Ontario International Airport flyontario.com

REQUEST FOR INFORMATION 2026-RFI-085 - CALOES EARLY EARTHQUAKE WARNING GRANT

REQUEST FOR INFORMATION 2026-RFI-085

CALOES EARLY EARTHQUAKE WARNING GRANT for Ontario International

Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport Authority (OIAA) is issuing a Request for Information (RFI) to identify qualified vendors and available solutions for an Earthquake Early Warning (EEW) system at Ontario International Airport (ONT) in support of the California Governor’s Office of

Emergency Services (Cal OES) California Earthquake Early Warning Airport Grant Program.

OIAA seeks information from vendors with expertise in EEW technologies, systems, equipment, applications, integration, and related services that utilize the U.S. Geological Survey (USGS)

ShakeAlert signal. OIAA is interested in solutions that can enhance warning capabilities for airport passengers and employees and support automated protective actions before earthquake shaking begins.

Potential solutions may include public and employee notification through PA and intercom systems, alarms, speakers, ADA-accessible message boards, two-way radios, Voice over Internet

Protocol (VoIP), visible and audible alerts, and other situational awareness technologies. OIAA is also interested in solutions capable of initiating automated protective actions involving airport facilities, equipment, utilities, access points, elevators, escalators, gates, electrical systems, and other critical infrastructure.

Respondents should provide information regarding their proposed solution's capabilities, scalability, accessibility, prior successful applications, implementation and installation requirements, anticipated timelines, system integration, training, monitoring and testing, operations and maintenance, and estimated initial and ongoing costs. Respondents are encouraged to identify innovative technologies, capabilities, and industry best practices that

OIAA should consider when developing its requirements.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

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1.2. Timeline

Release Project Date: October 16, 2026

Question Submission Deadline: November 5, 2026, 5:00pm

Response Submission Deadline: November 19, 2026, 3:00pm

2. Agency Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more than 6.4 million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being carried to and from the airport each year.

3. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this request. Please see the following:

3.1. General Description

OIAA is issuing this Request for Information (RFI) to identify available Earthquake Early Warning

(EEW) system solutions that provide expanded warning capabilities, automated responses and protective actions at Ontario International Airport (ONT). Information received through this RFI will assist OIAA in evaluating available market solutions and developing the scope, technical requirements, specifications, and procurement approach for a potential future Request for

Proposals (RFP), Invitation for Bids (IFB), or other competitive solicitation.

3.2. Information Requested from Respondents

Ontario International Airport is surveying the marketplace for potential vendors that can provide options for consideration for earthquake early warning (EEW) solutions and systems, delivery modes, and/or demonstrations. This is under the California Governor’s Office of

Emergency Services (Cal OES) California Earthquake Early Warning Airport Grant Program.

These applications, products, and/or services would use the USGS ShakeAlert signal to expand the use and application of the California Earthquake Early Warning System (CEEWS) throughout the Airport in two critical areas:

• Alert passengers and employees at the Airport to take action to protect themselves with drop, cover, and hold on (DCHO) before shaking starts via EEW equipment and systems including, but not limited to:

Request For Information #2026-RFI-085 - CALOES Early Earthquake Warning Grant 3 o PA systems, intercoms, alarms, and speakers o ADA message boards o Handheld two-way radios o Voice over Internet Protocol (VoIP) o Visible lights, audible alerts, and fire alarm boxes o Situational awareness notifications to personnel and facilities

• Take automated protective actions by activating or ceasing critical processes before shaking starts to minimize injuries to people and reduce damage to property and infrastructure including, but not limited to:

o Open gates o Slow and/or stop people-moving devices, such as escalators, and move elevators to the nearest floor o Clear and control access points o Throttle valves for gas, water, etc.

o Shut down or turn on industrial systems, such as motorized equipment o De-energize electrical control panels o Monitor pre- and post-earthquake building conditions

These solutions would alert individuals and trigger automatic protective actions to implement life-saving mitigation measures at the Airport. EEW will alert employees and passengers to take protective actions prior to an earthquake, as well as trigger automated actions to minimize injuries and reduce damage to property and infrastructure. Increased focus on automated protective actions will continue due to clear indications from benefit-cost analyses that such actions are highly cost-effective in saving lives and preventing injuries and property loss. This ultimately will also support the continuity of operations throughout an incident.

