C116635 - NIH Bldg 31B Water Intrusion IFC SPEC.pdf

Arc h i tec ts & Lab orator y P lan n ers

Louviere, Stratton & Yokel, LLC

8484 Georgia Avenue Suite 650

Silver Spring, Maryland 20910

T 301.588.1500

F 301.5885300 www.lsyarchitects.com

National Institutes of Health

Bldg 31B Landscape Water Intrusion

BETHESDA, MARYLAND

SPECIFICATION

LSY No. 24024

WR# C116635

IFC SUBMISSION

August 26, 2025

Arc h i tec ts & Lab orator y P lan n ers

Louviere, Stratton & Yokel, LLC

8484 Georgia Avenue Suite 650

Silver Spring, Maryland 20910

T 301.588.1500

F 301.5885300 www.lsyarchitects.com

National Institutes of Health

Bldg 31B Landscape Water Intrusion

BETHESDA, MARYLAND

SPECIFICATIONS

LSY No. 24024

WR# C116635

IFC SUBMISSION

August 26, 2025

Consulting Engineers 3112 Lord Baltimore Dr Baltimore, MD 21244-2871 T 410.265.6100 F 410.298.9820 www.jamesposey.com

Timmons Group 2300 N St NW suite 410B Washington, DC 20037 T 202.919.2245 www.timmons.com

Simpson Gumpertz & Heger 1625 Eye Street NW Suite 900 Washington, DC 20006 T 202.239.4199 www.sgh.com

WR #C116635

Building 31B Landscape Water Intrusion ©2025 Louviere, Stratton & Yokel, LLC

TABLE OF CONTENTS

00 0110 - 1

00 0110 TABLE OF CONTENTS

BIDDING AND CONTRACT REQUIREMENTS – BY OWNER

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 SUMMARY

01 1200 GENERAL SITEWORK REQUIREMENTS

01 1400 WORK RESTRICTIONS

01 2900 PAYMENT PROCEDURES

01 3100 PROJECT MANAGEMENT AND COORDINATION

01 3200 CONSTRUCTION PROGRESS DOCUMENTATION

01 3220 PHOTOGRAPHIC DOCUMENTATION

01 3300 SUBMITTAL PROCEDURES

01 3550 CONSTRUCTION SECURITY REQUIREMENTS

01 4000 QUALITY REQUIREMENTS

01 4200 REFERENCES

01 4500 CONSTRUCTION QUALITY CONTROL

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 5480 USE, HANDLING, STORAGE, TRANSPORTATION, ACCUMULATION, AND DISPOSAL

OF NIH CONTROLLED MATERIAL

01 5639 TEMPORARY TREE AND PLANT PROTECTION

01 5950 SAFETY AND HEALTH

01 6000 PRODUCT REQUIREMENTS

01 7000 EXECUTION REQUIREMENTS

01 7310 CUTTING AND PATCHING

01 7320 SELECTIVE DEMOLITION

01 7350 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

01 7700 CLOSEOUT PROCEDURES

01 7810 PROJECT RECORD DOCUMENTS

01 7823 OPERATION AND MAINTENANCE DOCUMENTATION

DIVISION 02 – SITEWORK

02 4113 SELECTIVE SITE DEMOLITION

DIVISION 03 – CONCRETE

03 3000 CAST IN PLACE CONCRETE

DIVISION 04 – MASONRY

04 2000 GENERAL MASONRY

DIVISION 05 – METALS

05 5210 RAILINGS

DIVISION 06 – WOOD, PLASTICS, COMPOSITES

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DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 1113 SELF-ADHERING SHEET WATERPROOFING

