C15E0034_IFB.pdf

INVITATION FOR BIDS

Bid Number: C15E0034

ANTELOPE VALLEY CALIFORNIA

POPPY RESERVE STATE NATURAL RESERVE

Tehachapi Vista Point Trail Rehabilitation Services

February 2016 State of California Department of Parks and Recreation Acquisition and Development

C15E0034

Deadline for Bids:

Time:

Location:

DPR 940A (Rev. 7/2011)(Excel 7/20/2011)(Page 1 of 3)

2:00 PM (PST)

One Capitol Mall, Suite 410 Sacramento, CA 95814

The State of California Department of Parks and Recreation is requesting bids from Small Businesses certified by the State of California to provide Services to Construct Interpretive Exhibit Shelter for the ANTELOPE VALLEY POPPY RESERVE STATE NATURE RESERVE, Tehachapi Vista Point Trail Rehabilitation Services.

March 3, 2016

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services (DGS), California State Contracts Register (CSCR) on the Cal eProcure website: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

1. In the "Event Name" box, type in the contract number and click on Search

2. Click on the Bid Number and Description

3. View Event Package

4. To dowload the bid documents, select the document to download, select View, then select Download Attachment.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by emailing the contract analyst directly at: Denise.Lorenz- Coelho@parks.ca.gov. No questions shall be asked/answered by telephone. Questions shall be asked NO LATER THAN 2 p.m., seven (7) calendar days prior to bid opening date. Questions will be compiled and answered via Addendum which will be posted to the https://caleprocure.ca.gov website. It is the responsibility of the bidders to download any addenda as needed.

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, to perform services per the "Detailed Scope of Work."

Additional requirements/information are as follows:

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

3. Bids shall be submitted in duplicate in a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

The anticipated performance period of the contract is 1,460 calendar days starting on the Start Date stipulated in the written Notice to Proceed which Contractor will receive upon approval of the Agreement.

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents may attend.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for thirty (30) calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

DPR 940A (Page 2 of 3)

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

Procedure for Protesting an Award

B. Inspection of bids is permitted as follows:

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After bid opening, all bids shall be available for public inspection. 1.

DPR 940A (Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Acquisition and Development

Manager, Contract Services Unit One Capitol Mall, Suite 410

Sacramento, CA 95814

Protests of award shall be in writing and filed with:

Department of General Services

Office of Legal Services Attention: Protest Coordinator

707 Third Street, 7th Floor West Sacramento, CA 95605

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

State of California Invitation for Bids Number: C15E0034 Department of Parks and Recreation ANTELOPE VALLEY CA POPPY RESERVE SNR Acquisition and Development Tehachapi Vista Point Trail Rehabilitation Services

February 2016 Page 4 of 17

TABLE OF CONTENTS

Page

Invitation For Bids/Instructions To Bidders

1.0 Purpose and Description of Services

1.1 Bid Requirements and Information

1.2 Evaluation and Award of Contract

1.3 Award and Protest

1.4 Disposition of Bids

1.5 Agreement Execution and Performance

1.6 Preference and Incentive Programs

Small Business Preference Non-Small Business Preference Disabled Veteran Business Enterprise (DVBE) Notice – DVBE Incentive

1.7 Insurance Requirements

1.8 Contract

1.9 Payments

Detailed Scope of Work

2.0 Detailed Scope of Work

2.1 Qualifications

2.2 Submittals

2.3 Project Deliverables

2.4 Quality Assurance, Inspection, and Nomenclature

2.5 Performance Period

2.6 Amendments

ATTACHMENTS

Attachment A – Contractor Experience Qualifications Questionnaire

Attachment B – Plant Lists

Attachment C – Bid Forms:

Bidder’s Checklist (1 page) Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B - 2 pages) Darfur Contracting Act (DPR 74 - 1 page) Small Business Notice (DPR 478 – 3 pages) with Small Business Subcontractor Participation Worksheet (DPR 85 – 1 page) Disabled Veteran Business Enterprise (DVBE) Notice/Incentive (DPR 479IP – 9 pages)

Attachment D – Sample Standard Agreement:

