0.0_C24554010.RFPP.SafetyEducationCenter.pdf

CALIFORNIA STATE PARKS

Request for Proposals for

Safety Education Center Interpretive Panels

Contract Number: C24554010

October 2024

State of California - The Resources Agency Department of Parks and Recreation

Oceano Dunes District

California Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Oceano Dunes District San Luis Obispo County, CA

Safety Education Center C24554010

TABLE OF CONTENTS

1.0 PURPOSE AND OVERVIEW OF RFP

1.01 Brief Description of Services

1.02 Definitions

1.03 Acronyms

2.0 PROCUREMENT SCHEDULE AND PROCESS

2.01 Key Action Dates

2.02 Authority’s Designated Point of Contact

2.03 Addenda to the RFP

2.04 Non-commitment of Parks

2.05 Property Rights

2.06 Improper Communications and Contacts

2.07 Confidentiality

2.08 Unruh Civil Rights Act and the Fair Employment and Housing Act

3.0 SUBMITTAL OF THE PROPOSALS

3.01 Proposal Submittal Information

3.02 Late Submittals

3.03 Modification or Withdrawal of Proposals

4.0 PROPOSAL REQUIREMENTS

4.01 General Requirements

4.02 Transmittal Letter

4.02.1 Proposal Minimum Requirements

4.03 Executive Summary

4.04 Contents of the Proposal

4.04.1 Past Performance and Experience

4.04.2 References

4.04.3 Understanding of the Scope of Work

4.04.4 Key Personnel and Staffing Plan

4.04.5 Cost Proposal

4.04.4 Small Business Participation and Target Area Contract Preference Act (SB and

TACPA)

4.04.5 Disabled Veteran Business Enterprise Requirement and Incentive

5.0 EVALUATION

5.01 Proposal Review

5.02 Proposer Evaluation

5.02.1 Minimum Requirements

5.02.2 Technical Proposal Evaluation

5.02.3 Cost Proposal Evaluation

5.03 Combined Proposal Scored

5.04 References

5.05 Notice of Proposed Award

5.06 Execution and Award Process

5.07 No Agreement Until Signed and Approved

6.0 PROTEST PROCEDURES

6.0 Protest Procedures

7.0 PROJECT MANUAL

(This will become Exhibit F once the agreement is awarded)

Background Scope of Work Accessibility Historical Research Documentation Project Specifications Project Methods Task and Deliverables Change in Personnel Data Ownership and Rights Travel Expenses

8.0 SAMPLE DOCUMENTS (sample documents only, do not use)

8.01 Sample Contract Forms

8.01.1 Standard Agreement, STD 213 SAMPLE

8.01.2 Exhibit A, Standard Agreement, DPR603 SAMPLE

8.01.3 Exhibit B, Budget Detail and Payment Provisions DPR604 SAMPLE

8.01.4 Exhibit C, General Terms and Conditions ....................................................... *

*View and download at dgs.ca.gov/ols.Resources/standartcontractlanguage.aspx

8.01.5 Exhibit D, Special Terms and Conditions DPR605cs SAMPLE

8.01.6 Exhibit E, Additional Provisions, SAMPLE

8.01.7 Payee Date Record STD204 SAMPLE

8.01.8 Payee Date Record STD205 SAMPLE

8.01.9 Travel Log SAMPLE

8.02 Sample Proposal Evaluation Forms

8.02.1 Proposal Evaluation, Minimum Qualifications SAMPLE

8.02.2 Proposal Evaluation, Criteria for Awarding Points for the Proposal SAMPLE 53

8.02.3 Proposal Evaluation, Incentive Points SAMPLE

8.02.4 Sample Reference Evaluation SAMPLE

9.0 PROPOSAL DOCUMENTS (Required and Optional Attachments)

9.01 Proposer’s Checklist

9.02 Proposal/Proposer Certification Sheet

9.03 Proposer References

9.04 Exhibit B, Attachment I Form DPR940b

9.05 Sample Cost Proposal Worksheet

9.06 Bidder’s Disabled Veteran Business Enterprise (DVBE) Participation GSPD05-

9.07 Bidder’s DVBE Declarations DGS PD 843

9.08 Commercially Useful Function – Bidder Certification, DPR 87

9.09 Darfur Contracting Act Certification, DPR74

9.10 California Certification Clause, CCC 04/2017

9.11 DGS OLS 04

9.12 Gen AI Reporting and Factsheet STD 1000

Agreement Number: C24554010

1.0 Purpose and Overview of RFP

The following list provides a general overview of information related to the subject of this Request for Proposals (RFP):

1. The Department of Parks and Recreation (DPR), Oceano Dunes District is issuing this RFP to receive Proposals from qualified firms (Proposers) to provide information panels for the Safety Education Center.

