Calibration Sources Sought Synopsis 6.13.2025.pdf

Sources Sought Synopsis

The Norfolk Naval Shipyard is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for calibration and replace NiMH batteries in On-Trak OT-4040 Laser Alignment Kits. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811310.

This is not a solicitation but rather a Sources Sought Synopsis to determine potential sources outside of the suggested sole source, ON-TRAK Photonics, Inc. for information purposes only.

This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization, and cage code; and 2) tailored capability statements addressing the particulars of this effort.

The government will evaluate market information to ascertain potential market capacity to provide services/supplies consistent in scope and scale with those described in this notice and otherwise anticipated.

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by Friday June 20, 2025 by 12:00 PM. All responses under this Sources Sought Notice must be emailed to shakir.o.shinaba.civ@us.navy.mil and janice.d.trader.civ@us.navy.mil.

If you have any questions concerning this opportunity, please contact: Janice Trader at (757) 396-2207 or email at janice.d.trader.civ@us.navy.mil.

mailto:shakir.o.shinaba.civ@us.navy.mil mailto:janice.d.trader.civ@us.navy.mil mailto:janice.d.trader.civ@us.navy.mil

APPENDIX 1: Purpose and Objectives

1. Objective:

1.1. The purpose of this service is to calibrate and replace NiMH batteries in On-Trak OT-

4040 Laser Alignment Kits. This specialized alignment equipment is not supported by the Navy Metcal Program.

2. References:

2.1. NAVSEA Standard Items FY25

3. Location of Work:

3.1. Contractor Facility

4. Contractor Responsibilities:

4.1. Contractor to provide services to calibrate (4ea) provided On-Trak OT-4040 Laser

Alignment Kits to OEM calibration requirements.

Kit 1:

• Laser Diode OT-4040-LL, Serial No, 4046 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4050 (1ea) & Transparent

Target OT-4040-TTS4, Serial No. 4050 (1ea),

• Central Processing Unit OT-4040-CPU, Serial No. 4051 (1ea), Transparent Target

OT-4040-TTS4, Serial No. 4051 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4062 (1ea), Reference Target

OT-4040-CTS4, Serial No. 4062 (1ea).

Kit 2:

• Laser Diode OT-4040-LL, Serial No, 4047 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4052 (1ea) & Transparent

Target OT-4040-TTS4, Serial No. 4052

• Central Processing Unit OT-4040-CPU, Serial No. 4053 (1ea) & Transparent

Target OT-4040-TTS4, Serial No. 4053 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4063 (1ea) & Reference Target

OT-4040-CTS4, Serial No. 4063 (1ea).

Kit 4:

• Laser Diode OT-4040-LL, Serial No, 4049 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4056 (1ea) & Transparent

Target OT-4040-TTS4, Serial No. 4056 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4057 (1ea) & Transparent

Target OT-4040-TTS4, Serial No. 4057 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4065 (1ea) & Reference Target

OT-4040-CTS4, Serial No. 4065 (1ea).

Kit 7:

• Central Processing Unit OT-4040-CPU, Serial No. 5112 (1ea) & Transparent Quad Cell OT-4040-CTTS4, Serial No. 5112 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 5113 (1ea) & Transparent Quad Cell OT-4040-CTTS4, Serial No. 5113 (1ea)

4.2. Contractor to accomplish NiMH battery replacement on the following items.

Kit 1:

• Laser Diode OT-4040-LL, Serial No, 4046 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4050 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4051 (1ea).

• Central Processing Unit OT-4040-CPU, Serial No. 4062 (1ea).

Kit 2:

• Laser Diode OT-4040-LL, Serial No, 4047 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4052 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4053 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4063 (1ea)

Kit 4:

• Laser Diode OT-4040-LL, Serial No, 4049 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4056 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4057 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 4065 (1ea)

Kit 7:

• Central Processing Unit OT-4040-CPU, Serial No. 5112 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 5113 (1ea)

4.3. The contractor shall provide a Certificate of Conformance for (4) On-Trak OT-4040 Laser Alignment Kits. Certificate of Conformance will contain a signed certification that each item listed by serial number is in accordance with On-Trak Photonics, Inc, OEM requirements. Certificate of Conformance shall be recorded on the company's letterhead and shall bear the name, title, and signature of the authorized company representative. The name and title shall be clearly legible. 009-01 of Ref. 2.1.