07 1413 HOT APPLIED RUBBERIZED ASPHALT WATERPROOFING

07 1416 COLD FLUID APPLIED WATERPROOFING

07 2726 FLUID-APPLIED-MEMBRANE-AIR-BARRIER

07 6000 SHEET METAL FLASHING AND TRIM

07 9200 JOINT SEALANTS

DIVISION 08 – OPENINGS

DIVISION 09 – FINISHINGS

09 2900 GYPSUM BOARD

09 5123 ACOUSTICAL TILE CEILINGS

09 6513 RESILIENT BASE AND ACCESSORIES

09 9124 INTERIOR PAINTING

09 9600 HIGH-PERFORMANCE COATINGS

DIVISION 10 – SPECIALTIES

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 21 – FIRE SUPPRESSION

DIVISION 22 – PLUMBING

22 0101 PLUMBING GENERAL PROVISIONS

22 0500 COMMON WORK RESULTS FOR PLUMBING

22 0501 EXCAVATION AND FILL FOR PLUMBING WORK

22 0502 SLEEVES AND PLATES FOR PLUMBING PIPING

22 0513 COMMON MOTOR REQUIREMENTS FOR PLUMBING EQUIPMENT

22 1413 STORM DRAINAGE PIPING

22 1429 SUMP PUMPS

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

DIVISION 26 - ELECTRICAL

26 0101 ELECTRICAL GENERAL PROVISIONS

26 0500 COMMON WORK RESULTS FOR ELECTRICAL

26 0507 FIRESTOPPING FOR ELECTRICAL WORK

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26 0519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 0521 WIRING CONNECTIONS

26 0526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 0529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 0533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 0544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

26 0553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 2816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

DIVISION 27 - COMMUNICATIONS

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

DIVISION 31 - EARTHWORK

31 1000 SITE CLEARING

31 2000 EARTHWORK

31 2500 EROSION CONTROL

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 9200 LAWNS AND GRASSES

32 9300 EXTERIOR PLANTS

DIVISION 33 - SITE UTILITIES

33 4100 STORM DRAINAGE

END OF TABLE OF CONTENTS

© 2025 Louviere, Stratton, & Yokel, LLC

SUMMARY

01 1000 - 1

SECTION 01 1000 - SUMMARY

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project Name and Location: Design Services – Bldg. 31B Exterior Landscape and Grade / Excavate to Fix Water Intrusion Issues in National Institutes of Health (NIH) Bethesda Campus.

B. Phasing:

1. Architectural systems infrastructure and related construction. Phasing will occur in this sequence; Refer to phasing drawings and SOW attached in Basis of Design.

2. Engineering systems infrastructure construction including as documented in the drawings will follow the phasing noted above.

C. Architect: The term Architect refers to the project designer. The Architect’s status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

Louviere, Stratton and Yokel, LLC 8484 Georgia Avenue, Suite 650 Silver Spring, Maryland 20910 Contact: Giwon Lee 301.588.1500

D. All correspondence from the Contractor to the Architect will be through the Project Officer.

E. Engineer: The term Engineer refers to the various project engineering systems designers, unless noted otherwise on drawings, all working as sub-consultants to the Architect. The Engineers’ status relating to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by the companies indicated on the drawings.

1. All correspondence from the Contractor to the Engineer will be through the Project Architect via the Project Officer.

F. Project Officer: The Project Officer has been assigned for this Project to serve as the representative of the Owner and to provide assistance in administering the Contract for Construction between Government and Contractor. The Project Officer is:

Contact: Mohammad Biswas, AIA

NIH

9000 Rockville Pike, Building 13, Suite 2S75 Bethesda, MD 20982 202.934.2138

1.2 WORK UNDER OTHER CONTRACTS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

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SUMMARY

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B. Preceding Work: Separate contract work may be awarded by NIH for performance of certain construction operations that are expected to be substantially complete before the Work of this Contract begins. Follow-on activities under this Contract shall be satisfactorily conducted to protect and, if indicated on the drawings, to complete the related preceding separate Contract work.

C. Concurrent Work: Separate contract work may be awarded by NIH for performance of certain construction operations that will be conducted simultaneously with the work of this contract.

