C24910012_Invitation_for_Bid.pdf

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director

Channel Coast District 911 San Pedro Street Ventura, CA 93001

INVITATION FOR BIDS- Bid Number C24910012 Notice to Prospective Bidders

March 13, 2025

You are invited to review and respond to this Invitation for Bid (IFB), entitled La Purisima Mission Sprinkler Installation Service, contract C24910012 within the Channel Coast District. via; email ccdbid@parks.ca.gov, or mailed to California State Parks – Channel Coast District 911 San Pedro Street, Ventura, CA 93001. In submitting your bid, you must comply with these instructions. Bids must be received by April 1, 2025, at

2:00 PM

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of The Department of Parks and Recreation, this Invitation for Bid is complete and without need of explanation. However, if you have specific questions regarding the work, or should need any clarifying information, the contact person for this IFB is:

Shyra Liguori

(805) 588-5401

Email: shyra.liguori@parks.ca.gov

It is the responsibility of the bidder to review the solicitation packet in its entirety for complete understanding of performance expectations and contracting conditions.

Submittal of a bid acknowledges that the bidder has reviewed the solicitation package in its entirety and completely understands the performance expectations and contracting conditions under solicitation C24910012.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sasha Rowe Associate Governmental Program Analyst https://www.dgs.ca.gov/OLS/Resources/ mailto:shyra.liguori@parks.ca.gov sasha.rowe Sasha R

The Natural Resources Agency of California

Department of Parks and Recreation CHANNEL

COAST DISTRICT

C24910012

La Purisima Mission Sprinkler Installation Service

April 2025

Bidder

DPR 478 (Rev. 2/2016)(Excel 2/24/2016)(Page 1 of 2)

Bid Amount Bid After 5% Preference Small Business Status

$30,750 $30,750 Claims small business status, but is not CA certified

$29,870 $28,421 Claims small business and is CA Certified

$28,975 $28,975 Does not claim to be a small business

$29,520 $29,520

Claims small business status, but their CA certification has expired

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or

° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.pd.dgs.ca.gov/smbus

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance:

www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS- PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

8. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel12/20/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a

$4,900.00

(5% x $98,000)

$3,920.00

(4% x $98,000) n/a

97,100.00

($102,100 - $4,900)

96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 3 of 5)

Confirmed DVBE

Participation of DVBE Incentive Amount for IFB

5% or more 5% of lowest responsive and responsible bid

4% - 4.99% 4% of lowest responsive and responsible bid

3% - 3.99% 3% of lowest responsive and responsible bid

2% - 2.99% 2% of lowest responsive and responsible bid

.01% - 1.99% 1% of lowest responsive and responsible bid

Adjusted Bid Price

(Bidder's Price - Bidder's Incentive

Amount)

Final Rank:

Bidder Name

Original Bid Price

DVBE Participation for certified

DVBE Prime or Subcontractors

Initial Ranking

DVBE Incentive (from Table A)

Incentive Amount

(% x Lowest Responsive and

Responsible Bid Price)

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors. For more information, please contact OSDS to find out more:

http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

The Natural Resources Agency of California Department of Parks & Recreation

CHANNEL COAST DISTRICT

C24910012

La Purisima Mission Sprinkler Installation Service

TABLE OF CONTENTS

Item Number of Pages Small Business (SB) Notice – DPR 478

Disabled Veteran Business Enterprise (DVBE) Notice (DPR 479IW)

Table of Contents

Service Invitation for Bids – DPR 940A

Small Business Preference – DPR 85 (Sample)

Bidder’s DVBE Participation, DPR 486 (Sample)

Disabled Veteran Business Enterprise Declaration, STD 843 (Sample)

Contractor’s Actual SM/MB & DVBE Participation – DPR 489 (Sample)

Standard Agreement – STD 213 (Sample)

Exhibit A, Scope of Work – DPR 603 (Sample)

Exhibit A, Attachment I - Specifications……………………………………………………………………. 4

Exhibit B, Budget Detail - DPR 604 (Sample)

Exhibit B, Attachment I, Service Contract Bid Form – DPR 940B (Sample)

Exhibit C, General Terms & Conditions (GTC 02/2025)

