C24554016.SewerMaintenance.IFB.pdf

CALIFORNIA STATE PARKS

INVITATION FOR BIDS

for

Sewer Maintenance Services

Contract Number: C24554016

January 2025

State of California - The Resources Agency Department of Parks and Recreation

Oceano Dunes District

California Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

C24554016

TABLE OF CONTENTS

Number of Pages

Cover Sheet Table of Contents Letter to Bidders Key Action Dates Invitation for Bidders Instructions to Bidders, DPR482a

PREFERENCE PROGRAMS

Small Business (SB) Preference and TACPA Notice, DPR478 Disabled Veteran Business Enterprise (DVBE) Notice, DPR479IW

PROJECT MANUAL (This will become Exhibit D, Attachment I once the agreement is awarded)

SAMPLE DOCUMENTS (sample documents only, do not use) Standard Agreement, STD 213 SAMPLE Exhibit A, Standard Agreement, DPR603 SAMPLE Exhibit B, Budget Detail and Payment Provisions DPR604PWL SAMPLE Exhibit C, General Terms and Conditions

(View and download at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language)

Exhibit D, Special Terms and Conditions DPR605PW SAMPLE Payment Bond, STD807 Payee Data Record, STD 204 SAMPLE Payee Data Record, STD 205 SAMPLE

BID DOCUMENTS (fill out and return all forms and documents requested) Bidder’s Checklist Service Contacts Bid Form, DPR940B https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

California Certification Clause, CCC 04/2017

DGS OLS 04

CA Public Contract Code Section 10162 Questionnaire, DPR020 Darfur Contracting Act Certification, DPR74 Commercially Useful Function-Bidder Certification, DPR87 Bidder Declarations, GSPD-05-105 Bidder’s DVBE Declarations DGS PD 843 Fair Change Employment Act, DPR282 Bidder’s Bond, DPR495 Non-Collusion Declaration, DPR837 GenAI Reporting and Factsheet, STD1000

Date Time

1/22/2025 2:00 PM

2/5/2025 2:00 PM

2/7/2025

2/14/2025 2:00 PM

2/14/2025 2:00 PM

2/14/2025

2/24/2025

State of California – The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Oceano Dunes District

Sewer Maintenance Services

C24554016

Propsal Submission Deadline

Proposal Opening and Review

Proposal Intent to Award

Proposal Award

Key Action Dates

Event

IFB release to Bidders

Question Submittal Deadline

Answers to Questions

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director Oceano Dunes District

340 James Way Ste 270

Pismo Beach, CA 93449

805-773-7178 * 805-773-7176 fax

INVITATION FOR BIDS

Notice to Prospective Bidders

January 22, 2025

You are invited to review and respond to this Invitation for Bid (IFB), entitled, Sewer

Maintenance Services, reference number, C24554016. In submitting your bid, you must comply with the Notice to Bidders, attached herein.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE incentive still applies. There is no minimum DVBE participation Requirement for this solicitation.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (04/2017) https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Profit businesses using a fictitious name other than their legal business name shall be required to provide their “Legal Business Name” d/b/a “Fictitious Business Name” on contract forms in compliance with Business and Professions Code §17900-17930. This code does not apply to a nonprofit corporation or association, et al., §17911.

Before transacting intrastate business in California the business must first qualify/register with the California Secretary of State. (California Corporations Code section 2105, 15909.02, 16959 or 17708.02.)

Please direct questions or concerns regarding this solicitation to:

Sarah Paddack, Contract Administrator

805-773-7178 OD.Billing@parks.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CORP&sectionNum=2105.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CORP&sectionNum=15909.02.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CORP&sectionNum=16959.

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CORP&sectionNum=17708.02.

DPR 112A (Rev. 6/2016)

State of California - Natural Resources Agency

PUBLIC WORKS

NOTICE TO CONTRACTORS

San Luis Obispo County, California

Bid Number: C24554016

Bids must be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to od.billing@parks.ca.gov no later than 2:00 p.m., Friday, February 14, 2025.

Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive. DPR will provide an individual electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contract Sarah Paddack at sarah.paddack@parks.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete.

Bidders shall ensure that the electronic submission contains the attachment, the documents are fully responsive and lack any deficiency and is directed to the appropriate email address od.billing@oarks.ca.gov without error. Failure to do so risks the bid being deemed unresponsive. It is recommended that Bidders submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bids will be opened publicly over conference-call, individuals interested in receiving receive a conference participation access code their request in to od.billing@parks.ca.gov. Please ensure a request for conference-call is submitted 24-hours in advance to allow DRP adequate time to accommodate all Bidders. Bids will be submitted for performing the work as follows:

Furnish all labor, materials, tools and equipment necessary to provide maintenance services on multiple lift stations, RV dump stations, sand separator and water clarifiers in San Luis Obispo county, complete and in accordance with specification therefore and such addenda thereto as may be issued prior to the bid opening date

License required: California A, and/or C-36 or C-42 contracting license

Project Estimate: $150,000 mailto:od.billing@parks.ca.gov mailto:sarah.paddack@parks.ca.gov mailto:od.billing@oarks.ca.gov mailto:od.billing@parks.ca.gov

Prevailing Wages: Prevailing Rate of Wages shall apply to this project per Labor Code

1773.2. Copies of the prevailing rate of per diem wages available at the District office and shall be made availed to any interested party upon request.

Contract Term: April 2025 through March 2028

Contract Performance Period: Three (3) years from Formal Start work Date

Bonds: Payment and Performance Bonds are required.

Insurance: Requirements are stated in Exhibit D, Attachment II Section 00700 (DPR 483, General Conditions, page 3.

DIR Registration: Contractors and subcontractors must be registered with the California

Department of Industrial Relations prior to bidding on this project.

Contractors must provide their DIR registration number as part of their bid response.

Additional Information: Experience with sewage lift statins, Motor Control Centers, electrical, plumbing, mechanics, wet wells, dump stations, sewage grinders, pumps and motors are required. DBA companies must have a DBA on file with San Luis Obispo County. Bid forms must state the company's legal business name. Sole Proprietors will b required to complete an EDD form DE-542

Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services’ (DGS) website at: https://caleprocure.ca.gov/pages/Events- BS3/event-search.aspx. At the website go to Quicklinks, View/Search Bids, and enter Bid Number “C24554016” in the “Sewer Maintenance Service” field. Click on the “Search” button to view the full advertisement and bid documents.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to sarah.paddack@parks.ca.gov NO LATER THAN 2 p.m., seven (7) calendar days prior to bid opening date. Answers will be provided by Addendum which will be emailed to the original list of potential bidders. It is the responsibility of the bidders to request any addenda as needed.

Prospective bidders may examine and obtain bid forms, specifications, and plans by calling or mailing a request to the office of the Department of Parks and Recreation, at the phone number or address listed above.

Prospective bidders may examine and obtain bid forms, specifications, and plans by calling or mailing a request to the office of the Department of Parks and Recreation, at the phone number or address listed above.

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx mailto:sarah.paddack@parks.ca.gov

No bid will be considered unless it is made on a standard bid form furnished by the Department of Parks and Recreation, and is made in accordance with the "Instructions to Bidders."

Bids must be submitted for the entire work as described herein. The Department of Parks and Recreation reserves the right to waive any irregularity in a bid or to reject any or all bids.

The apparent low bidder will be required to execute a contractual agreement in the form of a "Standard Agreement - Form 213" which shall be binding upon the State of California only upon approval by the State.

Bond requirements for contracts exceeding $5,000 are stated in the General Conditions, DPR 483, Section 00700.

In accordance with the provisions of Section 1770, 1773, and 1773.1 of the Labor Code, the Department has ascertained that the general prevailing rate of wages in the county in which the work is to be done be as listed by the Department of Industrial Relations. A copy of this listing is on file at the address listed above or at www.dir.ca.gov.

