camden Microsoft Word - Material Testing RFP 2026-2027.pdf

2026 RFP template - authorized January 6, 2026

REQUEST FOR PROPOSALS FOR 2026 - 2027 ON CALL MATERIALS TESTING &

INSPECTION SERVICES FOR VARIOUS PROJECTS LOCATED IN CAMDEN COUNTY

PART I

Instructions To Vendors

This is a 25-page document. Please be sure to read each page, including, without limitation, all attachments.

Please note: the terms “firm”, “provider”, “contractor”, “proposer”, “vendor” and

“respondent” may be used interchangeably throughout this document.

1.0 PURPOSE

The intent of this Request for Proposals and resulting contract is to obtain material testing and inspection services for various construction projects in Camden County.

Firms responding to this Request for Proposals should have extensive experience and a knowledgeable background and qualifications in the provision of the services described herein.

Despite any language contained herein to the contrary, this Request for Proposals does not constitute a bid and is intended solely to obtain competitive proposals from which the County may choose a contractor(s) that best meet(s) the County’s needs. It is the County’s intent that no statutory, regulatory, or common law bidding requirement applies to this Request for Proposals. The County intends to award this contract pursuant to N.J.S.A. 40A:11-5(1)(a)(i).

Official County RFP documents are available from the County as described herein at no cost to the vendor. Potential proposers are cautioned that they are proposing at their own risk if a third party supplied the RFP document that may or may not be complete. The County is not responsible for third party supplied RFP documents.

2.0 BACKGROUND INFORMATION

For construction projects undertaken by Camden County, material testing may be necessary during the pre-design phase, during construction, or after construction to verify materials installed meet design specifications. Material testing services are requested on an as-needed basis during the contract period.

The Camden County Department of Public Works requires material testing services including but not limited to pre-design pavement cores, pre-design sub-base soil classification, test pits, laboratory testing of material for compaction and sieve analysis, proctor compaction testing, asphalt plant inspection, coring and laboratory analysis of asphalt, preparation of concrete cylinders or beams, and material testing of concrete.

3.0 COMPLIANCE WITH LAWS

The successful firm(s) shall comply with all applicable federal, state, and local statutes, rules, and regulations.

4.0 PROCEDURE FOR RESPONDING TO REQUEST FOR PROPOSALS

4.1 SUBMISSION OF PROPOSALS

Three (3) copies of the Proposal, INCLUSIVE OF ALL INFORMATION required in Part II, Proposal Requirements, should be provided, along with PDF copy of the proposal on a flash drive. Proposals must be provided to the Camden County Division of Purchasing, Courthouse - 6th Floor, 520 Market Street, Camden New Jersey, 08102. Proposals are scheduled to be opened on Wednesday September 9, 2026, at 2:00 p.m. Any proposals received after said opening whether by mail or otherwise will be returned unopened. Proposals should be provided in a sealed envelope with the title of the RFP clearly marked on the outside. If hand-delivering proposal it must be left in the marked bin accessible from the 6th Street entrance to the Courthouse. Bin access is M-F 8:30 A.M. to 4:00 P.M. only. The County assumes no responsibility for delays in any form of carrier, mail, or delivery service causing the proposal to be received after the above-referenced due date and time. Submission by fax, telephone, or e-mail is NOT PERMITTED.

Final selection of firm(s) shall be made by the Camden County Board of

Commissioners by formal resolution. Contract(s) for services will be provided by the Office of County Counsel.

4.2 QUESTIONS REGARDING REQUEST FOR PROP0SALS

Any questions regarding this Request for Proposals must be made in writing to James Winckowski, PE, CME, County Engineer, 2311 Egg Harbor Road, Lindenwold, NJ 08021, via e-mail at james.winckowski@camdencounty.com and kyle.ebersole@camdencounty.com, no later than Friday, August 21, 2026 at 2:00 PM with the subject line “Question-RFP On-Call Material Testing” marked IMPORTANT. Questions received after this date and time will not be addressed.