2. This procurement will be based on the combined Technical Proposal, Cost Proposal and Interview scores. Responsive Proposals submitted in response to this RFP will be evaluated with the intent of awarding an Agreement to the highest ranked Proposer.

3. The Agreement period will start upon DGS approval of the Agreement and will extend 3 years. The Work will start with an Authorization to Commence Work Notice and will be managed through Agreement Number C24554010. No Work may begin prior to the receipt of an Authorization to Commence Work Notice.

4. The total dollar value for the Agreement resulting from this RFP is not to exceed $200,000.00.

5. This RFP will be available in electronic format on the State’s Contract Register at caleprocure.ca.gov which is the official site.

All questions regarding this RFP must be submitted in writing to the email address of the individual identified in Section 2.0 of this RFP by the date and time listed in Section 2.01, Table 1. All such questions shall use the subject line: C24554010, Safety Education Center. Responses to questions submitted will be posted on the State’s Contract Register and a courtesy copy will be sent to those who submitted questions.

1.1 Brief Description of Services

The State of California, Department of Parks and Recreation (DPR) is seeking a firm to develop nine (9) exterior graphic panels, including design and fabrication. Exterior graphic panel design shall include research and development of panel storylines, preparation of panel layout, graphics, and text.

See Section 7.0, Project Manual for the full Scope of Work. Project Manual will become Exhibit F in the final contract.

1.2 Definitions

Whenever used in this RFP, the following terms have the definitions indicated:

Agreement – The contract between the Authority and the successful Proposer executed as a result of this procurement.

Business day – Monday through Friday, except for federal or State holidays, between the hours of 8:00 a.m. and 5:00 p.m., Pacific Time. Lists of federal and State holidays can be found at www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays

Commercially Useful Function – The Parks will uniformly apply CUF Best Practices standards in collective consideration of CUF standards set forth by 49 CFR Part 26.55 (c)-(d), Government Code section 14837, California Code of Regulations section 1896.4(h), and Military and Veteran Code section 999(b) (5). A SB, DVBE, and MB is deemed to perform a CUF if the business meets the following CUF standards:

1. Performs a CUF when a SB/MB/DVBE is responsible for the execution of a distinct element of work of the Agreement and is carrying out its responsibilities by actually performing, managing, and supervising the work involved.

2. Performs work that is normal for its business services and functions.

3. Be responsible, with respect, to materials and supplies used on the Agreement, for negotiating price, determining quality and quantity, ordering the material, and installing and paying for the material itself.

4. A SB/MB/DVBE does not perform a CUF if its role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of SB/MB/DVBE participation.

5. A SB/MB/DVBE does not perform a CUF if it subcontracts a greater portion of the work than would be expected by normal industry practices.

Contractor – The successful Proposer that executes the Agreement with the Authority as a result of this RFP.

Day – Calendar day, unless otherwise noted.

Disabled Veteran Business Enterprise – A for-profit business concern that meets the certification requirements set forth in California Military and Veterans Code section 999(b)(7), including but not limited to at least 51 percent owned by a veteran of the United States Military who has at least a 10 percent service-connected disability. To be counted towards meeting the goals of the Small Business Program, a Disabled Veteran Business Enterprise must be certified by the California Department of General Services.

Key Personnel – Those individuals identified in the Proposer’s Proposal to fill the roles specified in Section 5.4.2.3.

Microbusiness – A for-profit small business concern that meets the certification requirements set forth in California Government Code section 14837(d) and California Code of Regulations sections 1896.4 (Definitions) and 2894.12 (Eligibility) including but not limited to its principal office is located in California, its owners reside in California, it not be dominant in its field and it have an average gross annual revenue of $3.5 million or less over the previous three tax years. To be counted towards meeting the goals of the Small Business Program, the Microbusiness must be certified by the California Department of General Services.

