Cali_Bus_FN.pdf

Headquarters Air Force

Office of the Department of the Air Force Foreign Liaison Office

Accommodation Support Services for the

Spring 2026 Air Attaché Tour – California

Performance Work Statement

9 April 2026

1. DESCRIPTION OF SERVICES:

1.1. Scope. The contractor shall provide ground transportation, services, including vehicles, drivers, and management necessary to transport approximately 20 spouse attendees in support of the Department of the Air Force (DAFFLO) Spring 2026 Air Attache Tour.

Services shall be provided in accordance with the itinerary, timeframes, and geographic limitations defined in the Performance Work Statement.

1.2. Background. The DAFFLO hosts Air Attaché Tours 2-3 times per year. The purpose of these tours is to provide foreign air attachés with tours of U.S. bases and provide them with a regional cultural experience. The tours support the DAF mission of strengthening relationships with allies and partner nations.

1.3. Locations. The Spring Tour will include Vandenberg Space Force Base and sites of interest around each of those locations as specified herein.

1.4. Period of Performance. 12-13 June 2026

1.5. Tour Schedule. The required transportation services for this effort are anticipated to occur between 0900 and 1700 on 12 June 2026. Services are not expected to last longer than eight (8) hours; however, there may be delays due to traffic or unanticipated schedule changes.

1.6. Venue. N/A

1.7. Food and Beverage. N/A

1.8. Transportation. The contractor shall provide a vehicle (e.g., luxury van or mini-coach) capable of safely and comfortably transporting approximately 20 passengers for local travel within a 35-mile radius of Vandenberg Space Force Base. The vehicle shall be properly maintained, climate-controlled, and compliant with all applicable federal, state, and local transportation regulations.

1.8.1. The vehicle shall include a functioning microphone or public address system for use by Government personnel. Scheduled events will normally occur between 0700

– 2200, and an itinerary is listed below with likely timelines for transportation. The

Contractor shall remain flexible to accommodate transportation schedule changes as travel can result in delays and rescheduled events. The Government will alert the

Contractor with as much forewarning as possible, and no later than one hour before the requested time change. The driver should be knowledgeable on the history and culture of the local area, its vineyards and restaurants and should provide information during the tour.

1.8.2. Baggage requirements for this effort are limited to one personal item per passenger for the duration of the day trip.

1.8.3. All driver names, drivers’ licenses and other identification for base access must be provided to the Government by no later than 14 days before the service. Drivers must be able to enter U.S. military bases and other secure facilities, as applicable for each days’ services.

1.8.4. The Contractor shall provide a tour guide to accompany passengers during the cultural excursion. The tour guide shall be familiar with the local area and capable of providing general information regarding local history, culture, and points of interest. The tour guide shall be professional in appearance and capable of interacting appropriately with distinguished visitors.

1.9. Security. The Contractor shall provide driver(s) that will pass background checks and are able to access Vandenberg Space Force Base. Driver’s licenses will be provided to the Contracting Officer no later than 14 calendar days prior to the date of access for each installation. Vehicle registration and license plate information for all tour vehicles used in performance of this contract shall be provided to the Contracting Officer no later than

14 calendar days prior to the date of access for each installation. The Contractor shall also provide driver contact information or dispatch information to allow installation security to coordinate with the driver of each installation visit on the tour itinerary.

1.10. Contract Manager. The Contractor shall have available an on-site Contract

Manager, and mode of contact, who shall be responsible for the contract performance and can act for the Contractor on all matters relating to the contract. The name of

Contract Manager(s) and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The

Contract Manager and alternate must be able to read, write, speak, and understand

English.

1.11. Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

1.12. Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

1.13. Inherently Governmental Functions. The Contractor shall not perform inherently

Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart

7.5 in relation to this PWS.

1.14. Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services or give the perception of personal services to the Government or to

Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the

CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

1.15. Ethics. The Contractor shall not employ any person who is an employee of the

U.S. Government if employing that person would create a conflict of interest.

Additionally, the Contractor shall not employ any person who is an employee of the

Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

1.16. Government Materials. The Government shall retain all rights to the materials and ideas submitted in support of the tour to the DAFFLO.

1.17. Notifications by the Contractor. The Contractor shall keep the Contract

Specialist, Contracting Officer, and the identified Government Representative informed of all aspects related to contract support of the Conference that may impact the conduct of the conference. In accordance with FAR 52.204-1, any changes, terms or conditions of this contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.

Spouses (~20 ppl)

Date Time Requirements

12 Jun 2026

0900 - 1700

Must meet Vandenberg SFB security access requirements to enter the base and flightline and pick up passengers and luggage at the aircraft.

Pick up spouses from Vandenberg SFB, Santa Barbara

County, CA Flightline/aircraft and transport to cultural activities as requested within a 35-mile radius of

Vandenberg SFB.

Government will provide details on lunch location and itinerary prior to 12 Jun 2026.

Minor itinerary adjustments may be requested by the

Government, provided such changes remain within the defined service period and geographic limitations.

Following cultural activities, drop off spouses at the Hotel in

Lompoc, CA 93436.