C05__SOW_NCAO_FIRE_ALARM_MAINTENANCE_SOW_Draft_1.pdf

140R2022Q0003 FIRE ALARM SYSTEM MAINTENANCE

SERVICES

STATEMENT OF WORK

1.0 SCOPE

The objective is to maintain the NCAO fire alarm system so that it remains in a ready, fully functional, and code-compliant state at all times. The contractor shall inspect, test, repair, and document maintenance activities, in accordance with National Fire Protection Association

(NFPA) 72, fire alarm systems at 10 locations within the Bureau of Reclamation’s (BOR)

Northern California Area Office (NCAO) area of responsibility.

2.0 BACKGROUND

NCAO operates and maintains several dams and powerplants, a visitor center, an office building, and a maintenance center. New Siemens fire alarm systems were installed and commissioned at

10 of these facilities in 2020 and 2021. The fire alarm systems at these facilities are networked to provide system status and trouble information to a central monitoring station located at Shasta

Powerplant. The general requirement is to maintain these systems to keep them in an operational, code-compliant condition. Specifically, the contractor shall:

2.1 Perform periodic inspection and testing of NCAO’s fire alarm system in accordance with the references in paragraph 7.2.

2.2 Troubleshoot system malfunctions and failures discovered during inspection and testing or reported by the Government at any other time.

2.3 Perform routine corrective maintenance or non-routine repairs to restore the fire alarm system to normal, code-compliant condition.

2.4 Record and report the results of inspection, testing and repair activities in accordance with National Fire Protection Association (NFPA) 72.

3.0 TYPE OF CONTRACT

The Government will award a firm-fixed price contract for this requirement.

4.0 PERIOD OF PERFORMANCE

The period of performance shall be for 5 years (base year plus 4 option years). The period of performance reads as follows:

Base Year 12/1/2021 to 11/30/2022

Option Year 1 12/1/2022 to 11/30/2023

DRAFT

Option Year 2 12/1/2023 to 11/30/2024

Option Year 3 12/1/2024 to 11/30/2025

Option Year 4 12/1/2025 to 11/30/2026

5.0 FIRE ALARM SYSTEM DESCRIPTION AND PLACE OF PERFORMANCE

5.1 Fire Alarm Network. The fire alarm systems at the 10 facilities are connected by a copper line and fiber optic network to a Central Monitoring Station located in the Shasta Powerplant control room. This arrangement allows the NCAO senior operator to monitor fire alerts and system trouble conditions from one location.

The fire alarm network reporting diagram is shown in Attachment 1.

5.2 Facilities, Physical Addresses & General Fire Alarm System Components. The table below is representative of the magnitude and complexity of the fire alarms system at each facility. Not all alarm components are listed. For a listing of all components refer to Attachment 3.

Facility Supervisory

Control

Equipment

FACU Remote

Annunciator

Pull

Stations

Heat/Smoke

Detectors

Projected

Beam

Smoke

Detectors

Horn/Strobe

Notification

Appliances

Shasta Powerplant

16349 Shasta Dam Blvd

Shasta Lake, CA 96019

1 1 1 24 82 3 95

Shasta Dam

16349 Shasta Dam Blvd

Shasta Lake, CA 96019

0 1 1 14 27 0 22

Upper Vista House

16349 Shasta Dam Blvd

Shasta Lake, CA 96019

0 1 1 8 59 0 28

Shasta Maint. Center

16349 Shasta Dam Blvd

Shasta Lake, CA 96019

0 1 1 10 49 2 32

Keswick Office Building

16515 Keswick Dam Rd

Redding, CA 96003

0 1 1 8 53 0 24

Keswick Powerplant

16515 Keswick Dam Rd

Redding, CA 96003

0 1 1 17 71 3 57

Spring Creek Powerplant

11757 Iron Mountain Road

Redding, CA 96003

0 1 1 5 21 2 24

5.3 Fire Alarm System Components. The following are major alarm system components. Manufacturer information sheets for many of these components are shown in Attachment 2. This list is representative and does not list all components that must be maintained under this contract. For a listing of all components refer to Attachment 3.

a. Supervisory Control Equipment. Bosch Conettix D6600 Receiver/Gateway.

b. Digital Alarm Communication Transmitter (DACT). Bosch B465 Dual Path

Communicator.

c. Fire Alarm Control Unit (FACU). Siemens FC2025 Desigo Fire Safety System.

d. Notification Appliance Circuit (NAC) Extender. Siemens PAD-4 Distributed

Power Supply Unit.