Standard Agreement (STD 213) with

Exhibit A, Scope of Work (DPR 603) Exhibit B, Budget Detail and Payment Provisions (DPR 604) Exhibit C, General Terms and Conditions (GTC 610), incorporated by reference, view and download at www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx Exhibit D, Special Terms and Conditions (DPR 605S)

February 2016 Page 5 of 17

1.0 Purpose and Description of Services

The Department of Parks and Recreation (DPR) is seeking a qualified Contractor to furnish all labor, materials, tools and equipment necessary to salvage existing plants, collect native seed, propagate and grow the plants offsite in appropriate containers for approximately nine (9) to twenty (20) months, and plant and maintain onsite as required by the DPR for the Tehachapi Vista Point Trail Rehabilitation Services project at Antelope Valley California Poppy Reserve State Natural Reserve (SNR).

See Detailed Scope of Work for complete description of the services to be provided.

1.1 Bid Requirements and Information

Bid Requirements: The following documentation shall be submitted, in the order written, as bidder’s response to this IFB (see Attachment B):

1. Bidder’s Checklist

2. Exhibit B, Attachment I, Service Contracts Bid Form

3. Darfur Contracting Act

4. Small Business Preference form (DPR 85), if claiming SB or Non-SB Preference

5. Disabled Veteran Business Enterprise (DVBE), if committing to some participation

Failure by Bidder to submit the documentation listed above may disqualify Bidder for consideration.

1.2 Evaluation and Award of Contract

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this Invitation For Bid (IFB).

2. DPR will evaluate each bid to determine its responsiveness to the published requirements.

3. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

4. Award if made, will be to the lowest responsive responsible bidder.

1.3 Award and Protest

2. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement.

February 2016 Page 6 of 17

3. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the DPR at least five (5) working days prior to awarding the agreement.

4. If any bidder, prior to the award of agreement, files a written protest with the

Department of General Services and the DPR (see addresses in Bidder’s Instructions, page 3), on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

5. Within five (5) days after filing the initial protest, the protesting bidder shall file with the

Department of General Services and the DPR a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services and a copy should be mailed to the DPR (see addresses in Bidder’s Instructions, page 3). It is suggested that you submit any protest by certified or registered mail.

6. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the DPR a Payee Data Record (STD 204) and Payee Data Record Supplement (DPR 88), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. The Std.

204 form can be found on the Internet at http://www.dgs.ca.gov/ofam/Forms.aspx under Office of State Publishing (OSP) Standard (STD) forms.

7. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the DPR, the Contractor Certification Clauses (CCC), which can be found on the Internet at www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. This document is only required if the bidder has not submitted this form to the DPR within the last three (3) years.

1.4 Disposition of Bids

2. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

1.5 Agreement Execution and Performance

1. Performance shall start not later than on the date provided in the written Notice to Proceed issued by DPR to Contractor, after the Agreement is fully executed and all approvals have been obtained. Should Contractor fail to commence work at the agreed upon time, DPR, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to DPR for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the Agreement.

http://www.dgs.ca.gov/ofam/Forms.aspx http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

February 2016 Page 7 of 17

1.6 Preference and Incentive Programs

Small Business Preference: A five percent (5%) preference will be granted to bidders approved by the State of California as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. Applications shall be on file at the Department of General Services, Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor, Room 400, West Sacramento, CA, 95605, by 5 p.m. on the day bids are due. See Small Business Notice located in Attachment A of this IFB.

Indicate on Service Contracts Bid Form and DPR 85 form (located in Attachment A) whether or not your firm is claiming preference as a certified small business.

Non-Small Business Preference

a. A five percent (5%) preference will be granted to non-small business bidders subcontracting for at least twenty-five percent (25%) of the total bid amount with one or more certified small business subcontractors/suppliers in accordance with Title 2, California Code of Regulations, Section 1896, et seq. See the DPR 85 Form located in the back of the Small Business Notice in Attachment A of this IFB, to indicate whether or not you are claiming the non-small business preference.

b. Each listed certified small business shall perform a “commercially useful function” in the performance of the Agreement as defined in Government Code Section 14837(d)(4).

c. If claiming the Non-Small Business preference, bidder shall include in its bid submission the completed Small Business Preference, DPR 85 form, located in the back of the Small Business Notice in Attachment A of this IFB and provide a list of the small business firms with which bidder commits to subcontract with.

d. Completed certification applications and required support documents shall be submitted to OSDS no later than 5 p.m. on the bid due date, and the OSDS shall be able to approve the application as submitted. Questions regarding certification should be directed to OSDS at (916) 375-4940.

