C15E0046_IFB.pdf

INVITATION FOR BIDS

Bid Number: C15E0046

NORTHERN SERVICE CENTER

Acquisition & Real Property Internet Subscription Services

March 2016 State of California Department of Parks and Recreation Acquisition and Development

C15E0046

Deadline for Bids:

Time:

Location:

DPR 940A (Rev. 7/2011)(Excel 7/20/2011)(Page 1 of 3)

2:00 PM (PST)

One Capitol Mall, Suite 410 Sacramento, CA 95814

The State of California Department of Parks and Recreation is requesting bids to provide Internet Subscription Services to access County Accessor's Real Property Data for all 58 Counties in California for the ACQUISITION & REAL PROPERTY

DIVISION.

March 30, 2016

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services (DGS), California State Contracts Register (CSCR) on the Cal eProcure website: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

1. In the "Event Name" box, type in the contract number and click on Search

2. Click on the Bid Number and Description

3. View Event Package

4. To download the bid documents, select the document to download, select View, then select Download Attachment.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by emailing the contract analyst directly at: Denise.Lorenz- Coelho@parks.ca.gov. No questions shall be asked/answered by telephone. Questions shall be asked NO LATER THAN 2 p.m., seven (7) calendar days prior to bid opening date. Questions will be compiled and answered via Addendum which will be posted to the https://caleprocure.ca.gov website. It is the responsibility of the bidders to download any addenda as needed.

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, to perform services per the "Detailed Scope of Work."

Additional requirements/information are as follows:

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

3. Bids shall be submitted in duplicate in a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

The anticipated performance period of the contract is 730 calendar days starting on the Start Date stipulated in the written Notice to Proceed which Contractor will receive upon approval of the Agreement.

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents may attend.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for thirty (30) calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

DPR 940A (Page 2 of 3)

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

Procedure for Protesting an Award

B. Inspection of bids is permitted as follows:

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After bid opening, all bids shall be available for public inspection. 1.

DPR 940A (Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Acquisition and Development

Manager, Contract Services Unit One Capitol Mall, Suite 410

Sacramento, CA 95814

Protests of award shall be in writing and filed with:

Department of General Services

Office of Legal Services Attention: Protest Coordinator

707 Third Street, 7th Floor West Sacramento, CA 95605

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

State of California Invitation for Bids Number: C15E0046 Department of Parks and Recreation ACQUISITION & REAL PROPERTY Acquisition and Development Internet Subscription Services

March 2016 Page 4 of 11

TABLE OF CONTENTS

Page

Invitation For Bids/Instructions To Bidders

1.0 Purpose and Description of Services

1.1 Bid Requirements and Information

1.2 Evaluation and Award of Contract

1.3 Award and Protest

1.4 Disposition of Bids

1.5 Agreement Execution and Performance

1.6 Preference and Incentive Programs

Small Business Preference Non-Small Business Preference Disabled Veteran Business Enterprise (DVBE) Notice (Participation Waived)

1.7 Insurance Requirements

1.8 Contract

Detailed Scope of Work

2.0 Introduction

2.1 Agreement and Term

2.2 Background

2.3 Deliverables

2.4 Payment

2.5 Amendments

ATTACHMENTS

Attachment A – Bid Forms:

Bidder’s Checklist (1 page) Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B - 2 pages) Darfur Contracting Act (DPR 74 - 1 page) Small Business Notice (DPR 478 – 3 pages) with Small Business Subcontractor Participation Worksheet (DPR 85 – 1 page) Disabled Veteran Business Enterprise (DVBE) Notice/Incentive (DPR 479IP – 9 pages)

Attachment B – Sample Standard Agreement:

Standard Agreement (STD 213) with

Exhibit A, Scope of Work (DPR 603) Exhibit B, Budget Detail and Payment Provisions (DPR 604) Exhibit C, General Terms and Conditions (GTC 610), incorporated by reference, view and download at www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx Exhibit D, Special Terms and Conditions (DPR 605S)

March 2016 Page 5 of 11

1.0 Purpose and Description of Services

The California Department of Parks and Recreation (DPR) are seeking Internet Subscription Services to provide access to County Assessor’s Real Property Data for all 58 counties within California for the Acquisition & Real Property unit.

See Detailed Scope of Work for complete description of the services to be provided.