Notice of Requirement for Nondiscrimination Program: Your attention is called to the "Nondiscrimination Clause" set forth or referred to herein, which is applicable to all nonexempt State construction contracts, and subcontracts, and to the "Standard California Nondiscrimination Construction Contract Specifications" set forth herein. (Refer to General Terms and Conditions at http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx.)

http://www.dir.ca.gov/ http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

DPR 482A (Rev. 11/2014)(Excel 11/25/2014)(Page 1 of 3)

DEPARTMENT OF PARKS AND RECREATION

PART 1. GENERAL

Bidder shall carefully examine and thoroughly acquaint himself/herself with the conditions at the site of the work, the plans, the specifications and the provisions contained in the project manual. He/she shall investigate conditions character, quality and quantity of surface, and sub-surface materials of obstacles to be encountered.

Failure by the bidder to acquaint himself/herself with site conditions and available information will not relieve him/her from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

The submission of a bid will be considered as conclusive evidence that the bidder has made such examination.

A.

Questions pertaining to the Plans and Specifications which may arise during the bidding period shall be directed to the Question and Answer section of the solicitation posted within the advertisement.

B.

Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the state’s attention not later than seven days prior to bid opening date.

A.

All interpretations and clarifications will be in the form of written addenda. All bidders are responsible to inquire as to addenda issued. All addenda become part of the contract documents. Any oral representations issued shall be of no force or effect.

B.

Before submitting bids, all bidders must be licensed in the appropriate classification in accordance with provisions in Chapter 9, Division 3, of the “California Business and Professions Code” as amended.

A.

No bidder may bid on work of a kind for which he/she is not properly licensed by the Contractors State License Board, and any such bid received will be rejected. Joint venture bidders must possess a joint venture license.

State shall not award a contract to a bidder, nor shall a bidder be eligible to bid for or receive a contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

B.

Bids shall be signed and submitted on the Bid Form provided and shall be filled out in the same name style, manner and license number as bidder is licensed with the Contractors State License Board.

C.

Bids exceeding $250,000 shall have enclosed cash, a cashier’s check, certified check, or a bidder’s bond, executed as surety by a corporation authorized to issue surety bonds in the State of California, made payable to “Director of Parks and Recreation,” in an amount equal to at least 10 percent of amount of bid. No such bid shall be considered unless one of the forms of bidder’s security is enclosed therewith. If bidder’s security is a bidder’s bond, it must be executed on a form approved by the state. Personal checks are not acceptable.

E.

EXAMINATION OF BID DOCUMENTS AND SITE1.01

DISCREPANCIES1.02

BIDS AND BIDDERS1.03

Each bid shall have listed therein the name, address, license number and portion of the work of each subcontractor to whom the bidder proposes to subcontract portions of the work in an amount in excess of 1/2 of 1 percent of the total bid in accordance with the “Subletting and Subcontracting Fair Practices Act,” commencing with Section 4100 of the Public Contract Code. The contractor agrees that he/she is fully qualified to perform that portion of the work, and that he/she shall perform that portion of the work for which a subcontractor has not been listed.

D.

SECTION 00100

PUBLIC WORKS

INSTRUCTIONS TO BIDDERS

DPR 482A (Page 2 of 3)

Within 10 days after the contract award the Department of Parks and Recreation will return all bidder’s security, other than bidder’s bonds, accompanying proposals that are not to be further considered in making the award.

Retained bidder’s security will be held until the contract has been fully executed, after which all bidder’s security, except bidder’s bonds, will be returned.

Bids shall not be qualified. Any proposal modifying the conditions of the bid will be disregarded, or will be cause for rejection of the bid. Deviations from the Plans and Specifications shall not be considered and shall be cause for rejection of the bid.

F.

Bids shall include the cost of all items shown on the Plans, mentioned in the Specifications, or reasonably inferred therefrom as necessary to complete the work within the intent of the contract documents.

G.

Bid shall include all applicable federal, state and other taxes, together with the cost of all permits, licenses and the like, which may be required under various laws and regulations.

