C25067012_-_IFB_Bid_-_Instruction_Manual.pdf

STATE OF CALIFORNIA

CALIFORNIA NATURAL RESOURCES AGENCY

Department of Parks and Recreation

Invitation for Bids (IFB) Solicitation No.: C25067012

Non-IT Service for

Portable Storage Container Rentals

Project Location:

Huntington State Beach, California

Table of Contents

Table of Contents

A. INTRODUCTION

B. NOTICE TO BIDDERS

Solicitation Number-C25067012

Term Dates and Amount

Location of Services

Deadline for Receipt of Bids

Public Opening of Bids

DPR Contract Officer

C. KEY DATES

Table 1: Key Dates

D. ELIGIBLE BIDDERS

E. QUESTIONS

F. NOTICE OF STATE MANDATED REQUIREMENTS

1. Disabled Veterans Business Enterprise (DVBE) Participation

2. Small Business (SB) Participation

Table 3: SB and DVBE Requirements

G. Bid Submission Requirements and Information

1. Bid Submission Documents

2. Additional Bid Submission Documents

H. Evaluation and Award of Contract

I. Notice of Intent to Award and Protest

J. Disposition of Bids

K. Agreement Execution and Performance

L. Loss Leader Provision (PCC § 10344)

M. Preference Programs

1. Non-Small Business Preference:

2. Nonprofit Veteran Service Agencies (NVSA)

N. Letter of Commitment

O. Required Disclosures

P. Darfur Contracting Act:

Q. Executive Order N-6-22 – Russia Sanctions

R. Gen AI Disclosure

S. Attachments

NOTICES:

Small Business Preference and TACPA Notices (DPR478)…………………………………………………………… 15 Disabled Veteran Business Enterprise (DVBE) Notice for Incentive (DPR479IW) …………………………………. 17

PROJECT EXHIBITS:

Detailed Scope of Work - Exhibit A, Attachment I………………………………………………………………………. 23

SUBMITTALS:

Bidder’s Checklist -Bidder’s Submittal Documents - A………………………………………………………………... 27

SAMPLE:

Sample Agreement – B……………………………………………………………………………………………………. 47

THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK

Department of Parks and Recreation

Invitation For Bids

Solicitation #: C25067012

A. INTRODUCTION

This Invitation For Bids (IFB) solicitation includes information for the submission of bids. It is the responsibility of the Bidder to carefully read and follow all bid requirements within this solicitation.

Compliance with the instructions within this solicitation is mandatory for your bid to be considered for evaluation and award. Failure to comply with the instructions may cause your bid to be deemed non-compliant and/or non-responsive, thus ineligible for award.

It is the opinion of DPR that this solicitation is complete and without need of explanation. However, if you have questions, notice any discrepancies or inconsistencies, or need any clarifying information, submit your inquiries via e-mail to:

MTC@parks.ca.gov

Any verbal communication with a DPR employee concerning this solicitation is not binding on the State and shall in no way alter a specification, term, or condition of the solicitation.

This solicitation is published online on the California State Government Marketplace (Cal eProcure) website. To view and ensure receipt of any addenda to this solicitation that may be issued, interested parties are encouraged to register online by clicking the following link Cal eProcure.

THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK

mailto:MTC@parks.ca.gov http://www.caleprocure.ca.gov/

Solicitation #: C25067012

B. NOTICE TO BIDDERS

The California Department of Parks and Recreation (DPR or State) invites you to review and respond to this Invitation For Bids (IFB) solicitation. In submitting your bid, you must comply with the instructions found herein.

DPR is seeking a qualified Contractor to provide Six (6) Storage Containers (16’ X 8’ X 8’). The selected Contractor will be responsible for delivery and set-up at the two (2) site location. These units will be used to equipment storage for the lifeguard training event.

The selected Contractor is responsible for meeting all the licensing and certification requirements necessary to perform and provide the services.

For additional details on the scope of work, see Exhibit A, Attachment I – Scope of Work Details.