1.1 Bid Requirements and Information

Bid Requirements: The following documentation shall be submitted, in the order written, as bidder’s response to this IFB (see Attachment B):

1. Bidder’s Checklist

2. Exhibit B, Attachment I, Service Contracts Bid Form

3. Darfur Contracting Act

4. Small Business Preference form (DPR 85), if claiming SB or Non-SB Preference

5. Disabled Veteran Business Enterprise (DVBE), if committing to some participation

Failure by Bidder to submit the documentation listed above may disqualify Bidder for consideration.

1.2 Evaluation and Award of Contract

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this Invitation For Bid (IFB).

2. DPR will evaluate each bid to determine its responsiveness to the published requirements.

3. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

4. Award if made, will be to the lowest responsive responsible bidder.

1.3 Award and Protest

2. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement.

March 2016 Page 6 of 11

3. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the DPR at least five (5) working days prior to awarding the agreement.

4. If any bidder, prior to the award of agreement, files a written protest with the

Department of General Services and the DPR (see addresses in Bidder’s Instructions, page 3), on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

5. Within five (5) days after filing the initial protest, the protesting bidder shall file with the

Department of General Services and the DPR a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services and a copy should be mailed to the DPR (see addresses in Bidder’s Instructions, page 3). It is suggested that you submit any protest by certified or registered mail.

6. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the DPR a Payee Data Record (STD 204) and Payee Data Record Supplement (DPR 88), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. The Std.

204 form can be found on the Internet at http://www.dgs.ca.gov/ofam/Forms.aspx under Office of State Publishing (OSP) Standard (STD) forms.

7. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the DPR, the Contractor Certification Clauses (CCC), which can be found on the Internet at www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. This document is only required if the bidder has not submitted this form to the DPR within the last three (3) years.

1.4 Disposition of Bids

Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

1.5 Agreement Execution and Performance

1. Performance shall start not later than on the date provided in the written Notice to Proceed issued by DPR to Contractor, after the Agreement is fully executed and all approvals have been obtained. Should Contractor fail to commence work at the agreed upon time, DPR, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to DPR for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the Agreement.

http://www.dgs.ca.gov/ofam/Forms.aspx http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

March 2016 Page 7 of 11

1.6 Preference and Incentive Programs

Small Business Preference: A five percent (5%) preference will be granted to bidders approved by the State of California as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. Applications shall be on file at the Department of General Services, Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor, Room 400, West Sacramento, CA, 95605, by 5 p.m. on the day bids are due. See Small Business Notice located in Attachment A of this IFB.

Indicate on Service Contracts Bid Form and DPR 85 form (located in Attachment A) whether or not your firm is claiming preference as a certified small business.

Non-Small Business Preference

a. A five percent (5%) preference will be granted to non-small business bidders subcontracting for at least twenty-five percent (25%) of the total bid amount with one or more certified small business subcontractors/suppliers in accordance with Title 2, California Code of Regulations, Section 1896, et seq. See the DPR 85 Form located in the back of the Small Business Notice in Attachment A of this IFB, to indicate whether or not you are claiming the non-small business preference.

b. Each listed certified small business shall perform a “commercially useful function” in the performance of the Agreement as defined in Government Code Section 14837(d)(4).

c. If claiming the Non-Small Business preference, bidder shall include in its bid submission the completed Small Business Preference, DPR 85 form, located in the back of the Small Business Notice in Attachment A of this IFB and provide a list of the small business firms with which bidder commits to subcontract with.

d. Completed certification applications and required support documents shall be submitted to OSDS no later than 5 p.m. on the bid due date, and the OSDS shall be able to approve the application as submitted. Questions regarding certification should be directed to OSDS at (916) 375-4940.

Disabled Veteran Business Enterprise (DVBE) Incentive

a. Although the DVBE Participation Requirement is waived for this Agreement, bidders are encouraged to partner with DVBE subcontractors and/or suppliers whenever possible.

b. DVBE Incentive: For evaluation purposes only, an incentive will be given to bidders firms with DVBE Participation per the DVBE Notice, located in Attachment A.

March 2016 Page 8 of 11

1.7 Insurance Requirements

General Liability Insurance: Contractor shall procure commercial general liability insurance covering bodily injury, property damage, and personal injury with limits not less than one million ($1,000,000) per occurrence and two million ($2,000,000) general aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to the Contractor's limits of liability.

Motor Vehicle Liability Insurance: Contractor shall maintain motor vehicle liability insurance with limits not less than one million ($1,000,000) per accident. Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by the Contractor, including, but not limited to, Contractor owned, hired, and non-owned motor vehicles.

Worker's Compensation and Employer's Liability Insurance: Contractor shall maintain statutory Worker's Compensation and Employer's Liability Insurance for all of Contractor's employees who will be engaged in the performance of Work on the Property, including special coverage extensions where applicable. Contractor is required to meet all requirements as stated in Labor Code Section 3700.

