camden PROPOSAL CHECKLIST.pdf

Request for Proposal

RFP #26-15

PROFESSIONAL ENGINEERING SERVICES:

DESIGN SERVICES FOR FARNHAM PARK REDEVELOPMENT PROJECT

Funded by NJ Board of Public Utilities Urban Heat Island (UHI) Mitigation Program

SITE VISIT:

DATE AND TIME FOR RECEIPT OF PROPOSALS:

THURSDAY, SEPTEMBER 17, 2026 @ 11:00 AM

PROPOSALS WILL NOT BE ACCEPTED AFTER THE TIME SPECIFIED

Questions are due by 9:00 am on September 9, 2026

LOCATION:

CITY COUNCIL CHAMBERS

SECOND FLOOR, CITY HALL

520 MARKET STREET

CAMDEN, NEW JERSEY 08102

856-757-7159 PHONE/FAX

CAMDEN COUNTY

CITY OF CAMDEN

NOTICE TO PROPOSERS

Notice is hereby given that sealed proposals (“Proposal”) will be received by THE CITY OF

CAMDEN from qualified Proposers for the following:

RFP #26-15

PROFESSIONAL ENGINEERING SERVICES:

The Purchasing Agent is hereby authorized to receive electronic RFP Submissions on September 17, 2026

@ 11:00 a.m. via the City’s E-Procurement Portal, Bids&Tenders. Only electronic RFPs shall be accepted.

GUIDELINES may be obtained online at https://camden.bidsandtenders.net/Module/Tenders/en

The City will open the RFP at 11:00 am on September 17, 2026 in City Council Chambers, Second

Floor, City Hall, 520 Market Street, Camden, New Jersey 08102. Respondents can also log in to their registered account at this time for the RFP results.

The City encourages prospective respondents to submit their RFPs before the designated date and time of the opening via the City’s Bidding System.

No Respondent may submit more than one RFP. Any RFP received after 11:00 am shall not be accepted in the Bids&Tenders system.

The submitting person/agency must be qualified and experienced to conduct the services in the Proposal.

Those not providing written proof of required qualifications and experience will be disqualified.

If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27 et seq.

This proposal is being solicited through a fair and open process in accordance with the N.J.S.A. 19:44a-

20.5 et seq.

Any questions concerning technical issues with the City’s Bids & Tenders electronic bidding system contact support@bidsandtenders.ca.

Lateefah Chandler

Purchasing Agent

856-757-7159

August 26, 2026

SOLICITATION OF PROPOSALS FOR

RFP #26-15

PROFESSIONAL ENGINEERING SERVICES:

1. BACKGROUND

The City of Camden is seeking proposals from qualified firms for professional engineering services for engineer and design plans, specifications, and estimates for FARNHAM PARK

REDEVELOPMENT PROJECT in the City of Camden in Camden County, New Jersey.

The park is located within the Parkside neighborhood, a highly urbanized residential community situated along the Cooper River. Farnham is a valued green space with the surrounding community that includes long-term residents who rely on the park for recreation, community gatherings, and informal social connection, particularly during warmer months. The park’s proximity to the

Cooper River also supports local wildlife, including fish and migratory birds.

However, due to limited tree canopy, extensive impervious surfaces and also its proximity to

Cooper River, this park functions as a localized heat sink. The existing pavilion is structurally deteriorated and lacks a roof, restricting its use during extreme heat, rain or community events that require shade and weather protection. The current splash pad and playground have aging and unsafe amenities not conducive for long term use during the summer months. Projected enhancements to this park will directly service neighborhood residents, students, and families by improving safety, usability, and access to cooling and shaded coverage for recreational and community gathering amenities in an area with limited alternatives.

The design professional shall prioritize passive cooling techniques and specific materials with high albedo ratings. Roof designs must utilize cool roof materials meeting or exceeding a Solar

Reflectance Index (SRI) target optimized for energy load reduction as outlined by the New Jersey

Clean Energy Fund. In addition, the design must incorporate water-efficient public infrastructure and ensure total unhindered public access, with design elements prioritizing ADA accessibility guidelines, to accommodate vulnerable demographic groups during extreme heat events.

