C2 26Q1314 SF 1449_Combined Synopsis Solicitation_Nitrogen Generators.pdf

Combined Synopsis Solicitation Puget Sound Naval Shipyard & Intermediate Maintenance Facility

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. PSNS & IMF, located in Bremerton, WA, is requesting proposals for a service contract at Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF).

This is a non-personal services contract to provide a 5-year service contract for the Peak Scientific Genius XE35 120V Nitrogen Generator that includes annual preventative maintenance visits and on demand service visits when needed. Details of the requirement are listed in the attached Performance Work Statement (PWS).

3. Solicitation number N4523A26Q1314 is a Request for Quote (RFQ).

4. The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 dated 16 March 2026, and Defense FAR Supplement (DFARS) Publication Notice 10 November 25. Incorporates Class Deviation 2025-O00040

5. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

6. The associated North American Industry Classification (NAICS) code is 811210 , Electronic and Precision Equipment Repair and Maintenance with a NAICS size standard of $34M. The Product Service Code (PSC) is J066 Maint/Repair/Rebuild of Equipment—Instruments and Laboratory Equipment

7. The Government intends to award a Firm Fixed Price Commercial Service type contract. This is a non-personnel services contract. A full description of the requirement associated with this contract action is provided in a detailed Performance Work Statement (PWS) (Attachment 1).

8. CLIN Structure: Please see table in Section B

9. A full description of the requirement associated with this contract action is provided in a detailed Performance Work Statement (PWS) (Attachment 1).

10. Delivery shall be FOB Destination.

11. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their proposal.

12. Place of Performance: The work to be performed under this contract will be performed at Puget Sound Naval Shipyard and Intermediate Maintenance Facility

13. The period of performance will be: 1 Jun 2026 – 31 May 2027

14. Please submit your proposal along with the rest of the solictation requirements, no later than 28 May 2026 by 9:00 AM Pacific Standard Time via email to Rolf Jacobson at rolf.a.jacobson.civ@us.navy.mil and Jacqueline Edgerton at jacqueline.f.edgerton.civ@us.navy.mil.

15. Solicitation questions shall be submitted electronically via email to Rolf Jacobson at rolf.a.jacobson.civ@us.navy.mil, & Jacqueline Edgerton at jacqueline.f.edgerton.civ@us.navy.mil , no later than 22 May 2026, 9:00 AM Pacific Standard Time.

NOTE: Late offers will be handled in accordance with FAR Clause 52.212-1 Instructions to Offerors - Commercial Items. No facsimile submissions will be accepted. Proposals are due by 28 May 2026 by 9:00 AM Pacific Standard Time.

16. Point of Contact for small business questions or assistance is the Puget Sound Naval Shipyard and Intermediate Facility is Ashley Hodge; (360) 979-3423, ashley.n.hodge6.civ@us.navy.mil

17. Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (Apr 2016), are updated at www.sam.gov.

Failure to obtain SAM registration will result in submissions not being considered for award. To be eligible for award, registration with the System for Award Management (SAM) must be current at the time of submitting proposals. This requirement is not waived. To register or apply please visit the SAM website at http://www.sam.gov. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). The Contracting Officer will verify the Entity’s CAGE code prior to award, so please ensure you include it in your cover letter.

Please provide the following information, with a copy of provisions in accordance with FAR 52.212-3 including its Alternate I, Offeror Representation and Certifications-Commercial Items.

Name of Business Entity:

Primary Address:

DUNS No.:

CAGE Code:

Federal Tax ID:

Name of Contact:

Phone #:

Email Address:

18. Offeror’ s are notified that initial proposals, which are incomplete, may be eliminated from further consideration for award. The contractor must meet all requirements of this Request for Proposal.

19. In accordance with 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services Addendum Instructions and Submittal Requirements for Each Factor, Offerors shall provide the following information with the quote:

A. An official proposal with the RFP number, Company Name and Address, point of contact, and CAGE Code on company letterhead.

B. The CLIN pricing must be completed, and all attachments must be completed and submitted.

C. Include statement specifying the extent of agreement with all terms, conditions and provisions included in the RFP. Proposals that take exception to the terms and conditions of the RFP may not be excluded from consideration. Ensure this is not in your email, but a part of your official proposal document.

