, and certify the form. No other information is necessary.

The Respondent shall complete and upload the form of statement that is included in this RFQ

j. Non-Collusion Affidavit

The Non-Collusion Affidavit, which is part of this RFQ, shall be properly executed and submitted with the RFQ response.

k. N.J. Business Registration Certificate

Certificate required pursuant to N.J.S.A. 52:32-44; failure to be registered by time of contract award may be cause for rejection. Entities or individuals are required to provide the certificate prior to contract award. The City recommends uploading this certificate via the City’s Bidding

System. Entities or individual that need to file for a certificate may do so on- line through the NJ

Division of Local Government Services at the following link:

http://www.state.nj.us/treasury/revenue/busregcert.shtml .

l. Disclosure of Investment Activities in Iran

Pursuant to N.J.S.A. 40A:11-2.1; N.J.S.A. 52:32-58 any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found at:

http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this List prior to completing the below certification. Failure to complete the certification m a y render a bidder's proposal non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

m. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

Pursuant to N.J.S.A. 52:32-60.1, et seq. and N.J.S.A.40A:11-2.2 (L. 2022, c. 3) any person or entity

(hereinafter “Vendor”) that seeks to enter into or renew a contract with a local contracting unit subject to the Local Public Contracts Law for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and

Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/. If the Department of the

Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

n. Restrictions on Certain Contracts

The City operates under a Transitional Aid Memorandum of Understanding (“MOU”) with the State of New Jersey Department of Community Affairs, Division of Local Government Services, as approved in advance by the City Council of the City of Camden for the current State fiscal year.

Under the MOU, the City must obtain the written approval of the Director of the Division of Local

Government Services of certain contracts. The City must also obtain the Director’s written approval for the hiring of consultants and professionals, either directly or knowingly through a sub-contract, regardless of cost. Contract renewals must also be approved by the Director in writing.

Pursuant to the Municipal Rehabilitation and Economic Recovery Act, N.J.S.A. 52:27BBB-1 et seq., the State Commissioner of the Department of Community Affairs has authorization to veto any City resolution awarding, amending or renewing a City contract.

This document is not an offer to contract but is an RFQ as defined herein, to satisfy specific user requirements of the City of Camden. Neither the issuance of the RFQ, preparation and submission of a response, nor the subsequent receipt and evaluation of any response by the City of Camden, will commit the City to award a contract to any consultant even if all of the user requirements in the

RFQ are met.

Only the execution of a written contract will obligate the City in accordance with the terms and conditions contained in such contract.

o. Discrepancies in RFQs

In the event that there is a discrepancy between the advertisement, as published or the City’s e-procurement platform and the City supplied RFQ documents, the RFQ documents shall govern. If the amount shown in words and its equivalent in figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used.

p. Maintenance of Documents

Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

Pursuant to N.J.A.C. 19:70-1.6(b), the contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the

New Jersey Office of the State Comptroller upon request.

q. NJ Election Law Enforcement Commission (ELEC)

Contractors are advised of their responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission (“ELEC”) pursuant to

N.J.S.A. 19:44A-20.26-20.27 (P.L. 2005, c.271, s.3) if a Contractor receives contracts in excess of

$50,000 from public entities in a calendar year. It is a Contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-

3532 or at www.elec.state.nj.us

r. Workplace Accountability in Labor List (WALL)

N.J.S.A. 34:1A-1.16(a)), any “person” in violation of State wage, benefit and tax laws, and with outstanding liabilities to NJDOL, may be named on the WALL. The law defines “person” as “any natural person, company corporate officer or principal, firm, association, corporation, contractor, subcontractor or other entity engaged in contracting.” The WALL is a list on NJDOL’s website of businesses that have been found in violation of New Jersey State wage, benefit and tax laws and have outstanding liabilities to NJDOL under a final order/judgment. Any business whose name appears on the WALL is prohibited from public contracting.

Ensure neither your company nor your subcontractors are on this list:

https://www.nj.gov/labor/ea/osec/wall.shtml

s. Termination of Contract

The Contract may be terminated for any of the following circumstances: failure of the Contractor to meet the performance requirements or any other terms or conditions stated herein or in the Contract.

If, through any cause, the Contractor shall fail to fulfill its obligations under the Contract, the City shall thereupon have the right to terminate the Contract by giving prior written notice to the

Contractor of such termination and specifying the effective date of termination.

