C260524_SOW_Changes_Identified.docx

IFB 260524

EXHIBIT A

SCOPE OF WORK

LANDSCAPING SERVICES

GENERAL

Contractor shall provide landscape maintenance services for the Orange County Transportation Authority (OCTA) maintenance and operations bases and transit center facilities. The Contractor shall furnish all labor, equipment, materials, tools, and supervision necessary to perform the work in accordance with these specifications. All work shall be performed in accordance with industry standards and best practices for commercial landscape maintenance. Services at each facility may include one or more of the components described herein, including irrigation system operation, adjustments, and minor repairs. This is a prevailing wage contract.

LICENSES

Contractor shall possess and maintain, throughout the term of the Agreement, the following licenses and qualifications:

1. California class C-27 State Contractors license.

2. State of California Department of Pesticide Regulation, Maintenance Gardener Pest Control Business License (MGB License)

3. California Department of Pesticide Regulation, Qualified Applicator License (QAL) with B attachment for weeds and pest control.

4. International Society of Arboriculture Certified Arborist for the Protection of Trees.

5. Employ qualified horticulture personnel with demonstrated experience in landscape maintenance.

PLANT MATERIAL

Unless otherwise specified, all landscaped areas shall be maintained free of litter, weeds, and debris, and irrigated as necessary to promote healthy plant growth while limiting water runoff and conserving water.

A. Turf Maintenance

1. Maintain all turf areas in healthy and attractive condition by weeding, mowing, trimming, edging, and other necessary operations including fertilization, pest control, and replanting or reseeding, as-needed.

2. Mow and edge all turf areas weekly, remove and dispose of all cuttings. Trim around all sprinklers to provide maximum water coverage.

3. Maintain lawn areas in a weed-free condition using manual, mechanical, or approved chemical weed control methods in accordance with the Chemicals section, as-needed. Comment by Ellis Hoskin: Addition

4. Fertilize lawn areas with a slow-release, well-balanced fertilizer a minimum of two (2) times per year to maintain a lush, green appearance during the months of April and October.

5. Turf areas adjacent to walk, curbs, paved areas, fixtures, and shrub or ground cover areas will be trimmed to maintain a neat appearance. Care will be exercised when using power equipment.

6. Replacing and/or reseeding of all bare spots or weak areas will be done, as-needed.

7. Provide necessary control to rid lawns of gophers and insects as-needed.

B. Shrub and Ground Cover

1. Trim and prune all shrubs and ground cover to maintain a neat and well-groomed natural appearance.

2. Trim edge as-needed to restrict growth from encroaching on walkways and other adjacent areas.

3. Fertilize and amend all shrub beds and annual bedding areas a minimum of two (2) times per year during the months of April and October.

4. Maintain shrubs and ground cover areas in a weed-free condition using manual, mechanical, or approved chemical weed control methods in accordance with the Chemicals section. Comment by Ellis Hoskin: Addition

5. Replacing and/or reseeding of all bare spots or weak areas will be done, as-needed.

6. Cultivate and rake clean bare areas at least once a month.

7. Prune all plant material so that all traffic control or other signs are clearly visible.

8. Provide necessary control to rid shrub beds of gophers and insects as-needed.

C. Xeriscaped Areas

1. Visually check vegetation for health and report any issues to the OCTA Section Manager of Facilities Maintenance or designee.

2. Adjust water for season and coverage as-needed.

D. Slope Cover Maintenance

1. Weed-whip, hand pull, or using manual, mechanical, or approved chemical weed control methods in accordance with the Chemicals section to treat weeds as-needed any time they appear on slopes. Comment by Ellis Hoskin: Addition

2. Fertilize all slope areas two (2) times per year during the months of April and October.

3. Provide necessary control to rid slope areas of gophers and insects as-needed.

IRRIGATION SYSTEMS - CONTROLLERS

· Adjust the watering schedule based on the percolation rate each area can receive based on topography, soil type, plant material, season, or climatic factors.

· Use repeat cycle on controller to eliminate excessive water runoff.

· Hours of scheduled operation shall be programmed to minimize disease occurrence of plant material and comply with local regulations.

· Schedule operation to reduce possible nuisance from sprinkler operation to pedestrians or vehicles.

· Operation of System - All irrigation systems shall be inspected in operation at least once per week to verify effectiveness of sprinkler operations. Contractor shall adjust and clean sprinkler heads, valves, and pressure reducers as necessary to maintain efficient operation. Sprinkler heads in turf areas shall be kept clear of over-growth which may obstruct maximum operation. Sprinkler heads in turf areas shall be inspected and personally observed for proper function after each weekly mow and edge service and repairs made the same day.

· Repairs to sprinkler heads and risers are included in the routine landscape maintenance service. Repairs to main lines, valves, controllers, drip lines, bubblers, and timers shall be considered extra work and billed accordingly.

CLEAN-UP AND WASTE REMOVAL

· Contractor shall remove and legally dispose of all debris generated from maintenance operations by the end of each workday. Walkways, roadways, lawns, and planters shall be left clean and free of debris after each service.