Insurance Policies – Each policy of insurance shall:

a) Be in a form acceptable by State.

b) Be written by an insurer acceptable to State.

c) Be maintained at the Contractor’s sole expense.

d) Require a minimum of thirty (30) days written notice to State prior to any cancellation, non-renewal, or modification of insurance coverage.

e) Contain an endorsement naming the State of California, its officers, agents, and employees as additionally insured, but only with respect to Work performed for the State of California under this contract or permit, at no cost to the State.

f) Be in full force for the complete term of the Contract, including any warranty periods.

g) Be primary, and not in excess, to any insurance carried by State.

Insurance Companies

a) Insurance companies issuing any of the policies required by these provisions shall have a rating classification of “A-” or better and a financial size category rating of “VII” or better according to the latest edition of the A.M. Best Key Rating Guide.

Any other rating classification requires State approval.

b) All insurance companies issuing any of the policies required by these provisions shall be licensed to do business in the State of California.

Certificate of Insurance

a) Concurrent with the execution of the Agreement, Contractor shall provide to State evidence that the insurance required to be carried by these provisions, including any endorsement affecting the additional insured status, is in full force and effect and that premiums therefore have been paid. Such evidence shall be furnished

March 2016 Page 9 of 11 on the form of the insurance industry’s standard form (Certificate of Insurance), or a certified copy of the original policy, including all endorsements and requirements set forth in this section.

b) Upon notification by State of receipt of a notice of cancellation, expiration, or any reduction in coverage, or if the insurer commences proceedings or has proceedings commenced against it, indicating the insurer is insolvent, Contractor shall provide to State evidence of replacement policy at least ten (10) working days prior to the effective date of such cancellation, expiration, or reduction in coverage.

Contractor’s Additional Responsibilities

a) Contractor is responsible for any deductible or self-insured retention contained within the insurance program.

b) Contractor shall ensure that all subcontractors procure insurance meeting the requirements of these provisions.

c) Upon State's request, Contractor shall provide copies of its Workers'

Compensation and Employers' Liability Insurance.

State’s Remedies

Should Contractor fail to keep the insurance required to be carried by these provisions in full force and effect at all times, State may, in addition to any other remedies State has, terminate this Agreement immediately, and all payments due or that become due will be withheld, until notice is received by State that such insurance has been restored or replaced to full force and effect and that the premiums therefore have been paid to cover a period of time satisfactory to State.

1.8 Contract

Contract Termination for Convenience

The State reserves the right to terminate the contract at any time upon thirty (30) days written notice to Contractor. Contractor may submit written request to cancel the contract only if State should substantially fail to perform its responsibilities as provided in the contract. If terminated, Contractor will be compensated for costs incurred up to the time of the termination notice. In no event shall the payment of such costs exceed the contract price.

Breach of Contract

Failure to comply with any of these specifications shall constitute a breach of contract.

The State, at its option, may cancel this contract immediately as the result of such a breach as above described.

March 2016 Page 10 of 11

DETAILED SCOPE OF WORK

2.0 Introduction

Contractor shall furnish all labor, materials, tools and equipment necessary to provide internet subscription access to county Assessor’s real property data for all 58 counties within the State of California.

2.1 Agreement and Term

This two-year Agreement will be written for $12,500, however payment will be based each month on actual usage. DPR is not committed to pay contractor the full amount of the contract unless the usage adds up to that amount.

The Term of this agreement shall be July 1, 2016 through June 30, 2018.

2.2 Background

As reference, below is the grand total count of the number of items ordered by product type for all ten (10) users over the past twelve (12) month period (these volumes vary from year to year):

Service Item Usage Numbers

For 12 Month Period

Assessor Maps 531 Comparables 2 Custom Search with Map Search 157 Document Images 416 Sale Document Images 254 Mortgage Document Images 5 Flood Maps 0 Neighborhood Information 0 Online Document Abstractor Service 0 Property Detail Report 632 Street Maps 4 Transaction History 1

2.3 Deliverables

Contractor shall provide ten (10) separate user log-ins and passwords with unlimited access internet subscription service.

One of the users shall have access to Online Document Abstractor Service. Services to be provided on a cost per item/use basis.

Access shall be available 24/7/365. Unlimited, free access to Training and Technical Support, Monday through Friday, 6:00 a.m. to 5:00 p.m., Pacific Standard Time, including onsite when needed.