Solicitation Number-C25067012

Date Released:

Friday, January 23, 2026 IFB Solicitation Number: C25067012

Term Dates and Amount

Term Start Date:

Wednesday, April 1, 2026

Term End Date:

Saturday, July 15, Location of Services

Site Location:

Huntington State Beach, 21601 Pacific Coast Highway, Huntington Beach, CA 92646, and Lake Perris SRA at 17801 Lake Perris Drive, Perris, CA 92571

Deadline for Receipt of Bids

Date: Tuesday, February 10, 2026 Time: 12:00:00 PM PST

Public Opening of Bids

Date: Tuesday, February 10, 2026 Time: 14:00:00 PM PST

The deadline for Receipt of Bids is strict. Submissions that are received one (1) second past the deadline for Receipt of Bids date and time specified above and in the Key Action Dates table will be deemed late and non-responsive and be rejected. Under no circumstances will any late bids be accepted. The time of receipt is the time stamp on the email received by DPR’s server so bidder’s should submit bids as early as possible prior to the deadline. The bids will be sealed and will be publicly opened on the day and time indicated above.

Bids must have the solicitation number in the subject line and be submitted electronically only via e-mail directly to the following e-mail address:

MTC@parks.ca.gov

Any attempts by a Bidder to initiate contact with any member of DPR staff, other than the DPR Contract Officer, regarding this IFB process may disqualify the Bidder from further consideration.

Prospective bidders may examine and obtain specifications and bid forms or receive assistance with questions regarding this Invitation for Bids by sending an e-mail to the DPR Contract Officer.

The designated DPR Contract Officer for this IFB Solicitation is:

DPR Contract Officer

Name: Casey Wear-Moline Email: MTC@parks.ca.gov

C. KEY DATES

Below is the schedule of key dates for this solicitation. DPR reserves the right to modify this solicitation by changing dates and times at its sole discretion, prior to the date fixed for the receipt deadline of bids, by the issuance of an addendum that will be posted in Cal eProcure online system located at the following hyperlink: Cal eProcure.

Table 1: Key Dates

KEY ACTION DATE

TIME (Pacific Standard

Time) Solicitation Available to Prospective Bidders

Friday, January 23, 2026 -

Deadline for Letter of Commitment Tuesday, January 26, 2026 13:00:00 PM PST

Written Questions Deadline Friday, January 30, 2026 12:00:00 PM PST (noon)

Posting of Questions & Answers Tuesday, February 3, 2026 12:00:00 PM PST (noon)

Deadline for Receipt of Bids by

DPR

Tuesday February 10, 2026 12:00:00 PM PST (noon)

Public Bid Opening C25067012

(Recorded via TEAMS) Storage Container Rental Bi Opening Meeting ID: 283 471 975 324 20 Passcode: LG7qr2AC

Tuesday, February 10, 2026 14:00:00 PM PST

Estimated Completion of Evaluation of Bids (avg. 5 business days)

Friday, February 13, 2026 -

Estimated Completion of Notice of Intent to Award (5 business days)

Friday, February 23, 2026 -

Estimated Completion of Contract Development and Approvals (avg.

30-45 calendar days, less with an Expedite)

Friday, March 6, 2026 -

Estimated Start Date (Upon DPR Approval)

Wednesday, April 1, 2026

Project End Date Saturday, July 15, 2028 -

Bids will be publicly opened on the day and time listed in the table above. This will be done via the following Microsoft Teams Meeting hyperlink here:

https://caleprocure.ca.gov/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzFkZWI4ZGMtMTBlYy00OTBhLWFlYjYtZjBkYWQ1ZTg3YmQ3%40thread.v2/0?context=%7b%22Tid%22%3a%2206fd3d24-6564-4801-8226-b407c4d26b68%22%2c%22Oid%22%3a%2207d0522f-6619-4d48-b3f7-a57cc01919e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzFkZWI4ZGMtMTBlYy00OTBhLWFlYjYtZjBkYWQ1ZTg3YmQ3%40thread.v2/0?context=%7b%22Tid%22%3a%2206fd3d24-6564-4801-8226-b407c4d26b68%22%2c%22Oid%22%3a%2207d0522f-6619-4d48-b3f7-a57cc01919e1%22%7d

Public Bid Opening (Recorded) Public Bid Opening C25067012 (Recorded via TEAMS) Storage Container Rental Bi Opening Meeting ID: 283 471 975 324 20 Passcode: LG7qr2AC

No work shall begin until approval by the Department of Parks and Recreation, Business Management Services Unit, and DPR has informed the Contractor that the project can commence.

