CAAA 2016000992 - Paint Booth.pdf

DOCUMENTED QUOTE

SOLICITATION: CAAA 2016000992

PROCUREMENT TYPE: Commodity

TITLE: Paint Booth with Fire Suppression - Request for Quote.

DESCRIPTION: Provide paint booth with fire suppression installed as per the “Items and Specifications” section below.

BID SUBMISSION DETAILS

Submission Deadline: 2/16/16 1:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response by e-mail to maryann.shaw@state.co.us or via fax to # 719-269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE/VSS Vendor # ___________________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name ______________________________________________________

E-mail address ____________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _____________________________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4054/4060/4309 F 719.269.4064 mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Buena Vista Correctional Complex Attn: Pam Roe – Auto Body Program Highways 24 & 285 Buena Vista, CO 81211

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw-@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the respective quality/safety/security considerations concerning the equipment to be provided;

2. the projected delivery date and/or availability;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small

Business based in Colorado, and/or the bidder’s past performance;

5. and any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS:

One (1) each, GFS Auto/Truck Crossflow Spray Booth Model # CDG-1414NSB-35 & One (1) each, Fire Suppression Installed for Special, Floor Style, Non-pressurized, Auto/Truck, Dry Filter Crossflow Paint Spray Booth Number #U94094.

Construction: Booth panels consist of 18 Ga galvanized steel sheets. The panels are pre-punched and companion flanged for easy assembly. Booth support structure consists of structural steel “I” beam with trouble-free bolt together assembly. Exhaust System: 1 each 40” tube axial in-line exhaust fan, 1 ea. 5HP Tri-voltage 208/230/460 volts, 3-phase, 60 Hz TEFC high efficiency motor with variable pitch drive sheave. Lighting: 15 ea. Fluorescent light fixtures, inside access 48” 4-tube, 265 mA, 32 watt T8 ballast, dual voltage 120/277 with 85% color corrected tubes included. Product Entry Door: 1 set filtered, swing-type product entry door with 20” x 20” x 2” filter cells. Personnel Door: 1 ea. Personnel access doors with panic latch (3’0”W x 7’0”H) with 18” x 24” clear tempered glass observation window. Exhaust Chamber: 1 ea. Bridge Internal exhaust filter chamber with 20” x 20” x2” filter cells, 1 set 20”x20”x2” polyester exhaust filers and 1 set of wire grids & tips. Control Package: 1 ea. Control Package for 208v, 3-phase.

Exhaust Ductwork: 1 lot 40” dia. Exhaust ductwork for 22 ft. high-pitched roof to include: 2ea. Plain duct sections, 3’ lengths, 1 ea.

Plain duct section with inspection door, 3’ lengths, 1 ea. Pitched roof flange, 1 ea. Stack heads with automatic damper.

Operational and Safety Equipment: 1 ea. ½” 3-way solenoid valve, 1 ea. Dwyer Mark II Manometer. Other Equipment: 1 ea. 18 x 48 Observation windows placed in sidewall. Assembly hardware: 1 lot necessary assembly hardware including all required bolt, nuts, & caulking for complete mechanical assembly. 1 set exploded view installation drawing for easy assembly by facility staff.

Code Compliance: NFPA-33, 86, 91,101 &70, ASHA, IFC, IBC, IMC, BOCA, UFC, UBC, UMC, SBCCI mailto:maryann.shaw-@state.co.us http://www.colorado.gov/vss

Bid Price Paint Booth: $ ________________________________________________________________

Bid Price Fire Suppression System Installed: $ ______________________________________________

Freight Charge (if any): $_________________________________________________

___________ FOB – Destination – Freight Prepaid ___________ FOB – Destination – Freight Prepaid and Added to Invoice

Model # / Manufacturer _______________________________________________________________________________

Warranty: ___________________________________________________________________________________________

Extended Warranty: $___________________________ to include: ________________________________________________________

Comments: _____________________________________________________________________________________________________

TECHNICAL POINT OF CONTACT: AJ Palmer or Pam Roe, BVCC Auto Body Program, 719-395-2404.

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016000992)