The anticipated project duration period is ninety (90) calendar days.

2. SCOPE OF SERVICES

The project involves the provision of engineering/design services necessary for park improvements to Farnham Park, 1648 Baird Blvd, Camden NJ 08103. Park improvements include replacing the existing deteriorated pavilion with a new permanent roofed structure designed to provide reliable shade and thermal relief during hot weather, upgrading the existing splash pad and installing a new playground designed with heat-conscious materials and layouts.

The Engineering Consultant is expected to provide requested engineering services necessary for the complete construction ready, design of this project and assist the City through the bidding phase. Throughout the duration of the project, the scope of services for this contract will include, but not be limited to, the following:

I. Preliminary Site Visit and Investigation

• Conduct site visit and condition assessment of the project area to evaluate existing terrain, utilities, ADA compliance infrastructure and other appurtenant features for the integration of the proposed pavilion, splash pad, and new playground features

• Review available engineering reports and studies, utility drawings, as-built plans, and other relevant materials to ascertain necessary background data regarding the overall project.

• Conduct field survey(s) to establish existing conditions and to determine field characteristics necessary for the proposed design, including the horizontal and vertical location of utilities within and adjacent to the project area.

• Responsible for preparing and submitting all necessary permit applications to local construction offices and NJ DEP if the part touches wetlands or flood hazard areas.

• Preparation of preliminary conceptual design alternatives for the site including the location and configuration of all site elements

• Capture pre-construction and post-construction photographs and/or video documentation of existing park features in/out of the park, surrounding conditions and adjacent properties.

• Evaluate existing curb ramps, pedestrian ramps, and sidewalk features for compliance with the Americans with Disabilities Act (ADA) and PROWAG standards.

• Assess existing drainage patterns, cross-slopes, and surface conditions affecting sidewalk performance.

• Perform a preliminary visual assessment of the project area to identify materials that may contain asbestos-containing materials (ACM) or lead-based paint (LBP), if applicable to disturbed or demolished materials.

• Coordinate and arrange for the sampling and laboratory analysis of suspect materials, as necessary, through a qualified environmental testing consultant.

• Review laboratory results and prepare a summary of findings to determine the presence and extent of regulated hazardous materials that may impact the project.

II. Pre-Design Meetings

• Attend up to three (3) coordination meetings with City representatives to discuss project goals, design approach, community concerns, and scheduling.

• Coordinate with utility owners and agencies as required to confirm existing utility locations and identify potential conflicts.

III. Construction Documents

Prepare signed and sealed construction drawings and technical specifications, including but not limited to:

• Comprehensive site layout, grading, utility connections and structural/manufacturer detailing for the new pavilion, upgraded interactive splash pad, and new playground equipment.

• Technical specifications for upgraded water supply lines, drainage/drain-to-waste or recirculation systems, manifold hookups, electrical controls, and surface safety surfacing

• Removal & replacement of deteriorated concrete or asphalt sidewalk panels to provide seamless, accessible pedestrian routes connecting existing park entry points to the new pavilion, splash pad, and playground

• Curb and gutter repair or replacement in areas disturbed by park construction, utility tie-ins, or walkway installations.

• Design of ADA-compliant curb ramps, pedestrian ramps, detectable warning surfaces

(DWS), and accessible routes to all new play and park facilities in strict conformance with current PROWAG, City of Camden and federal/state regulations

• Detailed grading plans, drainage and cross-slope corrections around the new amenities to prevent ponding, manage splash pad runoff, and achieve ADA-compliance running and cross slopes.

• Complete restoration of disturbed areas during construction, including park turf, landscaping, utility boxes, fencing and adjacent park features, as applicable.