Disabled Veteran Business Enterprise (DVBE) Incentive

a. Although the DVBE Participation Requirement is waived for this Agreement, bidders are encouraged to partner with DVBE subcontractors and/or suppliers whenever possible.

b. DVBE Incentive: For evaluation purposes only, an incentive will be given to bidders firms with DVBE Participation per the DVBE Notice, located in Attachment C.

February 2016 Page 8 of 17

1.7 Insurance Requirements

General Liability Insurance: Contractor shall procure commercial general liability insurance covering bodily injury, property damage, and personal injury with limits not less than one million ($1,000,000) per occurrence and two million ($2,000,000) general aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to the Contractor's limits of liability.

Motor Vehicle Liability Insurance: Contractor shall maintain motor vehicle liability insurance with limits not less than one million ($1,000,000) per accident. Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by the Contractor, including, but not limited to, Contractor owned, hired, and non-owned motor vehicles.

Worker's Compensation and Employer's Liability Insurance: Contractor shall maintain statutory Worker's Compensation and Employer's Liability Insurance for all of Contractor's employees who will be engaged in the performance of Work on the Property, including special coverage extensions where applicable. Contractor is required to meet all requirements as stated in Labor Code Section 3700.

Insurance Policies – Each policy of insurance shall:

a) Be in a form acceptable by State.

b) Be written by an insurer acceptable to State.

c) Be maintained at the Contractor’s sole expense.

d) Require a minimum of thirty (30) days written notice to State prior to any cancellation, non-renewal, or modification of insurance coverage.

e) Contain an endorsement naming the State of California, its officers, agents, and employees as additionally insured, but only with respect to Work performed for the State of California under this contract or permit, at no cost to the State.

f) Be in full force for the complete term of the Contract, including any warranty periods.

g) Be primary, and not in excess, to any insurance carried by State.

Insurance Companies

a) Insurance companies issuing any of the policies required by these provisions shall have a rating classification of “A-” or better and a financial size category rating of “VII” or better according to the latest edition of the A.M. Best Key Rating Guide.

Any other rating classification requires State approval.

b) All insurance companies issuing any of the policies required by these provisions shall be licensed to do business in the State of California.

Certificate of Insurance

a) Concurrent with the execution of the Agreement, Contractor shall provide to State evidence that the insurance required to be carried by these provisions, including any endorsement affecting the additional insured status, is in full force and effect and that premiums therefore have been paid. Such evidence shall be furnished on

February 2016 Page 9 of 17 the form of the insurance industry’s standard form (Certificate of Insurance), or a certified copy of the original policy, including all endorsements and requirements set forth in this section.

b) Upon notification by State of receipt of a notice of cancellation, expiration, or any reduction in coverage, or if the insurer commences proceedings or has proceedings commenced against it, indicating the insurer is insolvent, Contractor shall provide to State evidence of replacement policy at least ten (10) working days prior to the effective date of such cancellation, expiration, or reduction in coverage.

Contractor’s Additional Responsibilities

a) Contractor is responsible for any deductible or self-insured retention contained within the insurance program.

b) Contractor shall ensure that all subcontractors procure insurance meeting the requirements of these provisions.

c) Upon State's request, Contractor shall provide copies of its Workers'

Compensation and Employers' Liability Insurance.

State’s Remedies

Should Contractor fail to keep the insurance required to be carried by these provisions in full force and effect at all times, State may, in addition to any other remedies State has, terminate this Agreement immediately, and all payments due or that become due will be withheld, until notice is received by State that such insurance has been restored or replaced to full force and effect and that the premiums therefore have been paid to cover a period of time satisfactory to State.