The project will continue through the project end date identified above.

D. ELIGIBLE BIDDERS

Public or private corporations, agencies, organizations, associations, or individuals may submit a bid in response to this solicitation.

The Bidder must be legally constituted and qualified to do business within the State of California (registered with the Secretary of State).

With the exception of Bidders whose legal status precludes incorporation (i.e. public agencies, sole proprietorships, and partnerships), those that are not fully incorporated with the Secretary of State by the deadline for submitting bids will be disqualified.

The Bidder must supply a copy of either a California Business License or articles of incorporation.

The Bidder must also not be listed on either list of the 500 largest tax delinquencies pursuant to the California Revenue and Taxation Code sections 7063 or 19195.

E. QUESTIONS

All questions and concerns about this solicitation must be submitted in writing via e-mail, and must include the solicitation number in the subject line of the e-mail to be submitted directly to:

MTC@parks.ca.gov

A questions-and-answers document will be released on the IFB solicitation posting on Cal eProcure.

F. NOTICE OF STATE MANDATED REQUIREMENTS

1. Disabled Veterans Business Enterprise (DVBE) Participation

a. Per the State Contracting Manual, Volume 1, Section 8.12(B), “unless statutorily exempt, all contracts, regardless of amount, are subject to the DVBE requirement. Agencies may waive the requirement for an individual contract; however, agencies are still expected to meet the overall DVBE goal [3% of all dollars spent in a fiscal year] attainment at the end of the year.

When an awarding agency decides to waive the DVBE requirement, this must be noted in the solicitation.

b. The above reference to the State law requires a DVBE participation goal of not less than three percent (3%); however, DPR requires a six percent (6%) DVBE participation goal.

c. Failure of bidder to meet the participation goal shall render its bid non-responsive and ineligible for award of the Agreement.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzFkZWI4ZGMtMTBlYy00OTBhLWFlYjYtZjBkYWQ1ZTg3YmQ3%40thread.v2/0?context=%7b%22Tid%22%3a%2206fd3d24-6564-4801-8226-b407c4d26b68%22%2c%22Oid%22%3a%2207d0522f-6619-4d48-b3f7-a57cc01919e1%22%7d https://www.sos.ca.gov/ https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting

Solicitation #: C25067012

d. The DVBE Notice provides bidder all information regarding the DVBE Participation Requirement. It is recommended that bidders carefully read the DVBE Notice to ensure that the participation goal is met.

e. DVBE Incentive Program: For evaluation purposes only, an incentive will be given to bidders or proposers who meet or exceed the participation goal per the DVBE Notice to determine the successful bidder.

f. If the 6% DVBE participation is not waived in the table below, then bidder must have a minimum of 6% participation as a part of their bid. An incentive will be applied to the bid or proposal.

g. If the 6% DVBE participation requirement is waived as indicated in the table below, then a 1% to 5% incentive may be added to the bid or proposal that includes DVBE participation.

h. If both the 6% DVBE Participation and the DVBE Incentive are waived, then no DVBE Incentive percentages are added to bid or proposal.

i. Bid or Proposals that have at least 6% participation by certified DVBE or is subbing out at least 6% of the work to a certified DVBE, would fulfill the 6% DVBE participation requirement.