March 2016 Page 11 of 11

2.4 Payment

User log-in (licenses) costs shall be invoiced one (1) time annually at the onset of service, separately from monthly data online services use invoices. Services shall be billed monthly by paper invoice, and shall include:

• Agreement Number

• A separate itemized activity report by user, by category of service, number of transactions per category and the Line Rate.

DPR agrees to compensate Contractor for the actual expenditures incurred with the rates specified in the Service Contracts Bid Form, marked “Exhibit B, Attachment I”. Invoices shall be paid by State Warrant, not credit card.

2.5 Amendments

This Agreement may be amended to increase the total amount or add deliverables should additional users be needed or additional service items.

March 2016 Attachment A – Bid Forms

ATTACHMENT A - BID FORMS

Bidder’s Checklist Exhibit B, Attachment I, Service Contracts Bid Form Darfur Contracting Act Certification Small Business Notice with Small Business Subcontractor Participation Worksheet (DPR 85) Disabled Veteran Business Enterprise (DVBE) Notice

March 2016 Attachment A – Bid Forms

BIDDER’S CHECKLIST

A complete bid package shall consist of the items identified below. Return this checklist along with all required documentation to ensure responsiveness to this Invitation for Bid.

Required Bid Forms

1. Bidder’s Checklist (this document)

2. Exhibit B, Attachment I, Service Contracts Bid Form (2 pages)

3. Darfur Contracting Act Certification

4. Small Business (SB) Preference form (DPR 85), if claiming SB or Non-Small Business Preference.

5. Disabled Veteran Business Enterprise (DVBE), if committing to some participation.

STD. 843, Disabled Veteran Business Enterprise Declarations

DPR 486, Bidder’s DVBE Participation

IFB No. C15E0046

DPR 940B (Rev. 7/2004)(Excel 7/21/2004)

March 16, 2016

ACQUISITION & REAL PROPERTY

March 30, 2016 @ 2:00 PM (PST)

Internet Subscription Services

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DATE

UNIT

PROJECT

BID OPENING

FIRM NAME FAX NO.

ADDRESS CITY/STATE/ZIP CODE

STATUS OF BUSINESS (check appropriate box.)

Individual.

Corporation. State in which incorporated:

Partnership. Full names of partners:

TITLE

DATE

BIDDER'S PRINTED NAME

LICENSE CLASSIFICATION ARE YOU CLAIMING PREFERENCE AS A SMALL BUSINESS?

No Yes. Small Business Reference No.

THE STATE RESERVES THE RIGHT TO WAIVE ANY IRREGULARITY IN ANY BID OR TO REJECT ANY OR ALL BIDS.

The undersigned hereby proposes to furnish services, materials, or equipment, or to perform all work required in accordance with the bid documents for the foregoing titled project, and such addenda thereto as may be issued prior to bid opening date.

Disabled Veteran Business Enterprise Participation In accordance with Public Contract Code Section 10115, the Department of Parks and Recreation has established criteria to implement the disabled veteran business enterprise (DVBE) program goal which bidder must meet; provided, however, the DVBE participation requirement is included herein and made part of the bid documents.

Small Business Preference A five percent preference will be granted to the bidder properly approved as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. A small business firm must have an approved certification form (STD.

813) on file with the Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, California 95605, by 5 p.m. on the bid opening date. To assist the Department in a timely evaluation of bids received, any bidder requesting the small business preference is encouraged to submit with the bid a copy of his/her small business certification approval letter from the OSDS.

DEPARTMENT OF PARKS AND RECREATION

One Capitol Mall, Suite 410 Sacramento, California 95814

Exhibit B, Attachment I

SERVICE CONTRACTS BID FORM

PHONE NO.

BIDDER'S SIGNATURE (Signature)

FEDERAL EMPLOYER ID NO.

EMAIL ADDRESS

Exhibit B, Attachment I Services Contracts Bid Form

ADDENDUM ACKNOWLEDGEMENT (Please initial for Addendums received) Addendum #1 ____________ Addendum #3 ____________

Addendum #2 ____________ Addendum #4 ____________

Subscription Services to the ACQUISITION & REAL PROPERTY unit located within the NORTHERN SERVICE CENTER in Sacramento, California, complete and ready for use in accordance with this Invitation for Bids (IFB) for the following total which shall include all applicable taxes and other expenses:

Annual Individual User Login & Password (Nationwide) with Document Abstractor Service $

Neighborhood Information

Flood Maps Mortgage Document Images Sale Document Images

Property Detail Report Online Document Abstractor Service

Cost Per Item

Service Items

Assessor Maps Comparables

Custom Search with Map Search Document Images

Award will be given to the bidder with the lowest total cost.

