CAE-MakeReady_UCF CO 12_20_2022.pdf

EMBASSY OF THE

UNITED STATES OF AMERICA

P.O. BOX 606 - 00621, VILLAGE MARKET

NAIROBI, KENYA

LETTER TO PROSPECTIVE OFFERORS

Date: December 20, 2022

Dear Prospective Offeror:

SUBJECT: Solicitation Number 19KE5023R0002 Request for Proposals (RFP) Make Ready Services (minor maintenance and repair of residences).

The Embassy of the United States of America invites you to submit a proposal for make ready services (minor maintenance and repair of residences).

If you are interested in submitting a proposal on this project, read the instructions in Section L of the attached

Request for Proposals (RFP).

If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package. The Embassy intends to conduct a site visit (see L.6, 52.236-27) and hold a pre-proposal conference.

Attendance to the site visit is mandatory. The conference and site visit will be held on January 10, 2023. Please direct any questions and interest to attend the site visit to the Contracting Officer, Nairobi

NairobiGSO-Contracts@state.gov during regular business hours on or before January 6, 2023. Responses will be sent in writing to all contractors on our list of interested parties.

Complete the OFFER portion of the Standard Form 1442, including all blank spaces, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.

In order for a proposal to be considered, you must also complete and submit the following:

1. Section B and Attachment 4, Proposal Breakdown by Divisions;

2. Section K, Representations and Certifications;

3. Gantt Chart illustrating sequence of work to be performed;

4. Additional information as required in Section L.

5. Complete the required portions of the attached document.

6. Proof of SAM registration

The contract will be a firm fixed price, ID/IQ type contract, with no adjustment for any escalation in costs or prices of labor or materials. Each offeror will be responsible for determining the amount of labor and materials that will be required to complete the project, and for pricing its proposal accordingly.

The Contracting Officer reserves the right to reject any and all proposals and to waive any informality in proposals received. In addition, the Embassy reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions.

Please direct any questions regarding this solicitation to the Contracting Officer, Nairobi NairobiGSO-

Contracts@state.gov during regular business hours.

The successful offeror(s) shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to submitting a proposal pursuant to FAR provision 5.207Therefore, prospective offerors are encouraged to register immediately if interested in submitting a proposal.

The U.S. Government intends to award multiple contracts to the responsible companies submitting an acceptable offer at the lowest price. See Section 4 for details on multiple awards. We intend to award contracts based on initial proposals, without holding discussions. However, we may hold discussions with companies in the competitive range if there is a need to do so.

Your proposal must be submitted electronically with the subject " Solicitation 19KE5023R0002 Proposal

Enclosed" to John Nader , NairobiGSO-Contracts@state.gov on or before January 26, 2022 at 10:00 am. No proposal will be accepted after this time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Sincerely, John Nader

Contracting Officer

Enclosure

As Stated.

mailto:NairobiGSO-Contracts@state.gov

MODEL CONTRACT

SECTION A

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19KE5023R0002

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

Dec 20,2022

PAGE OF

PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR10716781

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S. Embassy Nairobi GSO Procurement Contracting Office

Contracting Officer U.S. Embassy Nairobi Nairobi GSO-Contracts nairobigso-contracts@state.gov

9. FOR INFORMATION

CALL:

A. NAME

John Nader

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

0203634216

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Solicitation 19KE5023R0002 dated December 20, 2022

11. The Contractor shall begin performance within ____ calendar days and complete it within _66_ calendar months after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Electronic offers in original to perform the work required are due at the place specified in Item 8 by 1000 (hour) local time January 26, 2023. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than __90___ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

mailto:nairobigso-contracts@state.gov

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS

SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT

TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) 26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.)

Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of

(a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442

BACK (REV. 4-85)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for all make-ready services for residences for U.S. Embassy Nairobi as described in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready construction services. The Contractor shall furnish services according to task orders issued by the Contracting Officer. Oral task orders may be necessary for emergencies, however, they shall be issued in writing within three days after issuance of the oral instructions. Oral Task Orders shall only be issued by the Contracting Officer. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 2).