H.

No bids exceeding $1,000.00 shall be considered unless a sworn statement is executed by the bidder on the form provided by the state titled “NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID FOR PUBLIC WORKS,” DPR 837, and submitted with the bid. BIDDER’S

SIGNATURE ON THE FORM MUST BE NOTARIZED.

O.

If the contract is awarded, it will be awarded to lowest responsible bidder whose bid complies with all prescribed requirements, which may include a “Small Business Vendor” in accordance with California Code of Regulations, Title 2, Section 1896 et seq.

B.

All bids shall remain valid for 30 calendar days after the bid opening date.

Amounts shall be written in figures.I.

Bids shall be submitted in duplicate in a sealed envelope. This sealed envelope shall be delivered to the place shown prior to the time and date for the bid opening. This envelope must have the return address of the bidder.

It is the responsibility of the bidder to see that his/her bid is received in proper time. Facsimile (FAX) responses will not be considered.

J.

No bids will be accepted after the time set for the bid opening.K.

Bids will be opened and read publicly at the time set for the bid opening, or as soon as practicable thereafter.L.

Any bid may be withdrawn prior to the time fixed in the Notice to Contractors for submitting bids, provided a request for withdrawal is submitted in writing, signed by the bidder or his duly authorized representative and filed at, or e-mailed to or faxed to the place shown on the Notice to Contractors. An oral, telegraphic, or telephonic request to withdraw or alter a bid proposal is not acceptable.

M.

No bid may be withdrawn after the time fixed in the Notice to Contractors for submitting bids.N.

In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the state.

P.

1.04 CONTRACT

A.

DPR 482A (Page 3 of 3)

Failure to provide the required executed contract documents within the ten (10) working days, not including Saturdays, Sundays and Legal Holidays may be deemed refusal of an award which may be cause for forfeiture of bidder’s security.

The state may award to the next lowest responsible bidder and avail itself of all legal remedies provided by

The contract shall be binding upon the state only after approval by the state. Should work begin in advance of receiving notice that the Contract is approved, that work shall be considered as having been done by a volunteer and Contractor shall go unpaid.

D.

CERTIFICATE OF INSURANCE1.05

The contractor shall furnish a Certificate of Insurance to the state as described in General Conditions, DPR 483, Section 00700.

The apparent low bidder shall execute the required number of copies of the contract documents and return them within ten (10) days, not including Saturdays, Sundays and Legal Holidays, after he/she has received notice that he/she is the apparent low bidder. Signature of the apparent low bidder on the contract documents will complete identification of these documents.

C.

CALIFORNIA PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE 1.06

Bidder shall be required to submit a DPR 20 (California Public Contract Code Section 10162 Questionnaire) for bids that exceed $147,000. Failure to submit this form with the bid shall not be cause for rejection; however, bidders must furnish the completed form within the time frame prescribed by the Department of Parks and Recreation. Failure to submit the required information within the time frame prescribed by the Department of Parks and Recreation may be deemed refusal of an award which shall be cause for forfeiture of bidder’s security.

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business

Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:OSDSHelp@dgs.ca.gov http://www.caleprocure.ca.gov/

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California Receptionist: (916) 375-4940

Department of General Services

Procurement Division - Dispute Resolution Unit

707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

mailto:TACPA@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

DPR 479IW (Rev. 10/2022)(Excel10/19/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form DPR 489. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) DPR 486, Bidder’s DVBE Participation: The DPR 486 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a

$4,900.00

(5% x $98,000)

$3,920.00

(4% x $98,000) n/a

97,100.00

($102,100 - $4,900)

96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount

(% x Lowest Responsive and

Responsible Bid Price)

Adjusted Bid Price

(Bidder's Price - Bidder's Incentive

Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified

DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Confirmed DVBE

Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

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10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated DPR 486 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DPR 486 - Part 2

c. DGS PD 843

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a. DPR 486 - Part 1

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (DPR 486 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

Signed “Bidder’s Certification.”