Cal OES, in partnership with the California Institute of Technology (Caltech), the California

Geological Survey (CGS), the University of California (UC), the United States Geological Survey

(USGS), and the Alfred E. Alquist Seismic Safety Commission, has expanded and bolstered a network of seismic stations that detects earthquakes to create EEW alerts. Currently, these alerts are delivered statewide to the public through three mobile pathways: the Cal OES-sponsored MyShake app, Wireless Emergency Alerts (WEA), and Android-enabled devices. As

Cal OES and its scientific partners approach completion of the seismic sensor/station build-out, Request For Information #2026-RFI-085 - CALOES Early Earthquake Warning Grant 4 automated protective actions are being explored that would enhance the resiliency of all types of infrastructure within California after an alert is received.

As a result, Ontario International Airport would like to invite creative, forward-thinking

Respondents to submit information for innovative EEW solutions that focus on public alerting and automated protective actions within an airport.

The primary purpose of this RFI is to identify and understand available EEW solutions, including their capabilities, potential applications, and scalability within an airport environment. General budgetary cost information is also requested, to the extent available, to assist OIAA in evaluating potential implementation options and funding considerations.

The proposed EEW solution should incorporate the following, as applicable to the proposed solution:

• Provide a description of the potential benefits (quantitatively and/or qualitatively), whether the solution is applicable for public alerting and/or automated protective actions, as well as the scalability of the equipment, application, and/or services.

• Indicate whether the proposed EEW solution has been used in other applications and/or settings, industries, and organizations. If so, provide results and examples, including system details, location(s), impacts and outcomes, challenges, issues, etc. Provide contact information and/or referrals to current or former clients.

• Describe whether the proposed solution accommodates individuals with access and functional needs.

• Provide details regarding timeframes to implement and install proposed solutions and any expected limitations, challenges, and/or delays.

• Provide details regarding the ability to contract and/or subcontract the installation of solutions (exhibiting accessibility and scalability while reducing costs).

• Describe the proposed system architecture, including how the solution receives and processes the USGS ShakeAlert signal and integrates with existing airport systems, equipment, networks, communications infrastructure, and building systems. Identify applicable connectivity, power, hardware, software, cloud, telecommunications, and other infrastructure requirements.

• Describe the solution’s configuration capabilities, including alert thresholds, notification methods, automated protective actions, escalation procedures, and user groups.

Describe system reliability, redundancy, backup power, failover capabilities, Request For Information #2026-RFI-085 - CALOES Early Earthquake Warning Grant 5 cybersecurity measures, and safeguards for addressing false, delayed, missed, interrupted, or unavailable alerts and preventing unintended automated actions.

• Describe how the solution is tested, validated, monitored, and maintained, including simulations or drills, system health monitoring, automated-action testing, routine maintenance, software and firmware updates, warranty coverage, technical support, and recommended service levels.

• Describe the anticipated implementation approach and timeframe, including design, equipment procurement, installation, configuration, integration, testing, commissioning, and training. Identify recommended training and any infrastructure, staffing, network access, electrical work, permits, equipment, information, coordination, or other resources that would be required from OIAA.

• Identify any third-party systems, services, licenses, subscriptions, APIs, proprietary equipment or software, cloud or telecommunications services, subcontractors, or other dependencies required to implement and operate the solution. Describe the anticipated useful life of the system, including recommended equipment replacement cycles, upgrades, product support, and potential obsolescence considerations.

• Cost and Pricing Structure

Provide general budgetary cost estimates or cost ranges for the proposed solution, to the extent available. This may include anticipated one-time and recurring costs associated with equipment, hardware, software, licensing, subscriptions, installation, integration, configuration, training, testing, monitoring, maintenance, technical support, upgrades, and equipment replacement. Respondents are encouraged to identify any assumptions used in developing these estimates, including the anticipated scale of implementation and any additional infrastructure or resources that may be required.