The contract will be for a one-year period from the date of the contract award, with 4 (four) one-year options. For each effective year of the contract, the U.S.

Government guarantees a minimum order of 2,800 square meter worth of services. The maximum amount of services ordered under each year of the contract will not exceed

56,520 square meter worth of services.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION

ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION

APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT

ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26

U.S.C. 5000C.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section B.4.4. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and

52.228-5), overhead, and profit.

B.3.1 VALUE ADDED TAX

The Government will not reimburse the Contractor for Value Added Tax (VAT) under this contract. All taxable supplies (goods and services) to the United States Embassy in

Kenya are exempt from Value Added Tax. See the VAT Act, 2013, 2nd Schedule, Part B

‘Zero Rates Supplies to Public Bodies, Privileged persons and Institutions’, para (3).

Vendors are therefore required to present invoices without a tax element, i.e., indicate 0%

VAT on all invoices. The Purchase Orders or Contracts issued by the United States

Embassy will serve as the basis for Zero Rating when vendors are accounting for VAT with the Kenya Revenue Authority.

B.3.2 CURRENCY

All prices shall be in Kenya Shillings

B.3.3 BASE YEAR PRICES (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months)

CLIN

Description of Service Unit of

Measure

Estimated

Quantity

Sqm

Price per

Unit in

Kenya

Shillings

Total Est. Price

Kenya

Shillings

PAINTING SECTION (See C.2.1)

S.M. =

Square

Meters

L.M.=

Linear

Meters

001 Sand off all old paint, repair plaster, prime and smooth surface, apply one coat of interior primer or under-coat paint on walls

S.M.

6,000

002 Apply two finishing coats of silk vinyl paint on interior walls (first quality crown paint) color as instructed

S.M.

15,000

003 Apply two finishing coats of gloss paint on interior walls (first quality crown paint) color soft white

S.M.

004 Scrape off old paint from ceiling and apply one coat of primer/under-coat.

S.M. 400

005 Apply two finishing coats of white emulsion (first quality paint from crown) to the ceiling

S.M.

7,000

006 Prepare and apply two coats of polyurethane varnish, to T&G surfaces

(matt)

S.M.

3,000

007 Prepare and apply two finishing coats of first grade polyurethane varnish to T&G surface

S.M.

008 Scrape off all old paint prime from exterior and apply one coat of primer and at least two coats of emulsion paint

S.M.

3,000

009 Prepare and apply two coats of exterior super gloss first quality from crown paint enamel

S.M.

010 Prepare surface, paint trim/baseboards, two coats using (lead-free) paint gloss finish (first quality crown paint)

S.M.

011 Vanish trim/baseboards, two coats, polyurethane/matt finish paint

S.M.

2,000

012 Paint damaged surfaces (resin or plastic-based paint/penetrating primer or equal)

S.M.

013 Varnish/shellack (epoxy) of woodwork, following surface preparation polyurethane/matt finish

S.M.

014 Varnish woodwork, following surface preparation

2-pack finish

S.M.

015 Undertake minor repair/replace loose wooden floor parquet

S.M.

016 Hand sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

017 Machine sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

018 Machine sand wooden floors and apply three coats of matt finish

S.M.

3,000

019 Undertake surface preparation and apply textured coating

S.M.

020 Paint textured surfaces, one coat

(emulsion/gloss; spray application including floor coverings, etc.)

S.M.

021 Prepare surface and apply ceiling texture

(spray application including floor coverings, etc.)

S.M.

2,000

022 Prepare all internal grill work including safe heaven door, casement windows and doors and apply at least two coats of matt finish paint

S.M.

023 Prepare all internal grill work including safe heaven door, casement windows, and doors and apply at least two coats of gloss paint

S.M.

024 Prepare and apply two coats of terracotta paint on the chimney surface

025 Scrap and apply at least two coats of floor paint

S.M.

026 Prepare and apply at least two coats of terracotta paint on the exterior walls

S.M.