Interface work under this contract shall be satisfactorily conducted in compliance with the schedule requirements of the related concurrent separate contract work.

1. A separate contract will be awarded for installation of telecommunication and data systems (IT Systems).

1.3 SCHEDULE OF NIH-FURNISHED PROPERTY

A. If shown on the Project drawings as Government Furnished, Contractor Installed (GFCI), the project includes the following NIH furnished property to be installed by the Contractor: biological safety cabinets, ice machines, and other miscellaneous equipment.

1. The Contractor shall perform a physical survey of GFCI equipment and prepare BIM Coordination drawings for each item of equipment.

2. The Contractor shall notify the Project Officer in writing at least 14 calendar days in advance of the date on which the materials and equipment are required. Pick up the materials and equipment no later than 3 calendar days after the indicated required date.

3. The Contractor shall verify quantities of NIH-furnished property upon delivery and shall submit an acknowledging receipt thereof in writing to the Project Officer. Property found damaged or quantity short shall be reported to the Project Officer in writing within 24 hours.

4. The Contractor shall accept delivery at the time and location specified when delivery is made. The Contractor shall provide all handling and transportation necessary from the receiving location to the point of incorporation into the work.

5. If the materials and equipment are not picked up by the date as scheduled, the Contractor will be charged for storage at the rate of $100.00 per 45 Kg per month or fraction thereof.

6. The materials and equipment are located within 10 miles of the job site. The contractor shall provide all personnel required and means of safe transportation from the storage area to the job site.

B. The Contractor shall be responsible for disconnecting, loading, transporting, unloading, uncrating, assembly, installation, connection, and testing new materials and equipment.

Schedule a joint inspection with the Project Officer to inspect the materials and equipment to determine their existing condition. Uncrate the equipment in the presence of the Project Officer and inspect for possible damaged or missing parts. The Contractor shall be responsible for all damage sustained by the materials and equipment after this inspection.

1.4 MISCELLANEOUS PROVISIONS

A. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of work under the contract.

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1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Project Officer.

3. Conditions remaining in place, which are damaged or defaced during the work, shall be restored to the condition existing at time of award of contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place unless otherwise indicated in project drawings.

D. Existing utility services shall be disconnected and removed to the extent indicated.

E. Removed items indicated to remain the property of NIH or the government and shall be stored on site where directed by the Project Officer.

F. Work includes comprehensive Building Information Modeling (BIM) services related to production of the requisite Coordination BIM for the project and the Record BIM.

1.5 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 33-division format and CSI/CSC's "Master Format" numbering system.

B. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the specifications are in numeric sequence;

however, the sequence is incomplete. Consult the table of contents at the beginning of the specifications to determine numbers and names of sections included in the Contract Documents.

C. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION

Building 31B Landscape Water Intrusion GENERAL SITEWORK REQUIREMENTS © 2025 Louviere, Stratton, & Yokel, LLC 01 0200 - 1

SECTION 01 1200 – GENERAL SITEWORK REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The provisions of the Contract Documents apply to the work of this Section.

1.2 SITEWORK LAYOUT

A. Monuments and Benchmarks

1. Maintain all monuments, property corners, bench marks and other reference points.

2. If these are disturbed or destroyed during construction operations, have them replaced by a surveyor licensed in the State of Maryland. This replacement shall be at no additional expense to the Contract.

B. Laying out the Work.

1. Locate all existing bench marks and other reference points.

2. Protect these points throughout construction.

3. Layout work utilizing these reference points.

C. Record Drawings

1. Maintain a record of the horizontal and vertical locations of all underground utilities and piping, both newly installed and existing encountered.

2. Maintain a record of any variations of the work.

3. Record Drawings shall be certified by a Land Surveyor registered in the State of Maryland.

4. Maintain record drawings throughout construction, recording information as work is performed.

Record Drawings shall be available for periodic inspection during the course of the project.

