C2 N4523A26Q0809 Thermal Spray IDIQ Exhibit C - MOA Template.pdf

DEPARTMENT OF THE NAVY

TRIDENT REFIT FACILITY BANGOR

7000 FINBACK CIRCLE

SILVERDALE WA 98315-7000

TRFB

Ser Code 06/XXX

MEMORANDUM OF AGREEMENT

BETWEEN

TRIDENT REFIT FACILITY, BANGOR

AND

AWARDEE

SUBSAFE

Subj: MEMORANDUM OF AGREEMENT FOR SUBSAFE CERTIFICATION

RESPONSIBILITIES BETWEEN TRIDENT REFIT FACILITY, BANGOR AND

AWARDEE FOR THERMAL SPRAY REPAIR OF SUBSAFE BPS-15/16 MAST

ASSEMBLY COMPONENTS

Ref: (a) NAVSEA 0924-062-0010 Rev-D ACN 1-1, Submarine Safety (SUBSAFE)

Requirements Manual

(b) PI 111-400-001 Rev B, Reentry Control (REC) Procedures

(c) NAVSEA 0948-LP-045-7010 Rev-4, Material Control Standard (Non-Nuclear)

(d) NAVSEANOTE 5000 Ser 07/056 dtd 29 Oct 2024; Activities Qualified To Perform

Submarine Safety, Fly-by-Wire Ship Control Systems, and Deep Submergence Systems-Scope of Certification Work

(e) NAVSEAINST 4855.34C Procedures for Qualifying and Authorizing Activities to Perform Submarine Safety, Fly-by-Wire Ship Control Systems, and Deep Submergence Systems-scope of Certification Work

(f) SUBSAFEGRAM 87F, dtd 30 Jan 23, Standard Elements of a Memorandum of Agreement (MOA) Addressing SUBSAFE Work

(g) COMUSFLTFORCOMINST 4790.3 Rev D CHG 4, Joint Fleet Maintenance Manual

(h) TRIREFFAC Engineering Memorandum 410/214 Rev A, SUBSAFE; IDIQ Thermal

Spray BPS-15 Mast Components by Non-SUBSAFE Qualified Contractor

(i) T9074-AS-GIB-010/271 Rev 1; Requirements for Nondestructive Testing Methods

(j) NAVSEAINST 5400.95G, Waterfront Engineering and Technical Authority Policy

(k) PI 002-400-002 Rev D, Instructions for application/completing QA Forms

(l) NAVSEA 0941-041-3010 CHG-7, ACN-2, Submarine Safety (SUBSAFE) Design

Review Procedure Manual

(m) TRFBINST 4730.1A Chg-1, Non-Nuclear Unplanned Event, Trouble and Critique

Report Program

(n) NAVSEAINST 4700.17C, Preparation and Review of Trouble Reports

(o) TRFBINST 4790.5A Non-Nuclear Quality Assurance Audit Surveillance and

Evaluation Programs

(p) NAVSEA T9074-AA-GIB-010/1687 Thermal Spray Processes for Naval Ship

Machinery and Non-Skid Applications

(q) TRIREFFAC Engineering Memorandum 410/215 Rev B, SUBSAFE; IDIQ Thermal Spray BPS-16 Mast Components by Non-SUBSAFE Qualified Contractor

Encl: (1) AN/BPS- 15/16 Mast Assembly Components and their Unique Thermal Spray Job

Control Record Serial Numbers (TSJCR S/N)

1. Purpose. This memorandum of agreement (MOA) establishes the requirements to allow for the accomplishment of thermal spray repairs to Submarine Safety (SUBSAFE) BPS-15/16 masts assembly components accomplished by AWARDEE for Trident Refit Facility, Bangor (TRFB).

This MOA delineates the specific responsibilities between TRFB and AWARDEE for certification and satisfies the requirement of references (a) through (l) and (q). It is noted that AWARDEE is not a qualified NAVSEANOTE 5000 entity but is working under the oversight of

TRFB.

2. Applicability. This MOA is applicable to all SUBSAFE BPS-15/16 mast assembly components shipped to AWARDEE for thermal spray repairs from the date of the last concurrence signature of this MOA (see paragraph 9), under contract number TBD. This MOA will remain in effect from the date of issue until contract fulfillment.

3. General Information

a. The Naval Supervising Authority (NSA) is TRFB.

b. The Lead Maintenance Authority (LMA) is TRFB.

4. Work Scope

a. The scope of the work and testing addressed by this MOA includes the thermal spray repairs of SUBSAFE BPS-15/16 mast assembly components, required preparation, in-process, and final machining, and supporting inspections.

b. Any type of weld repair or hydrostatic test is specifically excluded from the scope of this

MOA.

