C24554010.Addendum1.ProjectManual.pdf

Contract Agreement Number: C23554011

ADDENDUM #1

Issued: October 22, 2024

Oceano Dunes District Safety Education Center Interpretive Panels

Bid Date: October 26, 2024, 2:00 PM

The changes in this addendum shall be included in the Project and this addendum shall be part of the Project documents. All conditions not affected by this addendum shall remain unchanged.

Questions and Answers

Q1.

are the existing structures? How many panels to be attached in such a way?(Note:

vs.those supported by the dual-post pedestals referenced?)

A1. Clamps to go on existing structure rails to secure a frame for panels. Interpretive panels need to be attached back-to-back. with one on each side of the structure, two-sided visuals. Title panels will not be two-sided and will just need to be clamped facing outward. The structure is now Image 2 in the updated Project Manual.

Q2. -like replica of a water pumper dune buggy panels 72 inches tall and

A2. The replica will be one of the four 50 inch by 112 inch panels and shall feature a two-dimensional realistic image of a water pumper dune buggy with a possible cut out for photo opportunities.

Updated Project Manual

The attached project manual has been updated with the following information:

The project now includes twenty-four (24) panes of varying sizes The framing stands have been removed from the Scope of Work.

An image of the structure is now included.

The need for eight framing stands has been removed.

Please see attached Program Manual, Scope of Work for full details.

Agreement Number: C24554010

Project Manual

The State of California, Department of Parks and Recreation (DPR) is seeking a firm to develop twenty-four (24) exterior graphic panels, design and fabrication. Exterior graphic panel design shall include research and development of panel storylines, preparation of panel layout, graphics, and text.

The existing panels are damaged, outdated and severely weathered or missing, making them useless for our visitors. The purpose of this project is to improve natural, cultural and recreational opportunities and resources.

Background

Oceano Dunes SVRA was acquired by the state in 1974 with operating permits completed in 1982. It is the only California State Park where vehicles may drive on the beach and where people may camp directly on the beach. Off Highway Vehicle (OHV) recreation is permitted in a portion of the dunes owned by California State Parks. Additional parklands are dedicated to non-motorized recreation, including Oso Flaco Lake, a popular nature destination.

Over 2 million people visit ODSVRA annually. They come to enjoy the scenic beauty and varied recreation opportunities found in the dunes and surrounding landscapes. The largest visitor group is comprised of people who come to ride OHVs in the SVRA. Other key visitor groups include people who are visiting the beach for hiking or beach play; birders; and school groups generally grades 2-5.

The park is visited year-round. Summer months and holidays are extremely busy. There is no real off-season as there is still a steady visitation rate outside the summer months.

Scope of Work

The work tasks for this agreement shall consist of research and design of panel themes/storyline, panel layout, graphics and text, and panel fabrication with hand painted watercolor illustration that is scanned, blemish checked, and finished using a photo editing software such as Adobe Photoshop. See Image 1 below, for example. Panel material shall be high-pressure laminate unless otherwise approved by the State of a material that will hold up in the harsh coastal environment. The size of the 9 24 panels will be as follows:

One (1) overhead area title sign, 20 inches tall by 120 inches wide Two (2) overhead area title sign, approximately 20 inches tall by 112 inches wide, that will be affixed to the structure shown in Image 2 below for framework Two (2) overhead area title sign, approximately 20 inches tall by 50 inches wide, that will be affixed to the structure shown in Image 2 below for framework

Updated

Eight (8) educational panels, 50 inches tall by 50 inches wide Eight (8) educational panels, approximately 50 inches tall by 50 inches wide, that will be affixed to the structure shown in Image 2 below for framework Eight (8) educational panels, approximately 50 inches tall by 50 inches wide, that will be affixed to nearby restroom structure seen in the back of Image 2. Note: Parks will be attaching these at a later date.

Four (4) educational panels, approximately 50 inches tall by 112 inches wide, that will be affixed to the structure shown in Image 2 below for framework. One shall feature a two-dimensional realistic image of a water pumper dune buggy with a possible cut out for photo opportunities.

Thickness: minimum one-half (0.5) inches Custom framing and clamps to attach to existing structure for each panel. See Image 2 below for framework. Note: Installation is not included with his project.

Eight (8) framing stands or https://fossilgraphics.com/hardware/angled-doublepost/

Image 1 Sample

Image 2 Framework

Accessibility

All panels must follow appropriate guidelines under the Americans with Disabilities Act (ADA), California Title 24, and the California State Parks Accessibility Guidelines (available in pdf format electronic file at ww.parks.ca.gov), and to the greatest degree possible, integrate the principles of universal design to address multiple learning styles and maximize visitor access.

Historical Research Documentation

Proposers are required to research information provided by the State and utilize additional resources relating to ODSVRA to develop the nine (9) twenty-four (24) interpretive panels. All historical research discoveries, documentation and graphics must follow proper archival standards such as those recommended by the Society of American Archivists. All research information gathered for the purpose of this proposal shall be surrendered to the State before the expiration of this agreement.

Project Specifications

The purpose of this project is to research, design, develop, and fabricate nine (9) twenty-four

(24) interpretative panels for Oceano Dunes SVRA.

Interpretive Themes: Contractor will establish interpretive themes and subthemes that reflect a tangible and intangible resources.