5. Submit final, complete record drawings at Substantial Completion.

1.3 EASEMENTS

A. Verify the acquisition of all off-site easements and Rights-of-Way prior to the start of off-site construction. This may be done by contacting the Architect.

B. Restore all off-site easements to the condition existing prior to the start of work.

1.4 MAINTENANCE OF TRAFFIC

A. Maintain vehicular and pedestrian traffic across the frontage of this project. Comply with all applicable safety requirements.

1.5 CORRELATION OF CONSTRUCTION DOCUMENTS

A. Review construction documents thoroughly prior to the start of construction.

B. Report any conflict or discrepancy discovered in the Construction Documents to the Architect prior to the start of construction.

Building 31B Landscape Water Intrusion GENERAL SITEWORK REQUIREMENTS © 2025 Louviere, Stratton, & Yokel, LLC 01 0200 - 2

C. Report any conflict or discrepancy discovered between the Construction Documents and state and local governmental regulations to the Architect prior to the start of construction.

1.6 PROJECT CONDITIONS

A. The conditions existing at the time of inspection for bidding purposes will be maintained by the Owner to the extent practical. However, minor variations may occur due to natural occurrences prior to the start of clearing work.

B. The location of existing underground utilities indicated is approximate only. Field locate all exist-ing underground utilities within the limits of disturbance, regardless of whether or not they are in-dicated. The Contractor is required by NIH to use a private utility locator for locating all existing utilities. It’s required by state law to Call “Miss Utility” prior to the start of demolition work for as-sistance in the location of existing underground utilities.

C. Should charted, uncharted or incorrectly charted utilities be encountered during demolition, con-tact the Architect immediately for instructions. Cooperate with Owner and utility companies to keep services and facilities in operation.

1.7 SCHEDULING

A. The Contractor shall submit a detailed construction schedule for review and approval by the Owner / Architect.

PART 2 - PRODUCTS

Not Applicable

PART 3 – EXECUTION

3.1 PROJECT CLEAN UP

A. Clean site as construction progresses. Do not allow trash or other waste materials to accumulate.

B. Prior to requesting the punch-list inspection, clean the site to the following requirements:

1. Power wash all walks and pavements.

2. The remainder of the site shall be broom clean.

3. Remove all trash and debris.

3.2 EXISTING FACILITIES

A. Preserve existing signs, markers, guardrails, fences and other amenities in their original condition unless written permission is obtained for their removal and replacement.

B. Replace damaged items at no additional cost to the Contract.

END OF SECTION 01 0200

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WORK RESTRICTIONS

01 1400 - 1

SECTION 01 1400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section documents conditions and procedures on the NIH campus that may impact the performance of work by the contractor including the following:

1. Contractor use of premises

2. NIH occupancy of adjacent premises

3. NIH occupancy prior to substantial completion

4. Working hours

5. Use of existing elevators

B. Related Sections: This specification section is related to any and all specification sections with explicit or implicit reference to work restriction documentation including but not limited to the following specification sections:

1. Division 01 Section "Summary"

2. Division 01 Section "Project Management and Coordination"

3. Division 01 Section "Construction Progress Documentation"

4. Division 01 Section "Submittal Procedures"

5. Division 01 Section "Quality Requirements"

6. Division 01 Section "Construction Quality Control"

7. Division 01 Section "Temporary Facilities and Controls"

8. Division 01 Section "Use, Handling, Storage, Transporting, Accumulation and Disposal of NIH

Controlled Material"

9. Division 01 Section "Safety and Health"

10. Division 01 Section "Execution Requirements"

11. Division 01 Section "Cutting and Patching"

12. Division 01 Section "Fire Prevention Precautions for Hot Work"

13. Division 01 Section "Closeout Procedures"

14. Division 01 Section “Selective Demolition”

1.3 CONTRACTOR USE OF PREMISES

A. The Project Officer will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. All contractor personnel shall abide by the NIH campus wide no smoking policy.