· Contractor shall report the final disposition of all green waste diverted from landfilling by weight or volume per specific property address on each monthly invoice. Contractor shall indicate where green waste was taken for proper handling, recycling and/or disposal.

· Contractor shall check landscape areas for vandalism, broken tree branches, pests, etc. Any problem shall be reported to the OCTA Section Manager of Facilities Maintenance or designee.

WEED CONTROL OF PAVED SURFACES

Contractor shall be responsible weekly for removing weeds, including sidewalks, parking stalls, curbs, hardscape, and gutters.

DRAINAGE SYSTEMS

Maintain all drainage systems free of silt, litter, overgrowth, or other collected debris at all times. A complete check of the entire drain system shall be done on a semi-annual basis to ensure proper drainage.

MULCH REPLACEMENT

Contractor shall calculate the cost of each facility, an annual mulch replacement (where applicable) and installed in the month of May at each facility apart from the Santa Ana Base and OC Streetcar facilities. Santa Ana Base & OC Streetcar’s mulch-related replacement date(s) shall be determined by the OCTA Section Manager of Facilities Maintenance or designee. Annual mulch replacement should be completed within a two-week period. Proposed mulch material will be subject to approval by the OCTA Section Manager of Facilities Maintenance.

REMOVAL OF AGAVE PLANTS

Upon request by the OCTA Section Manager of Facilities Maintenance or designee, the Contractor shall remove and legally dispose of dead or diseased agave plants. Services shall include excavation and removal of the entire plant and root ball, legal disposal of all plant debris, backfilling the resulting hole with suitable soil, and restoring the surrounding area to a neat condition.

When directed by OCTA, replacement of removed agave plants shall be performed as additional work. Replacement plants shall be furnished in accordance with the Contract Price Summary using the applicable parts pricing and contractual markup provisions.

OTHER SPECIFICATIONS

· Prior to commencement of work a premobilization meeting shall take place between OCTA and the Contractor. Additional information will be discussed including site safety (see attached safety specification Attachment F), emergency contacts, and acceptable work practices.

· Contractor employees shall wear a company shirt or other highly recognizable, distinguishable outer garment at all times while on OCTA premises.

CHEMICALS

The requirements of this section apply whenever pesticides, herbicides, or other landscape maintenance chemicals are used in the performance of this Agreement.

· All pesticide and herbicide applications shall be performed by personnel appropriately licensed or certified in accordance with the California Department of Pesticide Regulation requirements. Comment by Ellis Hoskin: Addition

· Contractor shall comply with all applicable federal, state, and local laws and regulations governing the handling, storage, application, and disposal of all pesticides, herbicides, fertilizers, and other landscape maintenance chemicals.

· Contractor shall utilize manual, mechanical, and cultural weed management practices before chemical herbicide applications whenever practical and effective. Herbicides shall be used only when non-chemical methods are not practical or have not provided effective control.

· Glyphosate-based herbicides and pesticides bearing EPA signal words "Warning" or "Danger" shall not be used unless specifically approved in writing by the OCTA Section Manager of Facilities Maintenance or designee.

· When chemical treatment is necessary, Contractor shall select the least hazardous legally registered product that will effectively control the target pest or weed, utilizing FIFRA 25(b) minimum-risk or other reduced-risk products whenever suitable for the intended application.

· Contractor shall submit the product label and current Safety Data Sheet (SDS) for each chemical proposed for use to the OCTA Section Manager of Facilities Maintenance or designee at least one (1) week prior to its anticipated use. No chemical shall be used until the product label and SDS have been reviewed and approved by OCTA Health, Safety, Environmental and Compliance (HSEC), with approval communicated through the OCTA Section Manager of Facilities Maintenance or designee.

· Approved chemicals shall remain in use for the duration of the Agreement unless a substitute product is submitted with a current product label and Safety Data Sheet (SDS) and receives prior written approval from OCTA Health, Safety, Environmental and Compliance (HSEC), with approval communicated through the OCTA Section Manager of Facilities Maintenance or designee.

· Contractor shall maintain records of all pesticide and herbicide applications and provide such records to OCTA upon request.

COORDINATION

Prior to commencing work, the Contractor shall report to the OCTA Section Manager of Facilities Maintenance or designee responsible for the operations base where work is to be performed. All work shall be accomplished in such a manner as to minimize interference with OCTA operations.

When pesticide or herbicide applications are required, the Contractor shall coordinate the work with the OCTA Section Manager of Facilities Maintenance or designee to minimize exposure to OCTA employees, customers, contractors, and the public. Chemical applications should be scheduled during periods of low occupancy whenever practical.

FINAL INSPECTION

All work performed by the Contractor shall be inspected by each OCTA Section Manager of Facilities Maintenance or designee, prior to leaving the site. A Verification of Work document (Attachment G) shall be completed by the Contractor and forwarded to the Section Supervisor responsible for the base or property where work is performed, prior to approval of invoice for payment.

LOCATIONS OF STATED SERVICE

All turf, shrub, ground cover, xeriscape and slope cover maintenance areas are estimated and are the responsibility of the contractor to verify.

