Call_for_Bids:_Sale_and_Delivery_of_a_Kitchen_Trailer_or_Food_Truck.pdf

County Administration

2024_Homeless_Services_Mobile_Kitchen

CALL FOR BIDS: SALE AND DELIVERY OF A KITCHEN TRAILER OR FOOD TRUCK

Lewis County

1. CALL FOR BIDS

1.1. Summary

Call for Bids: Sale and Delivery of a Kitchen Trailer or Food Truck. The project name is:

"2024_Homeless_Services_Mobile_Kitchen"

Location of work: 2015 NE Kresky Ave, Chehalis, WA

NOTICE IS HEREBY GIVEN that Lewis County is seeking bids for kitchen trailer or food truck as further described herein. Bids are due on June 20, 2024 at 9:00AM, and will be opened and publicly read aloud at or after 10:30AM on Thursday, June 20, 2024. The Bid Opening will take place in the Historic Courthouse, 351 NW North St, on the 2nd floor in the Board of County

Commissioners Hearing Room.

Each bid shall be in accordance with the plans, specifications, and other documents herein, and as available through the procurement portal at:

https://procurement.opengov.com/portal/lewiscountywa .

Contact Person: Eric Eisenberg, Housing & Infrastructure Specialist, (360) 740-1235, eric.eisenberg@lewiscountywa.gov

Each bid shall be accompanied by a signed non-collusion affidavit and a signed bid form. Bids submitted without signature but otherwise complete will be given a reasonable cure period to submit signature.

Bids must be submitted electronically through the procurement portal at https://procurement.opengov.com/portal/lewiscountywa, or emailed to

Eric.Eisenberg@lewiscountywa.gov, no later than 9:00 am on Thursday, June 20, 2024. Bids submitted after the due date will not be accepted.

The Lewis County Administration in accordance with Title VI of the Civil Rights Act of 1964, 78

Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award.

1.2. Background

Lewis County seeks to purchase a kitchen trailer or food truck to provide food service to people experiencing homelessness. This mobile kitchen will be delivered to and usually remain at 2015

NE Kresky Ave, Chehalis, WA to be available to those staying at a night-by-night homeless shelter there. But, the kitchen is to be fully mobile (either via a trailer with a hitch or as a movable truck), so that it may be taken to off-site locations as needed to serve the homeless https://procurement.opengov.com/portal/lewiscountywa https://procurement.opengov.com/portal/lewiscountywa population—such as when a natural disaster (like a wildfire) renders people in a particular area homeless and in need of food service while they are rehoused.

Specifications for the trailer or truck are attached to this call for bids. Bidders must accept payment by June 30, 2024 but need not deliver the trailer or truck until May 1, 2025. Bidders may submit an alternate bid for delivery before May 1, 2025 with a line item for an earlier-delivery surcharge.

1.3. Contact Information

Eric Eisenberg

Housing & Infrastructure Specialist

Email: eric.eisenberg@lewiscountywa.gov

Phone: (360) 740-1235

Department:

County Administration

Department Head:

Rieva Lester

Clerk of the Board

1.4. Timeline

Release Project Date June 5, 2024

Question Submission Deadline June 14, 2024, 12:00pm

Proposal Submission Deadline June 20, 2024, 9:00am

Electronic submission via OpenGov or to eric.eisenberg@lewiscountywa.gov

2. Instructions To Bidders

FOR LEWIS COUNTY County Administration CALLS FOR BIDS FOR GOODS

PART 0 - GENERAL CONDITIONS

Please review the scope of work, vendor questionnaire, and attachments, and then submit a mandatory bid in accordance with the information therein. Alternate bids are acceptable, and are described in the same documents. But, bidders must supply the mandatory bid for any alternates to be considered, even if they believe that it would be impossible or foolish for the County to accept the mandatory bid instead of the alternate(s).

3. Scope of Work mailto:eric.eisenberg@lewiscountywa.gov tel:(360)740-1235 mailto:eric.eisenberg@lewiscountywa.gov

3.1. Compensation

Compensation will be made by June 30, 2024 as per the amount of the selected bidder for sale and delivery of goods conforming to the attached specifications, plus Washington State Sales Tax.

Delivery of the trailer or truck need not occur until May 1, 2025. Bidders may submit an alternate bid for delivery before May 1, 2025 with a line item for an earlier-delivery surcharge.

3.2. Sale and delivery of a kitchen trailer or food truck

Please see the Attachments section for a description of the kitchen trailer or food truck needed and its specifications. The specifications detail a mandatory bid and also allow for the submission of alternate bids in addition to the mandatory bid. Bidders must submit a mandatory bid for any alternates to be considered, even if the bidder anticipates that the County would accept the alternate and not the mandatory bid.

3.3. Additional notices

Lewis County reserves the right to extend the submittal date and/or the opening date upon notice to bidders and potential bidders through OpenGov, without further newspaper publication.

3.4. Award information

Having received and opened the bids, the County reserves the right to:

• waive bidding irregularities, especially if no conforming bid is received;

• reject all bids;

• seek additional information from all bidders equally within a specified time period;

• accept the lowest responsible bid for the mandatory bid meeting the specifications herein;

• accept one or more of the alternate bids, either in addition to or in lieu of the mandatory bid; or

• any combination thereof.

4. Vendor Questionnaire

4.1. Affirmation of Timeline*

My firm will accept payment by June 30, 2024 and will deliver the trailer or truck by May 1, 2025 (unless my alternate bid for delivery sooner is selected).

☐ Please confirm

*Response required

4.2. Risk allocation*

Delivery shall be made at the bidder’s risk; the County shall neither accept responsibility nor liability for the trailer or truck until it is successfully delivered to the site, regardless of when payment occurs. No additional compensation shall be made if the successful bidder fails to supply a trailer or truck conforming to these specifications and must re-supply conforming goods.

☐ Please confirm

*Response required

4.3. Public Agency Debarment or Suspension*

Bidder shall not have been debarred or suspended by any public agency within the last two (2) years.

☐ Please confirm

*Response required

4.4. Non-collusion affidavit*

Please download the below documents, complete, and upload.

• Non_Collusion_Affidavit.pdf

*Response required

4.5. Bid upload*

Please upload your bid for sale of the kitchen trailer or food truck described herein, with delivery by May 1, 2025. Please include 8.2% sales tax as a line item. You may additionally submit alternate bids as described in the specifications, such as for delivery sooner with surcharge or for a trailer with additional features. Don't forget to have an authorized person sign your bid to make it effective!

*Response required

4.6. Floor plan and photos of trailer or truck*

Please upload the floor plan and at least three representative photos of a trailer or truck that is substantially the same as the one in your quote. It need not be the exact same trailer or truck, but it must be substantially the same model.

*Response required

4.7. Sample Contract

Please download and review the attached sample contract. No upload is necessary.

• 2024.06.04_Kitchen_Trailer_...

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