C25102-IT992-21 RFQ.docx

REQUEST FOR QUOTE

C25102-IT992-21

Release Date: August 31, 2021 The Marion County Information Technology Department on behalf of the Juvenile Department and the Sheriff’s Office is soliciting written quotes from vendors for: DataWorks LiveScan imaging products Please Reply to:

Toby Giddings tgiddigs@co.marion.or.us DUE DATE: To be considered, quote must be received by [2:30 PM (PST) on September 8, 2021. Quotes received after the deadline will not be considered.

AWARD PROCESS: Marion County Information Technology Department reserves the right to [purchase from or enter into contracts with] multiple vendors based on price and the ability to meet the County’s requirements & needs.

Company Name: ______________________________________________________________ Authorized Signature: __________________________________________________________ Date

EVALUATION CRITERIA:

Quotes will be evaluated and ranked on the criteria below that best fits the County’s needs in the County’s sole discretion. Ordinarily, quotes will be evaluated to identify the “lowest responsible Offeror.” The “lowest responsible Offeror” is the lowest Offeror who has substantially complied with all requirements of the RFQ and who can be expected to deliver promptly and perform reliably in the County’s sole discretion.

LiveScan Plus™ Ten print/Palm Print LiveScan Plus™ using CrossMatch 500P Palm Scanner:

➢ Dell Precision™ Workstation 3431:

➢ Intel® Core™ i5 Processor

➢ 8GB RAM

➢ UHD Graphics 630 & Integrated Network Card

➢ 1 TB SSD

➢ 2 TB Serial-ATA Hard Drive

➢ 24” Touch Screen Monitor

➢ Microsoft® Windows 10 Pro 64 Bit

➢ Dell Mouse and Keyboard

➢ No Optical Drive

➢ Microsoft SQL Server Express

➢ LiveScan Plus™ Client Edition

➢ LiveScan Plus™ 500 DPI Fingerprint Scanner with Palm Print Capture

➢ Criminal & Applicant TOT’s

➢ DataWorks Plus 12.0 Megapixel Digital Camera with Lens & autofocus (Manual Zoom), A/C Kit for Camera, Pan & Tilt, Canon Controller Software Kit, Face Find Controller, and Quality Assurance, LED Lights Camera & Light Mounting Digital PhotoManager™ Software

➢ Lexmark MS821dn printer

➢ Installation & Training

➢ One Year Warranty

➢ Shipping, Integration, and Noted Installation.

➢ Delivery approximately 30-90 days after receipt of order.

➢ Twelve-month Premium Plus warranty, commencing at delivery

➢ Administrative, Trainer, & User Training.

LiveScan Plus™ Ten print/Palm Print LiveScan Plus™ using CrossMatch 500P Palm Scanner:

➢ Dell Precision™ Workstation 3431:

➢ Intel® Core™ i5 Processor

➢ 8GB RAM

➢ UHD Graphics 630 & Integrated Network Card

➢ 1 TB SSD

➢ 2 TB Serial-ATA Hard Drive

➢ 24” Touch Screen Monitor

➢ Microsoft® Windows 10 Pro 64 Bit

➢ Dell Mouse and Keyboard

➢ No Optical Drive

➢ Microsoft SQL Server Express

➢ LiveScan Plus™ Client Edition

➢ LiveScan Plus™ 500 DPI Fingerprint Scanner with Palm Print Capture

➢ Criminal & Applicant TOT’s

➢ Electric Height Adjust Cabinet

➢ Lexmark MS821dn printer

➢ Installation & Training

➢ One Year Warranty

➢ Shipping, Integration, and Noted Installation.

➢ Delivery approximately 30-90 days after receipt of order.

➢ Twelve-month Premium Plus warranty, commencing at delivery

➢ Administrative, Trainer, & User Training.

Total Price:

ADDITIONAL INFORMATION:

Contract/Purchase pursuant to ORS 279A and Marion County’s procurement rules.

Marion County reserves the right to:

reject any and all quotes if it is in the County’s best interest to do so amend the quote solicitation not to award a contract for requested goods award a contract to more than one vendor extend the deadline for submission of quote waive any irregularities or informalities in any quote accept the quote(s) deemed to be the most beneficial to the public and Marion County negotiate the final statement of work TERM: Selected vendor(s) shall hold prices firm for 1 year. Dependent upon the availability of funding, term of purchasing could be for up to 5 years. Department and selected vendor(s) may negotiate as industry prices change.