4.3 ADDENDA/REVISIONS TO REQUEST FOR PROPOSALS

Addenda/revisions to this Request for Proposals shall be provided to all firms who have received this Request for Proposals.

4.4 ACCEPTANCE OF OFFER

The signed proposal shall be considered an offer on the part of the offeror.

Such offer shall be deemed accepted upon execution of a signed contract.

5.0 INSURANCE

Prior to commencing work under contract, the successful firm(s) shall furnish the County with a certificate of insurance as evidence that it has procured the insurance coverage required herein. This coverage must be provided by a carrier approved by the County and rated appropriately through A.M. Best. Firms must give the County thirty-day notice of cancellation, non-renewal or change in insurance coverage.

The successful firm(s) shall provide and maintain the following minimum limits of insurance coverage during the period of performance required under the contract resulting from this Request for Proposals and provide proof of same by supplying a certificate of insurance naming the County as additional insured with the signed contract. The notice to proceed and/or purchase order will not be issued by the County until the certificate of insurance is provided with the signed contract.

5.1 PROFESSIONAL LIABILITY

$1,000,000.00 errors and omissions/malpractice for occurrence.

5.2 WORKERS COMPENSATION AND EMPLOYERS’ LIABILITY

Statutory coverage for New Jersey; $500,000.00 Employer's Liability

5.3 GENERAL LIABILITY

$1,000,000.00 per occurrence/ $3,000,000.00 aggregate for bodily injury and property damage.

5.4 AUTO LIABILITY

$1,000,000.00 per occurrence. This coverage is required if the operation of any vehicle is required in the performance of the services detailed herein (including but not limited to the use of a vehicle to make any on-site visits).

6.0 INDEMNIFICATION

The contractor shall assume all risk of and responsibility for, and agrees to indemnify, defend, and save harmless the County of Camden and its officials and employees from and against any and all claims, demands, suits, actions, recoveries, judgments and costs and expenses in connection therewith on account of the loss of life, property or injury or damage to the person, body or property of any person or persons whatsoever, which shall arise from or result directly or indirectly from the work and/or materials supplied under this contract. This indemnification obligation is not limited by but is in addition to the insurance obligations contained in this agreement.

7.0 MISCELLANEOUS REQUIREMENTS

7.1 Camden County will not be responsible for any expenses incurred by any firm in preparing or submitting a proposal. All proposals shall provide a straightforward, concise delineation of the firm's capabilities to satisfy the requirements of this Request for Proposals. Emphasis should be on completeness and clarity of content.

7.2 The contents of the proposal submitted by the successful firm(s) and this Request for Proposals may become part of the contract for these services.

The successful firm(s) will be expected to execute said contract with the County of Camden.

7.3 Proposals shall be signed in ink by the individual or authorized principal of the responding party. Proposals submitted shall be valid for a minimum of 60 days from the date of opening.

7.4 The County of Camden reserves the right to reject all proposals received in accordance with NJ law.

7.5 Any selected firm is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of this agreement or its rights, title, or interest therein or its power to execute such agreement to any other person, company, or corporation without the prior written consent of the Camden County Administrator.

7.6 The selected firm(s) shall be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. (affirmative action language attached) and submit an employee information report or certificate of employee information report approval. This requirement will be addressed upon execution of the agreement.

7.7 All responses to this Request for Proposals shall be subject to public scrutiny in accordance with New Jersey statutes, rules, and regulations.

7.8 Any contract for services shall be subject to the availability and appropriation of sufficient funds for this purpose annually.

7.9 Contracts awarded pursuant to this Request for Proposals may be amended to provide for additional work within the scope of activities of the original contract, the need for which may arise or become apparent after the original contract award, and not for the purpose of undertaking new or different work or projects. Any contract amendment for such additional work must be approved by resolution of the Board of Commissioners.