C. All corridors and stairs required for emergency egress shall remain clear and unobstructed at all times.

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D. Access to emergency services and for fire, police, and other emergency forces shall remain free and unobstructed at all times.

E. When exit access or exit components need to be changed or modified in any way, this action shall be done only with prior written approval by the authority having jurisdiction (AHJ). The AHJ will keep the NIH Fire Department and relevant occupants notified of all route changes.

F. Existing fire alarm, detection, and suppression systems shall remain in good working order. All modifications or planned shutdowns of the fire protection systems must be scheduled and approved by Maintenance Engineering. It is the responsibility of Maintenance Engineering to notify the AHJ and the NIH Fire Department of all modifications in these systems. Contractor shall ensure that temporary, but equivalent, fire safety measures are in place when the operation of any fire system is impaired. Temporary and equivalent systems must be approved by the AHJ and tested monthly.

G. Restrict combustible storage on the jobsite to the minimum level acceptable to the AHJ for daily operations.

H. Penetrations in fire and smoke walls contiguous with occupied areas will be properly sealed at the end of each work shift.

I. Remove wastes from the worksite at the end of each work shift or more frequently if directed by Project Officer.

J. The Contractor shall limit use of the site and premises to the work in areas indicated in the contract documents, to allow for NIH occupancy and public use of areas surrounding project site.

K. The Contractor shall schedule his work to minimize the amount of interference with NIH building and campus operations. All work schedules shall be approved by the Project Officer.

L. Permission to interrupt any building services and/or utility services shall be requested in writing a minimum of eighteen (18) working days prior to the desired date of interruption. NIH reserves the right to refuse any request and to schedule such interruption on a later or earlier date and time which is mutually agreeable to NIH and the Contractor.

M. The Contractor, his employees and all subcontractors shall become familiar with and comply with all NIH regulations, including fire, traffic, safety, and security regulations.

N. All personnel employed by the Contractor or subcontractors and working on the NIH campus shall keep within the limits of the work and avenues of ingress and egress. Entry to any restricted area is forbidden unless entry is required and is approved in writing by the Project Officer.

O. The Contractor's equipment shall be conspicuously marked for identification purposes.

P. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which work is indicated.

Q. Keep driveways and entrances serving the premises clear and available at all times to NIH employees and visitors. Do not use these areas for parking or storage of materials.

R. Lock automotive type vehicles, such as trucks or other mechanized or motorized construction equipment, when parked and unattended so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

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S. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

T. Maintain existing building in a safe and weather tight condition throughout the construction period.

Provide temporary heating and cooling as required to keep indoor temperatures between 65 degrees F and 80 degrees F. A heating and cooling plan shall be submitted to the Project Officer within 14 calendar days of the Notice to Proceed for approval.

U. Repair damage caused by construction operations. Take precautions to protect the building, its occupants, and the public during the construction period.

V. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris, and construction materials and remove such daily.

W. All demolition and construction debris shall be taken to a construction dumpster at the B1 level East loading dock or as directed by the Project Officer.

X. Prior to bid, become familiar with all work restrictions applicable to the building in which work is to be performed and develop work plan and project cost accordingly. Such work restrictions include but are not limited to:

1. Restricted use of loading zones, spaces, docks and other delivery facilities,

2. Restricted use of elevators and stairs,

3. Restrictions regarding removal of exterior windows,

4. Restrictions regarding use of VOC or other volatile chemicals.

Y. Use of the existing loading dock facilities will be shared with NIH activities on a first come-first-served, wait-your-turn basis, unless otherwise directed.

1. Access to the building for material delivery shall be limited to the use of the B1 level east loading dock, unless otherwise directed.

Z. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as NIH or other's property, shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

AA. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

BB. For parking restrictions in effect under this contract see Contract for Construction and applicable Office of Research Facilities contractor parking policy.

CC. Electric arc welding equipment shall not be connected to the building power supply system.

DD. Where available, the contractor will be allowed limited use of existing toilet facilities.