• Erosion and sediment control measures in accordance with Camden County Soil

Conservation District and NJDEP Stormwater Management rules, if applicable.

• Signage, traffic control, and maintenance and protection of traffic (MPT) plan for work within Farnham Park and/or adjacent to the roadway.

• If asbestos-containing materials or lead-based paint are identified or contaminated park soils are identified, incorporate the required handling, abatement or capping procedures, and construction notes into the contract drawings and technical specifications. This may include preparation of hazardous material handling requirements, contractor protection measures, disposal requirements, and regulatory compliance provisions consistent with applicable NJDEP, EPA, and OSHA regulations.

• Provide Engineer's Opinion of Probable Construction Cost broken down by amenity

(pavilion, splash pad, playground) supporting civil infrastructure

• Incorporate applicable NJBPU Urban Heat Island Mitigation Program Category I requirements

• Provide up to three (3) rounds of revisions before providing complete, final construction documents for bidding.

IV. Bidding Support

• Develop bid schedule and bid form.

• Assist the City with advertisement and bidding in accordance with the New Jersey

Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).

• Attend one (1) pre-bid meeting and conduct a site walk with prospective bidders.

• Respond to bidder questions and prepare and issue addenda as required.

• Review bid submissions for compliance with the bid requirements and prepare a bid tabulation with a recommendation for award.

• Prepare and submit the Engineer's final cost estimate for comparison with bids received.

• Provide two (2) electronic copies of all reports and final contract documents (project drawings/plans, specifications, bid forms, etc.) for bidding purposes, and one (1) signed physical copy for the City's records.

Perform other related services as may arise during the contract period.

3. STATEMENT OF QUALIFICATIONS

The Statement of Qualifications package is to contain a cover sheet, table of contents, and the following sections:

Section 1 - Company Identification

Section 2 - Company Qualifications

Section 3 - Company Specific Project Experience

Section 4 - Key Personnel

Section 5 - Technical Approach

Section 6 - Management Approach

These sections of the Statement of Qualifications will contain the information described in the following subsections.

3.1 Company Identification

A) Name of firm, address, telephone and telefax number of main office and any branch office which will be involved in the project in any way.

B) Name, title, address, telephone and telefax number of the principal-in-charge.

C) Type (e.g. corporation, partnership) and size of firm, including number of offices, number of employees, and respective disciplines.

D) List of subconsultants, including information requested in A, B, and C above for each subconsultants, and general nature of type of service to be provided on the property by each subconsultants.

E) List any current violations or claims against you/your organization and those having occurred in the past five years, especially those resulting in claims or legal action against you.

3.2 Company Qualifications

The Proposer must demonstrate a proven track record of satisfactory performance in designing park improvements. Specific experience must include the integration of passive cooling techniques, heat-conscious layouts, and sustainable material selection. Provide a brief narrative describing the primary engineering and design services provided by the firm relevant to this request for services.

3.3 Company’s Specific Project Experience

Prospective companies (or firms) must provide three detailed examples of the firm’s previous experience with relevant projects completed in the last five (5) years. Give brief description of each project and firm's involvement and provide details on that work's relevancy to this project.

The conditions of the project(s) referenced by the firm must be similar to the conditions prevailing in the City of Camden. Provide specific references, including Owner's address, telephone and fax number/email address. Experience in municipal engineering and design of park improvements requiring passive cooling techniques and heat conscious materials and layouts in urban areas is desired. Identify the duration of the contract, time constraints, whether or not the project was completed within budget and approximate dollar value of the project

3.4 Key Personnel

Key personnel associated with the items provided in the above qualifications sections should provide a project schedule of a list of relevant projects completed in the last five (5) years.

1. Project Team

Provide a description of the proposed team including any sub consultants.

2. Project Manager

Designate a project manager who will be the primary contact with the City. The proposal must contain the qualifications and experience of the project manager, who should have the authority to make decisions for his/her organization. The project manager must have the ability to commit the necessary periods of time to conduct the work as described in the

RFP.