TOTAL CARPENTRY

027 Clean entire height of chimney with purpose made tools/brushes before internal work is done. Ensure fireplace is temporarily closed off to prevent soot entering the house

Each

028 Replace caulking for bathrooms and kitchen

L.M.

029 Repair /re-grout floor and wall tiles S.M. 1,400

Total of all line-item prices:

Base Year Total:

B.3.4 FIRST OPTION YEAR PRICES

Price per

Unit in

Kenya

Shillings

Estimated

Quantity

Sqm

Total Est. Price interior primer or under-coat paint on walls

S.M.

6,000

002 Apply two finishing coats of silk vinyl paint on interior walls (first quality crown paint) color as instructed

S.M.

15,000

003 Apply two finishing coats of gloss paint on interior walls (first quality crown paint) color soft white

S.M.

004 Scrape off old paint from ceiling and apply one coat of primer/under-coat.

S.M. 400

005 Apply two finishing coats of white emulsion (first quality paint from crown) to the ceiling

S.M.

7,000

006 Prepare and apply two coats of polyurethane varnish, to T&G surfaces

(matt)

S.M.

3,000

007 Prepare and apply two finishing coats of first grade polyurethane varnish to T&G surface

S.M.

008 Scrape off all old paint prime from exterior and apply one coat of primer and at least two coats of emulsion paint

S.M.

3,000

009 Prepare and apply two coats of exterior super gloss first quality from crown paint enamel

S.M.

010 Prepare surface, paint trim/baseboards, two coats using (lead-free) paint gloss finish

(first quality crown paint)

S.M.

011 Vanish trim/baseboards, two coats, polyurethane/matt finish paint

S.M.

2,000

Paint damaged surfaces (resin or plastic-based paint/penetrating primer or equal)

S.M.

013 Varnish/shellack (epoxy) of woodwork, following surface preparation polyurethane/matt finish

014 Varnish woodwork, following surface preparation

2-pack finish

S.M.

015 Undertake minor repair/replace loose wooden floor parquet

S.M.

016 Hand sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

017 Machine sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

018 Machine sand wooden floors and apply three coats of matt finish

S.M.

3,000

019 Undertake surface preparation and apply textured coating

S.M.

020 Paint textured surfaces, one coat

(emulsion/gloss; spray application including floor coverings, etc.)

S.M.

021 Prepare surface and apply ceiling texture

(spray application including floor coverings, etc.)

S.M.

2,000

022 Prepare all internal grill work including safe heaven door, casement windows and doors and apply at least two coats of matt finish paint

S.M.

023 Prepare all internal grill work including safe heaven door, casement windows, and doors and apply at least two coats of gloss paint

S.M.

024 Prepare and apply two coats of terracotta paint on the chimney surface

S.M.

025 Scrap and apply at least two coats of floor paint

S.M.

026 Prepare and apply at least two coats of terracotta paint on the exterior walls

S.M.

TOTAL CARPENTRY

027 Clean entire height of chimney with purpose made tools/brushes before internal work is done. Ensure fireplace is temporarily closed off to prevent soot entering the house

Each

028 Replace caulking for bathrooms and kitchen

L.M.

029 Repair /re-grout floor and wall tiles S.M. 1,400

First Option Year Total:

B.3.5 SECOND OPTION YEAR PRICES

Price per

Unit in

Kenya

Shillings

Estimated

Quantity

Sqm

Total Est. Price interior primer or under-coat paint on walls

S.M.

6,000

002 Apply two finishing coats of silk vinyl paint on interior walls (first quality crown paint) color as instructed

S.M.

15,000

003 Apply two finishing coats of gloss paint on interior walls (first quality crown paint) color soft white

S.M.

004 Scrape off old paint from ceiling and apply one coat of primer/under-coat.

S.M. 400

005 Apply two finishing coats of white emulsion (first quality paint from crown) to the ceiling

S.M.

7,000

006 Prepare and apply two coats of polyurethane varnish, to T&G surfaces

(matt)

S.M.

3,000

007 Prepare and apply two finishing coats of first grade polyurethane varnish to T&G surface

S.M.

