Cable PORFP.pdf

Purchase Order Request for Proposals (PORFP) Cable and Wiring Materials and Services Master Contract 060B6400046

Section 1 – General Information

PORFP Number:

(ADPICS PO Number)

V00P4600810 (BPM044970)

PORFP Type:

Fixed Price

Functional Area (FA) for this PORFP:

FA I (Structured Cable Wiring )

Designated Small

Business Reserve?(SBR):

No

PORFP Issue Date:

(mm/dd/yyyy)

June 21, 2024 PROPOSAL DUE

DATE and TIME:

July 12, 2024 at

2:00PM eastern Time

Pre-Conference and Walk

Thru

Please send email to david.renfro2@maryland.

com if you plan to attend.

Location:

Charles H. Hickey, Jr.

School

9700 Old Harford Road Parkville, MD 21235

Building 22

DATE and TIME

OF PRE-BID

CONFERENCE:

June 28, 2024

10:00AM

Eastern Time

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Cable and Wiring Material/Services (Structured Cable and Wiring) BPO 060B6400046, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

July 1, 2024 at 5:00 PM EDT

Questions must be submitted in writing with the subject line, "Question for PORFP # V00P4600810 and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

General provisions:

All entries should be itemized with manufacturer part numbers and descriptions in addition to vendor/reseller part numbers and descriptions if different

SPECIAL REQUIREMENTS

mailto:david.renfro2@maryland.com mailto:david.renfro2@maryland.com https://mdprocurement.freshdesk.com/support/solutions

1. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

2. The Master Contractor must provide the estimated ship lead time and completion date on the project listed in the PORFP.

3. Please allow for pricing provided in response to this

PORFP to be valid for at least 60 days after the set due date above.

4. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

5. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

6. The proposals shall be submitted in an itemized format with a cost for each item/part#, identified on a separate line.

Proposals should be emailed to the POC.

7. Bids ALL required Attachment and Affidavits must be downloaded in eMMA.

Security Requirements (if applicable):

Contractors must sign-in at the front desk at each DJS facility and must display their ID at all times. Contractor must adhere to

State of Maryland Covid-19 Protocol(s).

Contractors must sign-in at the front desk at each DJS facility and must display their ID at all times. Contractor must adhere to State of Maryland Covid-19 Protocol(s).

Invoicing Instructions:

Send invoice to:

Department of Juvenile Services

Accounts Payable

217 E. Redwood St., Suite 2000 Baltimore, MD 21202 or e-mail to:

djs.hqap@maryland.gov. (email preferred)

An invoice not satisfying the requirements of a Proper

Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper

Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

mailto:djs.hqap@maryland.gov

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Department of Juvenile Services

Agency POC Name: David Renfro Agency POC

Phone Number:

443-540-0929

Agency POC Email

Address:

David.renfro2@maryland.gov Agency POC

Fax:

Agency POC Mailing

Address:

Department of Juvenile Services

217 E. Redwood Street

Suite 1400 Baltimore, MD 21202

Section 3 – Delivery Address POC Information (if different from above)

Agency On-site Contact Name:

Nic Ryan Agency On-site Phone

Number:

443-876-6738

Agency On-site Email Address:

nic.ryan@maryland.gov Agency On-site Fax:

Agency On-site Address: Maryland Department of Juvenile Services

Charles H. Hickey, Jr. School 9700 Old Harford Road

Parkville, MD 21235

Section 4 – Scope of Work

FA I – Structured Cable and Wiring (Provide itemized list of required information and model number/s. If type of equipment is unknown, describe required functionality):

List Required Cable and Wiring Materials, Equipment and Model Number/s

Quantity

1. Please see Appendix A downloaded in eMMA. 1. Please see Appendix A downloaded in eMMA.

Due Date for Delivery: 08/01/2024

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

1. Accuracy of Quote to Specifications Listed Under Section 4 Scope of Work

2. Cost.

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.