(View and download via https://www.dgs.ca.gov/OLS/Resources/

Exhibit D, Special Terms and Conditions - DPR 605S (Sample)

Darfur Contracting Act Certification - DPR 74 (Sample)

Payee Data Record – STD 204 & DPR 88 (Sample)

BID DOCUMENTS:

Exhibit B, Attachment I, Service Contract Bid Form – DPR 940B

Small Business Preference – DPR 85

Bidder’s DVBE Participation – DPR 486

Disabled Veteran Business Enterprise Declaration, STD 843

Darfur Contracting Act Certification – DPR 74

Payee Data Record – STD 204 & DPR 88

CCC-04/2017

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=general%20terms%20and%20conditions

C24910012

Date:

Time:

Location:

Department of Parks and Recreation

Contact Person:

Phone No.:

E-mail:

DPR 940A (Rev. 7/2011)(Excel 7/20/2011)(Page 1 of 3)

04/1/2025

2:00 p.m.

Channel Coast District Office 911 San Pedro Street Ventura, CA 93001 sasha.rowe@parks.ca.gov

Thursday, May 1, 2025 through Tuesday, July 1, 2025

Channel Coast District

911 San Pedro Street

Ventura, CA 93001

Sasha Rowe

(805) 585-1848

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

1.

Additional requirements/information are as follows:

The design, equipment, materials, installation, workmanship, examination, inspection and testing shall be in strict accordance with the latest rules of any local or state codes and ordinances, local Fire Department and NFPA standards, ensuring optimal fire protection for the building and contents.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, or to perform all work required to:

Design and installation of a complete, code-compliant wet pipe automatic sprinkler system, and associated equipment, ready for operation within La Purisima Mission’s collections storage facility.

at La Purísima Mission State Historic Park: 2295 Purisima Road Lompoc CA, 93436 complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

The anticipated performance period of the contract is

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

mailto:sasha.rowe@parks.ca.gov mailto:sasha.rowe@parks.ca.gov mailto:sasha.rowe@parks.ca.gov mailto:sasha.rowe@parks.ca.gov mailto:sasha.rowe@parks.ca.gov mailto:sasha.rowe@parks.ca.gov

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above.

An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

DPR 940A (Page 2 of 3)

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

Procedure for Protesting an Award

B. Inspection of bids is permitted as follows:

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After bid opening, all bids shall be available for public inspection.1.

DPR 940A (Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Protest Coordinator 707 Third Street, 7th Floor

West Sacramento, CA 95605

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

SCO ID: 3790-C24910012

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES r---------------,-------------------.

STANDARD AGREEMENT AGREEMENT NUMBER

C24910012

PURCHASING AUTHORITY NUMBER (If Applicable)

STD 213 (Rev. 04/2020)

1. This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME

Department of Parks and Recreation

CONTRACTOR NAME

2. The term of this Agreement is:

START DATE

May 1, 2025 or upon DGS approval, whichever is later

THROUGH END DATE

July 1, 2025 or 2 months from approval, whichever is later

3. The maximum amount of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits

Exhibit A Scope of Work

Exhibit A, Attachment I

Specifications

Exhibit B Budget Detail and Payment Provisions

Exhibit B, Service Contract Bid Form

Attachment I

Exhibit C * General Terms and Conditions

Exhibit D Services - Special Terms and Conditions

Title

Items s own with an asterisk(*), are hereby incorporated by re erence and made part o this agreement as i attac e ereto.

These documents can be viewed at httpsJ/www.dqs.ca.gov/OLSIResources

IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CONTRACTOR BUSINESS ADDRESS CITY

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED

Pages

GTC 02/2025

I

STATE

I

ZIP

SCO ID: 3790-C24910012

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES �-------------------------

STANDARD AGREEMENT

ISTD 213 (Rev. 04/2020)

CONTRACTING AGENCY NAME

Department of Parks and Recreation

CONTRACTING AGENCY ADDRESS

PRINTED NAME OF PERSON SIGNING

CONTRACTING AGENCY AUTHORIZED SIGNATURE

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL

AGREEMENT NUMBER

C24910012

STATE OF CALIFORNIA

PURCHASING AUTHORITY NUMBER (If Applicable)