The City may terminate the Contract at its convenience at any time by giving written notice to the

Contractor of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination.

In case of default by the Contractor, the City may procure the services from other sources and hold the Contractor responsible for any excess cost occasioned thereby.

Continuation of the terms of the Contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the City reserves the right to cancel the Contract.

If the City’s termination of the contract pursuant to this Section herein or a provision in the contract, is found by a court or other legal forum to be legally improper, the termination of the contract shall be treated as if it had been a termination for convenience in accordance with the above section governing terminations for convenience.

t. Open Public Records Act (OPRA)

All documents/information, except for OPRA’s Exemptions from Disclosure, submitted in response to this solicitation shall be available to the general public as required by the New Jersey Open

Public Records Act N.J.S.A. 47:1A-1 et seq.

u. Insurance and Indemnification

All insurance shall be maintained in force during the life of this contract by the bidder. Such coverage shall be with an insurance company authorized to do business in the State of New Jersey and shall name the City of Camden, all elected and appointed officials, employees, and volunteers as additional insured as an additional insured. It must be an insurer with a Best’s rating of no less than “A” indicated compliance with the required coverages. The bidder/vendor must notify the City of Camden immediately of any material change in insurance coverage such as changes in limits, coverages, status of policy, etc. The City of Camden reserves the right to require complete copies of insurance policies and/or change insurance limits at all times.

Certificates of the Required Insurance shall be submitted prior to or along with the contract as evidence covering Comprehensive General Liability, Comprehensive Automobile Liability, etc.

Certificates for Worker's Compensation and Employer's Liability Insurance shall also be submitted.

Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name the owner as additional insured.

Except as elsewhere provided herein, the SERVICE PROVIDER shall provide, at its own cost and expense, proof of the following insurance to the City of Camden:

A. General Liability: $1,000,000 occurrence $2,000,000 aggregate

B. Workers’ Compensation**Statutory

C. Employer’s Liability: $1,000,000

D. Professional Liability or Errors and Omissions: $1,000,000

E. Automobile Liability: $1,000,000

Successful bidder will indemnify and hold harmless the City of Camden, all elected and appointed officials, employees, and volunteers from all claims, suits or actions and damages or costs of every name and description to which the City may be subjected or put by reason of injury to the person or property of another, or the property of the City, resulting from negligent acts or omissions on the part of the bidder, the bidder's agents, servants or subcontractors in the delivery of materials and supplies, or in the performance of the work under this agreement; the use of any copyrighted or copyrighted composition, valid trademark, secret process, patented or unpatented invention or article furnished or used in the performance of this contract

Upon execution of the contract, all policies of company shall contain the following provisions:

a. The insurance policy of the signed vendor shall be primary and non-contributory and must contain a waiver of subrogation against the City of Camden.

b. All policies providing coverage hereunder unless stated otherwise shall contain provisions that no cancellation or material changes in the policies shall become effective except on thirty

(30) days prior written notice to the City of Camden.

NEW JERSEY BUSINESS REGISTRATION

REQUIREMENTS – NON-CONSTRUCTION

Pursuant to N.J.S.A. 52:32-44, The City of Camden is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of

Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the

Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Direct any questions in this regard to the

Division of Taxation at (609)292-6400.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

A sample Business Registration Certificate is attached. Other forms, such as a Certificate of

Authority to collect Sales and Use Taxes or a Certificate of Employee Information Report Approval, are not acceptable.

Any questions in this regard can be directed to the Division of Revenue & Enterprise Services at https://www.state.nj.us/treasury/revenue/revgencode.shtml. Form NJ-REG can be filed online at:

http://www.state.nj.us/treasury/revenue/busregcert.shtml

THESE ARE SAMPLES OF THE ONLY ACCEPTABLE

BUSINESS REGISTRATION CERTIFICATES

STATE OF NEW JERSEY

BUSINESS REGISTRATION CERTIFICATE

Taxpayer Name: TAX REG TEST ACCOUNT

Trade Name:

Address: 847 ROEBLING AVE

TRENTON, NJ 08611

Certificate Number: 1093907

Date of Issuance: October 14, 2004

For Office Use Only:

20041014113823533 ti

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of

Organization:_________________________________________________________________

Organization

Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

PartnershipLimited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE

STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder or proposer has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to

N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Part IV Certification

I, being duly sworn upon…