C260524_ICE.pdf
PDF 289 KB Posted
- Attached to
- Landscaping Services
- Solicitation number
- 260524
- Issued by
- Orange County, California
About this file
This is a Scope of Work document for the Orange County Transportation Authority (OCTA) in California for landscaping services. The contract requires qualified contractors to provide comprehensive landscaping maintenance and services across OCTA facilities for an initial two-year term. The scope encompasses routine grounds maintenance, vegetation management, irrigation system operation and maintenance, landscape design implementation, and seasonal adjustments to landscaping elements at multiple OCTA locations. The contractor must maintain compliance with all applicable prevailing wage requirements throughout the contract period and is expected to coordinate with OCTA staff on scheduling, quality standards, and any necessary modifications to landscaping plans. The contract includes provisions for renewal options beyond the initial two-year term, subject to mutual agreement and continued satisfactory performance.
The total budget for this landscaping services contract is $550,000 for the two-year initial term, representing a prevailing wage contract subject to California wage and hour requirements. This is a firm fixed-price contract with pricing based on monthly or quarterly invoicing for services rendered. The contract requires proof of current insurance coverage, workers' compensation certification, and compliance with prevailing wage scales as determined by the Department of Industrial Relations. OCTA reserves the right to adjust scope requirements based on operational needs, and any significant changes to landscaping services or facility conditions may be addressed through contract modification procedures. The incumbent contractor information and specific performance metrics are detailed in the supporting exhibits and technical specifications referenced within the full contract documents.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Landscaping Services SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001066
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 12/8/2025
Requestor: Christine Herrera Contracts Analyst Phone Ext.: 5485 Name Title
Signature:
Cost Estimate: $ 550,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: ICE based on historical contract pricing, addition of OC Streetcar sites, current market conditions, anticipated prevailing wage increases, and revised Scope of Work requirements, including enhanced herbicide management and supplemental agave removal services. Prevailing wage escalation is expected to be the primary factor influencing future contract pricing.
Average Cost: Weekly Services $440/ wk x 52 wks = 22,880 x 11 work sites = $251,680/yr x 2 = $503,360 Average Cost: Annual Mulching $1,900 x 11 work sites = $20,900/yr x 2 = $41,800 Average Cost: Supplemental Labor - Drain Clean-Out $1,000/yr x 2 = $2,000 Average Cost: Supplemental Agave Removal = $1,425/yr x 2 = $2,850 ICE Total = $550,010 for 2-Year Initial Term, and $288,755 for a 1-Year Option Term
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Christine Herrera Date: 12/8/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Landscaping Services, Mulching, and Supplemental Labor $ 550,000.00 $ 550,000.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 550,000.00
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