Open Government Laws – Collectively, the California Public Records Act (Government Code section 6250, et seq.), the Bagley-Keene Open Meeting Act (Gov. Code section 11120, et seq.), and the Freedom of Information Act (5 U.S.C. section 552, as amended by Public Law No. 104-231, 110 Stat. 3048) and other applicable State and federal open records laws.

Person – Any individual, corporation, company, joint venture, partnership, trust, unincorporated organization, or governmental agency including the Authority.

Proposer – A Person that submits a Proposal in response to this Request for Proposals.

Proposer Team – Collectively, the Proposer and its members and Subcontractors.

Public Records Act – The California Public Records Act, Government Code section 6250 et seq.

Small Business – A for-profit business concern that meets the certification requirements set forth in California Government Code section 14837(d) and California Code of Regulations sections 1896.4 (Definitions) and 2894.12 (Eligibility) including but not limited to that its principal office is located in California, its owners reside in California, it not be dominant in its field and it have average gross annual revenue of $14 million or less over the previous three tax years. To be counted towards meeting the goals of the Small Business Program, a Small Business must be certified by the California Department of General Services.

State – The State of California.

Subcontractor – Defined as follows:

a. Prior to award of any Agreement resulting from this RFP, any Person with whom the Proposer proposes to enter into a subcontract for any part of the Work, or that will enter into a subcontract for any part of the Work, at any tier; or

b. After award of any Agreement resulting from this RFP, any Person with whom the Proposer has entered into a subcontract for any part of the Work, or with whom any Subcontractor has further subcontracted any part of the Work, at all tiers.

Work – All of the tasks required under the Agreement resulting from this RFP.

1.3 Acronyms

ADA Americans with Disabilities Act CNRA California Natural Resources Agency CUF Commercially Useful Function DGS California Department of General Services DPR Department of Parks and Recreation DVBE Disabled Veteran Business Enterprise FOIA Freedom of Information Act ODD Oceano Dunes District ODSVRA Oceano Dunes State Vehicle Recreational Area OHV Off-Highway Vehicle MB Microbusiness RFP Request for Proposals SB Small Business SVRA State Vehicle Recreational Area

2.0 Procurement Schedule and Process

2.01 Key Action Dates

Event Date Time

RFP release to Bidders 10/1/2024

Question Submittal Deadline 10/15/2024 2:00 PM

Answers to Questions 10/22/2024

Proposal Submission Deadline 10/29/2024 2:00 PM

Proposal Opening and Review 10/29/2024 2:00 PM

Proposal Intent to Award 11/3/2024

Proposal Award 11/10/2024

2.02 Authority’s Designated Point of Contact

The Authority’s Designated Point of Contact for communications concerning the Project or this RFP shall be as follows:

Sarah Paddack California Department of Parks and Recreation

Oceano Dunes District 340 James Way, Suite 270 Pismo Beach, CA 93449 Phone: (805)773-7178

Email: sarah.paddack@parks.ca.gov

Persons intending to submit Proposals in response to this RFP shall not contact or discuss any items related to this process with any Parks staff other than the Point of Contact listed above.

Failure to comply with this communication prohibition may result in disqualification.

2.03 Addenda to the RFP

Parks reserves the right to amend this RFP by addendum before the final date of Proposal submission. It is the responsibility of the Proposer to check the State’s Contract Register for all addenda.

2.04 Non-Commitment of Parks

This RFP does not commit Parks to award a contract, to pay any costs incurred in the preparation of a Proposal, or to procure or contract for services or supplies. Parks reserves the right to accept or reject any or all Proposals received as a result of this RFP, or to modify or cancel in part or in its entirety the RFP if it is in the best interests of Parks to do so.

2.05 Property Rights

Proposals received within the prescribed deadline become the property of Parks and all rights to the contents therein become those of Parks. All material developed and produced for Parks under any Agreement resulting from this RFP shall belong exclusively to the State of California. All products used or developed in the execution of any Agreement resulting from this RFP will be governed in accordance with the Intellectual Property section in Attachment E, Sample Agreement.

2.06 Improper Communications and Contacts

The following rules of contact shall apply during this procurement that began upon the date of issuance of this RFP and will be completed with either the execution of any Agreement resulting from this procurement or the cancellation of the procurement. These rules are designed to promote a fair and unbiased procurement process. Contact includes, but is not limited to, face-to-face, telephone, facsimile, e-mail, or formal written communication.