2. Small Business (SB) Participation

a. A five percent (5%) preference will be granted to bidders approved by the State of California as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. Applications shall be on file at the Department of General Services, Small Business and DVBE Certification, 707 Third Street, First Floor, Room 400, West Sacramento, CA, 95605, by 5:00 PM PST on the day bids are due.

b. If the 25% Small Business participation is not waived in the table below, then bidders must have a minimum of 25% participation as a part of their bid.

c. If the 25% Small Business participation is waived in the table below, then a 5% preference will be added to the bidder’s evaluated bid amount that does have a minimum of 25% Small Business participation.

d. Bids that have at least 25% participation by certified SB or is subbing out at least 25% of the work to a certified SB, would fulfill the 25% SB participation requirement.

e. Each listed certified small business shall perform a “commercially useful function” in the performance of the Agreement as defined in Government Code Section 14837(d)(4).

f. If claiming the Non-Small Business preference, bidder shall include in submission the completed Small Business Preference, GSPD 05-105, and provide a list of the small business firms with which bidder commits to subcontract with.

g. Completed certification applications and required support documents shall be submitted to the office of Small Business and DVBE Services (OSDS) no later than 5p.m. on the bid due date, and the OSDS shall be able to approve the application as submitted.

h. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

i. Nonprofit Veteran Service Agencies (NVSA) can qualify for a small business preference if

DGS/OSDS certifies that the NVSA meets the requirement of Military & Veteran Code § 999.50, et seq. Upon certification, an NVSA participating as a prime bidder is eligible for the 5% SB budding preference. An NVSA is not subject to the same standards as other certified small businesses. NVSA standards are identified in Mil. & Vet. Code § 999.51(a)(3).

For more information on the socio-economic preference and incentive programs, see the State Contracting Manual Volume 1, Section 8.00 located at this online directory:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/State-Contracting.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999.50.&lawCode=MVC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999.51.&lawCode=MVC https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting

Solicitation #: C25067012

You can search for SB and/or DVBE entities by visiting the search engine at the Cal eProcure directory here:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true.

You can narrow your search of potential subcontractors by using specific keywords that may have been used throughout the scope of work.

Example keywords used in your search may include but is not limited to facilitation; event planning; communication; interpreting; printing; translation; technical assistance; planning;

consulting; graphic design; moving; transportation; etc.

Table 3: SB and DVBE Requirements

Is this solicitation waiving DPR’s required minimum of 6% participation by a Disabled Veteran Business-Owned Enterprise (DVBE) that is certified with the California Department of General Services?

☒ Not Waived ☐Waived

Is this solicitation waiving the DVBE Incentive valued from 1% to 5%?

☐ Not Waived ☒Waived

Is this solicitation waiving the required minimum of 25% participation by a SB that is certified with the California Department of General Services?

☐ Not Waived ☒Waived

G. Bid Submission Requirements and Information

1. Bid Submission Documents The following documents must be submitted in the order written below, as bidder’s response to this solicitation:

a. Bidder’s Checklist

b. Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B)

c. Payee Data Record (STD 204)

d. Payee Data Record Supplement (STD 205)

e. Bidder’s Declaration (GSPD 05-105)

f. Disabled Veteran Business Enterprise Declarations (DGS PD 843)

g. Commercially Useful Function – Bidder Certification (DPR 87)

h. Artificial Intelligence (AI) Disclosure Form (DPR 97B)

i. Darfur Contracting Act (DPR 74)

j. Contractor Certification Causes (CCC 04/2017)

k. California Civil Rights Laws Attachment (DGS OLS 04)

l. TACPA Preference Request (STD 830)

m. TACPA Manufacturer Summary (DGS PD 525)

n. TACPA Bidder’s Summary (DGS PD 526)

2. Additional Bid Submission Documents

a. California Secretary of State Business Standing for your firm and any subcontractor on the

California Secretary of State Business Search https://bizfileonline.sos.ca.gov/.

https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Solicitation #: C25067012

b. Small Business/Micro Business/Disabled Veteran Business Enterprise/Non-Profit Veteran Service Agency/Non-Profit Recognition Certification for your firm and any subcontractors on Cal eProcure Find Certified Firms https://caleprocure.ca.gov/pages/index.aspx.

c. Copy of valid California city or county business license (if applicable)

Failure by Bidder to submit the documentation listed above may disqualify Bidder for consideration.