CITY STATE ZIP

TITLE

DATE SIGNED

EXEMPTION (If Applicable)

Page 2 of2

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Ventura, CA 93001 City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

805-585-1848

805-585-1857

Sasha.Rowe@parks.ca.gov

Channel Coast/Santa Barbara

Sasha Rowe

911 San Pedro Street

Department of Parks and Recreation

C24910012

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) Fire Sprinkler Design and Installation

2. The services shall be performed at:

La Purísima Mission State Historic Park: 2295 Purisima Road Lompoc CA, 93436

3. The services shall be provided during:

Normal business hours; Monday-Friday 8:00AM- 4:30PM excluding State and Federal Holidays. Time for Design and Installation shall be scheduled and coordinated with State Parks Representative.

4. The project representatives during the term of this Agreement will be:

EXHIBIT A

(Standard Agreement) services as described herein:

This project involves the design, material procurement, and installation of an overhead wet pipe automatic sprinkler system within the collections storage facility, a 1,707 square foot single-story building at La Purisima Mission State Historic Park. The design, equipment, materials, installation, workmanship, examination, inspection and testing shall be in strict accordance with the latest rules of any local or state codes and ordinances, local Fire Department and NFPA standards, ensuring optimal fire protection for the building and contents.

The contractor shall provide a complete system—including all labor, materials, tools, and equipment—that is ready to connect to the water supply. The contractor’s design and system shall give full consideration to avoiding any obstructions, such as piping and electrical equipment, duct work, etc.

mailto:Sasha.Rowe@parks.ca.gov mailto:Sasha.Rowe@parks.ca.gov mailto:Sasha.Rowe@parks.ca.gov sample

Exhibit A, Attachment I

SPECIFICATIONS

La Purísima Mission State Historic Park Fire Sprinkler Design and Installation

PID #208959

Facility # 513-A-1-17-0-004

Project Location La Purísima Mission State Historic Park: 2295 Purisima Road Lompoc CA, 93436

Project Intent Design and installation of a complete, code-compliant wet pipe automatic sprinkler system, and associated equipment, ready for operation within La Purísima Mission’s collections storage facility.

Project Description This project involves the design, material procurement, and installation of an overhead wet pipe automatic sprinkler system within the collections storage facility, a 1,707 square foot single-story building at La Purisima Mission State Historic Park.

Project Specifications:

System Description & Performance Requirements The design, equipment, materials, installation, workmanship, examination, inspection and testing shall be in strict accordance with the latest rules of any local or state codes and ordinances, local Fire Department and NFPA standards, ensuring optimal fire protection for the building and contents. The contractor shall provide a complete system—including all labor, materials, tools, and equipment—that is ready to connect to the water supply. The contractor’s design and system shall give full consideration to avoiding any obstructions, such as piping and electrical equipment, duct work, etc.

Area: Storage room(s) Occupancy Area: S-2 Hazard: Ordinary Group 1 Design Criteria: 0.15 GPM/SF over 1500 SF (room design method permitted)

Maximum 130SF per head Hose Allowance: 250 GPM for 60 minutes

Area: Attic Occupancy Area: B Hazard: Light Hazard Design Criteria: 0.10 GPM/SF over 1500 SF

Maximum 225SF per head Up to 40% remote area reduction permitted with quick response sprinklers Hose Allowance: 100 GPM for 30 minutes

Quality Assurance

1. All design work (sprinkler design, hydraulic calculations, etc.) shall be performed by a qualified designer, NICET (National Institute for Certification in Engineering Technologies) Level III, or a

Professional Engineer (P.E.), licensed in Fire Protection. A copy of qualifications must be submitted to the State Representative for approval. The NICET or P.E. stamp shall be present on all documents.

2. The installer shall possess a current fire sprinkler contractor’s license and shall have been successfully engaged in the installation of commercial automatic sprinkler systems for the past ten years.

3. Materials and equipment: All equipment and devices shall be of a make and type listed by UL and approved by FM, or other nationally recognized testing laboratory for the specific purpose for which it is used; and shall be from a US based manufacturer.