3. Staff Qualifications

Provide a biography describing the key project team members’ individual qualifications and history and role of key staff that will be committed to this project. You may attach a resume at the end of the submittal. Resumes do not count towards the page limitation.

4. Organizational Chart

Include all key project team members and explain their role and responsibility throughout the project. Identify the project team members who are the daily contacts.

3.5 Technical Approach

Present a written Technical Approach, including methodologies to be used to accomplish the items as notified in the Scope of Services, and must demonstrate the company's clear understanding of the project. Alternate proposals will also be considered in addition to the outline given, particularly where savings in cost or schedule can be achieved. The proposed approach description should also:

1. Describe how you will fulfill the needs of the City included in this RFP. Please provide a project plan providing specific tasks and an associated schedule.

2. Identify how you will meet all other aspects of the scope of work and related requirements listed in sections above, and list any items you cannot provide.

3. Describe the measurements/deliverables and/or assessments you will provide to allow the

City to assess the services you will provide.

4. Provide information on any other pertinent services, if any, you can offer that will reduce costs or enhance your service.

3.6 Management Approach

Present a management approach which includes project organization, current workload, available capacity, response time, ability to attend meetings and mobilize field personnel, cost and schedule controls, document management, communication and management of subconsultants.

4. COST PROPOSAL

Upload the cost proposal separately from the Statement of Qualifications through the online procurement platform. This contract will be awarded on a Time and Materials (T&M) basis with a Not-to-Exceed (NTE) maximum amount. Proposals must provide a comprehensive, itemized budget breakdown showing estimated hours and costs for each task in the scope of services, resulting in a total estimated maximum cost for the entire project. All hourly rates submitted are considered all inclusive and blended rates can be proposed.

Vendor will be expected to submit monthly itemized billings detailing actual hours worked and allowable expenses must be submitted for payment. The City will not pay for in-house communications such as conferences, meetings, phone calls, e-mails, and text messages, etc.

between partner and partner and/or project manager or project engineer, project engineer and supporting staff, and other internal staff-to-staff coordination and consultation. The city will not reimburse or separately compensate for travel time, mileage, internal phone calls, routine email correspondence, file organization, billing administration, or any other incidental overhead costs.

These expenses are deemed incorporated into the submitted hourly rates and no additional charges for such items will be accepted or paid.

The City will only pay for travel time related to an event requiring mandatory attendance. Billings for allowed travel are to be billed at one-half of your proposed rates.

5. EQUAL EMPLOYMENT OPPORTUNITY PROVISIONS

Companies and their subcontractors will not discriminate on the basis of race, color, national origin, or sex in the award and performance of this contract.

All potential companies must demonstrate a commi1ment to the effective implementation of an affirmative action plan or policy on equal employment opportunity. The potential company must insure equal employment opportunity to all persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical disability, mental disorder, ancestry, marital status, criminal record, or political beliefs.

The company must uphold and operate in compliance with Section 3(b)(i) of Executive Order

14173, the Equal Employment Opportunity Act of 1972, the Fair Employment Practices Act, and the American with Disabilities Act of 1990.

6. SELECTION PROCESS AND EVALUATION CRITERIA

The selection will be based on an evaluation of the Statement of Qualification and then the

Cost Proposal. Any subsequent price negotiations may be initiated with the firm that submitted the highest rated response to this RFP.

The major factors/criteria to be used in this evaluation will include, but may not be limited to those given within this RFP. Following the initial evaluation of the proposals submitted, any or all of the qualified companies may be invited for an interview, if deemed necessary.

The Owner, reserves the right, in its sole and absolute discretion, to reject any and all submission or to accept any submission, as applicable by law and which in its judgment, will under all the circumstances, be most advantageous to the City of Camden.

It is expected that all responding companies will conform with and abide by the contractual language to be developed by the Owner.