D. Include pricing data, such as published pricing or invoices for similar or same services provided to other commercial sources, other than government customers

20. The Following Checked FAR and DFARS Clauses Are Applicable to This Purchase by Reference and By Full Text. The Full Text of The Clauses/Provisions from The FAR and DFARS Can Be Accessed Via the Internet Using the Following Web -Site Addresses:

FAR - https://acquisition.gov/far/index.html DFARS - www.acq.osd.mil/dpap/dars/dfarspgi/current/

21. Method of Payment: DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions, and incorporating DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

Section A - Solicitation/Contract Form

Genius XE35 120V Nitrogen Generator

N4523A26Q1314

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Year 1 Annual preventative and corrective maintenance

FFP

Perform preventative and corrective maintenance on the Genius XE35 120V Nitrogen Generator systems w/ included annual parts per attached PWS

Pricing Arrangement: Firm Fixed Price

1 Each

Year 1 Travel for annual on-site preventive maintenance

FFP

Travel for on-site annual maintenance of Genius XE35 120V Nitrogen Generator per attached PWS

Pricing Arrangement: Firm Fixed Price

1 Each

Year 1 On-site corrective maintenance visits

FFP

Perform on site corrective maintenance on Genius XE35 120V Nitrogen Generator per attached PWS.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Year 2 Annual preventative and corrective maintenance

FFP

Perform preventative and corrective maintenance on the Genius XE35 120V Nitrogen Generator systems w/ included annual parts per attached PWS (Option Year 1)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 2 Travel for annual on-site preventive maintenance

FFP

Travel for on-site annual maintenance of Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 1)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 2 On-site corrective maintenance visits

FFP

Perform on site corrective maintenance on Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 1)

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Year 3 Annual preventative and corrective maintenance

FFP

Perform preventative and corrective maintenance on the Genius XE35 120V Nitrogen Generator systems w/ included annual parts per attached PWS (Option Year 2)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 3 Travel for annual on-site preventive maintenance

FFP

Travel for on-site annual maintenance of Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 2)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 3 On-site corrective maintenance visits

FFP

Perform on site corrective maintenance on Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 2)

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Year 4 Annual preventative and corrective maintenance

FFP

Perform preventative and corrective maintenance on the Genius XE35 120V Nitrogen Generator systems w/ included annual parts per attached PWS (Option Year 3)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 4 Travel for annual on-site preventive maintenance

FFP

Travel for on-site annual maintenance of Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 3)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 4 On-site corrective maintenance visits

FFP

Perform on site corrective maintenance on Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 3)

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Year 5 Annual preventative and corrective maintenance

FFP

Perform preventative and corrective maintenance on the Genius XE35 120V Nitrogen Generator systems w/ included annual parts per attached PWS (Option Year 4)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 5 Travel for annual on-site preventive maintenance

FFP

Travel for on-site annual maintenance of Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 4)

Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

Year 5 On-site corrective maintenance visits

FFP

Perform on site corrective maintenance on Genius XE35 120V Nitrogen Generator per attached PWS (Option Year 4)

Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

Requirements Peak Scientific Genius XE35 120V Nitrogen Generator annual preventative maintenance visits and on demand service visits when needed

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake , COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake , COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Inspection and Acceptance Location

2002 Both

Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR

Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mil Telephone: (360) 476-2397

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Coordinate activities with COR

DoDAAC: N4523A CountryCode: USA

PUGET SOUND NAVAL SHIPYARD IMF

1400 FARRAGUT AVE, BREMERTON WA 98314-5001

BREMERTON, WA 98314-5001

UNITED STATES

Anna “Lizzle” Almonte-Blake, COR Email: anna.g.almonteblake.civ@us.navy.mi Telephone: (360) 476-2397

