C202187 - Bid Quote Sheet.xlsx
XLSX spreadsheet 103 KB Posted
- Attached to
- Full-Service Warranty Elevator Maintenance
- Solicitation number
- OMH01-C202187-3650323
- Issued by
- Chemung County, New York
About this file
This document is a Bid Quote Sheet related to a Full-Service Warranty Elevator Maintenance contract opportunity between the New York State Office of Mental Health (OMH) and the Elmira Psychiatric Center. The procurement is for a five-year contract to provide full-service warranty maintenance for the elevators located at the Elmira Psychiatric Center facility. A mandatory site visit is scheduled for February 27, 2024, and bids are due by March 19, 2023. The contract term is from November 1, 2024, to October 31, 2029.
The Bid Quote Sheet includes pricing for the monthly full-service warranty maintenance rates for each year of the contract, as well as time and material rates for any additional repair work not covered under the full maintenance warranty. There is a $10,000 annual material allowance. The contract has Minority and Women-Owned Business Enterprise (MWBE) participation goals of 16% MBE and 14% WBE, as well as a 6% Service-Disabled Veteran-Owned Business (SDVOB) participation goal. Otis Elevator has been identified as a business entity awarded a substantially similar contract within the past five years.
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Other files
| File | Type | Posted |
|---|---|---|
| C202187 - BP.pdf | ||
| C202187 - IFB.pdf |
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Text version
Elmira Elevator #C202187
| ATTACHMENT D - BID QUOTE SHEET: ELMIRA PSYCHIATRIC CENTER #OMH01-C202187-3650323 | |||||
| Page 1: Full Service Warranty Maintenance of Elevators | |||||
| Provide Full Service Warranty Maintenance for the Elevators per Appendix D of the Contract. All repairs and emergency callback service are included. The only circumstance where the CONTRACTOR shall not be obligated under this agreement to repair damage at no additional cost is where such damage was caused by fire or other act of God (except that which is caused by the CONTRACTOR) or by the willful destruction of the equipment by the FACILITY employees, clients, or visitors. Regarding any repairs for which the CONTRACTOR is not obligated under this section, the FACILITY will pay for any services at CONTRACTOR's standard time and material rates. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | |||||
| Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals. | |||||
| Directions: 1) Insert the Monthly Rate for Full Service Warranty Maintenance for each contract year (Years 1 - 5); 2) The Annual Costs, which are equal to the Quantity x Months x Monthly Rate will be calcuated automatically; 3) The Sub-Total Quote for Full Service Warranty Maintenance, which is equal to the sum of the Total Amount (Years 1 - 5) column will be calculated automatically; 4) When finished, print the Bid Quote Sheet and be sure to complete the bottom of each page. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Monthly Rates quoted as per Appendix C of the contract. Bidders are bound by the Monthly Rates provided and cannot be changed after the Bid Opening. | |||||
| Bldg. | Elevator # | Quantity | # of Months | Year 1 | |
| Monthly Rate ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Monthly Rate ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Monthly Rate ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Monthly Rate ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Monthly Rate ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| 3 | 1 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 4 | 1 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 5 | 1 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 6 | 1 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 7 | 1 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 9 | 1 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| 9 | 2 | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Page 1: Sub-Total for Full Service Warranty Maintenance ($) | $0.00 |
| Page 2: Time and Material Rates | ||||
| With respect to labor and material for repairs not covered under the full maintenance warranty service (including emergency service), provide labor rate quote. For emergency service, if on-site service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for the on-site technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | ||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, ie: NY State Holidays, weekends, etc. | ||||
| Directions: 1) Insert the Hourly Labor Rates in the Unit Cost ($) column for Straight Time, Overtime and Training. Do not enter any pricing for the Material Allowance; 2) Next, determine the Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost ($); 3) Calculate the Total Amount (Years 1 through 5) for Straight Time, Overtime and Training for each Contract Year (1 through 5); 4) Calculate the Subtotal Quote for Time & Material Allowances which is equal to the sum of the Total Amount (Years 1-5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training). | ||||
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | ||||
| Item | Bid Unit | Service Freq per Year | Year 1 | |
| Unit Cost ($) | Year 1 | |||
| Annual Cost ($) | Year 2 | |||
| Unit Cost ($) | Year 2 | |||
| Annual Cost ($) | Year 3 |
Unit Cost
| ($) | Year 3 |
| Annual Cost ($) | Year 4 |
| Unit Cost ($) | Year 4 |
| Annual Cost ($) | Year 5 |
| Unit Cost ($) | Year 5 |
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Material Allowance | LOT | 1 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $10,000.00 | $50,000.00 |
| Mechanic Straight Time | HRS. | 48 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Mechanic Overtime | HRS. | 16 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Helper Straight Time | HRS. | 48 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Helper Overtime | HRS. | 16 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Training Rate | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||
| Page 2: Time and Material Allowance Sub-Total ($) | $50,000.00 | ||||||||||||
| Note: The material allowance and the number of straight time, overtime and training hours are estimated and are only used for purposes of determining the lowest responsible bidder. Payment will be made on actual number of hours performed and materials used. |
| Page 3: Bid Totals |
| Directions: When finished, print the Bid Quote Sheet and be sure to complete the bottom of each page. Only the signed original Bid Quote Sheet can be submitted with the proposal. |
| Full Service Warranty Maintenance Sub-Total (Page 1) | $0.00 |
| Time and Material Allowance Sub-Total (Page 2) | $50,000.00 |
| TOTAL BID | $50,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| - The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| - The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| � | The signature below attests that I have not been on the New York State payroll during the last two years |
| OR | |
| � | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
ATTACHMENT D - BID QUOTE SHEET
ELMIRA PSYCHIATRIC CENTER #OMH01-C200698-3650323
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