Offeror warrants that all goods under this quote shall be new; unused; current production models, where applicable; and shall be free of defects in materials; design and manufacture for the duration of the resulting purchase agreement.

Offeror shall complete and return Attachment A: Offeror Representatives and Certifications form along with quote.

By submitting a quote, Offeror shall accept all terms and conditions of the Purchase Order Terms & Conditions shown in Attachment B.

Any shipping costs must be included in total cost of the item(s). All deliveries to be made to Marion County facilities in Salem Oregon.

THANK YOU FOR YOUR INTEREST IN PROVIDING QUOTES!

ATTACHMENT A: OFFEROR REPRESENTATIONS AND CERTIFICATIONS

FAILURE OF THE OFFEROR TO COMPLETE AND SIGN THIS FORM MAY RESULT IN REJECTION OF THE SUBMITTED OFFER The undersigned, having full knowledge of the specifications for the goods or services specified herein, offers and agrees that this offer shall be irrevocable for at least 30 calendar days after the date offers are due or as stated in the solicitation, and if accepted, to furnish any and/or all goods or services as described herein at the prices offered and within the time specified.

OFFEROR NAME: ___________________________________________________________________ ADDRESS: _________________________________________________________________________

Other _________________________________________________

CCB/CERTIFICATION/LICENSE NUMBER: ____________________________________________

ASSURANCES - The Offeror attests that:

1. The person signing this offer has the authority to submit an offer and to represent Offeror in all phases of this procurement process;

The information provided herein is true and accurate;

The Offeror is a resident proposer, as described in ORS 279A.120, of the State of ______________, [insert State] and has not discriminated against any minority, women, or emerging small business enterprises in obtaining any required subcontracts, in accordance with ORS 279A.110; "Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder". ORS 279A.120 (1) (][b);

Any false statement may disqualify this offer from further consideration or because of contract termination; and The Offeror will notify the Department Contracts Officer within 30 days of any change in the information provided on this form.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS - The Offeror certifies to the best of its knowledge and belief that neither it nor any of its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in paragraph 2. of this certification;

Have, within a five-year period preceding the date of this certification had a judgment entered against contractor or its principals arising out of the performance of a public or private contract;

Have pending in any state or federal court any litigation in which there is a claim against contractor or any of its principals arising out of the performance of a public or private contract; and Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.

Where Offeror is unable to certify to any of the statements in this certification, Offeror shall attach an explanation to their offer. The inability to certify to all of the statements may not necessarily preclude Offeror from award of a contract under this procurement.

SIGNATURE OF AUTHORIZED PERSON

Signature: ___________________________________ Date: ________________________ Print Name & Title: ____________________________________________________________ Contact Person for this procurement: _______________________________________________ Phone: ______________________________ Email ______________________________

ATTACHMENT B: MARION COUNTY TERMS & CONDITIONS

INSPECTIONS: County may inspect and test the Goods and related Services (collectively, Goods). County may reject non-conforming Goods and require Contractor to correct them without charge or deliver them at a reduced price, as negotiated. If Contractor does not cure any defects within a reasonable time, County may reject the Goods and cancel the PO in whole or in part. This paragraph does not affect or limit County's rights, including its rights under the Uniform Commercial Code, ORS chapter 72 (UCC).

DELIVERY: Deliveries will be F.O.B destination. Contractor shall pay all transportation and handling charges. Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods. Contractor remains liable for latent defects, fraud, and warranties.

PAYMENT: County shall pay Contractor within 30 days from (i) the date the Goods are delivered and accepted or (ii) the date the invoice is received, whichever is later COUNTY PAYMENT OF CONTRACTOR CLAIMS: If Contractor does not pay promptly any claim that is due for Goods or Services furnished to the Contractor by any subcontractor in connection with this PO, the County may pay such claim and charge that payment against any payment due to the Contractor under this PO. The County's payment of a claim does not relieve the Contractor or its surety, if any, from their obligations for any unpaid claims.

WARRANTIES: Contractor agrees to perform its services with that highest standard of care, skill and diligence normally provided by a professional individual in the performance of similar services. Contractor represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with specifications and be free from defects in labor, material and manufacture. All UCC implied and expressed warranties are incorporated in this PO. Contractor shall transfer all warranties to the County.