008 Scrape off all old paint prime from exterior and apply one coat of primer and at least two coats of emulsion paint

S.M.

3,000

009 Prepare and apply two coats of exterior super gloss first quality from crown paint enamel

S.M.

010 Prepare surface, paint trim/baseboards, two coats using (lead-free) paint gloss finish

(first quality crown paint)

S.M.

011 Vanish trim/baseboards, two coats, polyurethane/matt finish paint

S.M.

2,000

012 Paint damaged surfaces (resin or plastic-based paint/penetrating primer or equal)

S.M.

013 Varnish/shellack (epoxy) of woodwork, following surface preparation polyurethane/matt finish

2-pack finish

S.M.

015 Undertake minor repair/replace loose wooden floor parquet

S.M.

016 Hand sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

017 Machine sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

018 Machine sand wooden floors and apply three coats of matt finish

S.M.

3,000

019 Undertake surface preparation and apply textured coating

S.M.

020 Paint textured surfaces, one coat

(emulsion/gloss; spray application including floor coverings, etc.)

S.M.

021 Prepare surface and apply ceiling texture

(spray application including floor coverings, etc.)

S.M.

2,000

022 Prepare all internal grill work including safe heaven door, casement windows and doors and apply at least two coats of matt finish paint

S.M.

023 Prepare all internal grill work including safe heaven door, casement windows, and doors and apply at least two coats of gloss paint

S.M.

024 Prepare and apply two coats of terracotta paint on the chimney surface

S.M.

025 Scrap and apply at least two coats of floor paint

S.M.

026 Prepare and apply at least two coats of terracotta paint on the exterior walls

S.M.

TOTAL CARPENTRY

027 Clean entire height of chimney with purpose made tools/brushes before internal work is done. Ensure fireplace is temporarily closed off to prevent soot entering the house

Each

028 Replace caulking for bathrooms and kitchen

L.M.

029 Repair /re-grout floor and wall tiles S.M. 1,400

Total of all line-item prices:

Second Option Year Total:

B.3.6 THIRD OPTION YEAR PRICES

Estimate d

Quantity

Sqm

Price per

Unit in

Kenya

Shillings

Total Est. Price interior primer or under-coat paint on walls

S.M.

6,000

002 Apply two finishing coats of silk vinyl paint on interior walls (first quality crown paint) color as instructed

S.M.

15,000

003 Apply two finishing coats of gloss paint on interior walls (first quality crown paint) color soft white

S.M.

004 Scrape off old paint from ceiling and apply one coat of primer/under-coat.

S.M. 400

005 Apply two finishing coats of white emulsion (first quality paint from crown) to the ceiling

S.M.

7,000

006 Prepare and apply two coats of polyurethane varnish, to T&G surfaces

(matt)

S.M.

3,000

007 Prepare and apply two finishing coats of first grade polyurethane varnish to T&G surface

S.M.

008 Scrape off all old paint prime from exterior and apply one coat of primer and at least two coats of emulsion paint

S.M.

3,000

009 Prepare and apply two coats of exterior super gloss first quality from crown paint enamel

S.M.

010 Prepare surface, paint trim/baseboards, two coats using (lead-free) paint gloss finish

(first quality crown paint)

S.M.

011 Vanish trim/baseboards, two coats, polyurethane/matt finish paint

S.M.

2,000

012 Paint damaged surfaces (resin or plastic-based paint/penetrating primer or equal)

S.M.

013 Varnish/shellack (epoxy) of woodwork, following surface preparation polyurethane/matt finish

2-pack finish

S.M.

015 Undertake minor repair/replace loose wooden floor parquet

S.M.

016 Hand sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

017 Machine sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

018 Machine sand wooden floors and apply three coats of matt finish

S.M.

3,000

019 Undertake surface preparation and apply textured coating

S.M.

020 Paint textured surfaces, one coat

(emulsion/gloss; spray application including floor coverings, etc.)

S.M.

021 Prepare surface and apply ceiling texture

(spray application including floor coverings, etc.)

S.M.

2,000

022 Prepare all internal grill work including safe heaven door, casement windows and doors and apply at least two coats of matt finish paint

S.M.