7.10 The selected firm(s) shall be prohibited during the term of its contract from representing any individual or entity in any matter in which an adverse party is the County of Camden, the Board of Commissioners, the County Prosecutor, the County Sheriff, any County Row Officer or any officers, employees, departments or subdivisions of any of the aforementioned or in any matter which, in the sole discretion of the County, shall constitute a conflict of interest or shall have the appearance of impropriety.

7.11 Pursuant to N.J.S.A. 19:44A-20.27, it is the vendor’s responsibility to file an annual disclosure statement with the New Jersey Election Law Enforcement Commission (“ELEC”) if, during the calendar year, they receive a contract(s) exceeding $50,000 from public entities, including Camden County.

It is the firm’s responsibility to determine if such filing is necessary.

Additional information on this requirement is available from ELEC at 888-313- 3532.

7.12 All Firms shall comply with the State Contractor Business Registration requirement (“BRC”). Firms may file a BRC with the County prior to award of contracts if not filed with the RFP. ALL FIRMS (AND THEIR

SUBCONTRACTORS) COMPETING FOR COUNTY CONTRACTS MUST

PROVIDE A COPY OF ITS BUSINESS REGISTRATION CERTIFICATE BY THE

DATE THE RFP IS AWARDED. FAILURE TO DO SO WILL RESULT IN

REJECTION OF YOUR PROPOSAL (See also Part II, Section I, herein).

7.13 APPROVAL AND CERTIFICATION OF BILLING STATEMENT:

Authorization for payment of periodic billing, final payments or retainage monies requires approval and certification by formal resolution of the Camden County Board of Commissioners. Pursuant to N.J.S.A. 40A:11-

19.1, unless otherwise provided for in the contract, the required payment date shall be 60 calendar days from the receipt of a properly executed invoice, or 60 calendar days from the receipt of goods or services, whichever is later. Interest shall not be paid unless goods and services are rendered. Interest on amounts due shall be paid for the period beginning on the day after the required payment date and ending on the date on which the check for payment is drawn. Interest shall be paid at the rate specified by the State Treasurer for State late payments.

7.14 N.J.A.C. § 17:44-2.2 AUTHORITY TO AUDIT OR REVIEW CONTRACT

RECORDS:

(a) Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

(b) Vendors shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

7.15 AMERICAN GOODS AND PRODUCTS TO BE USED WHERE AVAILABLE

Where applicable, pursuant to N.J.S.A. 40A:11-18, only manufactured and farm products of the United States wherever available, shall be used in the execution of the work or supply of goods as specified herein.

8.0 CRITERIA FOR EVALUATION OF PROPOSALS

The RFP Committee will independently evaluate each submission and selection will be made upon the basis of the criteria listed below:

8.1 Proven record of experience, including referrals, in providing the type of services detailed herein.

8.2 Ability to provide services in a timely manner.

8.3 Personnel qualifications (i.e., resumes of key personnel who will be responsible for and assigned to the work).

8.4 Location of office and availability of personnel.

8.5 Understanding of the services requested (including completeness and clarity of submission), and qualitative nature of the services proposed.

8.6 Cost of services (i.e. price proposal).

9.0 TERM & TERMINATION

The term of the agreement shall be one year commencing October 1, 2026, to September 30, 2027.

The County may terminate the agreement for any reason upon thirty (30) days’ written notice to the firm. In this event, the County shall only be responsible for payment up to the effective date of termination.

PART II

PROPOSAL REQUIREMENTS

Vendors are requested to propose Material Testing Services for the County of Camden, New Jersey.

FORMAT

To ensure consistency, responses must conform to the following format:

A. Scope of Services B. Resume C. Facilities D. Conflict of Interest E. Fees F. Form of Contract G. Other Information H. MBE/WBE Tracking Information I. State Contractor Business Registration Program J. Schedule of Allowable/Unallowable Expenses for certain services K(2) Disclosure of Investment Activities in Iran and Certification of non‐involvement in prohibited activities in Russia or Belarus - must complete, sign, and return both forms prior to award of Contract

All sections are to be addressed and specifically referenced.