5. Defense Biometric Identification System and NAVSEA Badging

5.1. All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

5.2. Procedure for receiving a DBIDS card:

5.2.1. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

5.2.2. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

5.2.3. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

5.2.4. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

5.2.5. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

6. Portable Electronic Devices (PEDs)

6.1. A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

6.1.1. In accordance with Reference 2.10, personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

6.1.2. All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

6.1.3. The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

7. Delivery Terms/Shipping/Transportation:

7.1. Norfolk Naval Shipyard is responsible for all shipping costs.

7.2. Norfolk Naval Shipyard shall ship the (4) On-Trak OT-4040 Laser Alignment Kits to the vendor using a traceable means of shipping with insurance. Declared value is estimated at $135,000 for all equipment. The OEM Vendor has requested use of UPS because of service issues with other companies in their area.

7.3. Vendor shall return the (4) On-Trak OT-4040 Laser Alignment Kits to Norfolk Naval Shipyard, Engineering and Planning Department, Mechanical Engineering Division Code 263 Build 30 2nd Floor, Portsmouth VA, 23709, to the attention of Mr. David DiAngelo.by a traceable means of shipping with insurance. Declared value is estimated at $135,000 for all equipment.

8. Government Furnished Material:

Kit 1:

• Pelican 1620 Case (1 ea.)

• Laser Diode OT-4040-LL, Serial No, 4046 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4050 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4051 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4062 (1ea.)

• Transparent Target, OT-4040-TTS4, Serial No. 4050 (1ea.)

• Transparent Target, OT-4040-TTS4, Serial No. 4051 (1ea.)

• Reference Target, OT-4040-CTS4, Serial No. 4062 (1ea.)

Kit 2:

• Pelican 1620 Case (1 ea.)

• Laser Diode OT-4040-LL, Serial No, 4047 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4052 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4053 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4063 (1ea.)

• Transparent Target, OT-4040-TTS4, Serial No. 4052 (1ea.)

• Transparent Target, OT-4040-TTS4, Serial No. 4053 (1ea.)

• Reference Target, OT-4040-CTS4, Serial No. 4063 (1ea.)

Kit 4:

• Pelican 1620 Case (1 ea.)

• Laser Diode OT-4040-LL, Serial No, 4049 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4056 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4057 (1ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 4065 (1ea.)

• Transparent Target, OT-4040-TTS4, Serial No. 4056 (1ea.)

• Transparent Target, OT-4040-TTS4, Serial No. 4057 (1ea.)

• Reference Target, OT-4040-CTS4, Serial No. 4065 (1ea.)

Kit 7:

• Pelican 1620 Case (1 ea.)

• Central Processing Unit OT-4040-CPU, Serial No. 5112 (1ea)

• Central Processing Unit OT-4040-CPU, Serial No. 5113 (1ea)

• Transparent Quad Cell OT-4040-CTTS4, Serial No. 5112 (1ea)

• Transparent Quad Cell OT-4040-CTTS4, Serial No. 5113 (1ea)

9. Period of Performance (PoP)/ Completion Date/ Delivery Date: 7/07/2025 to 9/01/25

10. Points of Contact:

10.1. Code 263 POC: R. Kevin Williams, (757)-396-4849, richard.k.williams7.civ@us.navy.mil

10.2. Invoice Certifying POC: David DiAngelo, (757)-396-7369, david.l.diangelo.civ@us.navy.mil

10.3. Funds Administrator: Joyce Solomon, (757) 967-4023, joyce.m.solomon.civ@us.navy.mil mailto:richard.k.williams7.civ@us.navy.mil mailto:david.l.diangelo.civ@us.navy.mil mailto:joyce.m.solomon.civ@us.navy.mil