1.8 Contract

Contract Termination for Convenience

The State reserves the right to terminate the contract at any time upon thirty (30) days written notice to Contractor. Contractor may submit written request to cancel the contract only if State should substantially fail to perform its responsibilities as provided in the contract. If terminated, Contractor will be compensated for costs incurred up to the time of the termination notice. In no event shall the payment of such costs exceed the contract price.

Breach of Contract

Failure to comply with any of these specifications shall constitute a breach of contract.

The State, at its option, may cancel this contract immediately as the result of such a breach as above described.

February 2016 Page 10 of 17

1.9 Payments

For services satisfactorily performed and as authorized, and in accordance with the Terms of the Standard Agreement, the State agrees to pay as follows:

Item Billable Percent of Total

Contract Amount 1 – Collection and/or stockpile of Seeds Submittal &

Collection Documentation 5%

2 – Completion of All Containerized Planting and Seed Gathering

25%

3 – Plant Installation 80% 4 – 6 months of Maintenance On Site 85% 5 – 12 months of Maintenance On Site 90% 6 – 18 months of Maintenance On Site 95% 7 – 24 months of Maintenance On Site 100%

February 2016 Page 11 of 17

DETAILED SCOPE OF WORK

2.0 Detailed Scope of Work

This project consists of harvesting, growing, planting, and maintaining native plants at the Antelope Valley California Poppy Reserve State Natural Reserve in Los Angeles County, California. The plants will be used for revegetation following the construction of Tehachapi Vista Point Trail Accessibility Improvements project under separate contract.

The work to be done under these specifications includes the furnishing of all labor, materials, tools and equipment necessary to salvage existing plants, collect native seed, propagate, and grow the plants offsite in appropriate containers for approximately nine (9) to twenty (20) months, plant, and maintain onsite as required by the Department of Parks and Recreation (DPR), for the Tehachapi Vista Point Trail Rehabilitation Services project, Los Angeles County, California.

2.1 Qualifications

a. Contractor must possess a valid California nursery license to sell plant material.

b. Contractor must have a minimum of five (5) years of experience growing native plants/working in the Fairmont and Antelope Buttes Area.

c. Contractor must demonstrate a minimum of five (5) years of experience growing native plants for high desert California restoration projects and/or working on such restoration projects.

d. Contractor must have a minimum experience of successfully completing two large projects with propagation of approximately 20,000 plants or more.

e. Provide references on the Contractor Experience Qualifications Questionnaire (Attachment A). Additionally, attach a listing of previous projects demonstrating at least five (5) years of experience as required in items b and c above.

2.2 Submittals

Submit the following items to the Department of Parks and Recreation State’s Representative (DPR):

a. Notify DPR in writing of offsite growing location within two weeks of award of contract.

b. Contractor shall document that the growing facilities are periodically inspected and the facility is free of pathogens and disease.

c. Contractor shall provide DPR with a certified letter and photographs indicating where all the plant material was collected, including where each species was specifically collected.

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d. Contractor shall obtain written approval from DPR before delivering materials to the site. Submittals must be approved by DPR prior to initiating work.

2.3 Project Deliverables

Contractor shall salvage existing plants, collect seed of native plants from various locations on or near the Tehachapi Vista Point Trail project site, propagate the seeds, plant in growing containers, provide nursery care until the time of planting in October or November 2017 and site maintenance until establishment including storm water pollution prevent plan best management practices. See Attachment B for a list of the plant species, seed rates, and container sizes required. Plants shall be planted and maintained, including watering and weeding on site as directed by the State’s Representative.

a. Site Visit - Contractor shall meet onsite at the project location with the DPR State’s

Representative and other DPR Staff. DPR staff will provide technical support for locations of seed sources and other logistical assistance as mutually agreed upon between DPR and the Contractor. Meeting to be scheduled at a mutually agreed upon time.

b. Plant Salvage – See Attachment B for the species of plants required to be salvaged from the project area. Removing plants from the ground shall occur at the most optimum time during the plant life cycle before September 1, 2016. Each plant will be excavated in a volume of soil that will fill a five (5) gallon nursery container. Plants will be stored until they can be replanted on the project site. Live plants will be returned to the project site and will be free of pests and pathogens. Plants will receive irrigation and weed removal.

c. Seed Harvest and Collection - See Attachment B for the species and seed rates of plants required. Contractor shall accurately identify each species in the field.