The following explains what we expect in each of the major sections.

SECTION A - SCOPE OF SERVICES

The County of Camden is requesting the following material testing and inspection services for various materials. Most testing services shall be in accordance with the New Jersey Department of Transportation (NJDOT) Standard Specifications for Road and Bridge Construction 2019, Standard Input (SI) as most recently revised to the date of this proposal. Quotes for specific testing services not described in this RFP may be requested during the contract on an as-needed basis by various Camden County Departments.

The FIRM selected by the County shall provide the following scope of work at a minimum. It is to be understood by the firm selected that the County will only accept material testing and inspection services that meet the needs of Camden County.

The FIRM shall submit a price quote for each item listed in Attachment 1 Table T2025 with their Request for Proposal.

MATERIAL TESTING SERVICES

1.0 Any testing agency and/or laboratory submitting a proposal for the services necessary for sampling, testing and/or analysis of bituminous concrete shall have their procedures and equipment inspected at least every two years by AASHTO Materials Reference Laboratory of the National Bureau of Standards.

The AASHTO Materials Reference Laboratory according to their tour schedules may modify the two-year inspection. Copies of the AASHTO inspection reports shall be provided in response to this RFP.

2.0 Any testing agency and/or laboratory submitting a proposal must be in possession of a certification of accreditation from the AASHTO Materials Reference Laboratory to provide the required services for sampling, testing and/or analysis. A current listing of all applicable AASHTO test method certification of accreditation held shall be provided in response to this RFP.

3.0 A copy of the certificates of accreditation shall be submitted in response to this

RFP.

4.0 The FIRM’s technician that performs the testing shall be certified by the Society of Asphalt Technologists of New Jersey, Inc. as an asphalt technologist. A copy of certifications for staff shall be submitted in response to this RFP.

5.0 Once awarded, the FIRM shall be given a minimum of 24-hour notice by

Camden County or the Camden County representative for on-site concrete, asphalt plant inspection, on-site asphalt pavement material testing and inspection services, and nuclear density testing of backfill. This notice time does not apply to asphalt core work.

6.0 No payment will be made to the FIRM by Camden County for mobilization and basic traffic control provided by the FIRM. Basic traffic control is traffic director flaggers that are not Uniformed Law Enforcement Officers. The cost of mobilization and basic traffic control should be included in the quote for each item. Basic traffic control includes but is not limited to traffic control signage, cones, barrels and a (non-uniformed) traffic control flagger. Traffic control shall be provided by the FIRM in accordance with the current Manual on Uniform Traffic Control Devices (MUTCD).

7.0 If non-basic traffic controls are required for material testing procedures such as

Variable Message Signs (VMS) or attenuator equipment, they shall be billed to Camden County at cost with no markup. An invoice or subcontractor’s bill for providing any non-basic traffic control must be included in the FIRM’s invoice in order for reimbursement to be approved.

8.0 For County roadways that have an average daily traffic volume greater than

10,000 vehicles per day, the FIRM should review the need for Uniformed Law Enforcement Officers prior to starting material testing activities. For County roadways that have average daily traffic volumes less than 10,000 vehicles per day, Camden County recommends traffic director flaggers be provided by the FIRM during material testing activities. If Uniformed Law Enforcement Officers are required for material testing procedures, Camden County will reimburse the FIRM for the cost of police hours at New Jersey prevailing wage rates for traffic director/flagger provided municipal police receipts are attached to the FIRM’s invoice. New Jersey prevailing wage rates may be found under State Wage Rates for Heavy and General Laborers - South at the following website:

http://lwd.state.nj.us/labor/wagehour/wagerate/prevailing_wage_determinations.

html

Prior to starting any material testing on a County road that has traffic volumes greater than 10,000 AADT, the FIRM will need to notify the Municipal Police Department(s) that Uniformed Law Enforcement Officers may be required. The FIRM must clearly notify the Municipal Police Department(s) that the FIRM is working for Camden County Public Works to ensure that New Jersey prevailing wage rates are invoiced to the FIRM. Camden County will NOT reimburse the FIRM for administrative hours or vehicle costs billed by municipal police department(s). Copies of bills from municipal police departments must be included in the FIRM’s invoice in order for reimbursement to be approved.

