CAAA 2015001623 - X-ray Film Developer & Fixer.pdf

Department of Corrections Documented Quote#

Solicitation: CAAA 2015001623

PROCUREMENT TYPE: Commodity

TITLE: X-ray Film, Developer and Fixer – Request for Quote

DESCRIPTION: Provide film, developer and fixer as per the “items and specifications” section below.

REQUISITION NUMBER: 2016 X-ray

BID SUBMISSION DETAILS

Submission Deadline: 6/24/15 1:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response via fax to # 719-269-4064 or e-mail to maryann.shaw@state.co.us.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE Vendor # ________________________________________

Projected delivery date: ______________ calendar days after receipt of order.

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY:

Location:

See below

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

Evaluation and Award:

Award of this solicitation will be made to the bidder(s) whose response(s) to this solicitation are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost considerations, and may also include:

1. the projected delivery/ install dates, as stated in the bidders' respective quote responses;

2. the respective quality/safety/security considerations of the goods or services to be provided;

3. the respective qualifications, experience and/or past performance of the bidders, in the judgment of the CDOC; and

4. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

Items and Specifications:

The Department is currently seeking bids for X-ray Film, Developer and Fixer to be ordered on an as-needed basis by authorized clinical services staff. The intent of the CDOC Purchasing Office is to issue a purchase order to the lowest overall bidder, for the purpose of purchasing these items during the period of July 1, 2015 – June 30, 2016. The expectation is that the bidder receiving the award from this solicitation will honor their prices throughout this period. No actual dollar amounts or number of orders can be guaranteed to the vendor.

1) White Mountain Developer T-2 4010 (No Substitutes). Unit Cost $ _________________ Unit of Measure ___________

2) Kodak Fixer 1241355 (No Substitutes). Unit Cost $ ____________________ Unit of Measure ________________

3) AGFA Film, Blue Sensitive ½ Speed, 400 Speed System (No Substitutes).

14 x 17 Unit Cost $ _________________ Unit of Measure __________________

11 x 14 Unit Cost $ _________________ Unit of Measure __________________

10 x 12 Unit Cost $ _________________ Unit of Measure __________________

8 x 10 Unit Cost $ _________________ Unit of Measure __________________

Technical Point of Contact: Diana King, Colorado Territorial Correctional Facility, Clinical Services, 719-269-4080.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2015001623) mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss

Facility Addresses:

Arkansas Valley Correctional Facility (AVCF) 12750 Hwy96, Lane 13 Crowley, CO 81034

Buena Vista Correctional Facility (BVCF) 15125 Hwy 24 & Hwy 285 Buena Vista, CO 81211

Colorado State Penitentiary (CSP) Hwy 50 East & Evans Road Canon City, CO 81212

Centennial Correctional Facility (CCF) Hwy 50 East & Evans Road Canon City, CO 81212

Fremont Correctional Facility (FCF) Hwy 50 East & Evans Road Canon City, CO 81212

Colorado Territorial Correctional Facility (CTCF) 275 Highway 50 West Canon City, CO 81212

Denver Reception and Diagnostic Center (DRDC) 10900 Smith Road Denver, CO 80239

Limon Correctional Facility (LCF) 49030 State Hwy 71 Limon, CO 80826

Sterling Correctional Facility (SCF) 12101 Hwy 61 Sterling, CO 80751