The selection will be based on an evaluation of the Statement of Qualification. The City of

Camden shall not be obligated to explain the results of the evaluation process to any

Respondent.

Evaluation Criteria Weight

Technical Approach presented in the Proposal. 20%

Record of satisfactory performance by the firm on similar projects. The projects listed should be similar in scope and magnitude to the proposed project. The work must have been performed within the past two years. This record should establish the ability to properly provide the services listed.

20%

Experience and technical competence of the personnel proposed to be assigned to the project relative to the specific type of work included in the project.

15%

Experience in heat mitigating and park improvement design and knowledge of local conditions.

25%

Location of the firm in the geographical area of the project provided that there are an appropriate number of qualified firms therein for consideration.

5%

Cost of Services 15%

The City of Camden reserves the right to negotiate and enter into agreements with one or more firms for some or all of the items of work identified above based on its determination of relative qualifications.

If chosen, negotiations for award of the contract will be to the Respondent(s) that best meet the evaluation criteria. The City of Camden may reject all proposals. The City of Camden further reserves the right to negotiate cost and scope elements with the leading Respondent(s). The City of Camden reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the procurement process in accordance with the provisions of applicable law:

A. To determine that any submission received complies or fails to comply with the terms of this RFQ.

B. To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective Respondents who have received a copy of this RFQ.

C. To waive any technical non-conformance with the terms of this RFQ.

D. To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective Respondents who have received a copy of this

RFQ.

E. To conduct investigations of any or all of the Respondents, as the City of Camden deems necessary or convenient, to clarify the information provided as part of the

Proposal Statement and to request additional information to support the information included in any Proposal Statement.

F. To suspend or terminate the procurement process described in this RFQ at any time

(in its sole discretion.) If terminated, the City of Camden may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

G. No contractual obligation on behalf of the City of Camden whatsoever shall arise from the RFP process;

H. This RFP does not commit the City of Camden to pay any cost incurred in the preparation or submission of any response to the RFP;

I. All submitting businesses grant to the City a non-executive right to use, or cause others to use, the contents of the submission of any parts thereof for any purpose.

All submissions will become the sole property of the City and will become a matter of public record;

Statutory and Other Requirements

a. Acknowledgement of Receipt of Notices Revisions or Addenda to RFP Documents

Proposers shall acknowledge receipt of any addenda through the Bidding System by checking a box for each addenda and any applicable attachment.

It is the responsibility of the Bidder to have received all Addenda that are issued.

Proposers should check online at https://camden.bidsandtenders.net prior to submitting their RFP and up until the RFP closing time and date in the event additional addendum are issued.

If a Proposer submits their RFP prior to the RFP closing time and date and an addenda have been issued, the Bidding System shall WITHDRAW the RFP submission and the

RFP status will change to an INCOMPLETE STATUS and Withdraw the RFP.

Proposers can view the status change in the “MY BIDS” section of the Bidding

System.

The Proposer is solely responsible to:

• Make required adjustments to their RFP; and

• Acknowledge the addenda; and

• Ensure the re-submitted RFP is RECEIVED by the Bidding System no later than the stated RFP closing time and date.

b. Compliance with Laws

Any contract entered into between the contractor and the City must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts

Law. The contractor must agree to comply with the non-discrimination provisions and all other laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

c. Public Emergency

In the event of a Public Emergency declared at the Local, State or Federal Level, if the City opts to extend terms and conditions of this RFP, the contractor agrees to extend the terms and conditions of this RFP, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the City may solicit the goods and/or services from any respondent of this contract.

d. Non-Allocation of Funding Termination

Each calendar year payment obligation of the City is conditioned upon the availability of

City funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Contractor hereunder, whether in whole or in part, the City at the end of any particular fiscal year may terminate such services. The City will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the City to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

e. Mandatory EEO/Affirmative Action Compliance

No firm may be issued a contract unless it complies with the affirmative action regulations of

N.J.S.A. 10:5-31 et seq. (P.L. 1975, c.127) and N.J.A.C. 17:27-1 et seq. as administered by the Division of Purchase & Property Contract Compliance and Audit Unit (Division) and/or

Department of Labor & Workforce Development provided below. The form shall be properly executed and uploaded along with Certified Employee Information Report or form AA302.