9.0 When core samples are required before the start of a design project, the location and layout of the pre-design core sample locations will be the responsibility of Camden County Engineer or County representative. For roadways, the pre-design core sample report must include documentation of the roadway material (ie: surface asphalt, base asphalt, concrete), the thickness of each type of roadway material, documentation of the roadway subbase (ie:

DGA, RGA), thickness of sub-base material. The pre-design core sample must extend a minimum of 20” below the top of roadway for asphalt roads, the depth should extend 15”” from top of roadway surface for concrete roadways.

The pre-design core sample report must include the soil gradation curve, and soil classification in accordance with the Unified Soil Classification System (USCS) for each sample. The FIRM shall complete all cores within one to three (1-3) weeks of notification, weather permitting and applicable reports for each design project shall be completed within two – three (2-3) weeks after pavement cores are taken. Additional time may be permitted if scheduling of Uniformed Law Enforcement Officers is required for pre-design cores.

10.0 Once the project is ready for post-construction core samples, the FIRM shall complete all cores within SEVEN (7) of installation of asphalt pavement.

Applicable reports for each post-construction project shall be completed within two – three (2-3) weeks after pavement cores are taken. The location and layout of the post construction core sample locations will be the responsibility of the FIRM. Camden County and/or their CM/CI Consultant will provide a minimum of 2 weeks advanced notice of the anticipated asphalt pavement installation schedule for purposes of scheduling plant inspection and post-construction pavement core sampling.

The post-construction core samples shall be based on NJDOT 2019 Specifications which require 1 lot of 5 cores for each 15,000 square yards of placed asphalt to be tested for thickness and air voids.

Camden County will provide the FIRM with design plans and specifications for material testing to be taken during construction or post-construction.

11.0 Laboratory testing results for any non-regulated material (clean fill) shall be provided within the number of working days requested. If Camden County requires results within less than the working days specified for each test for any reason, the FIRM shall be paid twice the standard testing fee per sample.

12.0 No payment shall be made for the transportation of any material to and from the construction site to the testing facility. The cost of all transportation shall be included in the material testing fee.

13.0 No payment shall be made for the travel expense for a representative to travel to and from a field site to perform inspection, material testing, or surface repair necessary after material testing is performed. The cost of transportation shall be included in the proposed costs for material inspection and testing except for transportation required for precast plant inspections.

14.0 When any testing is performed, the FIRM shall provide all test results in accordance with NJDOT requirements, along with test worksheets showing test methods used and all calculations made to generate test results.

15.0 The FIRM shall notify the Camden County Engineer via email and cell phone

(732-887-9528) immediately with a clear subject line notification if any test results at the plant do not meet specifications or approved submittal, if test results require concrete or asphalt to be rejected, if any test results in the field appear below standard, if test results require remedial action in the field, or if test results indicate that additional material testing will be required to confirm that County specifications will be met. This notification shall be followed up with an email to the Camden County Engineer and any other Camden County representative on the project such as the County Senior Engineer, or Resident Engineer from the Construction Management firm hired to represent Camden County on the project. The FIRM shall follow up with a written letter and backup documentation regarding the material testing results.

16.0 The FIRM has the authority to reject any material that does not meet NJDOT specifications for road and bridge construction or does not meet the approved County submittal for the material. The FIRM shall notify the County Engineer via cell phone and cell phone text to 732-887-9528 if any test results indicate that material does not meet specifications. NOTE: The FIRM does not need Camden County Engineer’s approval to reject any material that does not meet NJDOT specifications or approved County submittal, the FIRM only needs to notify the County Engineer.