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

CALIFORNIA STATE PARKS

Exhibit D, Attachment I

PROJECT MANUAL

for

Contract Number: C24554016

January 2025

State of California - The Resources Agency Department of Parks and Recreation

California Natural Resources Agency

C24554016

TABLE OF CONTENTS

Number of Pages

PROJECT MANUAL (This will become Exhibit D, Attachment 1 once the agreement is awarded)

Cover Sheet Table of Contents Project Summary Project Specifications:

007000 General Conditions 000804 Disposal of Refuse

Department of Parks and Recreation Contractor Name:

Oceano Dunes District Agreement Number: C24554016

Exhibit D, Attachment I, Project Manual

EXHIBIT D, ATTACHMENT I

SEWER FACILITY MAINTENANCE

Section

I. GENERAL INFORMATION:

The State of California, Department of Parks and Recreation (DPR), Oceano Dunes District (ODD) will contract for thirty-six (36) months the routine maintenance and emergency call-out service of its sewage facilities at:

Site #1 Lift StationPismo State Beach, Oceano Campground, 555 Pier Ave, Oceano.

Site #2 Lift Station, Oceano Dunes Maintenance Yard, 928 Pacific Blvd, Oceano.

Site #3 Lift Station, Le Sage Riviera RV Park, 319 North Hwy 1, Grover Beach.

Site #4 (1) Sand separator at 100 Pier Ave near entrance kiosk.

Site #5 (1) Dump station, grinder and 5,000 gallon holding tank on Le Sage

Drive west of Park Drive in Grover Beach.

Site #6 (1) Dump station at Pismo North Beach Campground, 440 Cabrillo

Highway in Pismo Beach.

Site #7 (3) 500 gallon clarifiers, maintenance yard car wash, 900 Pacific Blvd, Oceano.

All sites located in South San Luis Obispo County.

Pump Types:

Pump Station #1, Site #1, Flygt 3085, 230v, 3 phase, 3 hp, 100 GPM @ 30 TDH Pump Station #2, Site #2, Flygt 3085, 230v, 1 phase, 2.4hp, 55 GPH @ 25 TDH Pump Station #3, Site #3, Qty (2) Myers 4VCDP50M6-43, 460v, 3 phase, 5 hp, 100 GPM at

26 TDH.

II. ROUTINE MAINTENANCE:

A. Twice per year, once during the spring and once during the fall as scheduled by the

State Representative, the Contractor agrees to inspect and test each sewage pump facility, Sites 1-3, as listed in Section I, for proper operation as per its individual specifications outlined by the manufacturer.

B. During routine maintenance the Contractor agrees to service the Sites 4-7 listed in

Section I of this document.

C. During routine maintenance inspections of facilities, components identified by the contractor as faulty and in need of repair or replacement, will be reported in writing to the State Representative within twenty-four (24) hours. The contractor will not initiate any repairs without written authorization from the State Representative.

D. Inspections shall include, but are not limited to the following items:

1. MOTOR CONTROL CENTER (MCC)

a) Test proper functioning of all warning/indicator lights. Furnish and install new light bulbs and covers as needed. Test for proper operation of all circuit breakers, starter devices, overload relays, low voltage control circuit for starter coil operation; all drivers and variable speed motor controls. Test 110/220 volt loads for lighting systems, pumps, ventilation blowers and receptacles. Any unbalanced 220 volt loads will be reported to the State Representative immediately.

b) Test for proper operation of all alarms and alarm systems.

c) Test for proper operation of all supervisory controls; verify proper alternation cycle of pumps, motors and blowers.

d) Adjust air pressure as required to maintain proper low level, off/high level alarm functions, also air operated bubbler systems, grinder motor operation, electrically operated float systems; including any electronic transducer control systems and/or programmable logic controllers.

e) Maintain motor control center (MCC) free from insects, rodents and debris. All log books should be stored away from damaging elements and accessible for review. When testing motor and supervisory controls, check primary, secondary and ground connections, check for excessive wear and proper operation of sequential operating controls, relays, timers and thermal element switches, check fuse able heaters in contacts and insulation for signs of overheating as a result of overloading, check mounting for tightness, check primary and secondary fusing and fuse clips for tightness, check all bus bars for arching, tighten all screws and lug terminal connections on control relays and circuit breakers and switches.

