C25-020 Emerging Tech Adv Demag Machine SOW Redacted.pdf

CUI

PREAMBLE

Commander’s Safety Intent

The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and Government employee.

1 SCOPE. This Statement of Work (SOW) defines the effort required for the purchase of one

(1) each Advanced Multiline Demagnetizer Machine with conveyor/track assembly to include installation and performance verification at Tinker Air Force Base, OK.

2 REQUIREMENTS

2.1 General. Installation and Performance Verification shall be accomplished within five (5) business days of delivery. The Contractor shall provide to the Government Point of Contact (GPOC) the date of the delivery, installation and performance verification will begin five (5) business days prior to installation beginning. The Contractor shall be responsible for ensuring all services, parts and components provided under this contract are in IAW the terms and conditions outlined in this SOW.

2.2 Item Description. The 76th CMXG is requesting the purchase of the Advanced Multiline Demagnetizer Machine. This requirement shall have:

• One (1) each Continuous Duty Demagnetizer with the following specifications:

o Demagnetizing coil contained in a housing that can remove magnetism from parts via passing parts through coil/opening. Machine will run on continuous duty that allows the operator to continuously run parts through the coil without the machine cycling off by itself after a certain amount of time.

o Includes a conveyor/track that goes through the coil, on which the operator can manually move a basket of parts.

o Purpose: demagnetizer will be used to remove magnetism from parts as directed in disassembly procedure.

o Utilizes a coil (non-surface type demagnetizer) o Weight (with conveyor assembled): max 1053 lb o Height: 5’ – 6’ tall o Width and Length (with conveyor assembled): 28” wide x ~21.5” tall o Opening/Coil size (with conveyor assembled): 28” wide x ~21.5” tall

(minimum size to fit basket of parts) o Electrical Utilities: 460 VAC, 60Hz, single phase, 61 Amps

2.3 Installation

2.3.1 The Contractor is responsible for delivering the Advanced Multiline Demagnetizer Machine at Tinker AFB, OK 73145. This includes unloading and moving the equipment to the designated installation area within the building. The government will ensure power is available at the installation site. The machine supplied must meet all OEM specifications. Once positioned in the work area by the Contractor, the machine will be installed by engineers and mechanics from the 76th Maintenance Group (MXSG).

2.3.2 Personnel from the 76th Maintenance Group (MXSG) shall supply power to within 20 feet of the Advanced Multiline Demagnetizer Machine. The contractor shall then secure the machine to the floor and connect it to the provided power. Installation will occur between

2.4 Advanced Multiline Demagnetizer Machine Performance Verification

Following installation, the Contractor will provide a demonstration to verify the Advanced Multiline Demagnetizer Machine meets or exceeds all OEM specifications and the requirements outlined in Section 2.2 of this Statement of Work (SOW). The Contractor shall be present for the entirety of the acceptance testing, which will not exceed one business day.

2.5 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0530 - 1330. If work hours are required outside the hours stated, the Contractor shall contact the Government POC for approval from the CO. Upon approval from the CO, the SME or GPOC shall always escort Contractor personnel.

2.5.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

3.0 On-Base Requirements

3.1 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

3.1.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB

HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.”

3.2 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official GPOC respondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

3.2.1 The Contractor shall comply with applicable federal and military procurement policies IAW OC-ALC Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMART comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and GPOC who will notify 76 MXSG/MXDEU, OC-ALC Environmental Compliance.

3.3 Safety Data Sheet (SDS) and Labeling: Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the GPOC, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs).

The Contractor shall receive approval from the GPOC prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment.

Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The GPOC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the GPOC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

3.4 Air Quality Recordkeeping: Upon GPOC receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-ALCI 32-101. The GPOC will contact the UEC for environmental requirements. The Contractor shall submit all applicable records on a monthly basis to the GPOC no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The GPOC will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32-101 on site for one (1) year.

3.5 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor may certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the GPOC within ten (10) days after award. Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW TAFB HWMP.

3.5.1 The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility (HWMF) at 734-3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the GPOC who will notify 76 MXSG/MXDEU, OC-ALC Environmental Engineering Section.

3.5.2 The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The Contractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the GPOC no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd). The GPOC will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

3.6 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the GPOC within ten (10) days after award. The GPOC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

3.7 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the CO, two (2) copies to the GPOC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of persons reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

3.8 Environmental Training: Upon GPOC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval within ten (10) calendar days after contract award date. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the GPOC within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the GPOC, within ten (10) calendar days after each option year renewal. The GPOC will forward a copy of the certificates to the UEC.

3.9 OC-ALC Security and OPSEC briefing: All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The GPOC will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the GPOC with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI 5220.22 “Industrial Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

3.10 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this SOW.

3.11 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

3.11.1 The Contract Manager shall provide written certification to the GPOC for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops. Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

3.12 Tool Control and Accountability: N/A

3.13 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

3.14 Visitors Pass: The Contractor shall contact the Government POC five (5) business days before arriving on Tinker AFB to make arrangements for Visitors Passes. The Government POC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate, which is South of I-40 off Air Depot Blvd.

3.15 Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

3.16 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFMAN 91-203, “Air Force Manual”, as established by this contract and Appendix C. The Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, GPOC, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

3.17 Communicating Hazards Of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site Safety Plan.

3.18 Safety and Health Plan: The Contractor shall be responsible for compliance with the OSHA Public Law 91-596. The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the GPOC (see Appendix C).

3.19 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the GPOC shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

3.20 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

3.21 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergencies. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.