17.0 Upon Request, the FIRM shall provide Camden County with a price quote for specific material testing or consultation not included in Table T2026.

SECTION B - RESUME

This section shall address areas as outlined:

1. Name and address of your firm and the corporate officer authorized to execute agreements.

2. Briefly describe your firm's history, ownership, organizational structure, location of its management, and licenses to do business in the State of New Jersey.

3. Describe in general your firm's regional, statewide, and local service capabilities.

4. Provide and identify the names, experience, qualifications, and applicable licenses held by the individual primarily responsible for servicing the County and any other person(s), whether as employees or subcontractors, with specialized skills that would be assigned to service the County.

5. Provide a listing of local governmental clients with which you have similar contracts; include the name, address, email address and telephone number of the contact person.

6. Provide a statement that your firm will comply with the insurance coverage requirement as set forth in Part I, Section 5 of this RFP.

7. Provide a statement of assurance to the effect that your firm is not currently in violation of any regulatory rules and regulations that may have an impact on your firm's operations.

SECTION C - FACILITIES

This section should address areas as outlined:

1. OFFICE LOCATIONS

a. For your firm's facilities which are located closest to Camden County, New Jersey, provide:

1. The location.

2. Firm personnel assigned to this location.

3. The activities of the firm performed at this location.

b. For those facilities and activities located elsewhere, please explain the activities performed elsewhere and why these are best performed at a different office.

Firms where all activities are performed at one location should leave this paragraph blank.

SECTION D - CONFLICT OF INTEREST

This section should disclose any potential conflicts of interest that the firm may have in performing these services for Camden County.

SECTION E - FEES

This section should address:

1. The proposed fees for the services to be provided.

(Use Table T2026)

2. Any fees for services not included in Table T2026, found necessary by your firm and which could be charged to the County.

Note: The County reserves the right to negotiate fees with any or all vendors meeting the evaluation criteria set forth herein. Negotiations will be conducted in accordance with the County’s Request for Proposals policy.

SECTION F - FORM OF CONTRACT/AMENDMENT OF CONTRACT

The Office of County Counsel will supply the form of contract which will incorporate the terms and conditions of the within document and the successful proposer’s proposal, fees, and costs. The proposer may not vary the material terms of this document or include its own version of the contract with its proposal.

Contracts awarded pursuant to this Request for Proposals may be amended to provide for closely related services, the need for which may arise or become apparent after the original contract award. Any contract amendment for closely related services must be approved by resolution of the Board of Commissioners.

SECTION G - OTHER INFORMATION

This section is for any further pertinent data and information not included elsewhere in the RFP and found necessary by your firm.

VENDORS ARE REQUIRED TO USE THE COUNTY’S FORMS AND SHALL NOT

RECREATE IN ANY WAY THE FORMS PROVIDED WITH THIS RFP. FAILURE TO

USE THE COUNTY FORMS OR ADDING TO, AMENDING, ALTERING, OR

REVISING THE COUNTY FORMS, INCLUDING, BUT NOT LIMITED TO,

CONVERTING THE COUNTY PDF TO A WORD DOCUMENT, SHALL BE CAUSE

FOR REJECTION OF VENDOR’S PROPOSAL

Important Note: Please complete the following sections and return them with your response to this RFP.

SECTION H - MBE/WBE TRACKING INFORMATION

Definitions:

A Minority Business Enterprise (MBE) is defined in the Camden County Affirmative Action Plan as "a business which is independently owned and operated and is at least 51% owned and controlled by minority group members". Minority group members are defined in the Camden County Affirmative Action Plan as "persons who are Black, Hispanic, Portuguese, Asian-American, American Indian or Alaskan Natives"

A Women Business Enterprise (WBE) is defined in the Camden County Affirmative Action Plan as "a business which is independently owned and operated and is at least 51% owned and controlled by women".