023 Prepare all internal grill work including safe heaven door, casement windows, and doors and apply at least two coats of gloss paint

S.M.

024 Prepare and apply two coats of terracotta paint on the chimney surface

S.M.

025 Scrap and apply at least two coats of floor paint

S.M.

026 Prepare and apply at least two coats of terracotta paint on the exterior walls

S.M.

TOTAL CARPENTRY

027 Clean entire height of chimney with purpose made tools/brushes before internal work is done. Ensure fireplace is temporarily closed off to prevent soot entering the house

Each

028 Replace caulking for bathrooms and kitchen

L.M.

029 Repair /re-grout floor and wall tiles S.M. 1,400

Third Option Year Total:

B.3.7 FOURTH OPTION YEAR PRICES

Estimate d

Quantity

Sqm

Price per

Unit in

Kenya

Shillings

Total Est. Price interior primer or under-coat paint on walls

S.M.

6,000

002 Apply two finishing coats of silk vinyl paint on interior walls (first quality crown paint) color as instructed

S.M.

15,000

003 Apply two finishing coats of gloss paint on interior walls (first quality crown paint) color soft white

S.M.

004 Scrape off old paint from ceiling and apply one coat of primer/under-coat.

S.M. 400

005 Apply two finishing coats of white emulsion (first quality paint from crown) to the ceiling

S.M.

7,000

006 Prepare and apply two coats of polyurethane varnish, to T&G surfaces

(matt)

S.M.

3,000

007 Prepare and apply two finishing coats of first grade polyurethane varnish to T&G surface

S.M.

008 Scrape off all old paint prime from exterior and apply one coat of primer and at least two coats of emulsion paint

S.M.

3,000

009 Prepare and apply two coats of exterior super gloss first quality from crown paint enamel

S.M.

010 Prepare surface, paint trim/baseboards, two coats using (lead-free) paint gloss finish

(first quality crown paint)

S.M.

011 Vanish trim/baseboards, two coats, polyurethane/matt finish paint

S.M.

2,000

012 Paint damaged surfaces (resin or plastic-based paint/penetrating primer or equal)

S.M.

013 Varnish/shellack (epoxy) of woodwork, following surface preparation polyurethane/matt finish

2-pack finish

S.M.

015 Undertake minor repair/replace loose wooden floor parquet

S.M.

016 Hand sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

017 Machine sand wooden floors and apply three coats of polyurethane finish

S.M.

3,000

018 Machine sand wooden floors and apply three coats of matt finish

S.M.

3,000

019 Undertake surface preparation and apply textured coating

S.M.

020 Paint textured surfaces, one coat

(emulsion/gloss; spray application including floor coverings, etc.)

S.M.

021 Prepare surface and apply ceiling texture

(spray application including floor coverings, etc.)

S.M.

2,000

022 Prepare all internal grill work including safe heaven door, casement windows and doors and apply at least two coats of matt finish paint

S.M.

023 Prepare all internal grill work including safe heaven door, casement windows, and doors and apply at least two coats of gloss paint

S.M.

024 Prepare and apply two coats of terracotta paint on the chimney surface

S.M.

025 Scrap and apply at least two coats of floor paint

S.M.

026 Prepare and apply at least two coats of terracotta paint on the exterior walls

S.M.

TOTAL CARPENTRY

027 Clean entire height of chimney with purpose made tools/brushes before internal work is done. Ensure fireplace is temporarily closed off to prevent soot entering the house

Each

028 Replace caulking for bathrooms and kitchen

L.M.

029 Repair /re-grout floor and wall tiles S.M. 1,400

Fourth Option Year Total:

B.3.8 GRAND TOTAL PRICE FOR BASE YEAR PLUS FOUR OPTION

YEARS in Kenyan Shillings

Base Year Total:

First Option Year Total:

Second Option Year Total:

Third Option Year Total:

Fourth Option Year Total:

Grand Total Price for all Years:

MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of 2,800 square meter worth of services. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed 282,600 square meter worth of services. This reflects the contract maximum.