e. Remote Annunciator. Siemens model FT2014 Remote Display.

f. Manual Pull Station. Siemens model XMS series Manual Pull Station.

g. Heat/Smoke Detectors. Siemens model FDOT421 Multi-Criteria Fire Detector.

h. Projected Beam Smoke Detectors. System Sensor model BEAM1224.

i. Horn/Strobe Notification Appliances. Eaton Exceder STR and HSR series.

j. Fire Alarm System Interfaces. Certain systems, when activated, will in turn activate the fire alarm system. These systems include CO2 fire suppression, hydrogen gas detectors and Protectowire® linear heat detectors. Additionally, the fire alarm system activates certain equipment, including elevator recall, ventilation system dampers and data input to Supervisory Control and Data

Acquisition (SCADA) systems. The fire alarm interfaces to these systems are maintained under this contract.

J.F. Carr Powerplant

1000 Carr Powerhouse Rd

Redding, CA 96003

0 1 1 4 28 2 29

Lewiston Powerplant

1000 Hatchery Rd

Lewiston, CA 96052

0 1 1 2 5 0 3

Trinity Powerplant

1000 Power House Rd

Lewiston, CA 96052

0 1 1 4 24 2 27

k. Wiring and Conduit. All wiring and conduit that connects fire alarm system components are maintained under this contract.

6.0 OURS OF OPERATION

6.1 Normal operations. The contractor will conduct on-site business for fire alarm system inspection, testing, troubleshooting and repairs between the hours of 7:00 am to 5:00pm Monday through Friday, except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

6.2 Federal Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

7.0 DEFINITIONS AND REFERENCES

7.1 Definitions.

a. Business day – Weekdays excluding federal holidays listed in paragraph 7.2.

b. COR – Contracting Officer’s Representative

c. Days – Calendar days

d. FACU – Fire Alarm Control Unit

e. NFPA – National Fire Protection Association

f. NFPA-72 – National Fire Alarm and Signaling Code

g. OGR – On-site Government Representative

h. PIV – Personal Identity Verification

7.2 References. Compliance with the applicable portions of the following documents is required in the performance of this contract:

a. National Fire Protection Association: National Fire Alarm and Signaling Code, NFPA 72, 2019

b. U.S. Bureau of Reclamation: Facilities, Instructions, Standards, and Techniques

(FIST) Volume 4-1B: Maintenance Scheduling for Electrical Equipment, 2020

c. U.S. Bureau of Reclamation: Reclamation Safety and Health Manual, 2021

8.0 LICENSES, CERTIFICATIONS, PERSONNEL, CONDUCT OF WORK, AND

SAFETY

8.1 Licenses.

a. The Contractor shall possess, in current status for the duration of this contract, a

California Contractor Specialty License Classification, C-10 Electrical

Contractor. Provide the CA contractor license number with the proposal, prior to contract award.

8.2 Certifications.

a. Inspection and Testing. Contractor personnel who perform fire alarm system inspection and testing under this contract must have a current National Institute for Certification in Engineering Technologies (NICET) Level III or higher certification in either Fire Alarm Systems or Inspection and Testing of Fire Alarm

Systems. NICET certified personnel below Level III may perform services under this contract but must be under the direct (on site) supervision of a NICET Level

III or higher certification holder.

b. Repairs. Contractor personnel who perform fire alarm system repairs in accordance with paragraphs 10.4 and 10.5 must have current NICET Level III or higher certification in Fire Alarm Systems. NICET Fire Alarm Systems certified personnel below Level III may perform repair services under this contract but must be under the direct (on site) supervision of a NICET Level III or higher certification holder

• Factory Certification. In addition to NICET certification, contractor personnel who perform routine corrective maintenance or non-routine repairs described in paragraphs 10.4 and 10.5 shall be factory-certified by Siemens (or the equipment manufacturer for non-Siemens equipment) to perform such work on equipment identified in paragraph 5.3.

8.3 The Contractor shall submit valid and current certification documents with their proposal. For any change or addition to personnel who are required to be certified

DRAFT

https://www.usbr.gov/power/data/fist/FIST_4-1B_(7-2020).pdf https://www.usbr.gov/safety/rshs/index.html after the start of the contract, provide certification documents to the COR at least

10 business days prior to their arrival on site.