H. Evaluation and Award of Contract

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

2. DPR will evaluate each bid to determine its responsiveness to the published requirements.

3. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

4. Award if made will be to the lowest responsive responsible bidder.

5. DPR retains the right to evaluate all bids for responsiveness up to 30 business days after bid opening.

6. DPR reserves the right to cancel this IFB at any time, before or after bids have been opened, given that the reason for cancellation is compliant with the SCM Vol 1, Section 5.11(C) “All bids may be rejected whenever the agency determines that the cost is not reasonable, the cost exceeds the amount estimated, or otherwise in the best interest of the state."

I. Notice of Intent to Award and Protest

1. Notice of the intent to award will be posted in a public place in the lobby of the following location:

Mott Training Center 837 Asilomar Ave.

Pacific Grove, CA 93950

2. The notice of the intent to award will be posted for five (5) business days, after the completion of the evaluation and prior to awarding the Agreement, to allow for public protest.

3. In addition to the public posting at the above-mentioned location, the notice will simultaneously be posted online for the same five (5) business days on the Cal eProcure webpage for this solicitation.

4. The contract cannot be awarded for a period of 5 working days (starting the day after posting), during which time the agency must allow all bidders access to all the bid information.

5. Bidders have the right to protest the proposed award subject to the following processes and procedures.

6. Bidders may protest by filing a written notice of protest with DPR and the Department of General Services, Office of Legal Services.

7. The Agreement(s) shall not be awarded until either the protest has been withdrawn or DPR has decided the matter.

8. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified within five (5) working days prior to the award of the agreement.

9. Upon written request by any bidder, notice of intent to award shall be posted in a public place in the office of the DPR at least five (5) working days prior to awarding the agreement.

10. If any bidder, prior to the award of agreement, files a written protest with the Department of General Services and the DPR (see addresses in Bidder’s Instructions, page 3), on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

11. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and the DPR a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services, and a copy should be mailed to the DPR (see below). It is suggested that you submit any protest by certified or registered mail.

12. Protests of award shall be in writing, including the solicitation number in the subject line, and be submitted directly to:

Department of General Services Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

Email: OLSProtests@dgs.ca.gov

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit P.O. Box 942896 Sacramento, CA 94296-0001

Email: MTC@parks.ca.gov

13. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the DPR a Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. The both forms can be found on the Internet at STD 204 - Payee Data Record (ca.gov) and STD 205 – Payee Data Record Supplement (ca.gov. No payment shall be made unless a complete STD 204 and STD 204 have been returned to the DPR.

14. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the DPR, the Contractor Certification Clauses (CCC), which can be found on the Internet at Standard Contract Language (ca.gov). This document is only required if the bidder has not submitted this form to the DPR within the last three (3) years.

15. Protests may not be filed when an IFB is cancelled.

J. Disposition of Bids

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

2. Bid packages may be returned only at the bidder's expense.

K. Agreement Execution and Performance

1. Performance shall start not later than on the date provided in a written Notice to Proceed issued by DPR to Contractor, after the Agreement is fully executed and all approvals have been obtained. Should Contractor fail to commence work at the agreed upon time, DPR, mailto:OLSProtests@dgs.ca.gov

Solicitation #: C25067012 upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to DPR for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the Agreement.

L. Loss Leader Provision (PCC § 10344)

1. If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).

M. Preference Programs Indicate on the Bid Form whether or not your firm is claiming preference as a certified small business.