The contract will include the language included in this specification.

f. New Jersey Anti-Discrimination

The contract for this bid shall require that the contractor agrees not to discriminate in employment and agrees to abide by all anti-discrimination laws including but not limited to

N.J.S.A. 10:2-1.

g. Americans with Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the delivery of services is prohibited. Respondents are required to read American with Disabilities language that is part of the documents attached hereto and agree that the provisions of Title II of the Act are made part of the contract. The contractor is obligated to comply with the Act and hold the City harmless.

h. Prompt Payment of Goods and Services Contracts

N.J.S.A. 40A:11-19.1 establishes a prompt payment requirement that applies to goods and services contracts a contracting unit awards to a “business concern” under the Local Public

Contracts Law (LPCL)

i. Statement of Ownership Disclosure

Pursuant to N.J.S.A. 52:25-24.2 provide that no business organization, regardless of form of ownership shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent (10%) or more of its stock or interest of any type at all levels of ownership. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the ten percent ownership, has been listed.

The included Statement of Ownership shall be completed and uploaded into the e-procurement platform. This requirement applies to all forms of business organizations, including, but not limited to, corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations. Failure to submit a disclosure document shall result in rejection of the bid as it cannot be remedied after bids have been opened.

Not-for-profit entities should fill in their name, check the not-for-profit box, and certify the form. No other information is necessary.

The Respondent shall complete and upload the form of statement that is included in this

RFP

j. Non-Collusion Affidavit

The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and submitted with the RFP response.

k. N.J. Business Registration Certificate

Certificate required pursuant to N.J.S.A. 52:32-44; failure to be registered by time of contract award may be cause for rejection. Entities or individuals are required to provide the certificate prior to contract award. The City recommends uploading this certificate via the City’s Bidding System. Entities or individual that need to file for a certificate may do so on- line through the NJ Division of Local Government Services at the following link:

http://www.state.nj.us/treasury/revenue/busregcert.shtml .

l. Disclosure of Investment Activities in Iran

Pursuant to N.J.S.A. 40A:11-2.1; N.J.S.A. 52:32-58 any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of

Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran.

The Chapter 25 list is found at:

http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this

List prior to completing the below certification. Failure to complete the certification m a y render a bidder's proposal non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

m. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus

Pursuant to N.J.S.A. 52:32-60.1, et seq. and N.J.S.A.40A:11-2.2 (L. 2022, c. 3) any person or entity (hereinafter “Vendor”) that seeks to enter into or renew a contract with a local contracting unit subject to the Local Public Contracts Law for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control

(OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

n. Restrictions on Certain Contracts

The City operates under a Transitional Aid Memorandum of Understanding (“MOU”) with the State of New Jersey Department of Community Affairs, Division of Local Government

Services, as approved in advance by the City Council of the City of Camden for the current

State fiscal year. Under the MOU, the City must obtain the written approval of the Director of the Division of Local Government Services of certain contracts. The City must also obtain the Director’s written approval for the hiring of consultants and professionals, either directly or knowingly through a sub-contract, regardless of cost. Contract renewals must also be approved by the Director in writing.

Pursuant to the Municipal Rehabilitation and Economic Recovery Act, N.J.S.A. 52:27BBB-

1 et seq., the State Commissioner of the Department of Community Affairs has authorization to veto any City resolution awarding, amending or renewing a City contract.

This document is not an offer to contract but is an RFP as defined herein, to satisfy specific user requirements of the City of Camden. Neither the issuance of the RFP, preparation and submission of a response, nor the subsequent receipt and evaluation of any response by the

City of Camden, will commit the City to award a contract to any consultant even if all of the user requirements in the RFP are met.