Universal Design: The plan will take into consideration universal design in the interpretive planning, and follow appropriate guidelines under the ADA, and comply with the 2005 California State Parks Accessibility Guidelines; available in pdf format electronic file at ww.parks.ca.gov.

Sensitivity to Cultural Diversity: The content in the interpretive panels will be sensitive to diverse cultures such as the Northern Chumash. Any panels that includes Northern Chumash must be approved by the Parks Native American contact with the Northern Chumash tribe. State parks will facilitate this communication.

Bilingual: All panels shall be designed to include English and Spanish languages as demonstrated in Image 1, above. The Spanish language shall be translated by a certified

Final approval of Spanish translation will be from State Parks.

Securing Use of Intellectual Property: Contractor is responsible for locating, obtaining, and securing the permission for the use of intellectual property not owned by California State Parks.

This includes images, graphics, and other related files that are needed for the completion of this project.

Model Release Forms: Model release forms acceptable to the State shall be provided for any recognizable person depicted in any of the photographs. The State may waive this requirement for certain historical photographs as approved

Research References: Contractor shall provide written documentation which cites research references and interviews used in developing the interpretive panels.

Electronic Files: The final panel layouts shall be provided to the State Representative on two

(2) sets of external storage devices (ex. External hard drive or flash drive), compatible with the most recent versions of Mac OS 10 and Windows 10 operating systems. Contractor shall provide the State full software rights and permissions for file manipulation.

Team Review: The Project Manager for the State shall be the State Representative who collaborates and consults with a team of subject matter experts, DPR staff and DPR volunteers.

The project Team or select subject matter experts such as the State Park Interpreter, State Park Maintenance, State Park Historian, Archeologist, State Park Ranger and Environmental Scientist will be consulted for input on key project decisions. The project schedule shall reflect an understanding of the time needed for team review.

Project Methods

Meeting Requirement:

Dunes District with the State Representative or via video conference no fewer than three (3) times including the project kick- ager will provide project status reports approximately every two (2) weeks during the duration of the contract. Outside these meetings routine communication may be conducted by e-mail, mail and telephone

Accessibility Review: Accessibility Unit to ensure the panels meet the 2005 California State Park Accessibility Guidelines (available in pdf format at www.parks.ca.gov).

Tasks and Deliverables contact/Project Manager for DPR and the Contractor shall assign a single individual as company representative. All communications shall be through or representative shall manage and orchestrate all facets of the agreement from start to finish. The

Representative and no other person shall have approving authority over work performed. DPR shall obtain full rights of ownership of deliverables submitted under this agreement.

Change in Personnel substituted without the written consent of the ODSVRA project Manager. In the event that the Contractor wishes to change personnel, Contractor shall provide a resume or Curriculum Vitae to demonstrate that the new personnel possess the minimum qualifications identified in the RFP. Contractor shall allow a minimum of sixty (60) days for the State to review and approve changes in personnel.

Data Ownership and Rights

Due to the sensitive nature of this project the Contractor shall not speak with the news media, non-profit organizations, or outside agencies concerning his/her activities at ODSVRA unless prior approval is given by the Oceano Dunes District Superintendent. In addition, any electronic and written materials developed during and/or pursuant to this agreement by Contractor, including all data, plans, drawings, reports, manuals, field notes and other written graphic work, along with all related copyrights and other proprietary rights therein, as may now exist and/or which hereafter come into existence, shall belong to the State of California upon creation, and of this agreement. Contractor further intends and agrees to assign to State all right, title and interest in and to such materials as well as all related copyrights and other proprietary rights therein.

Contractor shall have no rights to use, publish, copy, distribute, sell, display or otherwise disclose any materials developed pursuant to this agreement, other than to State as called for herein. Further, Contractor agrees to cooperate with State and to execute any document or documents that may be found to be necessary to give the foregoing provisions full force and effect, including but not limited to, an assignment of copyright.

Contractor agrees not to incorporate into or make the materials produced dependent upon any original works of authorship or Intellectual Property Rights of third parties without first

O Granting to or obtaining for State a nonexclusive, royalty-free, paid-up, irrevocable, perpetual, world-wide license, to use, reproduce, sell, modify, publicly and privately perform, publicly and privately display and distribute, for any purpose whatsoever, any such prior works.

Travel Expenses

Contractor shall estimate travel costs associated with the proposed project. It is understood and agreed that State will pay only for travel actually rendered as authorized by the ODSVRA Project Manager.

Travel expenses and per diem related to the services provided under this agreement may not -represented/excluded employees. These rates are posted at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx

All travel costs are subject to approval by the ODSVRA Project Manager and must be supported by a travel expense voucher showing purpose, location, dates, time of travel, rates claimed, mileage logs, and any other applicable receipts. See Section 8.0, Travel Log SAMPLE.

Each cost proposal must include a separate line item for travel costs associated with the installation and operation of the monitoring devices. Actual costs may vary based on the number of trips required, travel distance, and actual document costs incurred during the travel.

Rental vehicle reimbursements will only be allowed for the actual days used on the project and reimbursed at the allowable State rates.

Leased vehicles may be reimbursed as a personal vehicle for mileage only. The State will not be responsible for reimbursing lease fees.

All travel expenses under section this section must be directly applicable to time periods specifically designated to the project. A travel log must be provided showing project dates and corresponding travel expenditures for each invoice. Refer to the sample travel information at the end of this Section.