Submittals

1. The contractor shall produce for review a comprehensive engineering design and material submittal package for the wet pipe sprinkler system. The package shall include, at a minimum:

a. Detailed working drawings/layout plan for the sprinkler system in accordance with requirements as specified in NFPA 13;

b. Design calculations conforming to NFPA 13;

c. Manufacturers’ Data: for materials and equipment proposed for use on the system.

2. Final document submittals:

a. The contractor shall provide as-built drawings and upon completion of sprinkler system installation shall provide a copy of the material and testing certificate shall be provided as indicated in NFPA 13.

b. Operation and Maintenance Manuals: Contractor shall furnish two (2) instruction manuals in binders containing complete operation and maintenance instructions for the specific make and model of all components furnished. Understandable step-by-step testing and maintenance instructions giving recommended and required testing frequency for all equipment; and a complete trouble-shooting manual shall also be provided by contractor.

Installation

1. All installation work shall be in accordance with NFPA 13.

2. All interior work shall be done only with an onsite State Parks monitor to monitor the installation process.

3. The installer shall make every effort to minimize dust generated during the sprinkler system installation within interior spaces to the greatest extent possible.

4. Threaded joints shall comply with NFPA 13 for pipe thickness and threads. Pipes with wall thickness less than Schedule 40 shall not be threaded.

5. The contractor shall use threaded fittings in lieu of mechanical for all piping under 4” in diameter

6. Jointing compound for pipe threads shall be polytetrafluoroethylene (PTFE) pipe thread tape only, applied on the male threads. Use of dope pipe lubricant is not permitted on threaded fittings.

7. Lubricant used on gaskets for mechanical fittings must be non-petroleum based.

8. Protective shields shall remain on sprinkler heads until they are installed.

9. The contractor shall furnish and install a sprinkler cabinet containing spare sprinkler heads, as required by NFPA 13, of all ratings and types installed; and applicable sprinkler wrenches for the installed system.

Cleaning

1. All equipment and materials furnished shall be completely dust free, clean, and rust free.

2. All pipe, fittings, and gaskets are to be cleaned of oil prior to installation.

Testing

1. Sprinkler piping system shall be hydrostatically tested and prove tight under 200 psi in accordance with local fire department requirements.

2. Tests: shall be applied for a minimum period of 2 hours or until tests are complete in the opinion of the Inspecting authority. Hydrostatic test pressures shall not be maintained on the system overnight.

3. Any or all of the required tests shall be conducted by the Contractor at his own expense and additional tests made until it has been demonstrated that the systems comply with all contract requirements. The Contractor shall furnish all equipment, instruments, and personnel for the tests.

4. After all tests are successfully completed and the Record Drawings have been provided, the

Contractor shall submit properly executed certificate, as required by NFPA 13.

Project Specifications General Provisions:

1. The State reserves the right to review any and all stages of the project in progress and all work is to be done to the satisfaction of the State Representative. They may modify or halt any stage of the work at any time.

2. Existing state park facilities, features, and equipment to be altered by work of this contract shall be protected from damage. Any damage to state park facilities, property, equipment or features shall be repaired, or replaced to a condition equal to that existing before the beginning of the contract, to the satisfaction of the State and at no expense to the State.

3. The State shall work with the Contractor to provide reasonable access to the site. All work within the building must be scheduled in advance through the State Representative or their designee.

4. Park site work within the jurisdiction of the State Park System shall be conducted so as to insure the least possible obstruction to traffic and inconvenience to the park visitors, general public and the park residents as well as the protection of resources, persons, and property.

Contractor, upon entering the park site for whatever reason, is subject to the “Rules and Regulations” for the State Park System, as set forth in Title 14, California Code of Regulations, Division 3, Chapters 1 and 2.

Staging Staging of any necessary tools and equipment shall be discussed and set at a pre-determined location. All materials shall be out of the reach of visiting public. The Department shall not be held responsible for theft of tools and/or materials.

Removal and Cleanup Contractor is responsible for removal of waste materials from State Parks property at a proper disposal site. Contractor shall provide State Representative manifest of disposal and location.

Additional information & requirements

1. The Contractor shall guarantee labor, materials, and equipment provided under this contract against defects for a period of two years after the date of final acceptance/inspection by the

State. Final acceptance includes, but is not limited to, the receipt of as-built drawings and operation and maintenance manuals.