Only the execution of a written contract will obligate the City in accordance with the terms and conditions contained in such contract.

o. Discrepancies in RFPs

In the event that there is a discrepancy between the advertisement, as published or the City’s e-procurement platform and the City supplied RFP documents, the RFP documents shall govern. If the amount shown in words and its equivalent in figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used.

p. Maintenance of Documents

Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

Pursuant to N.J.A.C. 19:70-1.6(b), the contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

q. NJ Election Law Enforcement Commission (ELEC)

Contractors are advised of their responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission

(“ELEC”) pursuant to N.J.S.A. 19:44A-20.26-20.27 (P.L. 2005, c.271, s.3) if a Contractor receives contracts in excess of $50,000 from public entities in a calendar year. It is a

Contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us

r. Workplace Accountability in Labor List (WALL)

N.J.S.A. 34:1A-1.16(a)), any “person” in violation of State wage, benefit and tax laws, and with outstanding liabilities to NJDOL, may be named on the WALL. The law defines “person” as “any natural person, company corporate officer or principal, firm, association, corporation, contractor, subconsultant or other entity engaged in contracting.” The WALL is a list on

NJDOL’s website of businesses that have been found in violation of New Jersey State wage, benefit and tax laws and have outstanding liabilities to NJDOL under a final order/judgment.

Any business whose name appears on the WALL is prohibited from public contracting.

Ensure neither your company nor your subconsultants are on this list:

https://www.nj.gov/labor/ea/osec/wall.shtml

s. Termination of Contract

The Contract may be terminated for any of the following circumstances: failure of the

Contractor to meet the performance requirements or any other terms or conditions stated herein or in the Contract.

If, through any cause, the Contractor shall fail to fulfill its obligations under the Contract, the

City shall thereupon have the right to terminate the Contract by giving prior written notice to the Contractor of such termination and specifying the effective date of termination.

The City may terminate the Contract at its convenience at any time by giving written notice to the Contractor of such termination and specifying the effective date thereof at least thirty

(30) days before the effective date of such termination.

In case of default by the Contractor, the City may procure the services from other sources and hold the Contractor responsible for any excess cost occasioned thereby.

Continuation of the terms of the Contract beyond the fiscal year is contingent on availability of funds in the following year's budget. In the event of unavailability of such funds, the City reserves the right to cancel the Contract.

If the City’s termination of the contract pursuant to this Section herein or a provision in the contract, is found by a court or other legal forum to be legally improper, the termination of the contract shall be treated as if it had been a termination for convenience in accordance with the above section governing terminations for convenience.

t. Open Public Records Act (OPRA)

All documents/information, except for OPRA’s Exemptions from Disclosure, submitted in response to this solicitation shall be available to the general public as required by the New

Jersey Open Public Records Act N.J.S.A. 47:1A-1 et seq.

u. Insurance and Indemnification

All insurance shall be maintained in force during the life of this contract by the bidder. Such coverage shall be with an insurance company authorized to do business in the State of New

Jersey and shall name the City of Camden, all elected and appointed officials, employees, and volunteers as additional insured as an additional insured. It must be an insurer with a Best’s rating of no less than “A” indicated compliance with the required coverages. The bidder/vendor must notify the City of Camden immediately of any material change in insurance coverage such as changes in limits, coverages, status of policy, etc. The City of

Camden reserves the right to require complete copies of insurance policies and/or change insurance limits at all times.

Certificates of the Required Insurance shall be submitted prior to or along with the contract as evidence covering Comprehensive General Liability, Comprehensive Automobile

Liability, etc. Certificates for Worker's Compensation and Employer's Liability Insurance shall also be submitted.