8.4 Personnel Management

a. The Contractor shall maintain sufficient credentialed personnel, certified as required in paragraph 3.2, to complete all of the scheduled and unscheduled work within the time and quality standards specified by the contract and the Contracting

Officer.

b. All on-site Contractor employees shall wear clothing appropriate for work in an industrial environment, including a sturdy work shirt, long pants and safety footwear. For safety reasons, t-shirts, tank tops, shorts, dresses, and sandals or other open footwear are unacceptable attire. A distinctive nameplate, emblem, or patch with the contractor/subcontractor company name shall be attached to a prominent place on an outer garment so as to be readily visible to government employees.

8.5 Conduct of Work.

a. Scheduled and Unscheduled Work. The approved Baseline Schedule (paragraph

10.2) constitutes the scheduled work. Unscheduled work may be generated when malfunctioning equipment is discovered during scheduled activities.

Additionally, the Government may notify the Contractor of system malfunctions between scheduled activities.

b. Work Planning. The contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements. The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the COR or

OGR.

c. Contractor’s Work Reception. The Contractor shall, at the post-award meeting with the Government, provide and thereafter maintain telephone number(s) and email address(es) to enable the COR or OGR to reach the Contractor between the hours of 0800 and 1700, Monday through Friday, excluding holidays, during the contract period. A contractor-maintained web-based online intake form may be used in lieu of an email address. The Contractor shall have a Responsible

Managing Employee (RME) with authority to speak and act for the Contractor, available to respond at the contact method provided during the specified hours and be ready to provide the required services specified by the contract.

d. Least Interference with Government Business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal Government business and mission. In cases where some interference may be unavoidable, the

Contractor shall make every effort to minimize the impact of the interference.

Because of the nature of power and water operations, sometimes there can be no interference with normal Government business. Under these circumstances, work must be coordinated with the COR.

e. Parking. Contractor vehicles may be parked in government parking areas adjacent to a facility. Do not park in spaces marked for exclusive use by others.

8.6 Safety. The contractor shall comply with Reclamation Safety and Health

Standards (RSHS) Section 3, Contractor Safety.

a. Contractor Safety Program. The contractor shall submit a comprehensive written safety program covering all aspects of onsite and applicable offsite operations and activities associated with the contract in accordance with Attachment 4 – RSHS

Appendix B. The contractor’s safety program must be organized in the same fashion as the Program Outline shown in Attachment 4 – RSHS Appendix B. The safety program must be reviewed and approved by the COR before the contractor mobilizes to perform under this contract.

b. Hard hats and safety footwear must be worn while inside power plants. Hard hats must also be worn while in the vicinity of work or operations that could result in a head impact injury, such as near an operating forklift or crane. Safety footwear must also be worn while in the vicinity of work or operations that could result in a foot crushing injury.

c. High-visibility vests or similar outerwear shall be worn when in the presence of moving vehicles and industrial equipment such as cranes, manlifts and material handlers (forklifts, telehandlers).

d. Sound levels in some areas of power plants may reach levels hazardous to hearing. These areas are well-marked. Contractor personnel shall wear hearing protection before entering and while working in these areas.

e. Contractor personnel must be conscious of and work well back from open electrical cabinets and rotating machinery. Minimum safe distances are shown on the outer door of electrical cabinets. Dangerous locations are sometimes bounded by red plastic tape. Contractor personnel shall not cross into areas so bounded.

DRAFT

https://www.usbr.gov/safety/rshs/index.html https://www.usbr.gov/safety/rshs/index.html https://www.usbr.gov/safety/rshs/documents/appB.pdf https://www.usbr.gov/safety/rshs/documents/appB.pdf

9.0 ACCESS TO FACILITIES

9.1 Access to Facilities. It is the Contractor’s responsibility to obtain the credentials and keys necessary to access the buildings to be serviced under this contract.

9.2 Personal Identity Verification (PIV). Contractor employees (this term includes subcontractors) require unescorted access to facility interiors. Before this is allowed, contractor employees must be eligible for and obtain a U.S.

Government-issued PIV card in accordance with the provisions of the contract.

9.3 Facility Keys and Key Cards. Prior to performing work, contractor employees must obtain keys and/or key cards from the COR or OGR to access facilities.

Keys shall only be issued to contractor employees with PIV credentials.

a. Keys and key cards will be issued at the Keswick Office Building at the beginning of each scheduled visit. Upon completion of work for a scheduled visit, return the keys and key cards to the COR or OGR at the issue location.

b. Contractor personnel will not have unescorted access to the Shasta Powerplant

Control Room where the fire alarm supervisory equipment is located. The contractor shall coordinate access to this room with the COR or OGR.

c. Access for unscheduled visits for non-routine repairs will be coordinated with the

COR or OGR on a case-by-case basis.