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 01 Jun 2026 to 31 May 2027

Period of Performance From 01 Jun 2026 To 31 May 2027

1 Each Ship To DoDAAC: N4523A

PUGET SOUND NAVAL SHIPYARD IMF

MAINT FAC REC OFFICER BLDG 514

BREMERTON WA USA

Period of Performance From 01 Jun 2026 To 31 May 2027

1 Each

Period of Performance From 01 Jun 2026 To 31 May 2027

1 Job

Option Line Item

Delivery Period From 01 Jun 2026 to 31 May 2027

Period of Performance From 01 Jun 2027 To 31 May 2028

1 Each Ship To DoDAAC: N4523A

PUGET SOUND NAVAL SHIPYARD IMF

MAINT FAC REC OFFICER BLDG 514

BREMERTON WA USA

Option Line Item

Period of Performance From 01 Jun 2027 To 31 May 2028

1 Each

Option Line Item

Period of Performance From 01 Jun 2027 To 31 May 2028

1 Job

Delivery Period From 01 Jun 2026 to 31 May 2027

Period of Performance From 01 Jun 2028 To 31 May 2029

1 Each Ship To DoDAAC: N4523A

PUGET SOUND NAVAL SHIPYARD IMF

MAINT FAC REC OFFICER BLDG 514

BREMERTON WA USA

Option Line Item

Period of Performance From 01 Jun 2028 To 31 May 2029

1 Each

Option Line Item

Period of Performance From 01 Jun 2028 To 31 May 2029

1 Job

Option Line Item

Delivery Period From 01 Jun 2026 to 31 May 2027

Period of Performance From 01 Jun 2029 To 31 May 2030

1 Each Ship To DoDAAC: N4523A

PUGET SOUND NAVAL SHIPYARD IMF

MAINT FAC REC OFFICER BLDG 514

BREMERTON WA USA

Option Line Item

Period of Performance From 01 Jun 2029 To 31 May 2030

1 Each

Option Line Item

Period of Performance From 01 Jun 2029 To 31 May 2030

1 Job

Option Line Item

Delivery Period From 01 Jun 2026 to 31 May 2027

Period of Performance From 01 Jun 2030 To 31 May 2031

1 Each Ship To DoDAAC: N4523A

PUGET SOUND NAVAL SHIPYARD IMF

MAINT FAC REC OFFICER BLDG 514

BREMERTON WA USA

Period of Performance From 01 Jun 2030 To 31 May 2031

1 Each

Option Line Item

Period of Performance From 01 Jun 2030 To 31 May 2031

1 Job

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Jan 1991

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause-Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, asElectronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall-WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the PracticeWAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File TransferWAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports inWAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s):Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWFDocument routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N50082

Issue By DoDAAC N4523A

Admin DoDAAC N4523A

Inspect By DoDAAC N4523A

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) N4523A

Service Acceptor (DoDAAC) N4523A

Accept at Other DoDAAC ____

LPO DoDAAC N4523A

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request inPayment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.Receiving report.

(g) WAWF point of contact.

COR - TBD at award

Contract Specialist: Rolf Jacobson

Email: rolf.a.jacobson.civ@us.navy.mil

Contracting Officer: Jacqueline Edgerton

Email: jacqueline.f.edgerton.civ@us.navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements C-202-H001 Additional Definitions--Basic (NAVSEA) (OCT 2018)

(a) Department means the Department of the Navy.

(b) Commander, Naval Sea Systems Command means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program.

It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit nonsignificant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

C-204-H001 Use of Navy Support Contractors For Official Contract Files (NAVSEA) (OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as "protected information". File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third-party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

(End of Text)

C-211-H018 Approval by The Government (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

(End of Text)

C-223-W002 On-Site Safety Requirements (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee's name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work-related injuries /illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, for those employees to the safety office via the, COR by 15 January for the previous calendar year, even if no work-related injuries or illnesses occurred. If a contractor's injury/illness rates are above the Bureau of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contact are as follows:

TBD at award

(End of Text)

C-242-H002 Post Award Meeting (NAVSEA) (Oct 2018)

(a) A post-award meeting with the successful offeror will be conducted within [3] days after award of the [contract / task order]. The meeting will be held at the address below:

Location/Address: via conference call

(b) The contractor will be given [2] working days' notice prior to the date of the meeting by the Contracting Officer.

(c) The requirement for a post-award meeting shall in no event constitute grounds for excusable delay by the contractor in performance of any provisions in the contract.

(d) The post-award meeting will include, but is not limited to, the establishment of work level points of contact, determining the administration strategy, roles and responsibilities, and ensure prompt payment and close out. Specific topics shall be mutually agreed to prior to the meeting.

To be specified at contract award.