Except as elsewhere provided herein, the SERVICE PROVIDER shall provide, at its own cost and expense, proof of the following insurance to the City of Camden:

A. General Liability: $1,000,000 occurrence $2,000,000 aggregate

B. Workers’ Compensation**Statutory

C. Employer’s Liability: $1,000,000

D. Professional Liability: $1,000,000

E. Automobile Liability: $1,000,000

Workers Compensation and Employers Liability can be waived if the vendor provides documentation that they are a sole proprietorship with no employees.

Successful bidder will indemnify and hold harmless the City of Camden, all elected and appointed officials, employees, and volunteers from all claims, suits or actions and damages or costs of every name and description to which the City may be subjected or put by reason of injury to the person or property of another, or the property of the City, resulting from negligent acts or omissions on the part of the bidder, the bidder's agents, servants or subconsultants in the delivery of materials and supplies, or in the performance of the work under this agreement; the use of any copyrighted or copyrighted composition, valid trademark, secret process, patented or unpatented invention or article furnished or used in the performance of this contract

NEW JERSEY BUSINESS REGISTRATION

REQUIREMENTS – NON-CONSTRUCTION

Pursuant to N.J.S.A. 52:32-44, The City of Camden is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subconsultant that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of

Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subconsultant(s).

Subconsultants named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subconsultant unless the subconsultant first provides the contractor with a valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subconsultants and their addresses that may be updated from time to time.

(3) the contractor and any subconsultant providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and

Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Direct any questions in this regard to the Division of Taxation at

(609)292-6400.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subconsultants used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

A sample Business Registration Certificate is attached. Other forms, such as a Certificate of

Authority to collect Sales and Use Taxes or a Certificate of Employee Information Report Approval, are not acceptable.

Any questions in this regard can be directed to the Division of Revenue & Enterprise Services at https://www.state.nj.us/treasury/revenue/revgencode.shtml. Form NJ-REG can be filed online at:

http://www.state.nj.us/treasury/revenue/busregcert.shtml

THESE ARE SAMPLES OF THE ONLY ACCEPTABLE

BUSINESS REGISTRATION CERTIFICATES

STATE OF NEW JERSEY

BUSINESS REGISTRATION CERTIFICATE

Taxpayer Name: TAX REG TEST ACCOUNT

Trade Name:

Address: 847 ROEBLING AVE

TRENTON, NJ 08611

Certificate Number: 1093907

Date of Issuance: October 14, 2004

For Office Use Only:

20041014113823533 ti

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of

Organization:_________________________________________________________________

Organization

Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

PartnershipLimited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE

STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder or proposer has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to

N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the City of Camden is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with City of Camden to notify the

City of Camden in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the City of Camden, permitting the City of Camden to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

NON-COLLUSION AFFIDAVIT

(N.J.S.A. 52-34-15)

STATE OF ________________________ )

ss:

COUNTY OF ______________________ )

RE: RFP#_____________________________

I, _______________________________________________of full age, being duly sworn (Name of Affiant) according to law, on my oath depose and say: I am the _________________________________ (Title of Position) of ________________________________________,the vendor for the above named project, and (Name of Vendor/Firm) that I executed the said proposal with full authority so to do; that said vendor has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive proposal in connection with the above named project; and that all statements contained in the proposal and in this affidavit are true and correct, and made with full knowledge that the City of Camden relies upon the truth of the statements contained in the proposal and in the statements contained in this affidavit in awarding a contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide established commercial or sell agencies maintained by my firm for the purpose of securing business.

Signed: X

Business Name:

Tax ID #:

*provide a fully completed W9 form Subscribed and sworn to before me this _________day of ________________,20______.

Notary Public of

My commission expires , 20 .

ADDITIONAL STATUTORY REQUIREMENTS

Exhibit A

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

Goods, Professional Services and General Service Contracts

(Mandatory Affirmative Action Language)

During the performance of this contract, the Contractor agrees as follows:

The Contractor or Subconsultant, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Except with respect to affectional or sexual orientation, the Contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting for the provisions of this nondiscrimination clause.

The Contractor or Subconsultant, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

The Contractor or Subconsultant, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the…