TERMINATION OF PO: The PO may be terminated under the following conditions: a. By written mutual agreement of both parties. Termination under this provision may be immediate. b. Upon fifteen (15) calendar days written notice by either Party to the other of intent to terminate. c. The County may terminate all or part of this PO for the following reasons: (1) If the consultant fails to provide services, or fails to meet the performance standards as specified in this PO (or subsequent modifications of this PO), within the time specified herein or any extension thereof. Termination under this provision may be immediate; (2) If the consultant fails to start services on the date specified by Marion County in this PO or subsequent modifications to this contract. Termination under this provision may be immediate. (3) Failure of the consultant or Marion County to comply with the provisions of this PO and all applicable federal, state, and local laws and rules may be cause for termination of this contract. Such termination shall be without prejudice to any obligations or liabilities of either party accrued prior to such termination. If this PO is terminated by either party, for reasons other than breach of contract, the County agrees to pay to the consultant all costs and expenses associated with services satisfactorily provided to the effective date of termination.

INDEMNIFICATION: The Contractor shall save harmless, indemnify, and defend the County for any and all claims, damages, losses and expenses including but not limited to reasonable attorney's fees arising out of or resulting from Contractor's performance of or failure to perform the obligations of this PO to the extent same are caused by the negligence or misconduct of Contractor or its employees or agents.

GOVERNING LAW, VENUE: This PO shall be governed by the laws of the State of Oregon. Any action commenced in connection with this PO shall be in the Circuit Court of Marion County. All rights and remedies of the County shall be cumulative and may be exercised successively or concurrently. The foregoing is without limitation to or waiver of any other rights or remedies of the County according to law.

FORCE MAJEURE: Neither party is responsible for delay or default caused by an event beyond its reasonable control. County may terminate this PO without liability to Contractor upon written notice after determining the delay or default reasonably prevents performance of this PO.

SUBCONTRACTING/NONASSIGNMENT: No portion of the PO may be contracted or assigned to any other individual, firm or entity without the express and prior approval of the County.

MAINTENANCE, RETENTION, AND CONFIDENTIALITY OF RECORD. The Contractor agrees to establish and maintain records and statistics as follows: Financial records, which indicate the number of hours of service provided under this contract and other appropriate records pertinent to this contract shall be retained for a minimum of three (3) years after the end of the contract period. If there are unresolved audit questions at the end of the three-year period, the records must be maintained until the questions are resolved. To the extent applicable, client records shall be kept confidential in accordance with ORS 179.505, OAR 309-11-020, 45 CFR 205.50 and 42 CFR Part 2.

COMPLIANCE WITH APPLICABLE LAWS: The Contractor shall comply with all applicable Federal, State and local laws, rules and regulations. All provisions of ORS 279B (Public Contracts and Purchasing) are incorporated herein to the extent applicable to POs.

WORKERS' COMPENSATION: Contractor shall comply with ORS 656.017 and provide the required workers' compensation coverage, unless exempt under ORS 656.126(2). Contractor shall ensure that its Subcontractors, if any, comply with these requirements.

SAFETY AND HEALTH REQUIREMENTS: Contractor represents and warrants that the Goods comply with all federal and Oregon safety and health requirements.

MATERIAL SAFETY DATA SHEET: Contractor shall provide County with a Material Safety Data Sheet for any Goods which may release, or otherwise result in exposure to, a hazardous chemical under normal conditions of use (OAR 437- 002-0360 and 29 CFR 1910.1020). Contractor shall label, tag or mark such Goods.

AMENDMENTS: All amendments to this PO must be in writing, signed by County.

SEVERABILITY: If a court of competent jurisdiction declares any provision of this PO to be invalid, the other provisions and the rights and obligations of the parties remain in effect.

WAIVER: Failure of either party to enforce any provision of this PO is not a waiver or relinquishment of that party's rights to such performance in the future or to enforce any other provisions.

TAX CERTIFICATION: Contractor hereby certifies under penalty of perjury: (a) the number shown on this form is the correct Federal Employer Identification Number; (b) it is not subject to backup withholding because (i) it is exempt from backup withholding, (ii) it has not been notified by the IRS that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified Contractor that it is no longer subject to backup withholding; and (c) it is not in violation of any Oregon tax law image1.emf