The specific rules of contact are as follows:

1. After submittal of Proposals, no Proposer or any of its team members may communicate with another Proposer or its team members with regard to the RFP or any other team’s Proposal with the exception of Subcontractors that are shared between two or more Proposer Teams.

In such cases, those Subcontractors may communicate with their respective team members so long as those Proposers establish a protocol to ensure that the Subcontractor will not act as a conduit of information between the teams (contact among Proposer organizations is allowed during Parks sponsored informational meetings). Protocols established to ensure that Subcontractors do not act as conduits of information between teams are subject to Parks review and approval, at Parks’ discretion.

2. Proposers shall correspond with Parks regarding the RFP only through the Designated Point of Contact (see Section 2.02 of this RFP).

3. Proposers shall not contact the entities listed below regarding this procurement, including any employees, representatives, and members regarding this RFP:

1. California Natural Resources Agency (CNRA)

2. California Department of General Services (DGS), except to file a Protest as outlined in Section 7.0 of this RFP.

3. California Department of Parks and Recreation (except as provided in this RFP)

4. The foregoing restriction shall not, however, preclude or restrict communications with regard to matters unrelated to the RFP or the procurement or from participating in public meetings of the Authority or any Authority workshop related to this RFP.

5. Any communication determined to be improper, at the sole discretion of Parks, may result in disqualification.

6. Parks will not be responsible for any oral exchange or any other information or exchange that occurs outside the official RFP process.

2.07 Confidentiality

Proposers shall not submit confidential information in their Proposals. Any information submitted during the procurement process will be discoverable under a California Public Records Act request after the procurement is complete.

2.08 Unruh Civil Rights Act and the Fair Employment and Housing Act

Pursuant to Public Contract Code section 2010, the Proposer has a completed Cert. 11: California Civil Rights Laws Certification, certifying compliance with the following:

1. California Civil Rights Laws: For contracts over $100,000 executed or renewed after January 1, 2017, the Proposer certifies compliance with the Unruh Civil Rights Act (section 51 of the Civil Code) and the Fair Employment and Housing Act (section 12960 of the Government Code); and

2. Employer Discrimination Policies: For contracts over $100,000 executed or renewed after January 1, 2017, if a Proposer has an internal policy against a sovereign nation or peoples recognized by the United States government, the Proposer certifies that such policies are not used in violation of the Unruh Civil Rights Act (section 51 of the Civil Code) or the Fair Employment and Housing Act (section 12960 of the Government Code).

Agreement Number: 24554010

3.0 Submittal of the Proposals

3.01 Proposal Submittal Information

Proposals should provide straightforward and concise descriptions of the proposer's ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements may be cause for rejection of a proposal.

All proposals must be submitted electronically via email as an attachment in Portable Document Format (PDF) to od.billing@parks.ca.gov by dates and times shown in Procurement Schedule and Process and the Key Action Dates. Proposals received after this date and time will not be considered.

Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and may be deemed unresponsive. DPR will provide an electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contact sarah.paddack@parks.ca.gov to confirm your bid (proposal) was received. Confirmation receipt is not a representation by DPR that the submitted bid (proposal) is responsive and complete.

All documents contained in the proposal package must have original signatures or DocuSign signatures and must be signed by a person who is authorized to bind the proposing firm.

Proposers are responsible for ensuring that the electronic submission contains the attachment(s), is fully responsive and lacks any deficiency prior to submitting to the email address above. Failure by the proposer to submit their proposal as directed risks the proposal being deemed unresponsive and rejected.

Proposers are advised to submit their proposal at least an hour in advance of the bid (proposal) submission deadline to allow for confirmation of bid (proposal) submission.

The proposal e-mails shall contain the

RFP Number C24554010, Safety Education Center Bid Proposal in the subject line. If the proposal is made under a fictitious name or business title, the legal name of proposer must be provided.

All proposals shall include the documents identified in the Proposal Documents. Proposals not including the proper “required attachments" shall be deemed non- responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

E-Mail proposals to:

od.billing@parks.ca.gov

Agreement Number: 24554010

Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

3.02 Late Submittals

In accordance with California Public Contract Code section 10344, Proposals received after the specified date and time are considered late and will not be accepted. There are no exceptions to this law. Postmark dates of mailing, e-mail and facsimile (fax) transmissions are not accepted under any circumstances and are not acceptable toward meeting the submission deadline for Proposal delivery. A Proposal is late if received any time after the date and time listed in Table 1.