5. Responsibilities for Accomplishment of Work

a. TRFB will:

(1) Provide final specifications and test procedures. The procedures may be detailed in nature, or outlines, depending on the vendor’s in-house procedures. The procedures provided by TRFB shall contain all required signature blocks that are not already part of the vendor’s in-house quality assurance (QA) forms. Current procedures are detailed in reference (h) and (q).

(2) Provide a list of the required Objective Quality Evidence (OQE) to ensure compliance with NAVSEA specifications.

(3) Prior to delivery to AWARDEE, each SUBSAFE BPS-15/16 mast component will be marked with the unique Thermal Spray Job Control Record Serial Numbers (TSJCR S/N) shown in enclosure (1). Ensure the REC has been revised to include the marking of components and thermal spray repairs.

(4) If required conduct URO/MRC inspections and complete associated reports per reference (g).

b. AWARDEE will:

(1) Prior to commencing work, verify each SUBSAFE BPS-15/16 mast assembly components received have been marked on a non-affected surface with a unique TSJCR S/N shown in enclosure (1).

(2) Perform all work and testing as negotiated, and per work and test procedures provided by TRFB. If work defined by references (h) and (q) are not covered by contract number TBD, then contact the TRFB point of contact (POC) before commencing work.

(3) Notify TRFB 7 workdays prior to the Dye Penetrant inspection; arrangements must be made to accomplish an on-site visit(s) for direct oversight opportunities during accomplishment of the NDT process on SUBSAFE BPS-15/16 mast assembly components.

(4) Work will not be outsourced or subcontracted without TRFB SUBSAFE Program Director (Code 06) approval (in writing) with the following exception:

(a) The Dye Penetrant inspection may be performed by a subcontractor provided the inspections meet the requirements of reference (i), are accomplished within an AWARDEE controlled facility under the supervision of an AWARDEE employee, and any required handling of the components (e.g., lifting, positioning and/or transporting) is conducted by AWARDEE employees. It is understood by all parties that this provision is in conflict with the current release of reference (e) and therefore must be documented by the submission of a Departure from Specification (DFS). This DFS will be processed as detailed within paragraph 6.a(7).

(b) If it becomes evident that repairs beyond the scope of the original negotiated work or the parameter of the provided OQE documentation may be required (e.g., weld repairs), work and testing will be terminated and the TRFB Engineering Department (Code 413) will be notified immediately to provide a written resolution.

(5) Maintain material control (security, tagging, segregation, etc.) of SUBSAFE BPS-

15/16 mast assembly components at all times.

(6) Notify TRFB POC if any unplanned event or occurrence.

6. Responsibilities for QA and Certification

(1) Initiate and administer TRFB Re-Entry Controls (REC) requirements as required by reference (a) as implemented by applicable supporting documents including references (b) and

(g) which require the attachment of material control tags (QA Form 2) per reference (k) to the SUBSAFE components being repaired per references (d), (h) and (q).

(2) Maintain material control and identification per references (a), (c), and (g) before shipping any SUBSAFE BPS-15/16 mast assembly components to AWARDEE for repair. TRFB will document (using internal procedures) that the requirements specified in reference (e) for subcontracting non-shipboard SUBSAFE work to non-SUBSAFE qualified contractor have been satisfied. TRFB Planning (Code 423) will verify that a current contract with AWARDEE is in place and the REC has been revised to include the marking of components and thermal spray repairs.

(3) Provide AWARDEE the required OQE documents to ensure the repairs are conducted and documented per the current versions of references (d), (e), (h), and (q).

(4) Conduct formal receipt inspections of the repaired SUBSAFE components to verify compliance with all in-service maintenance requirements. Any identified non-compliance that may fall within the scope of, or result from, the thermal spray repairs accomplished by AWARDEE will be brought to the attention of the Contracting Officer for resolution.

(5) TRFB Engineering/QA will review and concur on each completed set of OQE documentation received from AWARDEE.

(6) Perform a review of AWARDEE and TRFB SUBSAFE documentation to determine if Submarine Safety Design Review (SSDR) reporting is required per reference (l).

(7) If any waivers and/or DFSs are required to support any pre-identified non-conformance cited by this MOA (see subparagraph 5b(4)(a)), growth in work scope, or a condition identified by AWARDEE that does not meet any negotiated requirement/specification, these documents will be initiated and processed by TRFB per reference (j).

(8) Issue problem resolution and trouble reports for level two and one unplanned events per references (m) and (n).

(9) RECs generated for this work are subject to review and sampling during TRFB A-1 audits per reference (o).

(1) Maintain material control of the SUBSAFE BPS-15/16 mast assembly components.

(2) Complete all required OQE documentation and return to TRFB. The following applies:

(a) All entries will be made using permanent ink.