9.4 Credential Display, Use, and Security. PIV cards and key cards shall be displayed on the front of the contractor employee’s outer clothing, above the waist, so that they are readily visible to government personnel. Credentials shall be presented upon request for closer examination by government employees. Contractor employees shall not allow anyone else to use their credentials to access to NCAO facilities. Holding a door open for convenient access by others (i.e., “tailgating”) is prohibited. Lost or stolen credentials or keys must be immediately reported to the COR. The lost credential or key will be disabled to prevent unauthorized access. If appropriate, the credential or key will be re-issued.

10.0 TASKS

10.1 Inspection and Testing. The contractor shall perform inspections using the prescribed methods and at the frequencies specified in the applicable line items of

NFPA 72, Table 14.3.1. The contractor shall perform testing using the prescribed methods and at the frequencies specified in the applicable line items of NFPA 72, Table 14.4.3.2. The line items of these tables applicable to this contract are shown in Attachment 3 of the resulting contract. NFPA 72, Section 3.3.121 defines Monthly, Semiannual and Annual frequencies.

a. The contractor is responsible for keeping the fire alarm systems at all 10 facilities in good working order and compliant with NFPA 72. Attachment 3, Inspection-

Testing List, is representative of the work to be completed under this contract.

The contractor shall verify the actual equipment and component quantities to be maintained using the available as-built drawings and by visual inspection. The contractor shall also verify the appropriate NFPA 72 inspection and testing requirements for the actual equipment installed.

10.2 Baseline Schedule. The contractor shall submit an inspection and testing schedule for all 10 Facilities within 14 days of contract award. The schedule shall list the work to be performed and the planned dates of visits to each facility. The government shall have 7 days to review the schedule and accept it, partially accept it, or reject it and provide correction information to the contractor. The schedule will go into effect immediately upon government acceptance and shall be known as the Baseline Schedule. The schedule shall reflect inspection and testing requirements (paragraph 10.1) and cover the entire effective contract year, starting with the date of award of effective contract year. The schedule shall conform to the following:

a. Monthly Tests: The first monthly tests will be performed in the calendar month immediately following acceptance of the Baseline Schedule.

b. Semiannual Inspections and Tests: Schedule two semiannual inspections and tests during the effective contract year. The first set of semiannual inspections and tests will occur no sooner than the fourth calendar month of the effective contract year. The second set must occur no sooner than the eighth (8th) calendar month of the effective contract year and no later than the twelfth (12th) month of the effective contract year.

c. Annual Inspections and Tests: Schedule one set of annual inspections and tests to occur no sooner than the ninth (9th) calendar month of the effective contract year and no later than the twelfth (12th) month of the effective contract year.

d. End of Contract Year Inspection Reviews. All inspections and tests shall be completed no later than 10 days prior to the last day of the effective contract year to allow time for the government to inspect the completion records. The

Contractor shall submit a new Baseline Schedule no later than 21 days prior to the beginning of any Option Year. The Government shall have 7 days to accept the schedule or provide correction information to the contractor. The new Baseline

Schedule will go into effect immediately upon government acceptance.

10.3 Record of Inspection and Testing. Document all inspection and testing in accordance with NFPA 72, section 7.6.6. Use the record of inspection and testing forms shown in NFPA 72, Figure 7.8.2(g) through 7.8.2(l) as appropriate, or alternate forms with identical information.

a. Inspection and testing forms are to be signed by the technician who performed the work.

b. Completed forms shall be filed in the documentation cabinet located near the facility FACU. Completed forms shall also be sent via email to the COR in portable document format (PDF) within 5 business days.

10.4 Routine Corrective Maintenance. The contractor shall have sufficient tools and replacement parts during scheduled inspection and testing visits to perform routine troubleshooting and corrective maintenance during the visit. Routine corrective maintenance means to restore during the scheduled inspection or testing visit malfunctioning minor components identified as follows –

a. Availability of Routine Replacement Parts: The following minimum replacement parts are to be stocked and immediately available to replace 100% of the batteries and 10% of the following components at the Facility being inspected or tested:

• Smoke detectors.

• Strobe and horn/strobe notification appliances.

• Manual pull boxes.

• Other common replaceable or consumable items including, but not limited to, fuses, lamps, and LEDs.