Proposals received after the specified time will not be considered and will be returned unopened to the Proposer. Proposers are responsible for requesting a receipt or delivery confirmation for delivery of their proposal packages.

3.03 Modification or Withdrawal of Proposals

Any Proposal received may be withdrawn or modified before the Proposal submittal date by written request, signed by the Proposer or an authorized agent. A Proposer may thereafter submit a new Proposal prior to the Proposal Due Date. The only method for a Proposer to modify its Proposal is by withdrawing its submission in its entirety prior to the Proposal deadline, by written notification to Parks. A complete, corrected submission package may be resubmitted prior to the Proposal deadline. Modifications offered in any other manner will not be considered.

4.0 Proposal Requirements

Proposals must be received in the specified location no later than the date and time listed in Section 2.01 and addressed in accordance with Section 4.01.

The following summarizes the content and organization of the Proposal. In addition to the information described below, the Authority may require confirmation or clarification of information furnished by a Proposer. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of a Proposal.

4.01 General Requirements

The Proposal shall be typewritten. Forms and Certifications may be completed in ink, though providing typewritten Forms and Certifications is preferred. All documents contained in the original Proposal package must have original or digital signatures and must be signed by a person who is authorized to bind the Proposer. Faxed Proposals are not acceptable and will not be considered.

The Proposal shall comply with the following requirements:

1. Documents should be prepared in single-spaced type, 12 point font, on 8-printed double-sided. A page is considered a single side of an 8-the Proposer wish to submit materials that benefit from larger format paper sizes such as charts, drawings, graphs and schedules then they should do so sparingly.

2. Pages should be numbered to show the page numbers and total number of pages in the response; (e.g., Page 1 of 20, Page 2 of 20, etc.). Page numbers should be numbered at the bottom of the page.

3. Brochures, extraneous publications such as published articles, directories, lengthy client lists, and other miscellaneous materials not specifically requested will not be evaluated.

4. If submitting as a team, note which entity is the prime Proposer or lead joint venture partner (if applicable).

5. Note the individual who will be the point of contact authorized to bind the Proposer.

6. All names and applicable titles shall be typed or printed below the signatures.

7. All required Proposal Documents listed in Section 9.0 must be signed and included. If erasures or other changes appear on the forms, each erasure or change shall be initialed and dated by the person signing the response.

4.02 Transmittal Letter

The Proposal shall be transmitted with a letter that must be signed by an official authorized to bind the Proposer contractually and shall contain a statement that indicates the Proposal is complete and accurate. The Transmittal Letter shall include a statement affirming that the

Proposer has or is able to obtain the required insurance specified in the Sample Documents, Section 8.01.5 of this RFP. The Transmittal Letter shall also provide the following: names, titles, addresses, telephone numbers, and email addresses of individuals authorized to negotiate and contractually bind the Proposer. All Forms and Certifications shall be manually or digitally signed and included as attachments in the Transmittal Letter section. Proposers shall affirm in the Transmittal Letter that the Minimum Requirements of Section 9.0 are met.

The Transmittal Letter shall include the following:

1. The Proposer must hold valid and appropriate licensure to do business in the State of California. Proposers shall attach copies of current licenses to the Transmittal Letter.

2. The Proposer must identify all Relevant Key Personnel assigned to manage any Agreement awarded pursuant to this RFP.

3. The Proposer must provide resumes for the Key Personnel. Resumes shall be attached to the Transmittal Letter.

4. The Proposer must provide all necessary information and forms required showing proof of small business participation consistent with Section 4.04. All SB/DBE/DVBE forms and certifications provided with the Proposal shall be valid at the time of Proposal submittal. All known Subcontractors shall be identified on Form A. The successful Proposer will be permitted to add additional Subcontractors as allowed by the Agreement during the term of the Agreement, but such additional Subcontractors will not count towards the SB goal for purposes of Proposal evaluation.

5. The Proposer must affirm in the Transmittal Letter that it has or is able to obtain the required insurance, specified in Section 8.01.05, Exhibit D, Special Terms and Conditions DPR605cs of this RFP. Certificates of insurance are due from the successful Proposer before execution of the Agreement resulting from this RFP.