C-247-H001 Permits and Responsibilities (NAVSEA) (DEC 2018)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

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D-211-H002 Marking of Reports (NAVSEA) (Oct 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

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G-232-H002 Payment Instructions (NAVSEA) (FEB 2024)

Payment office allocation methods can be found in the table at DFARS PGI 204.7108(b)(2) (https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current /PGI204_71.htm#payment_instructions).

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G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line-item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line-item number (SLIN) or CLIN level, rather than at the total contract /TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

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G-242-H001 Government Contract Administration Points-Of-Contact and Responsibilities (NAVSEA)(OCT 2023)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract, or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

N4523A26Q1314 https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions

(i) The Procuring Contracting Officer (PCO) is:

Name: Jacqueline Edgerton Address: 1400 Farragut Avenue, Mail Stop 2026 Bremerton, WA 98314-2026 Phone: (360) 447-2589 jacqueline.f.edgerton.civ@us.navy.milE-mail:

(ii) The Contract Specialist is:

Name: Rolf Jacobson Address: 1400 Farragut Avenue, Mail Stop 2026 Bremerton, WA 98314-2026 Phone: (360) 988-1500 E-mail: rolf.a.jacobson.civ@us.navy.mil

(iii) The Administrative Contracting Officer (ACO) is:

Name: Jacqueline Edgerton Address: 1400 Farragut Avenue, Mail Stop 2026 Bremerton, WA 98314-2026 Phone: (360) 447-2589 jacqueline.f.edgerton.civ@us.navy.milE-mail:

(d) The Contracting Officer's Representative (COR) is the contracting officer's appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer's Representative (COR) is:

TBD at Award

G-242-H002 Hours of Operation and Holiday Schedule (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor's expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link: https://www.opm.

gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy.

Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company's established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

N4523A26Q1314 mailto:rolf.a.jacobson.civ@us.navy.mil https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

(f) The hours of operation are as follows:

AREA FROM TO

CODE 400- Contracting Office 0700 1630

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H-209-H003 Required Disclosure of Organizational Conflict Of Interest (NAVSEA) (NOV 2022)

(a) "Organizational Conflict of Interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. "Person" as used herein includes Corporations, Partnerships, Joint Ventures, and other business enterprises.

(b) The Contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in the contract, at the time of execution of this contract the Contractor does not have any organizational conflict of interest(s) as defined in paragraph (a).

(c) The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest, it shall make immediate and full disclosure in writing to the Contracting Officer. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in making a determination on this matter. Notwithstanding this notification, the Government may terminate the contract for the convenience of the Government if determined to be in the best interest of the Government.

(d) Notwithstanding paragraph (c) above, if the Contractor was aware, or should have been aware, of an organizational conflict of interest prior to the award of this contract or becomes, or should become, aware of an organizational conflict of interest after award of this contract and does not make an immediate and full disclosure in writing to the Contracting Officer, the Government may terminate this contract for default.

(e) If the Contractor fails to take action required by this requirement or required by the Contracting Officer upon receipt of the Contractor's disclosure required by paragraph (c), the Government may terminate this contract for default.

(f) The Contracting Officer's decision as to the existence or nonexistence of an actual or potential organizational conflict of interest shall be final.

(g) The Contractor shall promptly notify the Contracting Officer, in writing, if it has been tasked to evaluate or advise the Government concerning its own products or activities, those of its subcontractors, those of one of its prime contractors (to which the contractor is a subcontractor), or those of a competitor in order to ensure proper safeguards exist to guarantee objectivity and to protect the Government's interest.

(h) The Contractor shall include this requirement in subcontracts of any tier which involve access to information, or situations/conditions covered by the preceding paragraphs, substituting "subcontractor" for "contractor" where appropriate.

(i) The rights and remedies described herein shall not be exclusive and are in addition to other rights and remedies provided by law or elsewhere included in this contract.

(j) Compliance with this requirement is a material requirement of this contract.

(End of Text)

L-204-H003 Notification of Use of Navy Support Contractors for Official Contract File (NAVSEA) (APR 2019)

(a) NAVSEA may use a contractor to manage official contract files hereinafter referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as "protected information". File management services consist of any of the following:

secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files.