2. WET WELLS

a) In the spring and fall on a twice-yearly basis pump out, wash down and clean out wet wells to remove excessive solids, scum, debris, and sand concentrations.

b) Clean and inspect floats. Inspect float levels for start/stop lag. Test functionality.

c) Inspect pump discharge lines and fittings for defects or loose connections.

d) Inspect pump lift cables and connectors for defects, also all mounting hardware for floats and external housing structure for defects and wear.

e) Inspect well for grease and accumulation of solids, remove as necessary.

3. PUMPS/MOTORS

a) Perform all necessary load tests and report any voltage drop or unbalanced current.

b) Check motor braking system operation.

c) Check contacts on magnetic starters for pitting and corrosion.

Check line and load conductors for evidence of high temperature.

d) Check all coupling hubs. Correct any shaft, angular or parallel misalignment including shaft end floating.

e) Inspect and tighten all shaft pulleys and check for proper belt alignment and replace as needed any worn or damaged belts with manufacturer’s specified components.

f) Inspect all bearings and lubricate with manufacturer’s specified lubricant. Remove any harden or excess grease from around bearing housing.

g) Visually inspect impellers and ware plates for any damage or wear, remove all debris from around impellers, lubricate all “o” ring seals and inspect for leakage or damage.

h) Inspect and test for proper operation all inlet and outlet check valve assemblies. Replace as needed, components per manufacturers specifications.

4. SITES 4-7

a) Contractor shall open, pump out and inspect the sand separator fittings and tank condition. Report any irregularities to the State Representative.

b) Contractor shall clean and inspect the Le Sage dump station and grinder on Le Sage Drive. Pump out and inspect the five thousand (5,000) gallon holding tank by the dump station. Report any irregularities to the State Representative.

c) Contractor shall clean and inspect the Pismo North Beach

Campground dump station. Report any irregularities to the State Representative.

d) Contractor shall clean and inspect the three (3) five-hundred (500) gallon clarifiers at the Oceano Dunes Maintenance car wash.

Report any irregularities to the State Representative.

III. UNSCHEDULED REPAIRS:

A. Unscheduled Repairs are defined as issues identified during routine maintenance as requiring repair. Unscheduled repairs must be approved in writing by the State Representative. See section II. C.

B. Repairs approved in writing by the State Representative in Section II. C. may be performed Monday – Friday, 0700 – 1600 hours only. A signed written authorization must be submitted with an itemized invoice stating hourly rates as specified in Exhibit B, Attachment I, Bid Form.

IV. EMERGENCY CALL-OUTS

A. As called upon by Oceano Dunes District, the Contractor shall respond to the site location as described in Section I, with all necessary manpower and equipment to troubleshoot any malfunction of the system and perform necessary repairs. If a pump station becomes completely non-operational due to mechanical or electrical failure, the Contractor shall immediately insure adequate, continuous, safe disposal of the sewage by a temporary means.

V. REPORTING REPAIRS

A. Unscheduled Repairs: Contractor will submit written documentation detailing the need for a repair within (24) hours of discovery. The report shall include an itemized estimate of parts required.

B. Emergency Call-Out: Contractor will evaluate the work site then submit written documentation stating the issues identified, methods for resolution, and an itemized estimate of parts required.

C. Parts – the Contractor agrees to submit an itemized list of parts required for

Unscheduled and Emergency Repairs. Upon approval of the work request by the State Representative, approved parts will be provided by the State. Materials required for routine maintenance are not considered repair parts. Contractor agrees to pay for routine maintenance materials.

VI. CONTRACTOR RESPONSE:

A. Continuous Availability

The Contractor shall furnish the Oceano Dunes District with telephone numbers providing twenty-four (24) hour per day contact.