EE. Existing Stair Usage: Use of existing stairs will be permitted, as long as stairs are cleaned and maintained in a condition acceptable to the NIH. Prior to Substantial Completion, restore stairs to condition existing before initial use and maintain in their original condition until Substantial Completion.

1. Provide protective coverings, barriers, devices, signs, or other procedures to protect stairs and to maintain means of egress. If, despite such protection, stairs become damaged, restore damaged areas so no evidence remains of correction work.

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1.4 NIH OCCUPANCY OF ADJACENT PREMISES

A. NIH will occupy the site and the existing building areas immediately adjacent to, above and below the construction site during the entire period of construction, unless otherwise indicated on project drawings.

1. Cooperate with NIH representatives during construction operations to minimize conflicts and facilitate NIH usage. Perform the work in a manner that does not interfere with NIH operations. Delays may be incurred. If the Project Officer determines that the safety and health of building occupants is in jeopardy, the Contractor must modify his construction plan and procedures to avoid the potential hazard before continuing with construction.

2. Some areas within the limits of the contract may be occupied during performance of work under this Contract. In addition, NIH reserves the right to complete the work not specifically in this contract, but within the physical limits of the contract, by NIH or NIH contract personnel.

1.5 NIH OCCUPANCY PRIOR TO SUBSTANTIAL COMPLETION

A. NIH reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the work. NIH installation of equipment and partial occupancy shall not constitute acceptance of the total work.

1. Prior to partial NIH occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, NIH will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, NIH will assume responsibility for maintenance and custodial service for the occupied portions of the building.

3. The warranty period for the occupied portion of the building only will commence on the date of occupancy by NIH.

1.6 UNSCHEDULED OPERATIONS

A. NIH may restrict work in or around hospital, laboratory, or animal holding areas on an unscheduled basis. NIH will provide not less than 24 hour notification each time work restrictions due to unscheduled NIH operations are invoked, except for emergencies.

1.7 WORKING HOURS

A. Contractor's General Working Hours: The normal work day is between the hours of 6:30am to 4:30pm Monday through Friday, except for the holidays and other times as listed in the Contract for Construction.

B. The Contractor shall not encumber peak traffic flows during morning rush hour (6:30 am to 8:30 am) and evening rush hour (4:00pm to 5:30pm).

C. Noise Hours shall be between the hours of 7:00pm and 7:30am.

D. Work shall not be performed during other than General Working Hours except when such timeliness of performance is required to safeguard life or property. Other deviations may be authorized by the Project Officer.

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E. Requests for deviations from General Working Hours, including work on holidays, shall be submitted in writing to the Project Officer not less than fifteen (15) calendar days in advance of the proposed work period. Once approved, the schedule must be delivered to the NIH Police prior to the start of work.

F. NIH Unoccupied Hours will be defined, if applicable during the Preconstruction Meeting or on the project drawings. The Contractor shall submit a proposed schedule and gain the Project Officer's approval at least 72 hours before proceeding with any work during NIH Unoccupied Hours.

G. Contractor's Required Working Hours: The following work shall be performed during NIH Unoccupied Hours:

1. See General Notes on Project Drawings.

1.8 USE OF EXISTING ELEVATORS

A. The Contractor will be permitted to use an existing freight elevator for freight service and transportation of construction personnel during the construction period.

1. The designated freight elevator is indicated on the drawings or, if not indicated will be designated by the Project Officer.

B. Elevators will be used by both contractor and NIH and must be available to NIH at all times.

Coordinate usage with the Project Officer. Use of any elevator is on a first come first use basis.

Delays may be incurred.

C. Protection of existing elevators: Provide protective pads for the cab and other appropriate protective measures for the car and entrance doors and frames. The Contractor shall not load the elevator to more than 75% of the rated capacity or the capacity indicated by the elevator operator, which ever is less. The Contractor is responsible for making repairs to any damage to the elevators during his use. If the Contractor fails to promptly repair any damage to the elevator or if the elevator is required to discontinue service, NIH may make any necessary repairs it deems required and deduct all associated costs directly from this construction contract. At the end of construction, restore the elevator to its original condition, replace worn cables, guide shoes and similar items of limited life.