Formal quotes or binding pricing are not required at this stage. The information will be used for planning purposes only to assist OIAA in understanding potential costs, evaluating available solutions, and developing the scope and budget for a future solicitation.

• Respondents should identify any additional information regarding OIAA's existing infrastructure, systems, facilities, or operational environment that would be necessary to further evaluate, design, price, or implement the proposed solution

3.3. Respondent Qualifications

Respondents shall provide documentation demonstrating that they are a USGS ShakeAlert

Earthquake Early Warning (EEW) System Technical Partner at the time of submission.

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Respondents should also provide a brief description of their experience implementing or supporting EEW solutions, including relevant projects, system integrations, and experience with public alerting and/or automated protective actions.

3.4. Small Business & Community Commitment

In addition to the information requested in Section 3.2, Respondents should provide details on their firms overall approach to supporting small businesses and the community served by the

Ontario International Airport. This should be in narrative format and address the ways that the respondent firm positively impacts its local economy, and how utilization of small business, or the firms small business status itself, improves on that impact. Additionally, Respondents should detail any outreach efforts they typically undertake to complete work, and any steps they could take to ensure ONT had small business representation in a system of this nature.

This could include mentor/development programs, local hiring, community engagement, or other steps aimed at creating fruitful opportunity for the small and local business community.

This narrative should be provided with the items requested in section 3.2.

3.5. RFI Purpose and Disclaimer

This RFI is for informational purposes only, and no contract will be awarded as a result.

Responses will be used solely for information and potential planning purposes related to

Earthquake Early Warning (EEW) solutions, expanded warning capabilities, and automated protective actions at Ontario International Airport.

4. Submission Instructions & Formatting

All interested respondents shall submit their RFI responses and questions electronically through

OpenGov by the applicable deadline identified in this RFI. All submissions shall reference "2026-

RFI-085- CALOES Early Earthquake Warning Grant". Hard-copy submissions will not be accepted.

RFI responses shall comply with the following format requirements:

• Responses shall be submitted in Portable Document Format (PDF). Digital files should be less than 10 MBs if possible.

• Documents should be formatted for 8.5-inch by 11-inch paper to accommodate printing by OIAA.

• The main body text shall use a minimum of 12-point font. Figure captions, tables, graphics and callouts may use smaller font where necessary for readability.

• Include a one-page cover identifying "2026-RFI-085 - CALOES Early Earthquake Warning

Grant" and providing the respondent's firm name, contact name, direct telephone or mobile phone number, and email address

Request For Information #2026-RFI-085 - CALOES Early Earthquake Warning Grant 7

• The RFI response shall not exceed twenty-five (25) pages excluding the one-page cover, required certification/qualification documentation, and supplemental manufacturer or technical literature.

5. Response Content Overview

Respondents should submit a concise and organized RFI response that addresses the information requested in Sections 3.2 and 3.4, as applicable to their proposed solution.

Respondents are encouraged to organize their response in the same general order as the information requested in Sections 3.2 and 3.4 to facilitate OIAA's review.

The RFI response shall not exceed twenty-five (25) pages, excluding the one-page cover.

Supplemental supporting documentation and required certification/qualification documentation shall be submitted separately in the applicable upload fields identified in

Section 11 and will not count toward the twenty-five (25)-page response limit.

All responses shall be prepared at the expense of the Respondent. OIAA shall not be responsible for any costs incurred in preparing or submitting a response to this RFI

6. Additional Legal Information

6.1. Reproduction and Personal Use of Information

The OIAA shall be free to use as its own, without payment of any kind or liability therefore of, any idea, scheme, technique, suggestion, layout, or plan received.

6.2. Expense, Ownership, and Disposition

• OIAA shall not be responsible for costs associated with the preparation or submission of an RFI response.

• RFI responses, including all drawings, plans, photos, and narrative materials submitted as part of the response, shall become the property of OIAA upon receipt

• The OIAA shall have the right to copy, reproduce, publicize, or otherwise dispose of each submittal in any way that the OIAA selects.