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the "Period of Performance." All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders orally but will be confirm them in writing within three days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. See the sample task order at

Section J, Exhibit 2. Task orders shall include:

(a) Name of Contractor

(b) Date of order

(c) Contract number

(d) Order number

(e) Location of property

(f) Amount of work (square meters or linear meters)

(g)Quantity, unit price, and total price of each item or service, less applicable discounts.

(h)Point of contact for questions

Orders may be placed orally initially but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

If more than one contractor has received an award for these services, the following procedures shall govern the issuance of individual orders. No work shall be performed without an order being issued to the Contractor by the Contracting Officer.

(1) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed US $10,000, the Government will follow the procedures in paragraph (2) below. If the estimate exceeds US $10,000, the Government will follow the procedures in paragraph (3) below.

(2) Orders not exceeding US $10,000 - The Government may select a contractor for issuance of the order or compete the Order amongst the awardee pool. This decision will be based on the Government's best interests, which may include factors such as estimated price and past performance record.

(3) Orders exceeding US $10,000 - Unless one of the exceptions in paragraph (5), below, applies, the Government will follow one of the following two scenarios:

(a) The Government will request each contractor to perform, AT NO COST TO THE

GOVERNMENT, a survey after which the Contractor will present an estimate to the

Government. Whether or not the Contractor is selected for an individual order, the

Government shall not be liable for any claim from the Contractor for the costs of performing the survey. Selection will be based on a combination of estimated price, past performance information and ability to meet the delivery requirements; or

(b) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual order without requesting a pre-shipment survey, the

Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protestable to the General Accounting Office (GAO) under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. However, the

Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

(a) The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays; (b) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee.

B.4.4 COMPLETION DATE – The Contractor shall complete all services on individual housing units will be determined with each Task Order . The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed per Task Order and may be extended only by a written modification signed by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The U.S Embassy Nairobi requires a make-ready service contractor to perform task orders on US Government owned and leased properties.The

Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

C.1.2. PERSONNEL - The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform make-ready services for task orders issued under this contract. Helper positions do not need to meet the experience requirement.

C.1.3 DEFINITIONS (see also FAR clause 52.202-1, Alt. 1 [APR 1994], cited in I.1)

Make-ready Services – Preparation of residential units for occupancy, including all items in this contract.

C.2 STANDARDS

C.2.1 APPLICABLE PAINTING STANDARDS AND PAINT

SPECIFICATIONS

C.2.1.1 LOCAL/INDUSTRY PAINTING STANDARDS

Painting and preparatory work shall be in accordance with the instructions given below. In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

01 Priming Paints

For synthetic finishing paints on internal and external woodwork, aluminum primer to

BS4756:1988, Type 1 shall be used.

For synthetic finishing paints on internal and external metalwork, zinc phosphate primer or metallic zinc-rich primer to BS 4652:1995 Type 2, as specified shall be used.

For synthetic or non-toxic paints on galvanized metal surfaces, an approved etching primer with a zinc-chromate base shall be used.

For polyurethane paint on internal and external metalwork, polyurethane red lead primer shall be used.

02 Sealers

For plaster, masonry and the like, sealers shall be an approved stabilizing solution or oil-based plaster sealer.

03 Anti-mold liquid

Anti-mold liquid shall be an approved fungicidal solution.

04 Water repellant liquid

Water repellent liquid shall be silicone or other approved water repellent.

05 Emulsion paint

Emulsion paint shall be acrylic, plastic, vinyl or latex emulsions and shall be approved material by Contract Officer Representative.

06 Textured paint

Textured emulsion paint shall be acrylic based emulsion paint textured with a finely dispersed aggregate approved by the Contracting Officer Representative.

External textured paint shall be an approved heavy duty masonry paint incorporating fine aggregate filler.

07 Anti-mold acrylic emulsion paint

Anti-mold emulsion paint shall be acrylic based emulsion incorporating an approved fungus resistant chemical.

08 Multi-color paint

Multi-color paint shall be an approved brand comprising a base and hardwearing top coat incorporating a pigmented splatter coat used as recommended by the manufacturer.