Harvest and collection shall occur at the time of seed maturity. Seed collectors shall transect several locations on or near the Tehachapi Vista Point Trail site, randomly stripping seeds and/or seed heads from seed-bearing plants. Collections should be placed in paper bags, labeled as to Genus, species, date, and collection source. No more than 20% of viable seed shall be collected from a single plant.

Where seeds are not available in sufficient quantity within the project site, DPR will authorize collecting of seed at alternate locations within the Antelope Valley California Poppy State Natural Reserve. If a sufficient quantity of seeds still is not attainable, then previously harvested or stockpiled seeds may be accepted, provided they meet the requirements of this contract. In the event of off-site harvesting, seeds should be from a local genetic source located in the Fairmont and Antelope Buttes SEA.

Contractor must document via letter, photographs, and other supporting documentation that all seeds are from the Fairmont and Antelope Buttes SEA. The Contractor shall provide DPR with a listing stating where all the plant material was collected, including where each species was specifically collected. Other locations may be considered only if sufficient quantities cannot be gathered at the project site and within Northern Los Angeles or Southern Kern Counties. A species substitution will require written approval from the State’s Representative.

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Contractor may germinate and grow all perennial seeds as per containerized plantings. For annual seeds, contractor may plant, grow, and harvest the seeds for on-site seeding.

d. Containerized Planting - See Exhibit B for the container sizes required. Plants must be grown in a nursery site located within Antelope Valley (Los Angeles, Kern, and San Bernardino Counties), California. Contractor shall be responsible for any treatment required to properly germinate seed. Contractor shall care for plants in order to achieve maximum growth and vigor at the time of delivery using standard nursery care practices for native plants including the provision of water, fertilizer and maintenance of plant health. All plant material shall be marked with clearly visible and legible labels in all containers indicating the plant species. Plants shall be grown for a minimum of 180 calendar days, but not grown so long as to become root bound in the pot. Plants should have a period of hardening off before planting (2-3 weeks).

e. Plant Installation - In the designated areas, as directed by the State’s Representative, the containerized plantings shall be planted and the annual seed sowed. All plants should be watered at time of planting, unless significant rain is occurring at time of planting. Contractor shall provide all water. Holes should be deep enough that roots do not “J” when plants are planted, and soil is made loose below the tip of the roots for approximately 2 inches. A basin approximately one (1) foot wide and two (2) inches deep shall be created at each plant, the lip of which shall be approximately even with the surface of the surrounding ground.

f. Maintenance – All perennials shall be hand watered every two (2) weeks during the first season after installation, and every month during the second season after installation. All perennials shall be watered with a sufficient quantity to maintain a healthy plant. All watering is by portable water tanks. Contractor shall be responsible for supplying all water and portable water tanks.

A minimum two (2) foot diameter area around each plant and all seeded areas shall be weeded monthly, year round, for two (2) years after the end of plant installation.

All non-native plants within this area shall be hand pulled (to remove roots and above ground portion of plant), not cut at or above soil surface.

All storm water pollution prevention plan elements, (straw wattles, ground cover, etc.)

shall be maintained by this contract, once the construction contractor has completed the construction work contract in Fall 2017 through establishment. Establishment is defined as 70% vegetation coverage of all disturbed areas of the ground. This contract will also be responsible for filing a Notice of Termination (NOT) by a Qualified SWPPP Practitioner (QSP) with the California State Water Resources Control Board once 70% vegetation coverage is achieved. If NOT is not filed before September 1, 2017, this contract will be responsible for paying the renewal fees.