1. Non-Small Business Preference:

a. Each listed certified small business shall perform a “commercially useful function” in the performance of the Agreement as defined in Government Code Section 14837(d)(4).

b. If claiming the Non-Small Business preference, bidder shall include in its bid submission the completed Small Business Preference, GSPD 05-105, located in the back of the Small Business Notice in Attachment A of this IFB and provide a list of the small business firms with which bidder commits to subcontract with.

c. Completed certification applications and required support documents shall be submitted to the office of Small Business and DVBE Services (OSDS) no later than 5p.m. on the bid due date, and the OSDS shall be able to approve the application as submitted.

d. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

2. Nonprofit Veteran Service Agencies (NVSA)

a. NVSA can qualify for a small business preference if DGS/OSDS certifies that the NVSA meets the requirement of Military & Veteran Code § 999.50, et seq. Upon certification, an NVSA participating as a prime bidder is eligible for the 5% SB budding preference. An NVSA is not subject to the same standards as other certified small businesses. NVSA standards are identified in Mil. & Vet. Code § 999.51(a)(3).

N. Letter of Commitment

1. A Letter of Commitment is required to be submitted before the deadline established in the

Key Action Dates. The purpose of the Letter of Commitment is to summarize a Bidder’s interest in submitting a response to this IFB solicitation.

O. Required Disclosures

1. Commercially Useful Function: If Bidder is a California-certified small business in accordance with Government Code Sections 14837(d)(1)(2), Bidder must address specific aspects of the legislation that requires certified small businesses to perform a commercially useful function as defined in Government Code Sections 14837(d)(4)(A)(B). A Commercially Useful Function Certification (CUF) form is attached to this solicitation.

P. Darfur Contracting Act:

1. Effective January 1, 2009, contracts for Non-Information Technology (Non-IT) goods or services must address the requirements of the Act. The Act was passed to preclude State https://www.lawinsider.com/clause/loss-leader https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999.50.&lawCode=MVC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=999.51.&lawCode=MVC

Solicitation #: C25067012 agencies generally from contracting with “SCRUTINIZED” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in PCC Section 10475.

2. A SCRUTINIZED company is a company doing business in Sudan as defined in PCC Section 10476. SCRUTINIZED companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for Non-IT goods or services (PCC Section 10477(a)). PCC Section 10478(a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a SCRUTINIZED company in order to submit a bid or proposal to a State agency. A SCRUTINIZED company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the DGS according to the criteria set forth in PCC Section 10477(b).

Q. Executive Order N-6-22 – Russia Sanctions

1. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

R. Gen AI Disclosure

1. “The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

3. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

4. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

5. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data”.

Solicitation #: C25067012

S. Attachments

Small Business Preference and TACPA Notices (DPR478) Disabled Veteran Business Enterprise (DVBE) Notice for Incentive (DPR479IW)

Detailed Scope of Work – Exhibit A, Attachment I

BLANK BID SUBMITTAL DOCUMENTS (The pages in this section are required to be submitted with your bid unless otherwise stated on the Bid Document Checklist.)

Bidder’s Checklist - Submittal Documents - A Exhibit B, Attachment 1 – Service Contracts Bid Form Disabled Veteran Business Enterprise Declaration (DGS PD 843) Bidder Declaration (GSPD-05-105) Commercially Useful Function (DPR 87) Darfur Contracting Act Certification (DPR 74) Payee Data Record (STD 204) Payee Data Record Supplement (STD 205) Contractor Certification Clauses (CCC-04/2017) California Civil Rights Laws Attachment (DGS OLS 04) Artificial Intelligence (AI) Disclosure Form (DPR 97B)

TACPA STD 830

TACPA DGS PD 525

TACPA DGS PD 526

Sample Agreement - B (The pages in this section represent a sample of the contract that will be awarded by this IFB. Any significant changes to the exhibits must be made via written addenda before the bid is closed.)

State’s Standard Agreement (STD 213) Exhibit A, Scope of Work Exhibit A, Attachment I – Detailed Scope of Work (included on Page 23, see below) Exhibit B, Budget Detail and Payment provisions Exhibit B Attachment 1 – Service Contracts Bid Form Exhibit C, General Terms and Conditions (GTC 02/2025) (incorporated by reference, view/download via:

https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language Exhibit D, Special Terms and Conditions https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478PW (New 4/2025)(Excel 4/11/2025)(Page 1 of 2)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business

Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE NOTICE

5% Small Business Preference

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478PW (New 4/2025)(Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:OSDSHelp@dgs.ca.gov

DPR 479IP (Rev. 10/2025)(Excel 10/28/2025)(Page 1 of 6)

Disabled Veteran Business Enterprise (DVBE) Notice

1. Bidder’s attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

2. In order to be responsive and eligible for award of the contract, bidder must attain the prescribed goals for the DVBE participation.