09 Cement paint

Cement paint shall be waterproof cement base paint supplied in drums and shall not be mixed with lime or other adulterants.

10 Fire retardant paint

Fire retardant paint shall be paints which, when used alone or in conjunction with other paints applied to combustible substrates in accordance with a manufacturer’s tested system, achieve Class 1 spread of flame rating to BS 476:Pt. 7:1997.

11 Synthetic paint

Unless expressly specified otherwise, all paint for internal and external use shall be synthetic paint of alkyd resin base combined with drying oils and pigments. Undercoats and finishing coat shall be of properly matching type and the finishing coat shall give a hard gloss finish or as otherwise specified.

12 Polyurethane paint

Polyurethane paint shall be of the Two Pack Type and part of an approved system.

13 Black bitumastic paint

Black bitumastic paint shall be tar base paint complying with the requirements of BS

1070:1993, Type B (quick drying).

14 Black bitumen coating solution

Black bitumen coating solution shall be to BS 3416:1991, Type 1 for general purposes.

15 Metallic paint

Metallic paint shall compose of acrylic resin solution base mixed with finely divided aluminum to give a bright finish, or finely divided copper or copper alloy to give a bronze finish.

16 Marking paint for Carpark Floors

Marking paint shall be an approved purpose made synthetic non-skid marking paint to BS

EN 1871:2000, BS EN 1436:1998, with a drying time not exceeding 30 minutes.

17 Non-toxic paint

Non-toxic paint for use on water tanks, water collecting roofs etc. shall be proprietary brands per and one of the following types:

(i) Petroleum or asphaltic bitumen based coatings, or

(ii) Epoxy based coatings.

Paint: all paint products used inside metal water tanks that store potable water shall be compliant with American Water Works Association (AWWA) STANDARD FOR

COATING STEEL WATER-STORAGE TANKS: D102-97

Black plastic water storage tanks: shall be made of polyethylene resin and comply with FDA standards 21 CFR 177.1520 (1) 3.1 and 3.2 which meets KEBS/TC 021.

18 Wood preservative

Wood preservative shall offer complete protection against termites, wood boring insects, fungi, wood rot and decay. It shall be an approved proprietary brand exterior grade, where completely concealed or not decorated, and colorless, colored or suitable for overpainting where likely to be exposed or be in contact with a painted finish.

19 Stain

Stain for woodwork shall be an approved water or spirit stain suitable for use under varnish or wax polish. Self-finished stains shall be an approved proprietary make.

20 Varnish

Varnish shall be one of the following types:

(i) Copal Varnish shall be No. 1 Extra Pale quality for internal use only.

(ii) Synthetic Varnish shall be the Long Linseed Oil Alkyd type for internal or external use.

(iii) Polyurethane Varnish for internal or external use shall be either:

(a) Moisture Cure Oil Modified One Pack Type, or

(b) ISO Cure Two Pack Type.

21 Wax polish

Wax polish for floors, furniture and joinery shall be an approved proprietary brand.

22 Cellulose lacquer

Cellulose lacquer shall be an approved brand.

C.2.1.2 PAINT SPECIFICATIONS

Paint used shall be all lead-free. Latex, basic off-white, to match existing, or semi-gloss, basic off-white to match existing, or high-gloss, basic off-white to match existing. All other paints and decorative materials shall be of approved type, brand and color.

Paint Material - Use only premium quality lines from Crown paints. If using other than one of the above named products, the contractor shall note the name of the product they intend to use in their estimate. No products containing lead shall be used. Do not combine paints from different manufacturers.

C.2.1.3 PREPARATION AND PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect, and return such property to its original position.

The Contractor shall remove furnishings (such as furniture, rugs) first or protect them by protective covering. The Contractor shall also protect floors from soiling and paint spills. The Contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, a specialist floor finishing company at the Contractor’s expense shall perform the clean up.

After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.2.1.4 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

(a) INTERIOR AND EXTERIOR PAINTING

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application. Identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: Provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification will not be acceptable.