2.4 Quality Assurance, Inspection, and Nomenclature

a. Container stock shall be healthy, free of weeds, plant pathogens, and shall not be root bound. No container plants shall display defective appearance of the root balls or leaf tissue. Any plant materials that are not approved for planting by the DPR

February 2016 Page 14 of 17

State’s Representative shall be removed from the site and replaced at the Contractor’s expense.

b. Plants shall conform to American Association of Nursery Standards, ANSI Z60.1, in all ways. Materials shall conform to established standards of the nursery trade.

c. Nomenclature: Plant names listed in contract conform to standardized Plant names established by American Joint Committee on Horticultural Nomenclature. For names not covered therein, names follow the nomenclature of the Jepson Manual (Hickman, 1993).

d. Right of inspection for approval or rejection is reserved at the place of growing or on the Project site at any time upon delivery. Plants shall be inspected for size, variety, condition, defects, or injury. DPR State’s Representative shall be notified as to place of growing for inspection of plants within two weeks of award of contract.

e. Plants shall be protected in transit and after delivery to Project site. Plants in broken containers will be rejected. Rejected materials shall be removed from the site immediately at Contractor’s expense.

2.5 Performance Period

a. The term of the Agreement, if an award is made, will be from written Notice To Proceed start work date through One Thousand Four Hundred and Sixty (1,460) Calendar Days. Services shall begin once Contractor receives notice to proceed.

b. In the event contractor is unable to perform the services contracted for as to quality, quantity, delivery, schedule, or for any other reason, they shall notify the State's Representative immediately.

c. In the event Contractor cannot render service, the State reserves the right to accomplish the work from other sources, and shall be reimbursed by the contractor for any cost above the contracted price.

2.6 Amendments

All modifications to this Agreement shall be in the form of a written amendment to the Agreement. Contractor shall allow for amendment(s) for optional deliverables such as additional plants or extend the term if revegetation process needs additional time. Costs for additional plants shall be negotiated between the State’s Representative and Contractor. At DPR’s discretion, the amendment may be processed as a time and material or deliverable based amendment. All other terms and conditions will remain the same.

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ATTACHMENT A

CONTRACTOR EXPERIENCE QUALIFICATIONS QUESTIONNAIRE

The Contractor shall have a valid California nursery license to sell plant material.

Contractor shall have a minimum of five (5) years of experience growing native plants/working in the Fairmont and Antelope Buttes Area. Contractor must demonstrate a minimum of five (5) years of experience growing native plants for high desert California restoration projects and/or working on such restoration projects.

Contractor shall have demonstrated experience on a minimum of two (2) large projects with a propagation of approximately 20,000 plants or more. Of these projects, all projects shall have been related to the growing of native plants for California high desert restoration projects and/or working on such restoration projects. All projects shall include a full description of the scope of the project and the contract client representative’s name and phone number for each project.

Information listed below is subject to verification by the State. Failure to submit the following information, complete with signature of affirmation by the contractor, will constitute disqualification of the submitted bid for the project.

PROJECT NO. 1

Project Name/Location: ___________________________________________

Project Scope: ___________________________________________

Contract Amount: ___________________________________________

Start Work Date: ___________________________________________

Contracting Agency/Owner: ___________________________________________ Name: ___________________________________________ Agency Name: ___________________________________________ Phone Number: ___________________________________________

PROJECT NO. 2

Project Name/Location: ___________________________________________

Project Scope: ___________________________________________

Contract Amount: ___________________________________________

Start Work Date: ___________________________________________

Contracting Agency/Owner: ___________________________________________ Name: ___________________________________________ Agency Name: ___________________________________________ Phone Number: ___________________________________________

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PROJECT NO. 3

Project Name/Location: ___________________________________________

Project Scope: ___________________________________________

Contract Amount: ___________________________________________

Start Work Date: ___________________________________________

Contracting Agency/Owner: ___________________________________________ Name: ___________________________________________ Agency Name: ___________________________________________ Phone Number: ___________________________________________

In addition to the above information, attach a listing of previous projects demonstrating at least five (5) years of experience pursuant to the Detailed Scope of Work, page 7 of 18, section A. General Requirements, 2. Qualifications, Items b. and c.

By my signature, I hereby certify that the foregoing information is true and correct representation of my work experience.