D. Oversized or overweight items: Where items cannot be fabricated and delivered in dimensions or weight to fit in freight elevator, but can fit in elevator shafts, provide all necessary dunnage, wenches and other appurtances to hoist items within shaft. Coordinate work with Project Officer.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

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PAYMENT PROCEDURES

01 2900 - 1

SECTION 01 2900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

2. Division 01 Section "Submittal Procedures" for administrative requirements governing the preparation and submittal of the submittal schedule.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule shall be used to satisfy requirements for the schedule of values.

1. Correlate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Project Officer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

4. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values correlated with each element.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

01 2900 - 2

a. Project name and location.

b. Name of Project Officer

c. Governments project number

d. Name of Architect.

e. Architect's project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.4 APPLICATIONS FOR PAYMENT

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A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress payments shall be submitted to Project Officer by the fifteenth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Project Officer.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Project Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Materials previously stored and included in previous Applications for Payment.

b. Work completed for this Application utilizing previously stored materials.

c. Additional materials stored with this Application.

d. Total materials remaining stored, including materials with this Application.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Project Officer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

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G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to

Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values including proposed earned value curve for project.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Initial progress report.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies.

12. Performance and payment bonds.

13. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

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PROJECT MANAGEMENT AND COORDINATION

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SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS.

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for managing and coordinating construction operations including, but not limited to, the following:

1. General project coordination.

2. Contractor Security Plan

3. Document Control

4. Communication

5. Release of Information

6. Utility service interruptions.

7. Secure, managed, internet-accessible collaboration website

8. Administrative and supervisory personnel.

9. Conferences and meetings.

10. Cleaning and protection.

B. Related Sections: This specification section is related to any and all specification sections with explicit or implicit reference to project management and coordination. Specific submittal requirements of these related specification sections are not included in this section. Related sections include but are not limited to the following specification sections:

1. Division 01 Section "Summary"

2. Division 01 Section "Work Restrictions"

3. Division 01 Section "Construction Progress Documentation"

4. Division 01 Section "Photographic Documentation"

5. Division 01 Section "Submittal Procedures"

6. Division 01 Section "Quality Requirements"

7. Division 01 Section "Construction Quality Control"

8. Division 01 Section "Temporary Facilities and Controls"

9. Division 01 Section "Use, Handling, Storage, Transporting, Accumulation and Disposal of NIH

Controlled Material"

10. Division 01 Section "Safety and Health"

11. Division 01 Section "Product Requirements"

12. Division 01 Section "Execution Requirements"

13. Division 01 Section "Cutting and Patching"

14. Division 01 Section "Fire Prevention Precautions for Hot Work"

15. Division 01 Section "Closeout Procedures"

16. Division 01 Section "Operation and Maintenance Documentation"

17. Division 01 Section "Project Record Documentation"

18. Division 01 Section "Demonstration and Training"

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19. Division 01 Section "Selective Demolition"

1.3 GENERAL PROJECT COORDINATION

A. Contractor Security Plan: The Contractor Security Plan shall include provisions to address an approach to overall security that is consistent with the goals contained in existing NIH Security Policies, Guidelines and Regulations. Security goals are as follows:

1. Screen A/E contractor workforce consistent with NIH policies and procedures.

2. Safeguard NIH employees and assets from events or persons who could cause harm.

3. Limit Project information distribution and ensure compliance with the National Institutes of

Health Confidentiality Non-Disclosure Certification to authorized persons and entities to the greatest extent that is practical.

B. Document Control

1. The Contractor shall assume responsibility for and maintain records of distribution of all drawings, specifications and other project information. Such information shall be distributed only to those specifically with a need for them to accomplish the Work.