7. Equal Opportunity Statement

7.1. Equal Opportunity Requirements

All companies interested in conducting business with the OIAA shall not discriminate against any employee or applicant for employment, because of race, color, religion, gender, national origin, ancestry, physical or mental disability, veteran status, medical condition, marital status, age (40 years and older), sexual orientation, pregnancy or other non-job-related criteria.

Interested companies shall also take action to assure that applicants and employees are treated without regard to the same criteria listed above.

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8. General Terms and Conditions

8.1. Interpretations & Clarifications

Requests in Writing

• Respondents may submit questions or requests for clarification regarding the content of this RFI. All inquiries must be submitted in writing through the OpenGov platform

Deadline for Questions

• All questions must be submitted by 5:00 pm Thursday, November 5, 2026

Oral Inquiries

• OIAA will not accept or respond to oral inquiries regarding this RFI. The OIAA is not responsible for responding to any questions not submitted/published on the OpenGov platform.

Prohibited Communications

• Respondents shall not directly contact or communicate with OIAA employees or members of the OIAA Commission regarding this RFI outside of the communication process identified herein. All questions and requests for clarification regarding this RFI shall be submitted through the OpenGov platform. This restriction shall remain in effect through the conclusion of the RFI process.

8.2. Addendum and Responses to Questions

OIAA may issue responses to questions, clarifications, modifications, or other changes to this

RFI through the OpenGov platform. If OIAA determines that an addendum is necessary, the addendum will be posted through OpenGov and will become part of this RFI.

Respondents are responsible for reviewing all questions and responses, clarifications, and addenda posted through OpenGov prior to submitting their RFI response.

OIAA reserves the right, at its sole discretion, to determine whether a response to a submitted question or request for clarification is necessary or appropriate. OIAA may decline to respond to inquiries that are unrelated to the purpose, scope, requirements, or provisions of this RFI.

9. Confidentiality / Public Records Act

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Request For Information #2026-RFI-085 - CALOES Early Earthquake Warning Grant 9

All correspondence with the Authority including responses to this solicitation will become the exclusive property of the Authority and will become public records under the California Public

Records Act. Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th

1065, information submitted in response to this solicitation will be held confidential by Ontario

International Airport Authority (“Authority”) and will not be deemed subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) for the maximum term provided by law. Furthermore, the Authority will have no liability to the

Respondent or other party as a result of any public disclosure of any submitted response or correspondence.

If a Respondent desires to exclude a portion of its response from disclosure under the California

Public Records Act, the Respondent must mark it as such and state the specific provision in the

California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. In the event a Respondent claims such an exemption, the Respondent is required to state in the SOQ the following: “The Respondent will indemnify the Authority and its officers, employees and agents, and hold them harmless from any claim or liability and defend any action brought against them arising out of or related to Respondent’s claim of exemption from the California Public Records Act.” Failure to include such a statement shall constitute a waiver of a Respondent’s right to exemption from public disclosure. If a request is made for information marked as exempt from public disclosure, the Authority will provide

Respondents who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction.

Responses which indiscriminately identify all or most of the Proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this procurement.

10. Response Uploads

10.1. RFI Response *

Upload your complete response to 2026-RFI-085-CALOES Early Earthquake Warning Grant in accordance with the response content and formatting requirements identified in the RFI.

The RFI response shall not exceed twenty-five (25) pages, excluding the one page cover.

*Response required

10.2. Supporting Documentation

Respondents may upload supplemental documentation relevant to the EEW solution, including technical literature, product information, system diagrams, specifications, case studies, implementation examples, or other materials that provide additional information regarding the proposed solution.

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Supplemental supporting documentation will not count towards the twenty-five (25) page RFI response limit.

10.3. USGS ShakeAlert Technical Partner Documentation

Upload documentation demonstrating that your organization is a USGS ShakeAlert Earthquake

Early Warning (EEW) System Technical Partner, as identified in the Respondent Qualification section.

Documentation submitted under this section will not count toward the twenty-five (25) page

RFI response limit.

10.4. SBE/DBE/ACDBE Certification

If applicable, upload documentation of any current SBE, DBE, and/or ACDBE certification(s) held by your organization.

Certification documents submitted under this section will not count towards the twenty-five

(25) page RFI response limit