(5) Deliver materials to the job site in manufacturer's original, unopened packages and containers bearing manufacturer's name and label with trade name and manufacturer's instructions.

(6) Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). Protect from freezing. Keep storage area neat and orderly.

Remove oily rags and waste daily.

(7) Project Conditions: Do not apply paint when the relative humidity exceeds 85 percent, at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. Apply paint only in temperatures in accordance with manufacturer's specifications.

(8) Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected.

(9) Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

(10) Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(11) Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas.

Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical switches and plugs with new covers after painting.

(12) Materials Preparation: Mix and prepare paint following manufacturer's directions.

(13) Application: Apply paint following manufacturer's directions.

Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(i) Unless otherwise specified, the contractor is to use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

(ii) On exterior surfaces, apply a high quality exterior grade latex base paint that matches as closely as possible to the existing color on the exterior of the property, or a color as otherwise specified by the

COR. Before painting, scrape, sand, fill and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work before painting. Do not apply exterior paint in snow, rain, fog or mist; or when the relatively humidity exceeds 85 percent;

or to damp or wet surfaces.

(iii) Provide finish coats that are compatible with primers used.

(iv) The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

(v) Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(14) Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

(15) Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. Provide total dry film thickness of the system as recommended by the manufacturer.

(16) Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

(17) Brush Application: Brush out and work brush coats into surfaces in an even film. Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

(18) Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(19) Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

(20) Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

(21) Upon completion of painting, clean glass and paint-spattered surfaces. Remove spattered paint by washing, scraping or other methods, using care not to scratch or damage adjacent finished surfaces.

(22) Remove temporary protective wrappings after completion of painting operations.

(b) DRYWALL/PLASTER REPAIR

Patch defective drywall with a similar thickness and fire rated drywall.

Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched.

All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to paining. Exterior surfaces must be spackled with exterior grade compounds.

(c) TEXTURE ONLY - WALLS

Occasionally, the Government may require a wall to be textured that has not previously been textured. The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material.

If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The minimum assignment for this requirement will be one room within a unit.

(d) TEXTURE ONLY - CEILING

Occasionally, the Government may require that a ceiling be textured that has not previously been textured. The Contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply an

"acoustic" type texture. The minimum assignment for this requirement will be one room within a unit.

(e) PAINT EXTERIOR TRIM

Apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior trim of the property, or a color as specified by the COR. The trim is to be scraped, sanded, filled, and primed with a latex base primer, prior to painting. The Contractor should plan on extensive preparatory work prior to painting. The specifications for exterior paint apply, unless otherwise specified.

(f) REMOVE WALL COVERING

By task order, remove the designated wall covering (such as wallpaper, cork, mirror, and tile). After removing the wall covering the area shall be cleaned and made ready for painting. The Contractor shall remove and properly dispose of the old wall covering.

(g) PLASTER

Repair any damaged interior or exterior plaster as directed by the COR.

The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

(h) STUCCO

Repair any damaged stucco and remove any loose stucco before applying paint.

C.2.2 CARPENTRY SERVICES

The Contractor shall perform the following carpentry services using the checklist in Section J, Exhibit 4.

(a) The Contractor shall inspect all:

• wood cabinets, closets, doors, moldings, panels, fixtures, furniture pieces, stairways, including railings, balustrades, treads, risers and nosings, along with all doors in the residence. Also, inspect all toilet paper holders, soap trays, towel racks, shower curtain rods, toilet seats, medicine cabinets, venetian blind brackets, clothing rails, curtain rods, and any other like items.

(b) All necessary minor repairs shall be made to all items listed above, including:

• repairing, adjusting and/or replacing hinges, latches, closet rods, shelves, moldings and wood panels, cracks and chips, bathroom fixtures, curtain rods and venetian blinds, and caulking and staining repaired areas to match the color of the original wood.

C.3 MAJOR REPAIRS

The Contractor shall immediately inform the COR or the Embassy Buildings

Management Office of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR. The

Contractor shall make efforts to minimize such trouble or damage in systems or areas being serviced until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this…