2. Certain documents may be marked as “Sensitive Unclassified - For Official Use Only” or “Law Enforcement Sensitive”, hereinafter called “sensitive” information which may include drawings, sketches, digital photographs, exposed negatives, video, written descriptions of work requirements, and similar information. Return such information promptly to Project Officer upon request, including any copies.

a. Store all Project Information in file cabinets locked during non-business hours. Store

“Sensitive” documents in separate containers with access restricted to those with a specific need for use of the information.

b. Reproduction of documents shall be kept at the minimum needed to accomplish the Work, and all copies shall be numbered and recipients recorded. “Sensitive” documents shall be returned to the NIH Project Officer when no longer needed, and the NIH will arrange for their proper disposal.

c. Limit dissemination of sensitive information on need-to-know basis.

d. Any proposed deviations from these requirements must be submitted to the Project

Officer for review. Approval may or may not be granted.

e. Do not allow removal/transmission of such information from Project Site without prior written approval by Project Officer.

f. “Sensitive” documents shall be transmitted using U.S. Postal Service or any commercial services that permit delivery only after receiving signature.

g. All paper waste and electronic media such as diskettes and CDs of “Sensitive” documents shall be shredded or otherwise destroyed in a manner acceptable to the

NIH.

3. Notification and Reporting: Notify both the Project Officer and DPSM immediately when known or suspected loss/compromise of “sensitive” information or other documents, notes, drawings, sketches, reports, photographs, exposed films, or similar information has occurred which may affect the security interests of the NIH. Extend this requirement to employees and other personnel working on behalf of Contractor, and expand the responsibility to include prompt reporting of security issues, including observed efforts by unauthorized persons to gain access to sensitive information.

4. The Contractor and each sub-contractor or other entity involved in the Project shall submit an electronic security memorandum describing the approach to meeting the above goals and maintaining confidentiality of Project files The memorandum shall describe security within the Project, including any intrusion prevention and detection methodology.

a. The Contractor shall not proceed without NIH’s written approval of the memorandum.

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b. Any requests for exceptions from these requirements shall be submitted in writing to the Project Officer for review. No entity or person shall proceed with such exception without written approval by the NIH.

5. Electronic Document Security

a. All Electronic files shall be stored in specified location following NIH standards and procedures using an Engineering Document Management Software (EDMS).

b. Each Project shall have a registry file, listing the project team with their contact information, drawing list, and Revision index stored in the same location of the other project documents.

c. Security, access and maintenance of all project engineering drawings and related documents, both scanned and electronic, shall be performed and tracked through the EDMS system.

d. All documents shall be distributed among team members, including A/E, DM, CM, and their sub-contractors with approval and knowledge of the NIH Project Officer.

e. Three principles shall always be followed in providing information:

1) Only give the information to those that have a need to know.

2) Keep records of who received the information.

3) Safeguard the information during use.

C. Communication

1. Use of telephone or facsimile for communications will not be restricted except that these means shall not be used for “Sensitive” information.

2. “Sensitive” information, including drawings and other documents. May be attached to electronic mail provided a commercially available encryption software compatible with Microsoft Outlook approved in advance for use by The NIH.

3. If computer area networks are used for performing administrative or technical work, electronic partitions must be installed to limit access by unauthorized personnel to electronic files.

Electronic files shall be organized to allow complete purging of files at the conclusion of the Work.

D. Release of Information: No information pertaining to the Work shall be released for publication, including, but not limited to, press releases, internet posting, advertisement, marketing or solicitation without prior written approval of the NIH.

E. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, and removal/installation of component parts, testing and repair.

3. Accommodate items scheduled for later installation.

4. Provide for coordinated incorporation of Contractor's accepted Value Engineering proposals and Change Orders.

5. Locate pipes, conduits, ducts, equipment, and their related supports so that they do not interfere with the intended use of lifting devices for adjacent equipment and components.

F. Notification: Where required by…