Cafe Appliance Maint PWS - Equip 28 Apr.docx

PERFORMANCE WORK STATEMENT (PWS) - BPA

USAWC CAFÉ APPLIANCES SEMI-ANNUAL INSPECTION/MAINTENANCE

OVERVIEW:

Carlisle Barracks is a United States Army facility located in Pennsylvania and is the nation's second-oldest active military base. It is approximately 0.5 square miles and is situated in the heart of Carlisle, Pennsylvania. It is the home to the U.S. Army War College (USAWC), US Army Garrison-Carlisle Barracks (USAG-CBPA), Dunham Army Clinic and, most recently, the addition of the Army University Headquarters (AU HQ).

The Root Hall Cafe serves meals to include breakfast and lunch to the students, faculty, staff, guests and VIPs that work and visit Root Hall. The café is also used to cater Root Hall events.

The equipment/appliances belong to the AWC, the AWC is responsible for maintaining and repairing the equipment/appliances listed on the Equipment List DPW is responsible for any electric, HVAC, and plumbing issues.

2. SCOPE:

The scope of this contract is for the Contractor to provide scheduled semi-annual preventative maintenance and inspections on the cafeteria equipment/appliances within Root Hall (Bldg 651) Café (Rooms T001 and T002) at the USAWC located at 651 Wright Avenue, Carlisle, PA 17013.

During the semi-annual inspection, if minor repairs are needed, contractor will try to make minor repairs the day of the inspection. If the repairs are more extensive and require additional parts, the contractor will provide a quote and schedule the repair.

Providing semi-annual preventative maintenance/inspections will help extend the life of the equipment/appliance.

3. REQUIREMENTS:

The requirements of this contract include coordination and post-award discussions for scheduling the inspection date. The contractor shall conduct the inspection in the timeframe specified on each call order.

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform the inspection/maintenance as described in the PWS. Contractor is required to employ appropriately trained and experienced personnel and well-maintained equipment appropriate and supplies, transportation, tools, and supervision to fulfill the requirements set forth in this PWS and do so in a timely and cost-effective manner.

The Contractor must be Insured and Bonded.

The Contractor will provide the results of all items inspected to include discrepancies to the COR. Any alteration or necessary major repairs outside the “Description of Services” involving extra costs will be executed only upon a quote and approval of funds.

All work to be completed in a workmanlike manner according to standard practices.

4. TASKS:

The contractor will provide semi-annual scheduled inspection and minor maintenance repairs on the attached Equipment List.

5. DESCRIPTION OF SERVICES:

The Contractor will provide the following tasks during the semi-annual inspection/maintenance as specified:

Visually inspecting the appliances/equipment.

Clean condensers, remote condensers and brush evaporators as needed.

Clean and chemically sanitize ice machine and ice storage bin.

Adjust ice thickness.

Check electrical connections, gaskets, controls, refrigerant charges and operation.

Adjust pilots, inspect electrical harnesses and contactors.

Clean flame sensors.

Calibrate oven temperatures as needed.

If the equipment/appliance requires more extensive repair or parts that involve extra costs, the contractor will provide a quote to the COR to be invoiced separately on this contract. The quote will include the name of the equipment/appliance that requires repair, a description of the problem, the cost of parts, labor, and transportation/trip charges.

6. ORDERING:

a. Competition: Competition will be solicited by the ordering activity. The ordering activity will provide each multiple-award BPA vendor a fair opportunity to be considered for each order.

b. Quotes: All quotes must contain at a minimum:

· Name and telephone number of Contractor

· BPA number

· Itemized list of appliances

· Itemized list of services completed on each appliance

· Final cost to inspect Call Orders: Winning vendors will receive call orders from authorized callers which will be emailed. The written call order will consist of the following.

· Authorized caller’s name

· BPA Number

· Call Number

· Tasks needed to inspect appliance

· Period of Performance date(s)

· Payment Terms (GPC)

7. INVOICES:

All invoices must include the following:

a. Name of Contractor

b. Blanket Purchase Agreement number

c. Date of Completion

d. Call Number

e. Quantities, Unit Prices, and Extended/Total Prices

f. Date(s) of Execution

This document establishes a charge account with your firm to furnish inspection services by the Contracting Officer or an authorized representative and shall remain in full force and effect during the Period of Performance (POP) unless terminated sooner by either party.

8. GENERAL:

a. Contractor Personnel: In accordance with Federal Acquisition Regulation (FAR) 37.201 “nonpersonal services”, this requirement is for nonpersonal services, meaning that the personnel rendering the service(s) under this blanket purchase agreement (BPA) are not subject, either by the BPA terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

The selection, assignment, re-assignment, transfer, supervision, management, and control of contractor employees in performance of this BPA shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in this PWS and Carlisle Barracks regulations concerning conduct of employees:

b. Site Managers: The contractor shall designate, in writing, the name and point-of-contact information of their Site Manager and an Alternate who shall act on behalf of the contractor (including cell phone numbers) that can be reached anytime. The Site Manager and Alternate shall have full authority to act for the contractor on all matters relating to the operation of this BPA and this PWS.

The vendor’s Site Manager (and/or Alternate) shall be available to meet at Carlisle Barracks, with designated Government personnel, to discuss operational service and the resolution of any problems that may occur.

c. Protection of Government Property: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of the property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

d. Health & Safety: The contractor shall comply with all applicable federal, state, interstate, local, and Occupational Health Services Administration (OSHA) regulations.

e. Visitor Passes: The contractor shall comply with requirements and procedures directed by DOD, HQDA and/or local policy to gain access to Carlisle Barracks: Personnel requiring access must receive a Visitor Pass. Visitor Passes are available from the Visitor Control Center, located at the Front Gate Entry Control Point and is open Monday through Friday from 7:30 am -3:30 pm EST.

Visitors will need:

i. Full name of individual (First Name, Middle Name and Last Name) as shown on a Real ID.

ii. Start and end date of base access.

iii. Drivers must present a valid vehicle registration and proof of insurance for all vehicles entering the gate. All commercial vehicles will be subject to daily mandatory vehicle inspection and will have limited access to the installation.

The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred.

f. Work Hours: Typically, relocation requirements shall be performed during normal business hours from 8:00 AM EST to 3:00 PM EST, Monday through Friday, except for observed holidays.

g. Observed Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

· New Year’s Day

· Martin Luther King Jr.’s Birthday

· President’s Day

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veteran’s Day

· Thanksgiving Day

· Christmas Day When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

EQUIPMENT LIST:

Refrigeration:

1 Ea – Clark Ice Machine

2 Ea – Vollrath Dual Temp Cold/Hot Well Units

2 Ea – Federal Industries Open Display Merchandisers

1 Ea – Continental Refrigerator/Freezer Combo (Self Containted Unit)

1 Ea – Thermo Kool Walk in Cooler

1 Ea – Thermo Kool Walk in Freezer

1 Ea – Continental Chef Base Refrigerator

Hot Foods Equipment:

1 Ea - Accutemp Griddle

1 Ea – Hatco 4 Section Hot Well

2 Ea – Unox Chef Top Combo Ovens

1 Ea - Hobart Dish Washer

1 Ea - Jade Range

1 Ea - Crown Steam Kettle

1 Ea - Accutemp Steam Kettle

1 Ea – Bunn Coffee Maker

1 Ea – Egro Expresso Machine