COMPANY NAME (CONTRACTOR/BIDDER)

CALIFORNIA NURSERY LICENSE NO

SIGNATURE

TITLE (BUSINESS OWNER/CHIEF EXECUTIVE OFFICER)

DATE

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ATTACHMENT B, PLANTS LIST

Containerized Plants (Salvage and/or Propagation from Seed Collection)

SCIENTIFIC NAME COMMON NAME CONTAINER SIZE

Elymus elymoides Squirreltail 5 gallon Poa secunda Nevada blue grass 5 gallon Stipa cernua Nodding needlegrass 5 gallon Stipa hymenoides Indian ricegrass 5 gallon Stipa pulchra Purple needlegrass 5 gallon Stipa speciosa Desert needlegrass 5 gallon

Seed Selection & Seeding Rate

SCIENTIFIC NAME COMMON NAME SEEDING RATE

(LBS/ACRE)

Acmispon strigosus Strigose Lotus 0.1 Amsinckia intermedia Common Fiddleneck 0.2 Amsinckia tessellate Bristly Fiddleneck 0.1 Astragalus lentiginosus Freckled Milk Vetch 0.1 Calandrinia menziesii Red Maids 0.1 Camissonia campestris Mojave Sun Cups 0.1 Castilleja exserta Purple Owl’s Clover 0.1 Chaenactis stevioides Desert Pincushion 0.2 Eschscholzia californica California Poppy 2.5 Gilia tricolor Bird’s Eye Gilia 0.1 Lasthenia californica Goldfields 0.1 Lepidium nitidum Shining Pepper-Grass 0.1 Leptosyne bigelovii Bigelow’s Coreopsis 0.1 Linanthus dichotomus Evening Snow 0.1 Lomatium utriculatum Common Lomatium 0.1 Lupinus bicolor Miniature Lupine 0.1 Lupinus formosus Summer Lupine, Western Lupine 0.2 Malacothrix Coulteri Snake’s Head 0.1 Malacothrix glabrata Desert Dandelion 0.1 Mimulus guttatus Monkey Flower 0.1 Mirabilis laevis Desert Wishbone Bush 0.1 Phacelia imbricate Imbricate Phacelia 0.1 Phacelia tanacetifolia Lacey Phacelia 0.2 Plagiobothrys Nothofulvus Rusty Popcorn Flower 0.1 Platystemon californicus Cream Cups 0.1 Thysanocarpus curvipes Fringe Pod 0.1 Trifolium gracilentum Pinpoint Clover 0.1 Tropidocarpum gracile Slender Keel Fruit 0.1 Uropappus lindleyi Silver Puffs 0.1

Subtotal Mixed Wildflower PLS (lbs/acre) 3.2 Subtotal California Poppy PLS (lbs/acre) 2.5

TOTAL Total PLS (lbs/acre) 5.7

February 2016 Attachment C – Bid Forms

ATTACHMENT C - BID FORMS

Bidder’s Checklist Exhibit B, Attachment I, Service Contracts Bid Form Darfur Contracting Act Certification Small Business Notice with Small Business Subcontractor Participation Worksheet (DPR 85) Disabled Veteran Business Enterprise (DVBE) Notice

February 2016 Attachment C – Bid Forms

BIDDER’S CHECKLIST

A complete bid package shall consist of the items identified below. Return this checklist along with all required documentation to ensure responsiveness to this Invitation for Bid.

Required Bid Forms

1. Bidder’s Checklist (this document)

2. Exhibit B, Attachment I, Service Contracts Bid Form (2 pages)

3. Darfur Contracting Act Certification

4. Small Business (SB) Preference form (DPR 85), if claiming SB or Non-Small Business Preference.

5. Disabled Veteran Business Enterprise (DVBE), if committing to some participation.

STD. 843, Disabled Veteran Business Enterprise Declarations

DPR 486, Bidder’s DVBE Participation

IFB No. C15E0034

DPR 940B (Rev. 7/2004)(Excel 7/21/2004)

February 18, 2016

ANTELOPE VALLEY CA POPPY

RESERVE STATE NATURAL RESERVE

March 3, 2016 @ 2:00 p.m.