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the offeror may have, it is a third-party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed Protected Information, for the unauthorized duplication, release, or disclosure of such Protected Information.

(c) Submission of a proposal will be considered as consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file management support contractor for the limited purpose of executing its file support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Offerors are free to enter into separate non-disclosure agreements with the file support contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the files or otherwise encumber the government.

(End of Text)

L-209-H009 Notification of Potential Organizational or Personal Conflict(S) Of Interest (NAVSEA) (Apr 2022)

(a) Offerors are reminded that certain existing contractual arrangements may preclude, restrict or limit participation, in whole or in part, either as a subcontractor or as a prime contractor under this competitive procurement. Of primary concern are those contractual arrangements in which the Offeror provides support to N4523A, or related laboratories (if applicable), in support of operation of the office or any of its programs. General guidance may be found in FAR 9.505; however, this guidance is not all-inclusive. The Offeror's attention is directed to the "Organizational Conflict of Interest" (OCI) or similar requirement which may be contained in current or completed contract(s) which prohibits the prime or subcontractor from providing certain supplies or services to the Government as described above during the period of the current "support" contract(s) or for a period after completion of the "support" contract(s). Notwithstanding the existence or non-existence of an OCI or similar requirement in current or completed contract(s), the Offeror shall comply with FAR subpart 9.5 and identify whether an OCI exists and not rely solely on the presence of an OCI or similar requirement.

(b) Offerors also are reminded that certain potential conflicts of interest may arise where an Offeror has unequal access to nonpublic information about a competitor that may provide the Offeror with an unfair competitive advantage and preclude, restrict or limit participation, in whole or in part, either of the individual, subcontractor or prime contractor under this competitive procurement. For example, a potential conflict may arise if former Department of Navy employee(s), subcontractors, or teaming partners of the Offeror may have gained access to nonpublic information about a competitor through participation in previous or ongoing performance or during the solicitation development/source selection process associated with this competitive procurement and then participates in the formation of the Offeror's proposal. Other potential conflicts of interest may arise where either the former Department of Navy employee(s), subcontractors, or teaming partners of the Offeror under this competitive procurement set the ground rules for competition; for example, by drafting specifications or assisting in the drafting of the statement of work. General guidance may be found in FAR 3.101 and 9.505; however, this guidance is not all-inclusive.

(c) If an Offeror identifies a potential conflict of interest that exists at any tier, that Offeror is requested to notify the Contracting Officer within 14 days of the date of this solicitation. The Offeror shall provide: (1) the contract or previous source selection's solicitation number and name and phone number of the Contracting Officer for the contract which gives rise to a potential conflict of interest; (2) a copy of the requirement; (3) the statement of work and technical instruction from the existing contract, as applicable; (4) a brief description of the type of work to be performed by each subcontractor under the competitive procurement; (5) a brief description of the individual's, subcontractor's, or teaming partner's unequal access to nonpublic information about a competitor, which may lead to a conflict of interest in the formation of the Offeror's proposal, or establishment of ground rules for this competitive procurement, as applicable; (6) an OCI mitigation plan, as applicable; and (7) any additional information the Contracting Officer should consider in making a determination of whether a conflict of interest exists. The Government may independently verify the information received from the Offeror. The requirement to identify potential conflicts of interest as outlined herein continues until contract award.

Notwithstanding the above, the Government reserves the right to determine whether a conflict of interest exists based on any information received from any source.

(d) The Government will notify an Offeror of any conflict of interest within 14 days of receipt of all required information. Those Offerors deemed to have a conflict of interest may be ineligible for award. Failure to provide the information in a timely manner does not waive the Government's rights to make a conflict-of-interest determination. The Offeror is notified that if it expends time and money on proposal preparation, such expenditure is at its own risk regardless of whether the Government determines whether a personal or organizational conflict of interest does or does not exist.

(e) Any potential prime contractor which proposes an individual, subcontractor, or teaming partner later determined to have a conflict of interest and deemed ineligible to participate in the current competition, may not be granted the opportunity to revise its proposal to remove the ineligible individual, subcontractor or teaming partner. The Government reserves the right to determine which Offerors remain in the competitive range through the normal source selection process.

(f) If the Offeror determines that a potential organizational and/or personal conflict of interest does not exist at any tier, the Offeror shall include a…