2. Contractor shall provide all necessary training to designated State Park staff for the safe and efficient use of equipment installed as part of this project.

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C24910012

Service Contract Bid Form

EXHIBIT B

(Standard Agreement) of

CA Department of Parks and Recreation Channel Coast District Attn: Accounts Payable 911 San Pedro Street Ventura, CA 93001

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C24910012

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and

Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement) of

EXHIBIT B, ATTACHMENT 1

La Purisima Mission SHP

Fire Sprinkler Installation Service

SERVICE CONTRACT BID FORM

Contractor to provide ________________________ in the Channel Coast District of the Department of Parks and Recreation located in Santa Barbara County, California, in accordance with the contract documents. Therefore, the following stipulated sums (price includes all applicable taxes and other expenses) are:

Detailed Project Specification Cost

Design (All design work (sprinkler design, hydraulic calculations, etc.)

shall be performed by a qualified designer, NICET (National Institute for

Certification in Engineering Technologies) Level III, or a Professional

Engineer (P.E.), licensed in Fire Protection).

Installation (all materials, equipment, workmanship, and cleanup included). $

GRAND TOTAL FOR CONTRACT:

$ (Written in Numbers)

GRAND TOTAL WRITTEN OUT (XXXXX Dollars and XXX Cents)

Business Name/Address/Phone/Fax/Email:

Phone:

Signature/Title:

Date:

Page: 1 5

SPECIAL TERMS AND CONDITIONS

1. Insurance Requirements

A. Policy

B. Coverage (Additional coverage beyond the following, when required, shall be identified through an attachment to this exhibit.)

C. Endorsements (The following must appear on the Endorsement Page.)

D. Contractor’s Additional Responsibilities

DPR 605S (Rev. 10/2013)(Excel 10/28/2013)

C24910012

EXHIBIT D — SERVICES

(Standard Agreement) of

When Contractor submits a signed agreement to State, Contractor shall furnish to State a Certificate(s) of Insurance and endorsements in compliance with the following requirements:

Additional Insured: That the State of California, its officers, agents, employees and servants are included as additional insured, but only insofar as the operations under this agreement are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

Waiver of Subrogation: When work is performed on State-owned or controlled property the Workers' Compensation and Employers' Liability policy shall be endorsed with a waiver of subrogation endorsement in favor of the State. This endorsement shall also be provided.

The Certificate of Insurance shall: (a) be in a form acceptable to State; (b) be written by an insurer acceptable to State; (c) be maintained at Contractor’s sole expense; (d) be in full force for the complete term of the agreement; (e) be primary, and not in excess to any insurance carried by State; (f) be furnished to State within fifteen (15) days, upon request.

General Liability Insurance: Contractor shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to Contractor’s limits of liability.

Motor Vehicle Liability Insurance: Contractor shall maintain motor vehicle liability insurance with limits not less than $1,000,000 combined single limit each accident. Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by Contractor, including, but not limited to, Contractor owned, hired, and non-owned motor vehicles.

Worker’s Compensation and Employer’s Liability Insurance: Contractor shall maintain statutory worker’s compensation and employer’s liability insurance for all of Contractor’s employees who will be engaged in the performance of work on the property, including special coverage extensions where applicable.

Contractor is responsible for any deductible or self-insured retention contained within the insurance program.

Contractor shall notify the State within ten (10) days of contractor receiving a notice of cancellation or non-renewal of insurance policies required in this agreement.

Page: 2 5

E. Insurance Companies

F. State Remedies

2. Licenses and Permits

DPR 605S

C24910012 of

Contractor shall be an individual or firm licensed to do business in California and shall obtain at its expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this agreement.

If Contractor is located within the State of California, a business license from the city/county in which it is headquartered is necessary; however, if Contractor is a corporation, a copy of the incorporation documents/letter from the Secretary of State’s Office can be submitted. If Contractor is located outside the State of California, Contractor shall submit to State a copy of the business license or incorporation papers for the respective state showing that the company is in good standing within that state.

In the event, any license(s) and/or permit(s) expire at any time during the term of this agreement, Contractor agrees to provide State with a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date.