CAAA 2017000813 Attachment - Custom Walk-in Freezer.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CAAA 2017000813

PROCUREMENT TYPE: Commodity

TITLE: Custom Walk-in Freezer - Request for Quote.

DESCRIPTION: Provide custom walk-in freezer as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201700005161

BID SUBMISSION DETAILS

Submission Deadline: 04/04/17 2:00 PM MT

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response via email to stephanie.diggs@state.co.us or fax to # 719-269-4064

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA ____________________________________________________________________________________________

Remit to Address ___________________________________________________________________________________________________

P.O. Address ______________________________________________________________________________________________________

City/State/Zip_____________________________________________________________________________________________________

Phone ______________________________________ Fax ____________________________________

Federal Taxpayer/Employer ID Number ______________________VSS or CORE Vendor ID Number _______________________________

Projected delivery date: ___________________________ calendar days after receipt of order.

Bidder's printed name _______________________________________________________________________________________________

E-mail address _____________________________________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your „comments'.)

Bidder's comments (optional) ________________________________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Arkansas Valley Correctional Complex 12750 Highway 96 at Lane 13 Ordway, CO 81034

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: stephanie.diggs@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:

1. the projected delivery dates, as stated in the bidders‟ respective quote responses;

2. quality/safety/security considerations concerning the goods and services to be provided;

3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder‟s past performance;

5. any other pertinent factors

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

Mandatory Site Visit:

All vendors interested in responding to this solicitation will be required to attend a mandatory site visit on Tuesday March 28, 2017 at 10:00 AM MT. To obtain facility clearance, please contact Laurieann Aragon at Laurieann.Aragon@state.co.us or (719) 267- 5101 before 12:00 PM on Friday March 24, 2017 with your full legal name, DOB, and driver‟s license number including the State of issue.

The Department is seeking competitive solicitations from vendors who can provide a custom built outdoor expandable walk-in storage freezer that is floorless, per the attached engineered drawing. No insulted floor is needed because the Department is pouring a structurally engineered foundation and isolated insulated concrete slab with thermal break. The facility will be assembling the freezer so dock delivery is all that is needed.

1) One (1) each custom built walk-in freezer Rated at -10 degrees, 40‟ x 32‟ x 10‟ with a 7‟ 6” x 8‟ vestibule protruding 12” into the building with the door attached. One (1) each, heated, hinged access door with heated pressure relief vent, light fixture, light switch and thermometer with dimensions of 60” x 84”. Membrane roof cap, sloped roof cap, interior structure steel support columns and beams. Interior and exterior finish shall be galvanized steel. R Value 46/5.5” thick panels CFC free, encapsulated urethane insulation, bid to include hail screens.

Vendor to provide 1 year warranty on parts and 10 year warranty on walls panels.

Freezer to come with two (2) each Bohn, Model# BDT2200L6C HVAC Condensing Units or equal, air cooled, semi-hermetic discus compressor, extra low temp, outdoor condensing unit, R-404A with defrost timer, 22 HP, sight glass, drier, low pressure control, mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss head pressure control, crankcase heater, and weather hood, voltage: 208-230/3/60, 3-phase. Vendor to provide 1 year warranty on fan motor and parts, 5 year warranty on compressor.

Also two (2) each Turbo Air, Model# MLD332B Medium Profile Coil or equal, warehouse style electric defrost evaporator coil with solenoid valve, expansion valve and thermostat, 208 volts 3-phase. Vendor to provide 1 year warranty on fan motor and parts, 5 year warranty on compressor. Vendor to provide one (1) set of parts and operations manuals on new equipment.

Total bid price $______________________________________ Manufacturer _____________________________________________

Model# ______________________________________________ Warranties _________________________________________________

ALL GOODS AND SERVICES MUST BE RECEIVED BY JUNE 30, 2017.

TECHNICAL POINT OF CONTACT: Bob Bucholz, AVCF Physical Plant Manager 719-267-5100 or email robert.bucholz@state.co.us

Competitive Equals: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

Background Check and Consent To Search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC.

Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2017000813) mailto:robert.bucholz@state.co.us