TOTAL

Annual Individual User Logins & Passwords (California Only) without Document Abstractor Services

Transaction History Street Maps

DPR 74 (Rev. 9/2010)(Excel 9/2/2010)

FOR DEPARTMENT USE ONLYState of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

AGREEMENT/PAPO NO.

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and

b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

COMPANY/VENDOR NAME (Printed)

BY (Authorized Signature)

PRINTED NAME AND TITLE OF PERSON SIGNING

DATE EXECUTED EXECUTED IN THE COUNTY AND STATE OF

FEDERAL ID NUMBER

OPTION #2 - WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

COMPANY/VENDOR NAME (Printed)

INITIALS OF SUBMITTER

PRINTED NAME AND TITLE OF PERSON INITIALING

FEDERAL ID NUMBER

Bidder

DPR 478 (Rev. 2/2016)(Excel 2/24/2016)(Page 1 of 2)

$29,870 $28,421

Small Business Status Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or ° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

8. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

COMPANY NAME CONTRACTING WITH NATURE OF WORK TIER DOLLAR

VALUE

% OF

BID

Total Small Business Subcontractor Dollar Value

Total Amount of Bid

TOTAL % OF BID FOR ALL SMALL BUSINESS SUBCONTRACTORS

DPR 85 (Rev. 6/2011)(Excel 6/6/2011)

COMPLETION INSTRUCTIONS

SMALL BUSINESS PREFERENCE

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Certified Small Businesses (SBs) may receive a 5% preference. Non Certified Small Business (SB) contractors may receive a 5% preference by subcontracting a minimum of 25% of the total monetary amount of their bid to Certified Small Businesses.

See the DPR 478, Small Business Notice for more information about the SB Preference.

COMPANY NAME: List the names of the subcontractors and suppliers proposed for the 25% Small Business (SB) subcontractor participation.

CONTRACTING WITH: Enter the name of the company with which the company listed is contracting.

NATURE OF WORK: Identify the proposed work (or materials or equipment) to be provided.

TIER: The Bidder may count toward its 25% Small Business participation goal the dollar value of work and supplies to be obtained by its primary subcontractors and suppliers from SB subcontractor firms as second and third level tier subcontractors/suppliers. Using the following codes, indicate the contracting tier for each SB company listed for participation:

0 = Prime or Joint Contractor 1 = Primary Subcontractor or Supplier 2 = Subcontractor/Supplier of Level 1 Subcontractor/Supplier 3 = Subcontractor/Supplier of Level 2 Subcontractor/Supplier

DOLLAR VALUE: Enter the dollar amount of the bid to be performed by the listed company’s own forces.

PERCENTAGE OF BID: Enter the percentage of the total bid amount the dollar value represents.

PRINTOUT: In order to claim the 25% Small Business participation credit, a printout from the Office of Small Business and DVBE Services eProcurement website for each SB listed.

PRINT-

OUT

DATE CONTRACTOR NAME

PART I

IS CONTRACTOR A CALIFORNIA CERTIFIED SMALL BUSINESS?

YES NO

If Yes, attach Contractor's certification printout from the eProcurement website to this form and stop here.

If No, you still may qualify for the Small Business Preference, complete Part II below.

PART II

SB CERT NO.

SB CERT NUMBER:

SB CERT NUMBER:

SB CERT NUMBER:

SB CERT NUMBER:

DPR 479IW (Rev. 2/2016)(Excel 2/11/2016)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

http://www.pd.dgs.ca.gov/smbus/dvbecert.com.

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. As defined in MVC §999, a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

i) Is responsible for the execution of a distinct element of the work of the contract.

ii) Carries out the obligation by actually performing, managing, or supervising the work involved.

iii) Performs work that is normal for its business services and functions.

iv) Is not further subcontracting a portion of the work that is greater than is expected by normal industry practices.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479IW (Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form DPR 489. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) DPR 486, Bidder’s DVBE Participation: The DPR 486 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) STD. 843, DVBE Declarations: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A STD.

843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99% .01% - 1.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more 4% - 4.99% 3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 479IW (Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated DPR 486 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

b. DPR 486 - Part 2

c. STD. 843

DPR 479IW (Page 5 of 5)

a. DPR 486 - Part 1

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the

“Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (DPR 486 AND STD. 843) MUST RESULT IN DISQUALIFICATION

FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

Signed “Bidder’s Certification.”

A completed and signed STD.