The DVBE Participation Requirement for this solicitation is 6%.

Failure to fulfill the DVBE requirement will render your bid non-responsive.

3. It is essential that you commence the required participation process immediately, to allow adequate response time for potential DVBE participants.

4. The DVBE participation requirement is mandatory by state law, whether you are conducting business as an individual, partnership or corporation.

IMMEDIATE ACTION REQUIRED

DVBE Participation Requirement and Incentive for Invitation For Bids (IFB)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479IP (Rev. 10/2025)(Page 2 of 6)

5. What is a Disabled Veteran Business Enterprise (DVBE)?

a) For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b) Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE participation and/or incentive program requirements.

6. Commercially Useful Function Definition

a) California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b) A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c) A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

7. What is the DVBE participation requirement?

a) Bidders must commit at minimum 6% of their total bid to currently certified and registered DVBE companies for this solicitation. All bidders must meet the full participation requirement based on the total bid amount in order to be considered a responsive bidder.

b) Reporting Requirement: If, for this agreement and pursuant to Military & Veterans Code (MVC) 999.5 (d), a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

1. the total amount the prime contractor received under the contract

2. the name and address of the DVBE(s) that participated in the performance of the contract

3. the amount each DVBE received from the prime contractor

4. that all payments under the contract have been made to the DVBE(s)

5. the actual percentage of DVBE participation that was achieved https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IP (Rev. 10/2025)(Page 3 of 6)

c) You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on a STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d))

8. What is the DVBE Incentive Program?

a) The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

b) DVBE incentive will be given to bidders who provide DVBE participation above 6%.

c) The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

9. Who is eligible to receive the incentive?

a) Any responsive bidder who has attained more than the required amount (6%) of DVBE participation per the solicitation instructions.

10. Documentation

a) To be considered a reponsive bidder, bidders must document at least 6% DVBE participation commitment by completing and submitting the following forms:

1. GSPD 05-105, Bidder Declaration

2. DGS PD 843, DVBE Declaration

b) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

c) DGS PD 843,DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package.

A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor .

d) Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive and may be declared unresponsive due to DVBE participation requirements. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

e) Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c) Table A – Invitation For Bid (IFB) (aka Low Price Method)

Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

4% 8% 6%

Unresponsive 2 1 n/a 3% n/a n/a

$3,000.00

(3% x $100,000) n/a n/a

$99,100.00

($102,100 - $3,000) n/a

Unresponsive 1 2

DPR 479IP (Rev. 10/2025)(Page 4 of 6)

Bidder Name

Original Bid Price

DVBE Participation for certified

DVBE Prime or Subcontractors

Initial Ranking

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount

(% x Lowest Responsive and

Responsible Bid Price)

Evaluated Bid Price

(Bidder's Price - Bidder's Incentive

Amount)

7% - 7.99%

6.01% - 6.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Confirmed DVBE

Participation of DVBE Incentive Amount for IFB

10% or more

9% - 9.99%

8% - 8.99%

11. How does the DVBE Incentive Program Work?

a) The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b) For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

d) Computation Method

The State of California www.dgs.ca.gov/PD

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IP (Rev. 10/2025)(Page 5 of 6)

12. Substitution of Proposed DVBE

a) If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b) The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c) Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d) Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e) Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9;

Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

13. To locate DVBE contractors:

a) Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance:

b) Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d) The State of California, Department of General Services (DGS), Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors. For more information, please http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov http://www.parks.ca.gov/advocate https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

b) DGS PD 843, DVBE Declaration

DPR 479IP (Rev. 10/2025)(Page 6 of 6)

a) GSPD 05-105,…