Tehachapi Vista Point Trail Rehabilitation Services

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DATE

UNIT

PROJECT

BID OPENING

FIRM NAME FAX NO.

ADDRESS CITY/STATE/ZIP CODE

STATUS OF BUSINESS (check appropriate box.)

Individual.

Corporation. State in which incorporated:

Partnership. Full names of partners:

TITLE

DATE

BIDDER'S PRINTED NAME

LICENSE CLASSIFICATION ARE YOU CLAIMING PREFERENCE AS A SMALL BUSINESS?

No Yes. Small Business Reference No.

THE STATE RESERVES THE RIGHT TO WAIVE ANY IRREGULARITY IN ANY BID OR TO REJECT ANY OR ALL BIDS.

The undersigned hereby proposes to furnish services, materials, or equipment, or to perform all work required in accordance with the bid documents for the foregoing titled project, and such addenda thereto as may be issued prior to bid opening date.

Disabled Veteran Business Enterprise Incentive Although the DVBE Participation Requirement is waived for this Agreement, bidders are encouraged to partner with DVBE subcontractors and/or suppliers. For evaluation purposes only, a DVBE incentive will be given to bidders firms with DVBE Participation per the DVBE Notice.

Small Business Preference A five percent preference will be granted to the bidder properly approved as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. A small business firm must have an approved certification form (STD.

813) on file with the Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, California 95605, by 5 p.m. on the bid opening date. To assist the Department in a timely evaluation of bids received, any bidder requesting the small business preference is encouraged to submit with the bid a copy of his/her small business certification approval letter from the OSDS.

DEPARTMENT OF PARKS AND RECREATION

One Capitol Mall, Suite 410 Sacramento, California 95814

Exhibit B, Attachment I

SERVICE CONTRACTS BID FORM

PHONE NO.

BIDDER'S SIGNATURE (Signature)

FEDERAL EMPLOYER ID NO.

EMAIL ADDRESS

DPR 940B (Back)

Exhibit B, Attachment I Services Contracts Bid Form

Bidder hereby proposes to furnish all labor, materials, tools and equipment necessary to salvage existing plants, collect native seed, propagate and grow the plants offsite in appropriate containers for approximately 9 to 20 months, and plant and maintain onsite as required by the Department of Parks and Recreation (DPR) for the ANTELOPE VALLEY CA POPPY RESERVE SNR, Lancaster, California, complete and ready for use in accordance with this Invitation for Bids (IFB) for the following lump sum which shall include all applicable taxes and other expenses:

Base Bid Lump Sum Total: $_______________________________________

Base Bid Lump Sum Total Written Out: _____________________________________________

ADDENDUM ACKNOWLEDGEMENT (Please initial for Addendums received)

Addendum #1 ____________ Addendum #3 ____________

Addendum #2 ____________ Addendum #4 ____________

The bidder agrees to complete all work within ONE THOUSAND FOUR HUNDRED SIXTY (1,460) calendar days from the date of written Notice to Proceed start work date.

DPR 74 (Rev. 9/2010)(Excel 9/2/2010)

FOR DEPARTMENT USE ONLYState of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

AGREEMENT/PAPO NO.

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and

b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

COMPANY/VENDOR NAME (Printed)

BY (Authorized Signature)

PRINTED NAME AND TITLE OF PERSON SIGNING

DATE EXECUTED EXECUTED IN THE COUNTY AND STATE OF

FEDERAL ID NUMBER

OPTION #2 - WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

COMPANY/VENDOR NAME (Printed)

INITIALS OF SUBMITTER

PRINTED NAME AND TITLE OF PERSON INITIALING

FEDERAL ID NUMBER

DPR 478 (Revised 02/11/2016)(Excel 02/16/2016)(Page 1 of 3)

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or ° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount. http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

Bid After 5% Preference

$30,750

$28,975

$29,520

$28,421

DPR 478 (Page 2 of 3)

3 $29,520

Bidder Bid Amount Small Business Status

1 $30,750

4 $29,870

Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

2 $28,975

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

b) Computation Method

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 3 of 3)

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d)…