1. Santa Ana Maintenance and Operations Base (see Attachment A satellite photo) Address: 4301 MacArthur Boulevard, Santa Ana, CA 92704 Land: 20.0 acres Turf: 43,184 sq. ft.

Shrub and ground cover: 0 sq. ft.

Xeriscaped: 97,112 sq. ft.

Slope cover maintenance: 0 sq. ft.

2. Garden Grove Maintenance and Operation Base Complex (see Attachment B satellite photo - one contiguous property, two addresses) Address: 11790 Cardinal Circle & 11800 Woodbury Road, Garden Grove, CA 92843 Total Land: 13.6 acres Turf: 13,946 sq. ft.

Shrub and ground cover: 4,812 sq. ft.

Xeriscaped: 3,336 sq. ft.

Slope cover maintenance: 0 sq. ft.

3. Anaheim Maintenance and Operations Base (see Attachment C satellite photo) Address: 1717 E. Via Burton, Anaheim, CA 92806 Land: 10.5 acres Turf: 7,570 sq. ft.

Shrub and ground cover: 0 sq. ft.

Xeriscaped: 0 sq. ft.

Slope cover maintenance: 0 sq. ft.

4. Irvine Sand Canyon Maintenance and Operations Base (see Attachment D satellite photo - one contiguous property, two addresses) Address: 14736 Sand Canyon Ave & 6671 Marine Way, Irvine, CA 92618 Total Land: 13.2 acres Turf: 42,568 sq. ft.

Shrub and ground cover: 18,018 sq. ft.

Xeriscaped: 0 sq. ft.

Slope cover maintenance: 0 sq. ft.

5. Irvine Construction Circle Maintenance and Operations Base (see Attachment E satellite photo) Address: 16281 Construction Circle West, Irvine, CA 92606 Land: 9.1 acres Turf: 0 sq. ft.

Shrub and ground cover: 12,893 sq. ft.

Xeriscaped: 2,000 sq. ft.

Slope cover maintenance: 14,574 sq. ft.

6. Newport Beach Transportation Center Address: 1550 Avocado, Newport Beach, CA 92660 Land: 2.8 acres Turf: 1,515 sq. ft.

Shrub and ground cover: 25,704 sq. ft.

Xeriscaped: 0 sq. ft.

Slope cover maintenance: 0 sq. ft.

7. Golden West Transportation Center (one contiguous property, two addresses) Address: 7301 & 7401 Center Drive, Huntington Beach, CA 92647 Total Land: 3.1 acres Turf: 2,555 sq. ft.

Shrub and ground cover: 5,590 sq. ft.

Xeriscaped: 2,400 sq. ft.

Slope cover maintenance: 0 sq. ft.

8. Fullerton Park-and-Ride Address: 3000 West Orangethorpe Avenue, Fullerton, CA 92833 Land: 11.1 acres Turf: 0 sq. ft.

Shrub and ground cover: 32,510 sq. ft.

Xeriscaped: 0 sq. ft.

Slope cover maintenance: 0 sq. ft.

9. Laguna Hills Transportation Center Address: 24282 Calle De Los Caballeros, Laguna Hills, CA 92653 Land: 2.3 acres.

Turf: 3,280 sq. ft.

Shrub and ground cover: 4,198 sq. ft.

Xeriscaped: 0 sq. ft.

Slope cover maintenance: 0 sq. ft.

10. Brea Park-and-Ride Address: 937 Lambert Road, Brea, CA 92821 Land: 0.88 acres Turf: 0 sq. ft.

Shrub and ground cover: 2,800 sq. ft.

Xeriscaped: 0 sq. ft.

Slope cover maintenance: 0 sq. ft.

11. OC Streetcar Maintenance Storage Facility (MSF) Address: 2008 W. 5th Street, Santa Ana, CA 92703 Land: ~2.9 acres Turf Paving (Grasscrete): ~150 sq. ft.

Shrub and ground cover: ~5,250 sq. ft.

Xeriscaped: ~4,730 sq. ft.

Slope cover maintenance: 0 sq. ft.

12. OC Streetcar Harbor Park-and-Ride Address: 13914 Harbor Boulevard, Garden Grove, CA 92843 Shrub and ground cover: ~5,000 sq. ft.

13. OC Streetcar - SARTC Parking Lot Planter Address: Santiago & Santa Ana Blvd., Santa Ana, CA 92701

14. OC Streetcar – Medians & Platform Islands Approx. 12 off Santa Ana; excludes medians off Fairview, Westminster, and 5th Street

15. OC Streetcar – Parkways and Right-of-Way Off 4th Street, Sassier Park, etc.

In addition to the services described herein, all OC Streetcar planters shall receive annual mulch replacement.

OCTA will provide a mandatory four (4)-hour OC Streetcar Roadway Worker Program training/qualification for Contractor field representatives designated to work near the OC Streetcar facility, tracks, and/or the overhead contact system. Contractor shall ensure that all designated field representatives complete this training, remain up to date, and renew it annually. At the discretion of the OCTA Section Manager of Facilities Maintenance, training may be scheduled on the same day as approved work but must be satisfactorily completed prior to beginning any OC Streetcar facility work.