Using the definitions above, please check the following space which best describes your firm:

Minority Business Enterprise (MBE)

Women Business Enterprise (WBE)

Neither

NAME OF FIRM: ________________________________________

ADDRESS: ___________________________________________________

DATE: ________________________

SECTION I – STATE CONTRACTOR BUSINESS REGISTRATION PROGRAM

Pursuant to N.J.S.A. 52:32-44, Camden County is prohibited from entering a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or another contracting document is awarded or authorized.

During contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

The County strongly recommends that all vendors provide their BRC (and BRC’s for each subcontractor) with submission of bids or RFP’s.

SAMPLES OF BUSINESS REGISTRATION CERTIFICATIONS

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127) N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C.

17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey, and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

1. Letter of Federal Affirmative Action Plan Approval; or

2. Certificate of Employee Information Report; or

3. Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance)

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

AMERICANS WITH DISABILITIES ACT

Mandatory Language

Equal Opportunity for Individuals with Disabilities.

The Contractor and the County do hereby agree that the provisions of Title II of the Americans with Disabilities Act of 1990 (the “Act”) (42 U.S.C. s12101 et seq.), which prohibits discrimination based on disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the County pursuant to this contract, the Contractor agrees that the performance shall be in strict compliance with the Act. If the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the Contractor shall defend the County in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the County, its agents, servants, and employees from and against all suits, claims, losses, demands, or damages of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The Contractor shall, at its own expense, appear, defend, and pay all charges for legal services and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In all complaints brought pursuant to the County’s grievance procedure, the Contractor agrees to abide by any decision of the County, which is rendered pursuant to, said grievance procedure. If any action or administrative proceeding results in an award of damages against the County or if the County incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the Contractor shall satisfy and discharge the same at its own expense.

The County shall, as soon as practicable after a claim has been made against it, give written notice thereof to the Contractor along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the County or any of its agents, servants, and employees, the County shall expeditiously forward or have forwarded to the Contractor every demand, complaint, notice, summons, pleading, or other process received by the County or its representatives.

It is expressly agreed and understood that any approval by the County of the services provided by the Contractor pursuant to this contract will not relieve the Contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the Owner pursuant to this paragraph.

It is further agreed and understood that the Owner assumes no obligation to indemnify or save harmless the Contractor, its agents, servants, employees, and subcontractors for any claim which may arise out of their performance of this agreement. Furthermore, the Contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the Contractor’s obligations assumed in this agreement, nor shall they be construed to relieve the Contractor from any liability, nor preclude the Owner from taking any other actions available to it under any other provisions of this agreement or otherwise at law.

SECTION J-Not applicable to this RFP Camden County

Exhibit of Allowable & Unallowable expenses Camden County follows OMB Circular A-122 for determining allowable and unallowable costs. Certain allowable costs covered under OMB A-122 are allowable with conditions as specified below. All Costs deemed unallowable in OMB A-122 are unallowable by the County.

The Following are examples of allowable and unallowable costs.

Item of Costs Allowable Unallowable With Conditions Advertising X

Alcoholic Beverages

X

Bad Debts X

Banking Fees X Note 1 Car Allowance X

Communications X Note 2 Donations X

Employee Morale X Note 3 Entertainment Costs

X

Fines/Penalties X

Good or Services for personal use

X

Meetings & Conferences (In House)

X Note 4

Membership X Note 5 Participant Incentives

X Note 6

Participant support costs.

X Note 7

Staff Meals X

Taxes X Note 8 Transportation X

Travel X Note 9 Note 1 – The following banking fees are not allowable: ATM usage fees, late charges, overage fees.

Note 2 - Proper documentation must be kept determining program usage.

Note 3 - Example of employee morale are in-house publications, health clinics & recreational activities. Costs are allowable if incurred with established practice, reasonable, equitably distributed to all activities and offset by income earned.