6. The Proposer must provide three references for the firm as required in Section 5.04 (including all required information and/or documentation). Contact information for the references shall be attached to the Transmittal Letter, and all other information related to the references shall be included in the body of the Technical Proposal as required in Section 5.04.

7. The Proposer must provide the Transmittal Letter with all required Forms and Certifications.

8. The Proposer must affirm in the Transmittal Letter that it has not been terminated from another contract for default, or has not received a civil judgment or criminal conviction against the Proposer in the past five years.

9. The Proposer shall attach to the Transmittal Letter a letter of commitment from each identified Subcontractor, including any relevant licenses and positions in which the Subcontractor is anticipated to work.

4.02.1 Proposal Minimum Requirements

Proposers must satisfy all of the Minimum Requirements listed below. Failure to satisfy all of the Minimum Requirements at the time of Proposal submission, unless otherwise specified, will result in the immediate rejection of the submission. The successful Proposer must continue to satisfy all of the Minimum Requirements throughout the term of any Agreement resulting from this RFP.

The Minimum Requirements for this RFP are:

1. The Proposer shall satisfy the requirements of Section 5.02 of this RFP.

2. The Proposer shall satisfy all of the requirements of Section 5.04 of this RFP

References.

3. The Propser shall submit all required documents outlined in Section 9.01 of this

RFP.

4.03 Executive Summary

Proposers may include an Executive Summary, preferably not exceeding two pages, stating key points of their Proposals that they believe highlight their qualifications to provide the services covered under this RFP. As such, the Executive Summary may emphas strengths as fully described in the balance of the Technical Proposal. Proposers should be aware that the Executive Summary will not be separately evaluated and that it will count against the page limitations.

4.04 Contents of the Proposal

Using the following criteria as a minimum, Proposers shall provide straightforward and concise contains the Technical Proposal requirements of this RFP.

4.04.1 Past Performance and Experience

The Authority intends to contract with a team with a proven track record of successfully providing exterior graphic panels, design and fabrication on similar projects. Successful demonstration of a proven track record should include:

Provide proof of company existence.

Provide copy of current/valid business license, contractor license(s), professional license(s), certification(s), etc.

Provide general data/statistics of the firm/company: calendar year created, years of existence, staff size by skill set or title, and square footage of facilities experience in the field of thematic interpretive panel research, planning, designing, interpretive writing, fabricating and installing exterior interpretative display panels.

Provide resumes of key staff assigned to this project

Provide brief statement of sub-contractor's skill sets and/or capabilities experience and capability of delivering services and products similar to those described in this RFP.

Provide the following information and explain how the Proposer meets the past experience criteria.

Successful delivery on past projects of similar scope and complexity Experience performing the tasks within the Project Manual, Section 7.0

Demonstration of cost savings and schedule improvement methodologies used on past projects

Demonstration of successful and repeatable past approaches to delivering high-quality products with schedule constraints

4.04.2 References

Provide names, addresses and telephone numbers for at least three clients for whom the Proposer (i.e., the prime Proposer submitting a Proposal, the joint venture submitting a Proposal, or each individual prime member of the joint venture) has provided exterior graphic panels, design and fabrication on similar projects, as required in this RFP. Contact information for the references should be attached to the Transmittal Letter; all other information regarding references and past performance shall be attached to the body of the Proposal and be included in the page count.

References shall be for:

1. If a single entity is the prime contractor submitting the proposal, the references shall be submitted for the prime.

2. If the Proposal is submitted by a joint venture that has worked together in the past, the references shall be for the joint venture as a whole.

3. If the proposal is submitted by a joint venture that has not worked together in the past, references shall be included for each prime member of the joint venture.

For each assignment identified, provide the following information:

1. The name of the client

2. The title of the project or assignment

3. Current contact phone numbers and email addresses for the client

4. The scope of the assignment

5. The name of each proposed service team member working on the account; and

6. The date of service of the contract

1. Describe how the past projects identified provide the experience preferred in this

RFP

2. Provide examples of cost saving methodologies utilized on past assignment

3. Provide examples of innovative approaches that contributed to project quality and/or cost or schedule savings

4.04.3 Understanding of the Scope of Work

Parks intends to contract with a team with a strong understanding of the Scope of Work described in Section 7.0, Project Manual.