10.5 Non-Routine Repairs (include FFP hr rate NTE in SOI? YES). In the event of fire alarm system or component failure beyond routine corrective maintenance, the contractor will respond to restore the system to normal operation. The failure may be discovered during scheduled inspection and testing visits or reported to the contractor by a OGR at any time. Non-routine repairs include faults reported by the Supervisory Station or FACU that cannot be addressed during routine corrective maintenance. Upon discovery or notification of a non-routine repair, the contractor will troubleshoot the problem. The contractor will either effect repairs or provide a repair plan with a cost estimate and schedule to the COR within 10 business days of discovery or report of the problem. Repair plans must be accepted by the Government and then authorize the contractor to perform the work. When authorization is received, the contractor will commence performance in accordance with the approved plan. The contractor will document non-routine repairs and impairments to the fire alarm system in accordance with NFPA 72, section 7.6. Non-routine repairs include, but are not limited to:

a. Failure of one or more fire alarm circuits within a Facility.

b. Malfunction of more than 10% of initiating devices or notification appliances within a Facility.

c. Malfunction of any component that prevents the Central Monitoring Station from monitoring one or more Facilities.

d. Malfunction of any component of Supervisory Control Equipment.

e. Failure or malfunction of any FACU, distributed power module, remote annunciator, projected beam smoke detector or other equipment not listed in paragraph 10.6(a).

f. Failure of government equipment that requires contractor action under paragraph

10.8.

10.6 Replacement Components. The contractor shall replace failed fire alarm system components that are beyond economical repair. Replacement components will be new and of identical manufacture and model to the original. If an identical replacement is not available, another Siemens-approved component for use in the installed fire alarm system may be substituted at the discretion of the COR. SOI for 10.5 will include FFP hr rate plus cost of parts? YES

a. Vital equipment. Some alarm system components are so vital to overall system function and fire safety that a heightened effort is necessary to restore the system when one or more of them require replacement. The contractor will make every effort to submit a repair plan within 5 business days of notification that expedites acquisition, installation and testing of critical components to restore the system to full function. Time is of the essence when executing the approved plan. The following fire alarm system components are deemed critical:

• Software and firmware updates to Siemens and Bosch equipment. The contractor shall perform software and firmware updates as recommended by

Siemens and Bosch.

• Supervisory Control Equipment components identified in paragraph 5.3(a)

• Digital Alarm Communication Transmitters identified in paragraph 5.3(b)

• FACU components identified in paragraph 5.3(c)

• Distributed power supply components identified in paragraph 5.3(d)

• Remote Annunciator identified in paragraph 5.3(e)

• Projected Beam Smoke Detectors identified in paragraph 5.3(h)

• Relays that send fire alarm data to SCADA systems

10.7 Government Furnished Property (GFP). The Government is responsible for signal path infrastructure from the facility fire alarm system to the Central

Monitoring Station. This includes the following:

a. Network communication equipment between a facility’s Digital Alarm

Communication Transmitter (DACT) and the Supervisory Control Equipment in the Central Monitoring Station. Major components include network switches and communication lines (copper and fiber). In addition, the Government is responsible for the stand-alone computer, software and display used for monitoring fire alarm system status at the Central Monitoring Station.

10.8 Fire Alarm System Failure Involving Government Equipment. If contractor troubleshooting under paragraph 10.5 reveals a problem in GFP, the Government will verify the problem, correct it, and inform the contractor.

a. Action by Contractor. Following notification of corrective action by the

Government, the contractor will verify that the fire alarm system is functioning normally. Verification may be performed by phone or other electronic consultation, such as email, if appropriate and allowed under NFPA 72. The contractor shall document such consultation and include the documentation in the fire alarm system maintenance records. If recommended or required under NFPA

72, the contractor will perform inspections and/or tests to verify normal function.

Verification inspections and tests performed must be documented in accordance with NFPA 72 section 7.6. Inspections and tests performed under this paragraph may be conducted during scheduled activity under paragraph 10.2 if they occur within the timeframes identified in NFPA 72, Section 3.3.121. Verification inspections and tests performed under this paragraph are considered Non-Routine

Repairs conducted in accordance with paragraph 10.5.

(End of Statement of Work)

ATTACHMENTS

• Attachment 1 – Fire Alarm Reporting Diagram – 1 Page

• Attachment 2 – Major Fire Alarm System Components – 35 Pages

• Attachment 3 – Inspection-Testing List – 5 Pages

• Attachment 4 – Appendix B – RSHS Contractor Safety Program – 3 Pages

• Attachment 5 – Wage Determination 2015-5627, Revision 08, 08/02/2019 (date of last revision)

– 20 Pages

*END OF ATTACHMENTS*