(b) All certification signatures will include (in addition to the signature itself) the printed name of the individual, the date, and an employee identification number.

(c) Where precision measurement tooling is used for a work operation, the tooling will be calibrated and the tool type (e.g., 0-1" micrometer, dial indicator), serial number, and calibration expiration date will be listed on the same document that records the readings.

(d) Perform and document completion of a final post repair QA review of each completed package.

(3) Immediately notify TRFB of any noted condition of the components being repaired that does not appear to meet any negotiated requirement/specification for resolution. If needed TRFB will conduct an investigation and initiate a critique or trouble report per the requirements of references (m) and (n).

(4) Provide a letter to TRFB stating the satisfactory accomplishment of all work and testing as negotiated. Any work or testing that does not meet negotiated requirements shall be noted in the letter.

7. Technical and QA Oversight

(1) Provide technical/QA oversight of AWARDEE’s work, thermal spray repair, machining, and testing on SUBSAFE BPS-15/16 mast assembly components. This will include an on-site visit to provide direct oversight during the accomplishment of the thermal spray process, as considered necessary by TRFB to meet the requirements of reference (e).

(2) TRFB will provide technical/QA oversight of the nondestructive testing (NDT) subcontractor selected by AWARDEE. This will include one or both of the following.

(a) An on-site visit(s) to provide direct oversight during accomplishment of the NDT process on SUBSAFE BPS-15/16 mast assembly components.

(b) A TRFB activity delegated NDT Level III examiner will review and approve for use of the subcontractor’s written NDT processes, procedure, and qualifications for performing the required nondestructive testing.

(1) Provide reasonable notice to TRFB POC prior to accomplishing any work, thermal spray repair, or testing on any SUBSAFE BPS-15/16 mast assembly components to allow TRFB time to plan and arrange transportation for on-site oversight to be performed.

(2) Provide access to SUBSAFE BPS-15/16 mast component work and test areas.

8. General Provisions

a. Points of Contact

(1) TRFB: Contracting Officers Representative (Code 423), Leigha Campbell, desk (360)315-1600, mobile (360)305-9894

(2) TRFB: RIF Engineering Supervisor (Code 413), Julie Wasson, desk (360)315-3793, mobile (360)979-9764

(3) TRFB: Nondestructive Test Division (Code 630), TBD

(4) AWARDEE

(5) AWARDEE

b. Effective Date. This MOA takes effect beginning on the day after the last party signs.

c. Expiration Date. This MOA will remain in effect from the date of issue until contract fulfillment.

d. Revisions. This MOA may be revised upon request from any of the activities entering into this agreement. The revision will be formally approved (in writing) by the same individuals (or their authorized representatives) that concurred with the original MOA. If an update or revision is released to any of the listed references (a) through (p), TRFB will review these changes, determine if a revision to this MOA is required and, if so, issue the revision.

9. Activity Signatures: The activities involved with the SUBSAFE work addressed by this MOA agree to the functions, responsibilities and actions assigned above for AWARDEE and

TRFB.

Trident Refit Facility. Bangor

Approved by:

Date:

Chief Engineer, Code 400

Concurrence:

Quality Assurance Director, Code 600

Concurrence: Date:

Concurrence:

Department Head, Code 700

SUBSAFE Program Director, Code 06

Concurrence: Date:

Electrical Planning Branch Head, Code 423

AWARDEE

Approved by: Date:

President

A & A COATINGS FOR THERMAL SPRAY REPAIR OF SUBSAFE BPS-15/16

MAST ASSEMBLY COMPONENTS

Enclosure (1)

AN/BPS- 15/16 Mast Assembly Components and their Unique Thermal Spray Job Control Record Serial Numbers (TSJCR S/N)

(AN/BPS-16 Example)

1. AN/BPS-16 mast sub-assembly variant 1978837-4 from JCN 0010467R 0001 consisting of the following mast tubes:

a. Rotary Tube 1EA, CAGE 03956, PN 1978730; IT 21 of DWG 1978837/PL1978837-4, Serial

Number: 3210-006-3; TSJCR S/N: ABCD 234567-01

b. Inner Mast 1 EA, CAGE 03956, PN 1978732; IT 22 of DWG 1978837/PL1978837-4, Serial

Number: KMH-9321-710QQ; TSJCR S/N: ABCD 234567-02

c. Outer Housing 1EA, CAGE 03956, PN 1980470; IT 23 of DWG 1978837/PL1978837-4, Serial Number: NCG-94308-716QQ; TSJCR S/N: ABCD 234567-03

(AN/BPS-15 Example)

2. SSBN 726 Class AN/BPS-15 Radar Mast of JCN 6843867R_0123; Item 3 of DWG

7226178D; S/N: KMD-12345-678A; TSJCR S/N: ABCD 234567-04