Organization and Management Plan

The Proposal includes a feasible work plan that has a reasonable chance of success based on firm experience, personnel assigned to the project, and identified project logistics

Technical Merit

The proposal sh information, demonstrate resourcefulness, and manage historical documents and pictures.

4.04.4 Key Personnel and Staffing Plan

Parks intends to contract with a firm to develop nine (9) exterior graphic panels, design and fabrication. Exterior graphic panel design shall include research and development of panel storylines, preparation of panel layout, graphics, and text. The firm shall have the organizational planning and key personnel appropriate for the Scope of Work described in Section 7.0, Project Manual of his RFP with experienced personnel in key roles. All known Subcontractors shall be identified as well.

The Proposal must include information regarding California professional licenses held by

There shall be no change in the Key Personnel during the performance of any Agreement awarded from this RFP without prior written approval. Include the resumes of key people that demonstrate their experience in working on similar projects. Resumes shall be limited to three pages and presented in such a way as to particularly highlight the experience on projects or assignments of a similar nature. Resumes shall demonstrate that the individuals proposed have the appropriate licenses or qualifications for the relevant roles.

The resumes must include summary chronologies of employment history including dates and titles at each firm. Include the names of projects, client, city, and state. Resumes of administrative and support staff should not be included. Discuss how Key Personnel are qualified for the positions to which they are assigned.

4.04.5 Cost Proposal

Parks shall compensate the successful Proposer for actual hours worked. Proposers shall submit all rate information on the Cost Proposal Worksheet. All Cost Proposal Worksheets must include anticipated reimbursable expenses, including rates that shall serve as rate caps that shall remain binding for the term of the Agreement. The rates listed on the Cost Proposal Worksheet shall be fully loaded and include all direct and indirect costs, including overhead and taxes incidental to the specified rates. The information provided on the Cost Proposal Worksheet shall become part of the final Agreement. Under no circumstances will the amount paid under any Agreement resulting from this RFP be more than $200,000.00.

The successful Proposer shall provide all labor, materials, licenses, permits, and transportation necessary to perform all services required in the Scope of Work. The cost of such items shall be included in the rates provided on the Cost Proposal Worksheet. The purchase of equipment is not allowed under this Agreement. The successful Proposal is expected to provide all necessary equipment to perform the Scope of Work.

The estimated number of transactions and hours indicated on the Cost Proposal Worksheet will be used solely for computing the cost to determine the lowest Cost Proposal and shall not be binding on Parks; this RFP includes no guarantee of work.

In the event of a computational error, unit prices will prevail over extended totals. The Authority will check Proposal calculations and recalculate Proposal totals. A zero-dollar ($0.00) amount listed for any and all items will be interpreted and understood by the Authority to mean that the Proposer shall perform such services at no cost to the Authority.

Lines left blank shall be considered to be a zero-dollar amount.

Cost Detail Format and Requirements

Cost Proposal Worksheet is provided in Section 9.0, Proposal Documents.

Should a proposer choose to use a different format, the cost detail must include at minimum the elements below.

The proposed work should include the total cost of the project with a detailed breakdown showing how the costs were determined. The detailed budget breakdown shall include:

o Identification of position/classification titles funded o Salary rates or ranges o Fringe benefits o Operating expenses o Travel (lodging, airfare, vehicle) and per diem (meal) expenses o Overhead or indirect costs

Attach additional proposal pages of the same detail for subcontractors.

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business

Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:OSDSHelp@dgs.ca.gov http://www.caleprocure.ca.gov/

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California Receptionist: (916) 375-4940

Department of General Services

Procurement Division - Dispute Resolution Unit

707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

mailto:TACPA@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

DPR 479PW (Rev. 10/2022)(Excel 10/19/2022)(Page 1 of 5)

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE participation and/or incentive program requirements.

3. Commercially Useful Function Definition (CUF)

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Request for Proposal (RFP), Primary Method (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479PW (Rev. 10/2022)(Excel 10/19/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher.

6. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. Contractor is required to report to DPR the actual dollars spent with each DVBE subcontractor on form DPR 489. If awarded the contract you will receive this form at the completion of the contract. Failure to submit a completed DPR 489, as applicable, will deem the contractor non-compliant to the state contract and will be subject to civil penalty under MVC 999.5 (d).

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) DPR 486, Bidder’s DVBE Participation: The DPR 486 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities.

The form must be submitted with the bid package. If there is a discrepancy between the declared dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State.

If evidence of an…