Note 4 – Cost associated with meetings and conferences hosted by the subrecipient are allowable with the following condition: Costs for meals must receive pre-approval as well as facility costs. Attendance of out-of-state conferences must have pre-approval.

Note 5 – Business Memberships and subscriptions are allowable. Costs of membership in any country club, social or dining club or organization are unallowable.

Note 6 – An example of participant incentives would include gift cards or lunches/dinner for positive behavior or reaching program goals. Participant incentives are allowed if the agency has set policy and procedures identifying the reward system which must be pre-approved by the county. Please refer to the county’s gift card policy attached to and made a part hereof.

Note 7 – These costs include stipends or subsistence allowances, travel allowances and registrations fees paid to or on behalf of participants or trainees (but not employees) in connection with meetings, conferences, symposia, or training projects and are allowable as direct costs with the prior approval of the awarding agency. Costs associated with participant support require proper documentation detailing the participants along with itemized receipts.

Note 8 - Taxes for which exemptions are available are unallowable, for example sales tax for nonprofit organizations.

Note 9 – Local travel will be reimbursed at the agency mileage rate not to exceed the federal mileage rate. Out-of-state travel costs must be pre-approved by the granting agency. Lodging, meals, and incidental costs must not exceed the rates outlined in the Federal Per Diem guidelines.

Camden County Gift Card Policy & Procedure-not applicable to this RFP

1. Purchase gift cards as needed.

2. Maintain a log which includes date purchased, type of gift card (store/visa), amount, bar code ID number, issued to, issued by.

3. Retain receipt of gift card signature form which will include – Participants name, reason for giving gift card, date received, type of gift card, amount, the bar code number, signature and print of received by and issued by.

4. Copy front/back of gift card.

5. Attach a copy of the gift card to the receipt.

6. Maintain originals and send copies with reimbursement request.

7. Service or activation fees for gift cards are unallowable.

SECTION K Disclosure of Investment Activities in Iran

Person or Entity:

Part 1: Certification

BIDDERS ARE TO COMPLETE PART 1 BY CHECKING EITHER BOX.

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. The Chapter 25 list is found on the N.J. Division of Purchase and Property website at www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this list prior to completing the below certification. Failure to complete the certification may render a bidder's proposal non-responsive. If a person or entity is found to be in potential violation of law, the matter shall be referred to the State Attorney General who shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

CHECK THE APPROPRIATE BOX:

I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder's parents, subsidiaries, or affiliates is listed on the N.J. Department of the Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below.

OR

I am unable to certify as above because the bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the Department's Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below sign and complete the Certification below. Failure to provide such will result in the proposal being rendered as nonresponsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law.

Part 2 – Additional Information

PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or affiliates, engaging in the investment activates in Iran on additional sheets provided by you.

Part 3: Certification I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments there to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity. I acknowledge that the Contracting Unit is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Contracting Unit to notify the Contracting Unit in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Contracting Unit and that the Contracting Unit at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendor ”) that seeks to enter into or renew a contract with the County for the provision of goods or services, or the purchase of bonds or other obligations, or be designated as a redeveloper, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the County finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule, or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default, and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:

(Circle the Appropriate Letter)

A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus. OR

B. That I am unable to certify as to “A” above because the Vendor is identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus. OR

C. That I am unable to certify as to “A” above because the Vendor is identified on the OFAC Specially Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license, or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

Attach Additional Sheets If Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name & Title of Vendor’s Authorized Representative Email

Vendor’s Name, Address (City/State/Zip Code) & Phone Number)

Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the International Financial Institutions Act, 22 U.S.C.

262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).

Item

Description (See RFP for full description of each Item) Unit Unit Price

Provide asphalt mix plant inspector NJSAT Level II, sample materials and perform all quality control as per specifications, perform RAP calculations, witness material loading and , temperature checks. Provide written report

Per Day $

Provide asphalt mix plant inspector NJSAT Level…